SURVIVAL GUIDE 2012

SURVIVAL GUIDE
Welcome to AIESEC! You have taken the first step to the incredible
personal learning experience which AIESEC can offer you. This Booklet is supposed to help you in your orientation phase. As it is a great experience but for the same reason the organization appears a bit complex at first. This document has the purpose of reducing this complexity.

Index
AIESEC Way .......................................................................................3 AIESEC 2010.......................................................................................5 AIESEC System....................................................................................5 AIESEC Iasi.........................................................................................6 AIESEC Iasi Structure...........................................................................7 AIESEC Iasi Departments......................................................................8 Exchange Process ................................................................................9 AIESEC Iasi Projects............................................................................10 WHATs NEXT! ....................................................................................10 AIESEC Dictionary ...............................................................................11

AIESEC WAY
Our Name
AIESEC: Formerly an French acronym for "Association Internationale des Etudiants en Sciences Economiques et Commerciales". Today, we no longer use this acronym as our membership has grown to encompass a much wider range of disciplines than only economics and commerce, and our Role in society and the Core Work we do are reflected more accurately below.

Our Values
Activating Leadership We lead by example and inspire leadership through action and results. We take full responsibility for our role in developing the potential of people.

Demonstrating Integrity We are consistent and transparent in our decisions and actions. We fulfill our commitments and conduct ourselves in a way that is true to our identity.

Living Diversity We seek to learn from the different ways of life and opinions represented in our multicultural environment. We respect and actively encourage the contribution of every individual.

Enjoying Participation We create a dynamic environment by active and enthusiastic participation of individuals. We enjoy being involved in AIESEC.

Striving for Excellence We aim to deliver the highest quality performance in everything we do. Through creativity and innovation we seek to continuously improve.

Acting Sustainably We act in a way that is sustainable for our organization and society. Our decisions take into account the needs of future generations.

What Is AIESEC
AIESEC is a global, non-political, independent, not-forprofit organization run by students and recent graduates of institutions of higher education. Its members are interested in world issues, leadership and management. AIESEC does not discriminate on the basis of race, color, gender, sexual orientation, creed, and religion, national, ethnic or social origin.

What We Envision

Peace and Fulfillment of Humankind's Potential.

Our Impact
Our international platform enables young people to discover and develop their potential to provide leadership for a positive impact on society.

The Way We Do It
AIESEC provides its members with an integrated development experience comprised of leadership opportunities, international internships and participation in a global learning environment.

AIESEC 2015

AIESEC SYSTEM
The AIESEC System is comprised from all subsystems which are necessary to reach our vision, mission and goals. Identity and Strategy: Heart of the organization! Shapes and determines what happens in the subsystems The Way We Do It: The AIESEC Experience AIESEC provides its members with an integrated development experience comprised of leadership opportunities, international internships and participation in a global learning environment.

AIESEC IASI
OUR VISION I love being in AIESEC because this is where my friends are, this is where I learn and this way I can make a difference. The base of what I do everyday are my values, values which give me a broad perspective, which help me change myself and everything around me This is how we think in over 100 countries!

OUR VALUES An AIESECer in Iasi is:

Proud to be part of a TEAM Responsible and Trustworthy Emotionally Involved Striving to be a Change Agent Doesnt see work and enjoyment as a contradiction Thinking Globally and Acting Locally Perseverant

OTHER INFO AIESEC in Iasi has been founded in 1993. Since then, hundreds of students got involved in our organization and have contributed to its growth. Currently we have active members, tens of alumni and only one 4 by 6 headquarter

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113 new members and

AIESEC IASI STRUCTURE

LCP
NON-CORPORATE DEVELOPMENT INTERNATIONAL INTRNSHIPS TALENT MANAGEMENT CORPORATE DEVELOPMENT COMMUNICATION FINANCE ORGANIZATIONAL DEVELOPMENT

AIESEC IASI DEPARTMENTS

Responsibilities of Non-Corporate Development (former Incoming Exchange):
Finding candidates for internships Visa Procedures Preparation of companies Preparation and integration of interns Ensuring Service Quality Meetings with NGOs and Kindergartens

Responsibilities of International Internships (former Outgoing Exchange):

Exchange Participants Selection Finding internships for EPs Support in visa Procedures Preparation and re-integration of interns Ensuring Service Quality

Responsibilities of Talent Management:

Attracting and recruitment of talent Member selection and allocation Integration of members into the committee Education and Training Personal goal setting and career planning Tracking and learning evaluation Rewards and recognitions

Responsibilities of Corporate Development:

Market Research Selling Product Portfolio to companies and organizations Providing services to partners Networking Raising Corporate TNs

Responsibilities of Communication
Public Relations with media Ensuring Branding Ensuring the WEB developing

Responsibilities of Finance:
Budgeting Managing resources Cash Flow management Auditing and controlling Accountability Grants Visa and Legislation

Responsibilities of Organizational Development:

Issues management & impact (Education, Entrepreneurship, IT&C) Project management (planning, forecast and evaluation) Tools implementation (MS Project) External Assessment Organizational Culture

Responsibilities of Alumni Development Department:

Heading for the Future area- is responsible for members that want to end their activity in AIESEC Alumni Relations area- is responsible for the people that have already finished their activity as a member in AIESEC, they have a job or have found their path. Global Internship Program Corporate- GIP Corporate area (promoting international internships among Alumni)

EXCHANGE PROCESS
The Exchange Process is an essential part of the AIESEC Experience. Not only the time abroad are part of the experience but also the development a person realizes during the preparation and after coming back to their home culture. Career Personal documents To be 28 years old or younger

Time to find an internship

Starting from the moment the profile is uploaded into our online information system. For this, you must have handed in the required documents, signed the contract and made the payments.

How do we realize exchanges?

Through our global network of members, companies and affiliated partners. AIESEC internship pool

What does AIESEC offer?

Improve knowledge and competencies Cultural understanding International Exchange Integration and cultural learning activities Interesting internships Fun! Sensitivity to global problems Being an ambassador of your country Possibility for professional, personal and intercultural development

AIESECs Obligations
Help you find an internship Facilitate you an induction process as member before departure Facilitate accommodation abroad Request reception manual Provide assistance with visa procedures Regular communication Monitor your experience throughout the internship Prepare cultural awareness sessions Invite you to national meetings and regular activities of the committee

AIESEC is not:

An Employment agency A Public relations office A Travel Agency To get rich

Participants Obligations
Participate in the committees activities Attend ICPS (Inter Cultural Preparation Seminar) Cover plane ticket costs Have proper insurance covering the time abroad: (This should cover both minor and major expenses) Cover passport and visa costs Keep in contact with local committee via e-mail Answer all evaluations

Types of Internships

Global Internship program (on Marketing, Management, HR, Finance, Education) Global Community Development Program (volunteering on social issues and teaching) Duration: 6 weeks-18 months

Factors for Pre-Selection

Languages spoken Work experience Motivation AIESEC knowledge Adaptability to new cultures

Documents to hand in
CV Motivation Letter Payment Recent Language Certificate (if any)

PROJECTS
Through its activities and members, AIESEC aims to have a positive impact in society. We are always trying to improve ourselves and the environment we live in by constant assessment, finding problems and coming up with solutions in order to solve them. After a detailed research applied in the local environment, AIESEC identified 3 main issues that need attention and decided to focus on developing them. These issues are: Education, Entrepreneurship and Technology (IT & Software) *for additional information on our projects, please check the Project Guide

GROW GROW represents a long term, non-formal educational engagement designed to improve the quality of education in Romania. It is a program organized in partnership with AIESEC that addresses high school students in Romania (age 14-18). Through the GROW program, they can follow a complementary four-year educational cycle. The program offers high school students a professionally designed educational curriculum that complements the formal education system. It has been developed with the support of an Educational Board, gathering personalities and top-notch experts in education and adolescent psychology, especially to address key needs of the development of teenage participants. The main goal of this program is to build a constructive attitude for a sustainable change in the Romanian educational system. GROW aims to be the numberone national education program addressing high school students as it is unique among any other program:it is a long term program (2010-2015); it has the magnitude of a nationwide project; it has a specific approach for each high school level: 9th, 10th, 11th and 12th graders; the courses are delivered in English by international trainers; the courses were designed professionally by consultancy and adolescent psychology specialists.

AIESEC Academy

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AIESEC Academy is a non-formal educational project which consists in a series of theoretical trainings and workshops (2-4 weeks) followed by a practical stage (4 weeks) through which students will have the opportunity to have access to an internship at one of the partner companies involved in the project as well as the outgoing internships offered by AIESEC, GIP and GCDP. The project is meant to represent the first step in their careers and to bring an extra value to all the stakeholders involved in the project (companies, trainers, participants, organising teams) and to actively involve a significant number of students and organizations likewise.

5 oclock T.I.E. (Thanking Involvement Event)

5 oclock tie is a Customer Care event organized with the purpose to thank our partners, to keep them informed about our activity in the current year, but also to attract new partners. Also, the event is of strategic importance, being an essential opportunity to prezent and sell new products and to prezent the new board, facilitating in this way the transition.

Start Me
Start Me is an educational program dedicated to 7th and 8th graders, with the purpose to open new horizons for them. The expected outcome is developing in them social responsibility , trust in own strenghs and actions and aknowledge own impact on a global level. This is possible by delivering sessions in english, with the help of young people from various countries, chosen by taking into cosideration their experience in this area. The role of international trainers is to offer pupils diverse perspectives, as well as the posibility to learn more about other cultures. The themes discussed are: cultural education, sustainability and polution, active citizenship. The project lasts for 5 weeks and the trainings are delivered during weekends.

Iashington
Iashington is an international conference that combines our passion for excellence and traditions so you can enjoy an experience you won`t forget for a long time! Iashington is about bringing together cultures and youngsters all around the world in one place. It`s about celebrating diversity and

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tradition, it`s about you, the young and restless that wants to achieve greatness and puts passion in every step. If you`re looking for performance and self-development or you want to discover, learn or simply be inspired, Iashington is the conference for you!

RockME
RockME conference aims to provide qualitative preparation for the present and future Executive Boards of AIESEC Romania to ensure sustainable development of leadership throughout the country. Main Objectives: - The participants will understand the concept of leadership - The participants will be ready ti take positions of Middle and Top Management The conference is organized for 300 participants who are interested to occupy positions of leadership or they already occupy. They will receive training on functional areas as follows: human resources, sales, marketing and communications, finance, project management. For young people who have received international internships paid there will be special sessions that will make you realize the importance of experiences and how to use it in future benefits. International Internships Projects Global IT - it's a project through which we will provide international internships in foreign companies to students from the IT faculties. These internships have a duration between 3 and 18 months. The project will take place between November 2012 and February 2013 Global Management - it's a project through which we will provide international internships in foreign companies to students from Faculty of Economics and Business Administration in areas related to management (marketing, finance, business administration, human resources, sales, project management etc.). These internships have a duration between 3 and 18 months. The project will take place between January and May 2013 Global Tourism - it's a project through which we will provide international internships in hotels and restaurants abroad to students from the tourism and hospitality domain. These internships

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have a duration between 3 and 18 months. The project will take place between February and May 2013 Global Citizen Program - it's a project through which we will provide international volunteering internships for any students, doesn't matter which year or faculty. These internships imply working in projects developed by AIESEC for different categories of people: students, highschool students, pupils, kindergarten children etc. The duration of these internships is between 6 and 8 weeks. The project will take place in three phases between January and July 2013 Global Engineering - it's a project through which we will provide international internships in foreign companies to students from the Technical University. These internships have a duration between 3 and 18 months. The project will take place between February and May 2013. Global Education - it's a project through which we will provide international internships in schools, universities, organizations to students that want to develop their training and teaching skills. These internships have a duration between 2 and 12 months. The project will take place between April - July 2013 and September - November 2013

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About RTS
The Regional Training Seminar (RTS), is a conference organized for young people from the local committees of AIESEC Iai, Braov, Bucureti and Suceava, will take place at Bran during the period of 8-11th of November 2012. The conference will be organized for newly entered members, as well as for older members, from the local committees. The sessions will be organized in order to adequate optimally to the requirements derived from members' profile; new members will enjoy sessions during which interpersonal knowing will be facilitated (with both colleagues of the same generation and members), and the practical part of AIESEC activity will be explained (time management, the importance of proactivity). Aside from the intense work sessions, the recreative moments will be highly appreciated by the participants, who will have supplementary opportunities to know each other better in less strict circumstances like themed parties and games.

WHATS NEXT
27-28 October 3-4 November 8-11 November 13-16 November Induction -Preparation Program Weekend 1 Induction Preparation Program Weekend 2 Regional Training Seminary Allocation on Departments

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AIESEC DICTIONARY*
AI PAI MC LC LCP VP EB OC OCP OCVP NCD II TM CD COMM Fin OD AD RTS LPM LMS NPS ICPS CEED SOL EP TN CSR ILP GN CEE WENA SS MENA AP XQB TL PBOX ROI LCQC AIESEC International President of AIESEC International Members Committee Local Committee Local Committee President Vice President Elected Board Organizing Committee Organizing Committee President Organizing Committee Vice President NonCorporate Development International Internships Talent Management Corporate Development Communication Finance Organisational Development Alumni Development Regional Training Seminar Local Preparation Meeting Local Motivation Seminar National Preparation Seminar Inter Cultural Preparation Seminar Cultural Educational Envoy for Development Schimb de Oameni intre Locale Exchange Participant Technical Nominee Corporate Social Responsibility Individual Learning Plan Growth Network Central and Eastern Europe West Europe and North America Spanish Speaking (South America) Middle East and North Africa Asia and Pacific eXchange Quality Board Team Leader Project Based On eXchange Regulament de Ordine Interioara LC Quality Certification

no need to memorize them

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CONTACTS
POSITION LCP LCVP TALENT MANAGEMENT LCVP ORGANIZATIONAL DEVELOPMENT LCVP FINANCE LCVP COMMUNICATION LCVP CORPORATE DEVELOPMENT LCVP NONCORPORATE DEVELOPMENT LCVP INTERNATIONAL INTERNSHIPS LCVP ALUMNI DEVELOPMENT Ctlina Elena Zbrn catalina.zbirn@gmail.com 0752.440.118 Mihai Zamfir mihai.zamfir89@gmail.com 0752440117 SimonaLarisa Rusu PaulaAlexandra Clapon Flavian Cristea Mihaela Scar mihaelasacara@gmail.com 0752.440.114 flavian.cristea@gmail.com 0752440111 paula.clapon@gmail.com 0752.440.115 rusu.simona.larisa@gmail.com 0752440110 NAME tefan Srbu Mdlina Ungureanu Andu Andrici andrici.andu@gmail.com 0752.440.112 EMAIL ADRESS sarbu.st@gmail.com mada.ungureanu90@gmail.com PHONE NUMBER 0752.440.116 0752.440.113

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Buddy TEAM fill in yourself the contacts of the first AIESECers youve met NAME EMAIL ADRESS PHONE NUMBER

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