Академический Документы
Профессиональный Документы
Культура Документы
January 2010
Resourcing
HR-190- 1/2/3/4
Cancel on Banner & Send employee separation notice to all departments HR 190-5-3
Employee
Etisalat/Du landline and internet clearance (15 days before exit) HR 190-5-7
Internal documents Passport Health Cards UAEU ID and access cards HR 190-5=9
Hand in passports for visa cancelation (30 days before exit) HR 190-5-5
General Services
Please refer to Employee Separation Guide for timelines on document submissions Immigration
Time Line
Upon receipt of the separation notification Upon receipt of the separation notification
Responsibility
Human Resources Human Resources
Employee
Employee
Employee
Employee
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The Final Clearance Certificate from Al Ain Distribution must be submitted to Human Resources
Cancellation of Residence Visa Submit all original passports (employees and all your sponsored dependents, even if they are outside the U.A.E.) and one (1) photo for each passport to the Immigration section at least thirty (30) days prior to leaving the country. According to the UAE Immigration Law, employees and their families are allowed to stay in the country for a maximum of thirty (30) days from the date of the residence visa(s) cancellation(s). Submit internal Documents Health Insurance Card You must turn in the health insurance card(s) for you and your family (if applicable). The University will continue to provide you medical coverage until your departure. University Identification and Parking Stickers/Cards Return your University I.D. cards and access cards to the HR Department Internal Clearances Human resources will forward all the received documents from External clearances to the required departments for sign off on clearance and confirm that all outstanding obligations are met: Final Settlement Staff and Faculty Human resources will forward the completed clearance document to finance for processing of the final settlement amount. Please note that any outstanding balance on your furniture allowance that has not been depreciated, will be deducted from your final settlement amount. NB: please note that no final settlement will be released if any of the external clearances (no. 2) or documents required from the employee (no. 3/4) have not been received Exit Arrangements Transportation to the airport Transportation to the airport for employees is arranged by the respective colleges/departments. A week before your departure date, please provide the administrative representative in your college/department with your flight details together with the number of passengers and pieces of luggage (see Request for Transportation form) to arrange for a UAE University representative to take you to the airport. Two (2) days after you have submitted your request for transportation, you should pick up Section B of your transportation request form that contains the drivers name and mobile number, and the date and time of pick up. Return all copies of your house keys that are in
Employee
Immigration
Employee
Employee
Human Resources
Human Resources
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your possession to the driver to take to the Housing office. Ask your driver to sign the Receipt For Returning House Keys form. At the airport, the UAE University representative will accompany you to the immigration booth where he will get the exit stamp needed by the UAE University to obtain release for their sponsorship. Exit Questionnaire Complete the attached exit questionnaire and return to the HR Department If you would prefer an exit interview please contact the HR Department The Exit interview and Exit Questionnaire is kept confidential Participation is voluntary
Before Exit
Employee/ HR Department
Please note the following attachments UAEU Clearance form Request for Transport Receipt of House Keys Employee Exit Interview
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Clearance Form
A: Employee Details
Employee Name Job Title College/Department Last working day Banner ID Email Mobile No Proposed Exit date from UAE Forwarding Email
Employee
B: Forwarding details
Forwarding Mobile No
C: Document clearance
Employee should collect the following documents to be attached with clearance
UAEU ID card and access cards Passports & one passport photo for immigration cancelation Health cards (to be cancelled on Exit) Bank Clearance (Except for direct deposit) Telecommunications clearance Final Utility Clearance Certificate Received (7 days before Exit)
Departmental/College clearance is complete and the employee may be released from duty Authorized person: All books and dues are settled and the employee may be released from duty Authorized person:
UITS **
Health Cards received, Residency cancelled, Accommodation inspected Access ID and parking stickers Resourcing Manager: Clearance Complete
HR Representative (Name)
Clearance with attached documents received Final Utility, Bank and Etisalat clearance received Authorized person: Director:
Finance
Copy to be placed on employee file. Original with attachments to be forwarded to Finance ** Email clearance approvals will be accepted
Human Resources Form No: HR-FRM-003 Revision date: February 2010 Page 1
Employee Name: ___________________________________________________________________________ No. of Passengers (including self + dependents, if applicable): _______________________________________ No. of Luggage: ___________________________ Pieces (large) _________________________ Pieces (small) Pick-up Location (please attach map): ___________________________________________________________ __________________________________________________________________________________________ Contact # in Al-Ain: _________________________________________________________________________ Departure Date: ______________________________________ Departure Time : _______________________ Departure Airport : ____________________________ Flight # : ______________________________________
___________________________________ Date
------------------------------------------------------------------------------------------------------------------------------------------------ ----------------------------------
Section B:
To be completed by the College/Department Administrative Representative. A copy is to be given to the non-returning employee two days before departure.
Driver's Name: __________________________________________________________________________ Driver's Mobile: _________________________________________________________________________ Date to pick up passenger(s): _______________________________________________________________ Time to pick up passenger(s): _______________________________________________________________
____________________________________ Date
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Employee Name: __________________________________________________________ Department: ______________________________________________________________ College: _________________________________________________________________ Driver's Name: ____________________________________________________________ Date & time of pick up to go to the airport: _____________________________________
---------------------------------------------------------------------------------------------------------------------------------------------------Section B: To be completed by the non-returning employee and signed by driver. Employee please perforate and keep a copy.
Employee Name: __________________________________________________________ Department: ______________________________________________________________ College: _________________________________________________________________ Driver's Name: ____________________________________________________________ Date & time of pick up to go to the airport: ______________________________________
Exit Interview
A: Employee Details Employee Name Job Title College/Department B: Reasons for leaving Further study Family and/or personal Career opportunity Higher pay & Better benefits C: QUESTIONNAIRE Please rate the following questions with an X Physical working environment Opportunities for growth and enhancement Salary level and compensation practices Relationship with co- workers Direction from you Supervisor / Chair Support from you Supervisor / Chair Quality of training and development Job satisfaction Overall satisfaction with the department I worked in Overall satisfaction with the UAEU as an employer D. WORKING AT UAEU Would you advise a friend to work for UAEU? Would you consider returning to work at UAEU? REGRET WE ARE PARTING In your opinion what did you most enjoy of your employment at the UAEU? In your opinion what did you least enjoy of your employment at the UAEU? What suggestion do you have to make the UAEU a better place to work? General comments Banner ID Faculty/Staff Date
Improved work life balance Conflict with other employees Conflict with managers Other (Specify)
Highly Dissatisfied Dissatisfied Satisfied Highly Satisfied
Yes
No
Employee Signature:
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