2.2. Order Acceptance and Generation of Sale Note.

The following process from Sales enquiry, Order Acceptance to Generation of Sales Documents (Sale Note) is performed by Qatar Steel. 2.3. Receipt of Sale Note. 2.3.1. Receipt of Sale Note from Qatar Steel. 2.3.2. The Q-Coat Manager receives a copy of the Sale Note for review. 2.4. Order Entry Order Entry is the process of manually entering the details from Sale Note into Sales Order Status Report. It is performed once Sale note is received from Qatar Steel and signed by Q-Coat Manager. Upon receipt of Sale note Clerk performs the following Jobs Types in all relevant data (i.e. QM No, Customer Name, Bar Size, and Quantity) regarding the order from Sale Note to Sale Order Status Report. It is updated daily, inputs to Sale Order Status Report are Site Invoice (Delivery Details) and Sale Note. Manager signs the updated Sale Order Status Report, and copy is sent to Sales, Marketing and Shipping Department of Qatar Steel. The next step is to check the inventory status of finished product and raw material.

Availability Check Transition Report shows: On hand of Inventory of Finish Product and Raw Material, Order on Hand, Purchased Order, It is updated daily Inputs to Transition Report are Daily Stock Position of Coated Bars (Form P2) and Daily Stock Position of Raw Material (Form P3). The Transition Report is reviewed by Q-Coat Manager to determine if the Coated Bars that are required for the order are available, or will be available by the time production begins. Plant Manager Reviews and Schedules the Work Order
The Plant Manager receives a copy of the Work Order for review and scheduling. The schedule is reviewed with the Production Foreman during the weekly production meetings.

Production of the Order

The Work Order, the SOP, and the Production Counting sheet will be put out on the press at the time of production. The Production Foremen produce the product according to the schedule established by the Plant Manager.

The job is produced according to the Standard Operating Procedure (See the Standard Operating Procedures Manual and Production Procedures). Once the job is completed, the Work Order will be collected by the Foreman and given to the Plant Manager. The Plant Manager will forward the finished Work Order to the office staff. The completed order will be attached to the other order documents in the open orders file. The SOP will be collected by the QC Inspector and destroyed in order to prevent an older version of the SOP to be in existence

If necessary, the Purchasing department will order all necessary materials for the order. Once updated, it is signed by the Department Manager and copy is sent to all concerned.