1.

INTRODUCTION:
This document is prepared to assist in implementing the Hazard Communication Standard. This standard defines the approach to address the issues of evaluating and communicating chemical hazard information to the concerned personnel. 1.1 Intent & Purpose : 1.2 Benefits of Hazard Communication : < To be written > < To be written >

2. Scope & Field of Application :

2.1 Scope : 2.2 Field of Application : 3. References : 4. Management Responsibilities : 5. Definitions : 6. Standards & Guidelines 6.1 Identifying Responsible Personnel Each Plants/SBUs/ Locations/Site in order to have a successful hazard communication program shall identify personnel who must be assigned with the responsibility for both initial and ongoing activities that have to be undertaken to comply with the standard. For example: Site Supervisors are frequently responsible for on-the-job training sessions. Early identification of the responsible employees and their involvement in developing your action plan will result in a more effective program design. Such identified personnel shall ensure program understanding and commitment (if required change in behavior) at every level within their respective area of responsibility. 6.2 Identifying Hazardous Chemicals in the Workplace The standard requires a list of hazardous chemicals in the workplace as part of the written hazard communication program. This would serve as an inventory for which Material Safety Data Sheets (MSDS) need to be maintained. Each Plants/SBUs/ Locations/Site shall establish procedures for preparing a comprehensive list of hazardous chemicals. This shall include: a) This standard covers chemicals in all physical forms liquids, solids, gases, vapors, fumes, and mistswhether they are contained or not. The hazardous nature of the chemical and the potential for exposure are the factors that determine whether a chemical is covered. If its not < To be written > < To be written > < To be written > < To be written > < To be written >

hazardous, its not covered. If there is no potential for exposure, (e.g., the chemical is inextricably bound and cannot be released), the standard does not cover the chemical. b) Identify the chemicals in the containers, including pipes and also the chemicals generated in the work operations. For example: welding fumes, dusts, and exhaust fumes are all sources of chemical exposures. c) Read labels provided by the supplier on hazard information. Make a list of all chemicals in the workplace that are potentially hazardous. For more information and planning, also note on the list the locations(s) of the products within the workplace d) After compiling the complete list of chemicals review the list to determine if any of the items can be eliminated because they are exempted material. For example: food, drugs, and cosmetics brought into the workplace for employee consumption are exempt; rubbing alcohol in the first aid kit would not be covered. e) Determine if Material Safety Data Sheet (MSDS) is being received for all of chemicals listed. f) Check your files against the inventory just compiled. If any are missing, contact the supplier and request one.

g) If there are MSDSs for chemicals that are not in the list just compiled, figure out why. Maybe the chemical is no more used or maybe it was missed during the survey. Each Plants/SBUs/ Locations/Site shall ensure to not allow employees use any chemicals for which it has not received an MSDS. 6.3 Preparing and Implementing a Hazard Communication Program 6.3.1 General Information Each Plants/SBUs/ Locations/Site shall have written plan that describes how that facility will implement the standard. Each Plants/SBUs/ Locations/Site shall specify the location of written plan for review by any interested employee. Refer to Annexure I for model for written Hazard Communication Standard. 6.3.2 Container Labeling Each Plants/SBUs/ Locations/Site shall specify ( Person(s) / Position ) who will verify that all the containers received for use will : Be clearly labeled as to the contents; Note the appropriate hazard warning; List the name and address of the manufacturer

The most important thing to remember is that this is a continuing duty all in-plant containers of hazardous chemicals must always be labeled. Therefore, the above designated personnel shall be responsible for ensuring that the labels are maintained as required on the containers in the facility and that newly purchased materials are checked for labels prior to use.

Each Plants/SBUs/ Locations/Site shall specify the description of the labeling system used(s) and addition to any written alternatives to labeling of in plant containers (if used) Each Plants/SBUs/ Locations/Site shall specify the procedure(s) to review and update label information when necessary. Refer to Annexure I for model for written Hazard Communication Program.

6.3.3 Material Safety Data Sheet (MSDS)

Each Plants/SBUs/ Locations/Site shall specify ( Person(s) / Position ) who will be responsible for obtaining and maintaining the MSDSs. Each Plants/SBUs/ Locations/Site shall specify the procedure(s) for maintaining MSDSs For example: Sheets maintained in notebooks in the work area(s) or in a computer with terminal access, and how employees can obtain access to them when they are in their work area during the work shift. Each Plants/SBUs/ Locations/Site shall specify the procedure to follow when MSDSs is not received / received with incomplete information at the time of the first shipment. Each Plants/SBUs/ Locations/Site shall specify description of alternatives to actual data sheets in the workplace if used. Refer to Annexure I for model for written Hazard Communication Program. 6.3.4 Employee Information and training Each Plants/SBUs/ Locations/Site shall specify (Person(s) / Position ) who will be responsible for conducting training Each Plants/SBUs/ Locations/Site shall specify the format of the training program used For example : Audiovisuals , classroom instructions Each Plants/SBUs/ Locations/Site shall specify the elements of the training programs Each Plants/SBUs/ Locations/Site shall specify procedure(s) to train employees at the time of their initial assignment to work with a hazardous chemical and to train employees when introducing a new hazard into the workplace. Refer to Annexure I for model for written Hazard Communication Program. 6.3.5 Additional Guidelines Each Plants/SBUs/ Locations/Site may choose to specify descriptions regarding: Does a list of the hazardous chemicals exist in each work area or at a central location? Are methods the employer will use to inform employees of the hazards of non-routine tasks outlined? Are employees informed of the hazards associated with chemicals contained in unlabeled pipes in their work areas? On multi-employer worksites (contract workers), has the employer provided other employers with information about labeling systems and precautionary measures where the other employers have employees exposed to the initial employers chemicals?

Is the written program made available to employees and their designated representatives ?

6.3.6 Checklist for Compliance The following checklist will help to ensure you comply with the Hazard Communication Standard: Obtained a copy of the standard. Read and understood the requirements. Assigned responsibility for tasks. Prepared an inventory of chemicals. Ensured containers are labeled. Obtained MSDS for each chemical. Prepared written program. Made MSDSs available to workers. Conducted training of workers. Established procedures to maintain current program. Established procedures to evaluate effectiveness.

ANNEXURE I.

MODEL WRITTEN HAZARD COMMUNICATION PROGRAM

1. GENERAL INFORMATION In order to comply with Hazard Communication Standard, the following written Hazard Communication Program has been established for (Name of Plant/Location/Site) All work units of the (Name of Plant/Location/Site) are included within this program. The written program will be available in the (Location) for review by any interested employee. A. CONTAINER LABELLING The (Person/Position) will verify that all containers received for use will: 1. Be clearly labeled as to the contents; 2. Note the appropriate hazard warning; 3. List the name and address of the manufacturer. (If written alternatives to labeling of in-plant containers are used, add a description of the system used.) The (Person(s)/Position) will review the company's labeling update as required every ( Time Period ) and update as required. B. Material Safety Data Sheets (MSDSs) The (Person(s)/Position) will be responsible for obtaining and maintaining the data sheet system for the company. (Person(s)/Position) will review in-coming data sheets for new and significant health/safety/environment information. He/she will see that any new information is passed on to the affected employees. (If alternatives to actual data sheets are used, provide a description of the system.) Copies of MSDSs for all hazardous chemicals to which employees of this company may be exposed will be kept in (Location) . MSDSs will be available to all employees in their work areas for review during each work shift. If MSDSs are not available, or new chemicals in use do not have MSDSs, immediately contact the materials manager. C. Employee Training and Information Person(s)/Position) is responsible for the employee training program. He/she will ensure that all elements specified below are carried out. Prior to starting work, each new employee of (Company) will attend a health,safety & environment orientation and will receive information and training on the following: 1. An overview of the requirements contained in the Hazard Communication Standard,

2. 3. 4. 5. 6. 7. 8. 9. 10.

Chemicals present in their workplace operations; Location and availability of our written hazard program; Physical and health effects of the hazardous chemical; Methods and observation techniques used to determine the presence or release of hazardous chemicals in the work area; How to lessen or prevent exposure to these hazardous chemicals through usage of control/work practices and personal protective equipment; Steps the company has taken to lessen/prevent exposure to these chemicals. Emergency procedures to follow if they are exposed to these chemicals; How to read labels and review MSDSs to obtain hazard information; Location of MSDS file and location of hazardous chemical list.

After attending the training class, each employee will sign a form (Annexure 2) to verify that they attended the training, received the written materials, and understood this company's policies on Hazard Communication. (This is an optional item which this standard recommends for each Plant/Location/Site to use to track employee training.) Prior to a new chemical hazard being introduced into any section of any Plant/Location/ site, each employee of that section will be given information as outlined above. (Person/Position) is responsible for ensuring that MSDSs on the new chemical(s) are available. 2. LIST OF HAZARDOUS CHEMICALS The following is a list of all known products which contain hazardous chemicals used by employees of ((Name of Plant/Location/Site). Further information on each noted chemical can be obtained by reviewing Material Safety Data Sheets located in (Location) . Hazardous Ingredients {OPTIONAL}

Trade Name

MSDS Number or I.D.

3. HAZARDOUS NON-ROUTINE TASKS Periodically, employees are required to perform hazardous non-routine tasks. Prior to starting work on such projects, each affected employee will be given information by their section supervisor about hazardous chemicals to which they may be exposed during such activity. This information will include: 1. Specific chemical hazards; 2. Protective/safety measures the employee can take; 3. Measures the company has taken to lessen the hazards, including ventilation, respirators, employee, and emergency procedures.

4. INFORMING CONTRACTORS It is the responsibility of (Person/Position) to provide contractors (with employees) the following information: 1. Hazardous chemicals to which they may be exposed while on the job site; 2. Precautions the employees may take to lessen the possibility of exposure by usage of appropriate protective measures. (Person/Position) will be responsible for contacting each contractor before work is started in the company to gather and disseminate any information concerning chemical hazards that the contractor is bringing to our workplace.

Annexure : 2

SAMPLE HAZARD COMMUNICATION TRAINING CERTIFICATE

I have received Hazard Communication Training as described in the Hazard Communication Standard. The training was conducted on ( Date ).

_____________________________ Attendee's Signature

________________________________ Instructor's Signature