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Memorizing Inputs Tools and Outputs - updated for PMBoK 4th Editon admin's picture 13th march 2010

- Updated for PMBoK 4th Edition. Are you overwhelmed while memorizing ITTO ? Wondering what to remember and what not ?. You are in the right place. This article will help you with PMP ITTO (Inputs , T ools and Techniques and Ouputs). There are few processes where you have to memor ize, which we have listed below. For remaining a general understanding is enough . Check out the Tips and techniques below for each knowledge area. This will hel p you answer most PMP questions without having the need to memorize all ITTO. Integration: Tools and Techniques (TT) are same for all the processes, except Pe rform Integrated Change control has "Change control meetings" and Direct and Man age project execution has Project management information system. Scope: Define Scope TT is APEF ( Alternatives Identificaiton, Product Analysis, Expert Judgement and Facilitated workshops ) Verify Scope has only one TT which is Inspection. The only other place w here you will find Inspection as TT is in Perform Quality Control process. Time: Project document updates is output in all the process except in Define Act ivity . Memorize TT for Develop Schedule Activity Definition TT are DERT ( Decomposition, Expert Judgement, Rollin g wave planning, Templates ) Control Schedule TT are PV PR WASS ( Performance reviews, Variance anal ysis, Project Management software, Resource levelling, What if Scenario Analysis , Adujsting lead lags, Schedule compression, Scheudling tool ) Cost: Memorize TT For Estimate costs process. Remember that this overlaps with A ctivity Duration Estimate process. Determine Budget has Funding Limit Reconcilation as TT which produces ou tput Project funding requirements Project documents are updated in all the 3 process outputs. Quality: Plan Quality creates 2 plans (Quality management plan and process impro vement plan) in output and 2 other outputs which start with Quality.(Quality met rics, Quality Checklist) TT for Quality planning is CCCB SPADF ( Remember as Spade with F) PQC has all the outputs of PQA + 3 more outputs. ( Quality control measu rements, Validated Changes, Validated deliverables) There are 10 TT for PQC. Out of which there are 7 Tools for PQC. Remembe r Inspection appears as TT here and only other place it appears is in Scope veri fication HR: Resource calendar which is output of Acquire Project team is input to Activi ty Duration Estimates, Activity resource estimates, Develop Schedule , Determine budget process and Develop project team process. In conduct procurement process also resource calendar is output , however there it refers to calendar of contr acted resources. Communication: You need MIC (Management skills, Interpersonal skills and communc iation methods)to manage stakeholder expectations TT For plan communications is CCCC Risk: First 4 processes have only one output. Risk Register is updated in all the processes after its created in Inden

tify Risks process We recommed that you memorize ITTO for Risk Management process Procurement: InnocentThis is a tough chapter and we recommend you keep your focu s here and try and memorize as much as you can. General Guidelines: This is the best way to address ITTO. You should try to memorize it at artifact level, instead of process level. Meaning you should know everything that happens with Project Charter, WBS, Contract and so on. If you remember this then you wi ll be able to answer many questions in exams. Project Charter is input for only following: Identify Stakeholders Develop Project management plan Collect Requirements Define Scope Project Calendar: Talking about calendars, remember that project calendar is upd ated (not created) in Schedule Development. Project calendar is part of organiza tional process assets and Project files. Scope Statement - is input to all the "planning processes" (Create WBS, Sequenc e activities, Estimate activity durations, Develop schedule, Estimate costs, Det ermine budget, plan quality, Plan risk management, Perform Qualitative risk anal ysis, Plan procurements ) after its created except Activity Resources Estimating HR Planning Risk Resonse Planning Scope Baseline (WBS and WBS dictionary) are inputs to Control scope Verify scope Define Activity Estimate costs Budget costs Plan Quality Identify Risks Plan procurements. All Monitoring and Control Processes will have following 4 outputs: Change requests Project document updates ( Except Report performance & Adminster procure ments) Project Management plan ( Updates) ( Except in Verify scope & Report Per formance) Organizational process assets updates ( Except in Monitor and control pr oject work, Perform Integrated change control process & Verify scope) POW - All Monitoring and control processes will have POW in Inputs :) . POW sta nds for Project Management Plan, Organizational process assets update and Work P erformance Information. The other M & C Processes have two of POW inputs but not all three (Monitor and Control project work, Verify Scope and Monitor and contr ol project risks ) Laughing

Cost of Quality - TT For Cost Estimating and Plan Quality processes.` Forecasting Forecasting is TT in Control cost to produce budgeted forecast as output . Budgeted forecast is input to Report performance Run charts is tool used for forecasts Report performance (Performance reports) will also include forecasts. Fo recasting methods is the TT for Report performance process Monitor and control project work process can update forecasts Contract which is output of Conduct procurement process is input to Adminis ter procurements and Budget costs