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MARINA RUBIANO

rubianom@live.com

PROFESSIONAL SUMMARY
Motivated bilingual professional with expertise in Administrative Support, Operations, Event Planning, and Calendar & Project Management. Extensive background in Latin America, specifically international travel itineraries and multi-time zone coordination.

EXPERIENCE:
Weichert Real Estate Sales Office, Mahwah, NJ 1/09 - Present
Bilingual Personal Assistant Schedule and maintain calendar of appointments and meetings Prepare contracts and documents for home listings, home sales and rental properties Manage all communications received from attorneys, sales reps, lenders, real estate agents, buyers and sellers Request flood certificates, surveys, property disclosures and title quotes Extensive research of school districts, flood zones, hospitals and local transportation on listed properties Coordinate marketing for listed properties and organize open house events Prepare and process expense reports; reconcile monthly credit card statements Coordinate bi-weekly mailings; placing and removing signages and lockboxes on listed properties Manage personnel new hire process for the sales office, certifying sales licenses and required documentation Manage and coordinate personal remodeling projects and errands: -construction projects Living Room Extension (added additional room) - Master Bathroom (gutted original bath to rebuild a new one) - Built in-ground pool -acquire necessary construction and zoning permits -research and interview contractors -research products, accessories and construction materials and purchase all -manage and coordinate contractor schedule -supervise maintenance of surrounding work areas

Freelance Work in Morris and Essex Counties, NJ

Administrative Assistant/Receptionist Temporary positions providing administrative support to various companies

2/13 3/13

PROXIMO, Jersey City, NJ

11/11 4/12

Contract - Bilingual Executive Assistant/Office Manager Provided support to Executive Office, President and Direct Report Maintained busy calendar, arranged meetings, conference calls/video-conferencing and coordinated catering for all client/vendor meetings domestic/international Provided extensive telephone coverage and interaction with clients/vendors Coordinated complex travel arrangements domestic/international Prepared expense reports and reconcile credit card statements Updated company directories and key contact lists for President Supervised office activities to achieve maximum expense control and productivity. Delegated and supervised administrative duties assigned to receptionist Liaised with building management for office maintenance issues Maintained office equipment; contacted vendors/consultants with trouble shooting problems, followed through until problems were resolved Managed and supervised purchasing of office products, supplies, food and beverage Supervised and approved overnight delivery services as well as messenger service (tracking/billing) Approved and managed vendor /consultant invoices to be paid on a timely basis. Coordinated implementation of special administrative projects; installation of equipment and all general office needs

MARINA RUBIANO
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Marsh & McLennan Companies, Morristown, NJ

3/11 9/11

Contract - Executive Assistant Marsh Risk Consulting Provided support to Managing Director & Global Leader of Marsh Risk Consulting & Supply Chain Risk Intelligence Met weekly with manager to review and discuss upcoming projects and current tasks Acted as liaison between manager and Marsh executive leaders in other practice groups and committees Managed managers email inbox on a daily basis, resolved and responded to internal/external requests and inquiries Maintained calendar, scheduled appointments/meetings and conference calls both domestic and international Coordinated complex travel arrangements and transportation for destinations both local and abroad Prepared expense reports and reconciled credit card statements Created and processed invoices for vendors and clients Developed and maintained Excel report on newly created supply chain offering Provided a weekly updated action items chart of work-in-progress in both Excel and PowerPoint formats Organized and maintained library of marketing materials to be provided to clients/prospects daily Compiled and entered time card information on Marshs Elite time keeping system weekly Drafted internal and external correspondence and maintained groups files

Aspira Inc. of New Jersey, Jersey City, NJ

1/10 9/10

Bilingual Program Coordinator Serving the Jersey City Community (Temporary Part-Time) Successfully reached programs sales objective far ahead of schedule. Projected goal outlined the recruitment of 65 clients within six months; objective was achieved within four months. Developed dialogue with local community leaders to present federally sponsored program Presented program services to decision makers and consulted them on opportunities and the programs positive impact Established new relationships within the community to sell the program; canvassed community boards, city officials and agencies to promote these initiatives Contacted prospective clients by telephone and/or traveled to locations for meetings or consultations Developed work readiness workshops to enhance program member skills, preparing them for the job market Designed and scheduled activities, coordinated volunteers, employers and participants Created and coordinated special community events to promote Aspiras programs

Goldman Sachs, New York, NY

1/05 11/08

Executive Assistant to Sector Head Investment Banking Division/Healthcare Group Supported Vice President and Sector Head of The Mergers and Acquisitions Group and team of eight bankers Proactively managed busy calendars, scheduled complex meetings and handled a high volume of telephone calls Prepared GS style documentation such as working group lists and engagement letters Retrieved reports using GS database, such as Factiva, Thompson Research and Info Center Scheduled and coordinated complex travel arrangements and local ground transportation, international/domestic Effectively promoted groups services to prospective clients and directed their inquiries to proper team leaders Arranged meetings, conference calls/video-conferencing and coordinated catering for all client/vendor meetings Prepared and processed expense reports, maintained attendance records and processed time sheets Contributed team effort to all the healthcare investment banking industry groups as needed Special Projects: Managed and coordinated checkings projects as part of the due diligence process for several new clients Acting Turret Captain - coordinated and scheduled daily telephone coverage early morning/late evening for the Investment Banking Divisions Merger Leadership and Healthcare Groups

JPMorgan Chase Bank, New York, NY

9/02 1/05

Bilingual Senior Executive Assistant to Global Head American Depositary Receipts Division (ADR) Supported Vice President & Global Head of Relationship Management for the Americas, plus entire ADR Division Prepared and coordinated travel arrangements and local ground transportation, international/domestic Arranged and coordinated meetings, conference calls/video conferencing and catering for all client/vendor meetings Provided detailed monthly report to finance department listing client spending information billed to ADR Americas Contributed team effort to all industry groups within ADR as well as other groups of ITS Equities sharing the floor Assisted in preparing client presentations and responsible for client gift purchases

MARINA RUBIANO
Page 3 JPMorgan Chase Bank, New York, NY (Continued) 9/02 1/05

Project Management: Organized and coordinated ADRs Sales and Relationship Management Offsite (3 day event 50 attendees) - prepared event logistics, created agendas, arranged off-site facility and coordinated catering service - arranged round trip flights, lodging and ground transportation for overseas attendees - coordinated domestic travel for attendees going to the ADR operations facilities in Delaware and Boston - managed dinner and entertainment for team building events, including a dinner cruise of Manhattan Organized business banquets, hosted in different cities, by the JPM/ADR Group - arranged restaurant logistics, menu and wine lists, mailed invitations and followed-up on client RSVPs Orchestrated relocation of the JPM/ADR Group to a new office space in Downtown Manhattan

ABN AMRO Incorporated/ING Barings LLC, New York, NY


Bilingual Executive Assistant to Group Head - Investment Banking/Telecom - Latin American Group Supported Managing Director/Group Head and team of six bankers Provided extensive telephone coverage and interaction with clients for the entire Telecom division Coordinated complex travel arrangements and local ground transportation, international/domestic Scheduled and coordinated meetings, interviews, conference calls, international/domestic Coordinated corporate off-site conferences and was responsible for client gift purchases Acted as liaison between Group Head and Latin American clients as well as ABNs subsidiary offices Provided weekly updates for Latin American work-in-progress list for the Divisions Global Head

5/98 - 9/02

PaineWebber Incorporated, NY

Bilingual Executive Assistant to Group President - Investment Banking/Latin America Supported Managing Director/Group Head Scheduled international business trips, coordinated clients visits from Latin America and bankers visits to Latin America; arranged internal meetings with industry and support groups Responded to client requests, exercised initiative to resolve problems and recommended solutions to the Managing Director Maintained address list of prospects and mailed research material to promote the firms capabilities Arranged and coordinated annual social events sponsored by the Latin American Group Interfaced with clients during the execution of deals to ensure their satisfaction Prepared extensive and complex expense reports for the division Provided translation of documents when needed

8/88 - 4/98

PROFESSIONAL AFFILIATIONS: Our Lady of Fatima Catholic Church North Bergen, NJ Sunday School Catechism Teacher 5th Grade Gateway Professional Service Group/Career Center- Affiliated with the New Jersey Department of Labor and Workforce Development Bayonne, NJ 9/12 5/13

3/09 4/11

Volunteer -Conducted orientation workshops welcoming new PSG members seeking employment -Lead weekly resume writing workshops providing job seekers with the tools to construct a well-written document -Assisted new members with interview technique workshops, provided training and information on the proper etiquette and behavior during the interview process -Organized and conducted mock interviews; coordinated and prepared weekly events

EDUCATION:

New York City Community College, Brooklyn, NY Courses in Liberal Arts/General Studies Commercial Photography and Communications Lotus Notes, Netscape, Microsoft XP Versions 2003/2007/2010 (Word, Excel, PowerPoint, Outlook) Otis, Concur and Oracle (Travel Expense Systems), WeichertPro and WeichertOne Bilingual Spanish/English

SKILLS: