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1.0.1.1 Preamble
1.0.1.1 We, the Senate for Student Academic Affairs, act for and on behalf of the
university’s associated student body with respect to all academic matters
and issues related to the intellectual mission of the university. The Senate
for Student Academic Affairs is dedicated to advocating for quality
academic programs and opportunities in helping to maintain Central
Washington University’s core values, rooted first and foremost in “each
student’s greatest good.” We will serve as the primary means by which
student collectively share in the academic governance of CWU by
providing student voices towards the university’s academic environment
and by providing experiential learning funding.
1.0.2.0 Name
1-0.2.1 The name of this organization shall be the Associated Students of Central
Washington University (ASCWU) Senate for Student Academic Affairs.
Hereinafter, it will be referred to as the SAS.
1.1.0 MEMBERSHIP
1.1.1.0 Eligibility
1.1.2.0 Non-discrimination
1.1.2.1 The Senate will not discriminate in its membership on the basis of race,
age, sexual orientation, gender, national origin, physical disability, or
marital status.
1.1.3.0 Attendance
1-1.3.1 The Chairperson, Executive Board, and Senators must attend general
meetings. If a senator of an academic department misses two of the
general meetings in a single quarter, that academic department shall be
called before the Executive board within two weeks time to defend their
membership status but this meeting does not imply that the department is
in good standing. Membership shall be suspended for thirty days or until
any member brings a motion to the table to reinstate that department to
full membership status.
1.1.3.2 The Chairperson and Executive Board must attend executive meetings
prior to and after the general meetings each month during every academic
quarter. If an executive board member misses more than three executive
meetings in a single quarter, that executive member will be removed from
the board.
1.1.4.2 Academic departments’ members who have lost status in the SAS may
gain re-admittance by petitioning the SAS and the ASCWU Board of
Directors after one full academic quarter. The petition will describes what
measures the department has taken to correct infractions that led to their
dismissal. The SAS may vote to recommend re-admittance to the SAS of
any academic department that has lost membership status. Final
determination of re-admittance is determined by the majority vote of
recognized member academic departments of the ASCWU B oar of
Directors.
1.1.4.3 Membership in the SAS will extend form fall quarter through summer
quarter.
A.) Member academic departments must be re-recognized through having
a designated senator every spring quarter in order to sustain a voting
membership for the following year.
B.) If a member academic department fails to be re-recognized, that
department will hold a non-voting position on the SAS until such time
as they can be recognized through a senator.
C.) Re-recognition will consist of having a senator that has completed all
the necessary requirements through the application process as stated in
Title III Article I of by-laws.
1-2.2.1 The SAS may, with a two-thirds affirmative vote, pass statements of
declaration and/or motions of intent to the ASCWU Board of Directors.
1.2.2.2 Such actions require the ASCWU Board of Directors to consider the
motion within two weeks of passing through the ASCWU Senate of
Academic Student Affairs.
1.3.1.0 Chairperson
1-3.1.1 The Chairperson of the Senate for Student Academic Affairs shall be the
Vice President for Academic Affairs from the ASCWU board of
Directors.
1-3.2.1 The administrative assistant of the Senate shall be hired by the chairperson
through an application process during finals week of spring quarter.
Applications will be due by the last Senate meeting of spring quarter.
1.3.5.0 Senators
1.4.1.0 Chairperson
1-4.1.1 The Chairperson for the ASCWU Senate for Student Academic Affairs
shall take office the last day of finals week of spring quarter of each
academic year.
1.4.2.0 Administrative Assistant
1-4.2.1 The Administrative Assistant of the Senate shall take office on the last day
of finals week of spring quarter.
1.5.0 MEETINGS
1-5.1.1 Meetings of the SAS shall be held once a month during fall, winter, and
spring quarters, providing that school is in session. The SAS Chairperson
shall set the meeting dates and times at the beginning of each academic
quarter at least two weeks prior to the first general meeting.
1-5.2.1 Special or additional meetings will be held if and/or when the SAS
Chairperson and Executive Board considers it necessary.
1-5.3.1 The Senate’s Executive Board shall meet separately from the regular
meetings twice a month during the fall, winter, and spring quarters,
provided that school is in session, which will consist of 6 executive
meetings in a single academic quarter. The SAS Chairperson shall set the
meeting dates and times; one will be before the regular meeting and one
will be after the regular meeting.
1.6.0 REFERENDUM
Any senator in good standing may introduce referential input to the Senate
for consideration. Referendums shall be presented to the Chairperson two (2) days
in advance of the regular Senate meetings. A two-thirds majority vote is required
from the academic department members in good standing to pass. Referendums
shall then be passed to the ASCWU Board of Directors for consideration.
1.7.0 BY-LAWS
1-7.1.1 By-laws shall be established to include rules, duties of the officers and
senators, task forces, committees, appropriations, and matters in which
clarification is required.
1-7.3.1 Any member of the Senate may propose a By-law suspension to the
Senate on behalf of a specific situation or circumstances. A two-thirds
affirmative vote by the Senate is required for enactment. A senator can
only approach the Senate for the purpose of suspension once during an
academic year.
1.8.0 CONSTITUTION
1-8.2.1 The constitution shall not suspended under any circumstances. Changes to
the Constitution shall only be by amendment. The representative of a
member of the Senate can only approach the Senate for the purpose of
amendment once during an academic year, on behalf of a specific situation
or circumstances.
1.9.0 ENACTMENT
TITLE I
BY-LAWS OF THE ASSOCIATED STUDENTS OF CENTRAL WASHINGTON
UNIVERSITY SENATE FOF ACADEMIC AFFAIRS
a. Office hours begin the first full week of fall quarter, and the
first week of winter and spring quarter. Office hours are to
be maintained as long as the Senate Administrative
Assistant is in office.
TITLE III
THE ASCWU STUDENT SENATE FRO ACADMIC AFFAIRS REPRESENTAIVES
TITLE IV
THE ASCWU STUDENT SENATE FOR ACADEMIC AFFAIRS FACULTY
REPRESENTATIVE
1.1 SAS will accept the recommendations of three faculty members from CWU
Faculty Senate
1.2 The Executive Board shall select one of the forwarded faculty members.
2.1 Serve as a non-voting member of the SAS Senate and Executive Committee
2.2 Serve as the faculty liaison between the SAS and the Faculty Senate.
TITLE V
DUTIES OF THE ASSOCIATED STUDENTS OF CENTRAL WASHINGTON
UNIVERSITY STUDENT SENATE FOR ACADEMIC AFFAIRS
1.2 This article shall be in no way construed to limit the power of the Senate
as set forth in the Senate’s Constitution, by-laws; Washington State
Administrative Code; and the revised Code of Washington.
TITLE VI
ASCWU STUDENT SENATOR FOR ACADEMIC AFFAIRS GUIDELINES
TITLE VII
SENATE ELECTIONS
1.1 Nominations for the Executive Board except for the Chair, will occur as
follows:
TITLE VIII
PROCEDURES FOR VACATING AN OFFICE
TITLE IX
ASCWU SENATE SUBSIDIARY BODIES
1.1 Members
1.2 Jurisdiction
A. A quorum of (2/3) must exist before any business can take place.
B. Making recommendations to the Senate concerning requests for
funding.
1.4 The duties and responsibilities of the Executive Board Chairperson, also
known as the ASCWU Vice President for Academic Affairs, shall be as
follows:
TITLE X
SENATE JUDICIAL PROCEDURES
1.1 The Council of Probity shall have jurisdiction over the Senate as follows:
2.1 The Council of Probity’s power of review over constitutional and policy
decisions made by the Senate shall be as follows;
A. The Council of Probity shall have the right to review motions and new
policies passed by the Senate to determine if such motions are within
the scope of its power, stated or implied. Motions and policies which
are found to be outside the scope of the Senate’s power will be sent
back to the Senate for revision.
B. The Council of Probity shall have the right to review policy decisions
that have been made by the Senate, the Executive Board, or the
Chairperson. This shall include the right to review any conflicts
between any Senators and the Senate, the Executive Board, or the
Chairperson when an appeal is made to the Council of Probity.
TITLE XI
SENATE FUNDS
1.1 Eligibility for funds will be established after meeting the following
criteria:
2.1 Requests for funds shall be made in accordance with the following:
A. A request form for funds must be properly filled out and submitted to
the Senate Administrative Assistant at least three (3) business days
prior to the Executive Board meeting at which it is to be heard.
B. All requests must be presented to the Executive Board before the event
has occurred.
1. All events occurring between the first day of classes and the
first Senate meeting of fall quarter can request funds for
reimbursement at the first Senate meeting.
C. The nature of the event must clearly be established to directly relate to
the purpose of excelling in their academic career.
D. Any request that is deemed to be of a necessary amount of issue by the
majority of the Executive Board is to be presented to the full Senate
for approval, after receiving recommendations form the Executive
Board.
1. Requests for funds are limited to travel expenses, registration,
guest speakers, advertising, and hotel/lodging.
2. All food items cannot be purchased at the Senate expense
unless provided for in event registration.
E. No student’s request can be denied presentation if the requests meets
all the necessary criteria according to the Student Senate for Academic
Affairs Constitution and By-laws.
A. Any students not following the Federal and State laws, or the rules,
policies, guidelines, and regulations of CWU, the ASCWU, or the
Senate, must reimburse the Senate for all funds allocated for the trip at
which the incident occurred.
B. The Senate reserves the right to cancel allocations prior to the event if
the request was found to be fraudulent or if the money is to be used for
fraudulent, discriminatory, or inappropriate purposes. Such action will
be taken by the Chairperson after written advisory recommendations
of the Executive Board members have been considered.
C. Any academic department that has their membership status suspended
or is not recognized by the Senate will be unable to request funds.
Good standing must be restored before requests can be accepted and
allocated.
D. Any student who fails to complete all of the necessary paperwork (i.e.
written proposals of funding requests), affiliated with funds allocated
from the current year’s budget prior to the last days of spring quarter,
is subject to lose the allocated funds.
E. Any outstanding allocations on June 30 of the current year will
automatically be lost. However, any allocations made prior to June 30
for the summer will not be lost.
F. Any student which does not report back to the Senate at the first
meeting after the event occurs will lose their funding for the event.
Any exceptions must be made with the Chair prior to the meeting.
G. All receipts must be turned into Campus life within two weeks
following the scheduled report back to SAS. If the receipts are not
turned in by the scheduled time, no funds can be received by the
requesting student, and the previously allocated funds are put back into
the SAS budget.