EI Toolkit

Software Vendor
Evaluation Matrix Software Vendor Evaluation Matrix Template [NOTE to Creator: Update criteria & factors as needed to maintain consistencey with RFQ]
Weight

Unweighted Score
Vendor 1 Vendor 2 Vendor 3

Weighted Score
Vendor 1 Vendor 2 Vendor 3

1 2 3 4 5 6 7 8 9

Criteria Adherence to RFQ Instructions Company Information Project Understanding & Solution Vision Functional & Non-functional Requirements Product Viability & History License/Maintenance Agreement Terms & Conditions Vendor Involvement in Project Vendor Demonstrations Fee Summary TOTAL (out of 100)

15 15 10 20 15 5 5 5 5 95

2.5 2 0 2 2 2.5 2 3 0

3 3 2 3 3 3 2.5 3 3

12.5 10.0 0.0 13.3 10.0 4.2 3.3 5.0 0.0 58.33

15.0 15.0 6.7 20.0 15.0 5.0 4.2 5.0 5.0 85.83

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.00

Scoring Criteria

Score Level 3 Excellent 2 Strong

1

Cause for Concern

Description SI has fully addressed and comforms to best practices SI has adequately addressed this factor. Minor deviations from best practices. A critical issue raises doubt as to SI qualification with this factor. Factor is inadequately address. Large deviations from best practices

Last updated: December 2003

EI Toolkit
Software Vendor

Evaluation Matrix plate ntain consistencey with RFQ]

SAMPLE DATA IN TABLE-Delete before using

and comforms to best practices essed this factor. Minor deviations from best practices. oubt as to SI qualification with this factor. Factor is arge deviations from best practices

EI Toolkit Vendor Evaluation Criteria

Vendor 1 Vendor 2 Vendor 3 Basis For Score

1. Adherence to RFQ Instructions

Timeliness Completeness Overall quality and professionalism Overall responsivness Average Score 0 0 0

2. Company Information
Financial viability Organization Structure Overall exposure to Government sector Services department/division Pending Litigation Partnerships Average Score

3. Project Understanding
Over all understanding of project objectives Understanding of the business requirements Understanding of the end state vision Average Score 0 0 0

4. Functional & Non-Functional Requirements

Functional Requirements: Completeness of vendor response Extent of proposed exhancements/extensions Extent of BPR required Non-Funtional Requirements: Vendor ability to meet requirements Average Score ----

-0

-0

-0

5. Product Viability & History

Sustainable technology Investment in on-going research & development

EI Toolkit Vendor Evaluation Criteria

Vendor 1 Vendor 2 Vendor 3 Basis For Score

Product development life-cycle Process for beta-testing and new releases Ability to influence vendor development focus Average Score

6. License / Maintenance Agreement, Terms & Conditions

Buyer duties Agreement terms and conditions favorable GSA Schedule Blanket agency purchase agreement Average Score

7. Vendor Involvement in Project

Willingness to be involved Experience working with systems integrators Average Score

8. Vendor Demonstrations
Integrated solution Degree of alignment with objectives Third party products shown & demonstrated Ease of use - # screens & key strokes System performance Flow & simplicity Ability of system to handle requirements Ability to meet future needs Flexibility, tailorability, and extensibility of system Ability to answer questions Adherence to script Aesthetics Robustness of the application(s) Average Score

9. Fee Summary
License fees Maintenance fees Purchase timeline

EI Toolkit Vendor Evaluation Criteria

Vendor 1 Vendor 2 Vendor 3 Basis For Score

License period Maintenance period & fee adjustment Maintenance start date Other fees Average Score 0 0 0