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Live@eduUserGuide21June2010
TableofContents
1.
INTRODUCTION........................................................................................................................................ 3
1.1 ABOUT THIS DOCUMENT ............................................................................................................................ 3
1.2 AUDIENCE OF THIS DOCUMENT .................................................................................................................. 3
1.3 SCOPE OF THIS DOCUMENT ......................................................................................................................... 3
2.
3.
4.
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Live@eduUserGuide21June2010
1. Introduction
1.1 Aboutthisdocument
This document describes how students can configure and connect to their Live@edu
accounts. In addition, some of the most common and productive features (such as
Rules,Calendars)arealsocovered.
The document will also cover the most common ways to access Live@edu accounts,
namely:
1. StudentOWA(webbased)
http://live.smu.edu.sg
2. EmailclientssuchasOutlook2007,Outlook2003whereconfigurationsarerequired
1.2 Audienceofthisdocument
The intended audiences for this document are SMU Students (Undergraduates,
PostgraduatesandAlumni).
1.3 Scopeofthisdocument
This document does not cover all the topics of the Live@edu but focuses on the
functions that SMU students will be using. Any new Live@edu updates after the
publisheddateofthisdocumentwillnotbereflectedtoo.
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2. EmailAccessthroughWebStudentOWA
2.1 AccessYourEmailviaStudentOWA(http://live.smu.edu.sg)
1. Launchyourbrowser,gotohttp://live.smu.edu.sg.
2. Youwillbepromptedwiththefollowingscreen,clickLoginatSingleSignOn.
3. IfSingleSignOndoesnotwork,pleaseuseManualLoginwithyourSMULoginIDand
Passwordasfollows:
Username:yourSMUloginID(e.g.mary.lim.2007)
Password:SMUloginpassword
4. ClickonLogin.
5. Uponsuccessfullogin,youwillberedirectedtoOutlookLivewhereyoucanreadyouremail,
composenewmessage,ormanageyourCalendarandTasks.
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2.2 CreateRules
Youcancreaterulesthathelpyoutoautomateyouremailsystemandtostaybetter
organized.Forexample,youcancreatearuletoautomaticallymoveallmailsenttoa
groupyou'reamemberoftoaspecificfolder.
Tomanagerules,clickOptions>OrganizeEMail>InboxRules
YoucanusetheInboxRulestabtocreate/edit/deleterules.
TocreateanewblankruleusingtheInboxRulestab,clickNew
Toeditanexistingrule,highlightarule,andthenclickDetailstoseeandeditthe
rule
Todeleteanexistingrule,highlightarule,andthenclickDeletetodeletetherule
You can also create rules directly from messages. To create a rule directly from a
message:
Rightclickthemessageinthemessagelistpane.
ClickCreateRule,oropenthemessageandthenclickCreateRuleonthetoolbar.
Example:Automaticallyredirectallmessagesanotheraccount
1.
2.
3.
4.
5.
Afteryousignintoyouraccount,clickOptions>OrganizeEMail>InboxRules.
OntheInboxRulestab,clickNew.
UnderWhenthemessagearrives,selectApplytoallmessages.
UnderDothefollowing,selectRedirectthemessageto.
Selecttheaddressyouwantyourmailsenttobydoubleclickingonitintheaddressbook
view.Iftheaddressyouwanttoredirecttodoesn'tappear,youcanentertheemailaddress
intheTofield.
6. ClickOKtosaveyourselectionsandreturntothenewrulewindow.
7. ClickSavetosaveyourruleandreturntotheInboxRulestab.
2.3 ChangePassword(ViaStudentOWAonly)
1. Launchyourbrowser,gotoStudentOWA(http://live.smu.edu.sg).
2. AtSMULoginpage,clickTochangeyourpassword,clickhere.
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3. TypeinthefollowinginformationintotherightpaneandclickChangePassword.
Tab
Description
Username: ThisisyourSMULoginID
(forexample,mary.lim.2007)
OldPassword: ThisisyourexistingSMULoginpassword
NewPassword: ThisisyournewdesiredSMULoginpassword*
ConfirmNewPassword: TypeinyournewdesiredSMULoginpasswordagain*
*IMPORTANT:Yourpasswordmustmeetallofthefollowingconditions:
Isnotbasedontheusersaccountname
Containcharactersfromatleast3outofthefollowing4categories:
o Uppercasealphabetcharacters(AZ)
o Lowercasealphabetcharacters(az)
o Arabicnumerals(09)
o Nonalphanumericcharacters(e.g.,!$#,%&)
o Atleasteight(8)charactersormore.
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4. Youwillseethefollowingscreen,uponsuccessfullychangeofpassword.
5. *Note: Changing SMU Login password within and outside of SMU campus. This section is
applicable to notebooks that have been configured and joined to the SMUSTU domain. It is
applicableeachtimeyouchangeyourSMUpassword.
For students who are joined to the SMUSTU domain and have changed their SMU Login
password outside SMU campus, you will continue to use your old password to login to your
notebook but your new (changed) password to access all other SMU resources. This is
applicableuntilyoubringyournotebookandloginwithinSMU.Subsequently,youwillusethe
newpasswordforallloginsincludingloggingintoyournotebook.
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This is the feature of the notebook and many students have been logged out of your
notebooksbecauseofthis.Thereasonisthatyournotebookstillholdstheoldpassworduntil
itissynchronizedinSMU.
For students who change their passwords within SMU, your notebook would have been
automaticallysynchronizedwhenthepasswordwaschanged.Youwillusethenewpassword
forallloginsincludingactivatingyournotebook.
NOTE:ChangingPasswordatOutlookLive
YouareadvisednottochangeyourSMULoginpasswordatOutlookLive.Insteaditisstrongly
recommended that you change your SMU Login password via Student OWA
(http://live.smu.edu.sg).
2.4 OtherFeatures/Functionalities
Forguidesonotherfeatures/functionalities,youcanrefertohttp://help.outlook.com.
3. EmailAccessthroughEmailClientProgramOutlook2007
Thischaptercoversallthekeyaspectsofaccessing/usingyourLive@eduaccountvia
Outlook2007.
3.1 ConfigureOutlook2007toaccessEmails(Live@Edu)
1. CloseOutlook2007ifit'sopen.
2. InControlPanel,clickMail.
InWindowsXP,ClickStart>ControlPanel>UserAccounts>Mail.(InClassicview,
doubleclickMail)
InWindowsVista/Windows7,ClickStart>ControlPanel
Inthe32biteditionofWindowsVista,clickUserAccounts(orUserAccountsand
FamilySafety)>Mail.
Inthe64biteditionofWindowsVista,selectAdditionalOptions>View32bit
ControlPanelItems,andthendoubleclickMail.(InClassicview,doubleclickMail)
3. IntheMailSetupdialogbox,clickShowProfiles.
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4. SelectPromptforaprofiletobeused.ClickAdd.
5. TypeanamefortheprofileandthenclickOK.(Asabestpractice,givetheprofileaname
thatidentifiesitastheprofileforyouraccountinOutlook.com).
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6. WhentheAddNewEMailAccountdialogboxopens,enteryourname,email
address,andpasswordintheappropriatefields,thenclickNext.
7. Outlook2007willdisplayamessagethatasksyoutoallowtheWebsitetoautomatically
setupyouraccount.Theprogramrunsautosetupperiodically.Ifyoudon'twanttosee
thismessageeverytimeautosetupruns,selectDon'taskmeaboutthiswebsiteagain,
andthenclickAllow.
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8. Outlook2007willautomaticallysetuptheaccount.You'llbeaskedforyourusername
andpasswordbeforeOutlook2007canconnecttoyouraccount.
Makesureyouenteryourfullemailaddressasyourusername(e.g.,
mary.lim.2007@business.smu.edu.sg).Youmaybepromptedtoenteryourusername
andpasswordseveraltimesbeforeyouconnect.
9. Youwillbepromptedasfollows,clickFinish.
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10. Then,clickOKatthenextscreen.
11. Toaccesstoyouremail,clickonOutlook,
12. Youwillbepromptedtoselectprofile,chooseyourLive@eduprofile.ClickOK.
13. Youwillbepromptedtokeyinyourusernameandpassword.
14. Enteryourfullemailaddressasyourusernameandyourpassword.
(e.g.,mary.lim.2007@business.smu.edu.sg)
15. ClickOK.
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3.1.1
ConfigurePersonalFolders(ArchivedEmails)
If you have correctly backup your Outlook data into a backup PST file(s), restoring is
simple.AllyoudoiscopythebackupPSTfile(s)intothefolderthatyoulocatedwhen
youinitiallybackedupyourwork.
KeepinmindthatifyouoverwriteyourexistingPSTfilewithyourbackupPSTfile,any
newdatasincethelastbackupwillbedeleted.Ifyouhaverecentdatathatisnoton
thebackupcopyofyourPSTfileandyoudonotwanttolosetherecentdata,thenyou
canusetheImportcommandtoadddatainsteadofoverwritingdata.
1. ClickonFile>ImportandExport...
2. HighlightImportfromanotherprogramorfileandclickNext.
3. HighlightPersonalFolderFile(.pst)andclickNext.
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4. BrowsetothePSTfilethatyouwanttoimport,andclickNext.
5. Ifneeded,repeattheprocessforotherPSTfilessuchasyourarchive.pst.
3.2 CreateRules
You can create rules that help you automate your email system and stay better
organized.Forexample,youcancreatearuletoautomaticallymoveallmailsenttoa
groupyou'reamemberoftoaspecificfolder
Thissectioncoverscreatingarulefromscratch.
1.
2.
3.
4.
5.
IntheNavigationPane,clickMail.
OntheToolsmenu,clickRulesandAlerts.
ClickNewRule.
ClickStartfromablankrule,andthenclickNext.
UnderSelectwhenmessagesshouldbechecked,selectCheckmessageswhenthey
arriveorCheckmessagesaftersending,andthenclickNext.
6. FollowtherestoftheinstructionsintheRulesWizard.
7. Ifyouwanttorunthisruleonmessagesalreadyinoneofyourfolders,selecttheRun
thisrulenowonmessagesalreadyin"folder"checkboxonthelastpageoftheRules
Wizard.
TohavethisruleapplytoallyouremailaccountsandInboxes,selecttheCreatethisrule
onallaccountscheckboxonthelastpageoftheRulesWizard.
Therearemanyotherwaystocreaterules.Fromexistingtemplates,folders,messages
etc.Formoreinformation,pleaserefertothefollowingURL:
http://office.microsoft.com/enus/outlook/HP052428971033.aspx
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3.3 OpenOtherMailbox
Justasyoumighthaveanassistantwhohelpsyoumanageyourincomingpapermail,
you can use Outlook with Exchange server email accounts to give another person
accesstoyourInboxandanyotherOutlookfolder.Theprocessofgrantingsomeone
permission to open folders, read and create items, and respond to requests for
anotherpersoniscallDelegateAccess.
The person granting permission, determine the level of access that you want to give
the delegate. You can give a delegate permission to read items in your folders or to
read,create,modify,anddeleteitems.Youcangiveadelegatepermissiontosendand
respondtoemailmessagesonyourbehalf.Thedelegatecanalsoorganizemeetings
onyourbehalfandrespondtoyourmeetingrequestsandtaskrequests.
3.4 GrantDelegateAccess
A delegate automatically receives Send on Behalf permissions. This means your
delegatecandothefollowing:
Respondtoameetingrequestsenttoyou,themanager
Receivemeetingrequestresponsessenttoyou,themanager
Composeandsendanemailmessagethat,whenreceived,willhaveDelegateName
onbehalfofManagerNamenexttoFrom
Bydefault,thedelegatecanreadonlythemeetingrequestsandresponsessenttothe
manager.ThedelegatedoesnothaveaccesstoreadanyothermessagesinyourInbox.
1. OntheToolsmenu,clickOptions.
2. ClicktheDelegatestab,andthenclickAdd.
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IftheDelegatestaborAddbuttonismissing
TheDelegatestabortheAddbuttonmightbemissingbecauseofoneormoreofthe
followingreasons:
AnactiveconnectiondoesnotexistbetweenOutlookandExchange.TheOutlookstatus
barshoulddisplayConnectedtoMicrosoftExchangeorOnline.
YouareusingPOP3orIMAPemailaccessprotocol.
TheaddinthatcontainstheDelegateAccessfeaturemightnotbeinstalledorturnedon.
o
o
o
OntheToolsmenu,clickTrustCenter,andthenclickAddins.
IntheManagelist,clickExchangeClientExtensions,andthenclickGo.
IntheAddInManagerdialogbox,selecttheDelegateAccesscheckbox.
IfDelegateAccessisnotlisted,youmustinstalltheaddin.
IntheAddInManagerdialogbox,clickInstall
Selectdlgsetp.ecf,andthenclickOpen
ClickOKtoclosetheAddInManagerdialogbox
WerecommendthatyourestartOutlookafterthechanges.
3. Typethenameofthepersonwhomyouwanttodesignateasyourdelegate,orsearch
forandthenclickthenameinthesearchresultslist.
Note:ThedelegatemustbeapersonintheExchangeGlobalAddressList(Global
AddressList:Theaddressbookthatcontainsalluser,group,anddistributionlistemail
addressesinyourorganization.Theadministratorcreatesandmaintainsthisaddress
book.Itmayalsocontainpublicfolderemailaddresses).
4. ClickAdd,andthenclickOK.
5. IntheDelegatePermissionsdialogbox,youcanacceptthedefaultpermissionsettingsor
selectcustomaccesslevelsforExchangefolders.
Ifadelegateneedspermissiontoworkwithmeetingrequestsandresponsesonly,the
defaultpermissionsettings,includingDelegatereceivescopiesofmeetingrelated
messagessenttome,issufficient.YoucanleavetheInboxpermissionsettingatNone.
Meetingrequestsandresponseswillgodirectlytothedelegate'sInbox.
Note:Bydefault,thedelegateisgrantedEditor(canread,create,andmodifyitems)
permissiontoyourCalendarfolder,becauseafterthedelegaterespondstothemeeting
onyourbehalf,themeetingisautomaticallyaddedtoyourCalendarfolder.
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Descriptionsofdelegatepermissionslevels
o
o
ReviewerWiththispermission,thedelegatecanreaditemsinthemanager's
folder.
AuthorWiththispermission,thedelegatecanreadandcreateitems,and
modifyanddeleteitemsthatyoucreate.Forexample,adelegatecancreatetask
requestsandmeetingrequestsdirectlyinthemanager'sTaskorCalendarfolder
andthensendtheitemonthemanager'sbehalf.
EditorWiththispermission,thedelegatecandoeverythingthatanAuthorhas
permissiontodoandadditionallycanmodifyanddeletetheitemsthatthe
managercreated.
6. Tosendamessagetonotifythedelegateofthechangedpermissions,selectthe
Automaticallysendamessagetodelegatesummarizingthesepermissionscheckbox.
7. Ifyouwant,selecttheDelegatecanseemyprivateitemscheckbox.
ImportantThisisaglobalsettingthataffectsallofyourExchangefolders,includingall
Mail,Contacts,Calendar,Tasks,Notes,andJournalfolders.Youcannotallowaccessto
privateitemsinonlyonefolder.
8. ClickOK.
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3.5 OtherFeatures/Functionalities
FormorehelpandHowtoguidesonOutlook2007,youcanreferto
http://office.microsoft.com/enus/outlook/FX100647191033.aspx
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4. EmailAccessthroughotherEmailClientPrograms
YoucanaccessyourLive@eduaccountviaanyIMAP/POP3Client.
4.1 GeneralSettingsforIMAPandPOP3access
YoucanfindthePOPorIMAPserversettingsforyouremailaccountbysigninginto
OutlookWebAppatthefollowingaddress:https://outlook.com.
1. Afteryousigninsuccessfully,clickthedropdownarrownexttotheHelpquestionmark,
andthenclickAbout(attoprightcorner).
2. Atthedropdownoption,selectAbout.
3. ScrolldowntoExternalPOPSetting:
Note:
WritedownthevaluesforthePOPorIMAPportandencryptionmethod.You'll
needtosetorverifythosesettingslaterinthisprocedure
WritedownthevaluesfortheSMTPportandencryptionmethod.You'llneedto
setorverifythosesettingslaterinthisprocedure
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Forexample,iftheAboutpageshowsthefollowing,yourSMTPservernameis
pod51003.outlook.com
ExternalSMTPsetting:
Servername:pod51003.outlook.com
Port:587
Encryptionmethod:TLS
4.2 UsingOutlook2003
4.2.1
AccessEmailUsingIMAP(Recommended)
4.2.1.1
ConfigureOutlook2003forIMAPAccess
YoucanconnectOutlook2003toyouremailaccountusingonlyPOP3orIMAP4
connectivity.
HerewewillshowyouhowtoconfigureOutlook2003usingIMAPconnectivity.
1. InWinXP,ClickonStart>ControlPanel>Mail.
2. ClickonShowProfiles.
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3. ClickonPromptforaprofiletobeused,ClickOK.
4. TypeanamefortheprofileandthenclickOK.(Asabestpractice,givetheprofileaname
thatidentifiesitastheprofileforyouraccountonOutlook.com)
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5. ClickonAddanewemailaccount,thenclickNext.
6. ClickonIMAP,thenclickNext.
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7. Atthenextscreen
a. UnderUserInformation:
i. UnderYourName:Keyinyourname(e.g.MaryLim)
ii. EmailAddress:keyinyouremailaddress(e.g.
mary.lim.2007@business.smu.edu.sg)
b. ServerInformation:(refertosection4.1togettheserversettings)
i. Incomingmailserver(IMAP):Keyinpod51003.outlook.com
ii. Outgoingmailserver(SMTP):Keyinpod51003.outlook.com
c. LogonInformation:
i. UserName:Keyinyouremailaddress(e.g.
mary.lim.2007@business.smu.edu.sg)
ii. Password:Keyinyourpassword
NOTE:DoNOTselectLogonusingSecurePasswordAuthentication(SPA)
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8. ClickonMoreSettingsandyouwillbepromptedwiththenextscreen.
d. AtGeneralTab,underMailAccount,typethenameyouwanttouseforthis
emailaccount.
e. AtOutgoingServertab,selectMyoutgoingserver(SMTP)requires
authentication.MakesureUsesamesettingsasmyincomingmailserveris
selected.
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f. OntheAdvancedtab,
UnderIncomingserver(IMAP),selecttheThisserverrequiresanencrypted
connection(SSL)checkbox
UnderOutgoingserver(SMTP),selecttheThisserverrequiresanencrypted
connection(SSL)checkbox,andthenclickOK
g. OntheCongratulationspage,clickFinish.
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4.2.1.2
AccessyourEmailusingOutlook2003(IMAP)
1. ClickonOutlook,selectyourLive@eduprofile.
2. Keyinyourusernameandpasswordwhenprompted.
Username:yourfullemailaddress(e.g.mary.lim.2007@business.smu.sg)
4.2.2
AdditionalInformationonUsingIMAPorPOPEMailPrograms
YoucanfindmoreinformationonusingIMAPorPOPemailprogramsat
http://help.outlook.com/enus/140/cc875899.aspx
4.3 CreateRules
Youcancreaterulesthathelpyoutoautomateyouremailsystemandtostaybetter
organized.Forexample,youcancreatearuletoautomaticallymoveallmailsenttoa
groupyou'reamemberoftoaspecificfolder
Thissectioncoverscreatingarulefromscratch.
1. IntheNavigationPane,clickMail.
2. OntheToolsmenu,clickRulesandAlerts.
3. ClickNewRule.
4. ClickStartfromablankrule,andthenclickNext.
UnderSelectwhenmessagesshouldbechecked,selectCheckmessageswhentheyarrive
orCheckmessagesaftersending,andthenclickNext.
5. FollowtherestoftheinstructionsintheRulesWizard.
Ifyouwanttorunthisruleonmessagesalreadyinoneofyourfolders,selecttheRunthis
rulenowonmessagesalreadyin"folder"checkboxonthelastpageoftheRulesWizard.
TohavethisruleapplytoallyouremailaccountsandInboxes,selecttheCreatethisruleon
allaccountscheckboxonthelastpageoftheRulesWizard.
Therearemanyotherwaystocreaterules.Fromexistingtemplates,folders,
messagesetc.Formoreinformation,pleaserefertothefollowingURL:
http://office.microsoft.com/enus/outlook/HP052428971033.aspx
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4.4 EmailapplicationsforMAC
4.4.1
SetupMacOS10.6SnowLeopardaccesstoOutlook.com
TosetupMacOS10.6SnowLeopardtoaccessyourLive@eduemailaccount,pleasereferto
thefollowingURL:http://help.outlook.com/en-us/140/ee461396.aspx
4.4.2
SetupotherMacbasedEmailPrograms
TosetupotherMacbasedemailprogramstoaccessyourLive@eduemailaccount,please
refertothefollowingURL:http://help.outlook.com/en-us/140/cc875899.aspx
~EndofDocument~
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