11i Workforce Sourcing and

Deployment Fundamentals iRecruitment

Student Guide

D17298GC10
Edition 1.0
December 2004
D40164

Copyright Oracle Corporation, 2004. All rights reserved.

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Author
Gowri Arur, Mark Rowe
Technical Contributors and Reviewers
Andrew Gillibrand, Chris Simpson, David Millin, Elizabeth Brown, John Cafolla, Martin
Millmore, Teena Singh
This book was published using: oracletutor

Table of Contents
11i Workforce Sourcing and Deployment Fundamentals - iRecruitment ..................................................1-1
11i Workforce Sourcing and Deployment Fundamentals - iRecruitment......................................................1-2
Introduction ...................................................................................................................................................1-3
Objectives ......................................................................................................................................................1-4
Topics ............................................................................................................................................................1-5
Overview of Oracle iRecruitment Part 1 .......................................................................................................2-1
Overview of Oracle iRecruitment Part 1 .......................................................................................................2-2
Objectives ......................................................................................................................................................2-3
Recruitment Cycle .........................................................................................................................................2-4
Recruit to Hire ...............................................................................................................................................2-5
Recruit to Hire: Using Oracle Applications...................................................................................................2-6
What Is Oracle iRecruitment? .......................................................................................................................2-7
Why Use iRecruitment?.................................................................................................................................2-8
iRecruitment Users ........................................................................................................................................2-9
Self-Service Recruiting Processes .................................................................................................................2-10
iRecruitment and HRMS: Sharing Common Information .............................................................................2-11
Overview of Oracle iRecruitment Part 2 .......................................................................................................3-1
Overview of Oracle iRecruitment Part 2 .......................................................................................................3-2
Introduction: iRecruitment Features ..............................................................................................................3-3
Job Seeker Features: Site Visitors .................................................................................................................3-4
Job Seeker Features: Registered Users and Employees.................................................................................3-5
Managers and Recruiters Features.................................................................................................................3-6
Vacancy Security in iRecruitment .................................................................................................................3-7
Approvals in iRecruitment.............................................................................................................................3-8
Analyze Recruitment Process ........................................................................................................................3-9
People in iRecruitment ..................................................................................................................................3-10
Manager or Recruiter Security in iRecruitment: Based on Supervisor..........................................................3-12
Manager or Recruiter Security in iRecruitment: Global Security Profile......................................................3-13
Summary........................................................................................................................................................3-14
Implement Oracle iRecruitment Part 1 .........................................................................................................4-1
Implement Oracle iRecruitment Part 1 ..........................................................................................................4-2
Objective........................................................................................................................................................4-3
Implementation Cycle....................................................................................................................................4-4
Pre-Implementation Steps..............................................................................................................................4-5
Pre-Implementation Steps: Installation Requirements..................................................................................4-6
Pre-Implementation Steps: Set Up Oracle Text............................................................................................4-7
Implementation Steps ....................................................................................................................................4-8
Implementation Steps: Responsibilities and Profiles.....................................................................................4-9
Implementation Steps: Business Group for Candidate Registration..............................................................4-11
Implementation Steps: Work Structures ........................................................................................................4-12
Implementation Steps: Default Job Postings .................................................................................................4-13
Implementation Steps: Set Profile Options to Identify Functions .................................................................4-15
Implementation Steps: Defining Recruiting Sites Information......................................................................4-16
Implementation Steps: Applicant Assignment Statuses.................................................................................4-17
Implementation Steps: External Assignment Statuses...................................................................................4-18
Implementation Steps: Additional Information .............................................................................................4-19
Implementation Steps: Edit Existing Messages.............................................................................................4-20
Implementation Steps: Configuring Approvals .............................................................................................4-21
Implementation Steps: Personalization..........................................................................................................4-22
Implementation Steps: Workflow Business Events .......................................................................................4-23
Implementation Steps: Set Up Searchable Flexfield......................................................................................4-24
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Implement Oracle iRecruitment Part 2 .........................................................................................................5-1

Implement Oracle iRecruitment Part 2 ..........................................................................................................5-2
Administrative Steps......................................................................................................................................5-3
Administrative Steps: Background Checks ...................................................................................................5-4
Administrative Steps: Resume Parsing..........................................................................................................5-5
Administrative Steps: Display Notifications of Different Types...................................................................5-6
Administrative Steps: Define Additional Profile Options .............................................................................5-7
Administrative Steps: Set up Virus Scan.......................................................................................................5-9
Administrative Steps: Proxy Server...............................................................................................................5-10
Administrative Steps: Geospatial Data ..........................................................................................................5-11
Administrative Steps: Index Synchronization Concurrent Process ...............................................................5-13
Administrative Steps: E-Mail Notifications Concurrent Processes ...............................................................5-14
Administrative Steps: External Site Visitor Access.......................................................................................5-15
Administrative Steps: Internal Site Visitor Access........................................................................................5-16
Administrative Steps: Manager Access .........................................................................................................5-17
Guided Demo - Implementation Steps for iRecruitment ...........................................................................5-18
Practice - Setup for iRecruitment...............................................................................................................5-26
Solution - Setup for iRecruitment..............................................................................................................5-29
Summary........................................................................................................................................................5-35
Configuring iRecruitment Pages ....................................................................................................................6-1
Configuring iRecruitment Pages....................................................................................................................6-2
Objectives ......................................................................................................................................................6-3
iRecruitment Page Components ....................................................................................................................6-4
Configuring iRecruitment Pages....................................................................................................................6-5
Personalization Framework ...........................................................................................................................6-7
Personalization Levels in iRecruitment .........................................................................................................6-8
Profile Options for Personalization Framework ............................................................................................6-9
Guided Demonstration - Overview of Configuring iRecruitment Pages ...................................................6-11
Practice - Enabling Profile Options for Personalization ............................................................................6-15
Solution - Enabling Profile Options for Personalization............................................................................6-16
Additional Options for Tabular Regions .......................................................................................................6-18
Adding or Editing User Instructions..............................................................................................................6-19
Practice - Changing and Displaying Fields in iRecruitment Pages............................................................6-20
Solution - Changing and Displaying Fields in iRecruitment Pages ...........................................................6-21
Guided Demonstration - Adding User Instructions ...................................................................................6-25
Practice - Modifying Existing Messages in iRecruitment..........................................................................6-28
Solution - Modifying Existing Messages in iRecruitment.........................................................................6-29
Display Flexfields..........................................................................................................................................6-33
Practice - Creating and Displaying Flexfield Segments ............................................................................6-34
Solution - Creating and Displaying Flexfield Segments............................................................................6-35
Practice - Configuring Searchable Flexfield..............................................................................................6-43
Solution - Configuring Searchable Flexfield .............................................................................................6-45
Summary........................................................................................................................................................6-55
Managers and Recruiters: Vacancies and Job Posting ................................................................................7-1
Managers and Recruiters: Vacancies and Job Posting...................................................................................7-2
Topics ............................................................................................................................................................7-3
Manager and Recruiter Features: Vacancies..................................................................................................7-4
Create Vacancy..............................................................................................................................................7-5
Providing Primary Details .............................................................................................................................7-6
Skills and Qualifications................................................................................................................................7-7
Job Posting.....................................................................................................................................................7-8
Vacancy Security...........................................................................................................................................7-9
Entering Team Members ...............................................................................................................................7-10
Review and Submit Vacancy.........................................................................................................................7-11
Guided Demonstration - Defining Default Posting Values........................................................................7-12
Practice - Creating a Vacancy....................................................................................................................7-14
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Solution - Creating a Vacancy ...................................................................................................................7-16

Save For Later ...............................................................................................................................................7-23
Approvals in iRecruitment.............................................................................................................................7-24
Vacancy Approval Process ............................................................................................................................7-25
Vacancy Approval Options............................................................................................................................7-26
Practice - Approving a Vacancy ................................................................................................................7-27
Solution - Approving a Vacancy ...............................................................................................................7-28
Approved Vacancy ........................................................................................................................................7-31
Search for Approved Vacancies ....................................................................................................................7-32
Copy Vacancies .............................................................................................................................................7-33
Maintain Vacancies .......................................................................................................................................7-34
Summary........................................................................................................................................................7-35
Job Seekers: Site Visitors and Registered Users...........................................................................................8-1
Job Seekers: Site Visitors and Registered Users............................................................................................8-2
Overview: Site Visitors .................................................................................................................................8-3
Conduct Job Search .......................................................................................................................................8-4
Job Search......................................................................................................................................................8-5
Job Search: Based on Location......................................................................................................................8-6
Job Basket......................................................................................................................................................8-7
Refer Jobs ......................................................................................................................................................8-8
Register..........................................................................................................................................................8-9
Practice - Registering in iRecruitment.......................................................................................................8-10
Solution - Registering in iRecruitment ......................................................................................................8-11
Overview: Registered Users and Employees.................................................................................................8-14
My Account ...................................................................................................................................................8-15
Creating Personal Details ..............................................................................................................................8-16
Entering Qualifications..................................................................................................................................8-17
Entering Work Preferences............................................................................................................................8-18
E-Mail Preferences ........................................................................................................................................8-19
Defining Privacy for Your Account...............................................................................................................8-20
Practice - Creating My Account ................................................................................................................8-21
Solution - Creating My Account................................................................................................................8-23
Refer Jobs ......................................................................................................................................................8-29
Job Basket......................................................................................................................................................8-30
Apply for Jobs ...............................................................................................................................................8-31
Guided Demonstration - Using Job Search Options ..................................................................................8-32
Practice - Applying for a Job .....................................................................................................................8-34
Solution - Applying for a Job ....................................................................................................................8-35
Manage Account............................................................................................................................................8-40
Monitor Job Applications ..............................................................................................................................8-41
Summary........................................................................................................................................................8-42
Managers and Recruiters: Candidate Processing.........................................................................................9-1
Managers and Recruiters: Candidate Processing...........................................................................................9-2
Topics ............................................................................................................................................................9-3
Candidate Processing in iRecruitment...........................................................................................................9-4
Manager Search .............................................................................................................................................9-5
Manager and Recruiter Features: Process Candidates ...................................................................................9-6
Search in iRecruitment ..................................................................................................................................9-7
Individuals .....................................................................................................................................................9-8
Prospect Pool .................................................................................................................................................9-9
Resumes.........................................................................................................................................................9-10
Practice - Using Manager Searches ...........................................................................................................9-11
Solution - Using Manager Searches...........................................................................................................9-12
Search Vacancies...........................................................................................................................................9-16
Matching Skills in iRecruitment: Find Candidates .......................................................................................9-17
Processing Candidates: Options ....................................................................................................................9-18
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Practice - Processing a Candidate..............................................................................................................9-19

Solution - Processing a Candidate .............................................................................................................9-20
Manager and Recruiter Features: Progress Applicants ..................................................................................9-23
Search Vacancies: View Applicants ..............................................................................................................9-24
Work with Applications.................................................................................................................................9-25
Rank Applicants ............................................................................................................................................9-26
Update Status of an Application ....................................................................................................................9-27
Applicant Mass Update .................................................................................................................................9-28
Background Check ........................................................................................................................................9-29
Hire................................................................................................................................................................9-30
Practice - Progressing an Application to Offer ..........................................................................................9-31
Solution - Progressing an Application to Offer .........................................................................................9-32
Practice - Updating Application Status to Accepted..................................................................................9-36
Solution - Updating Application Status to Accepted .................................................................................9-37
Practice - Hiring an Applicant Using People Management Template .......................................................9-39
Solution - Hiring an Applicant Using People Management Template.......................................................9-40
Practice - Hiring an Applicant Using SSHR..............................................................................................9-42
Solution - Hiring an Applicant Using SSHR .............................................................................................9-43
Summary........................................................................................................................................................9-46
Generate Letters, Reports, and Perform Purge ............................................................................................10-1
Generate Letters, Reports, and Perform Purge ..............................................................................................10-2
Topics ............................................................................................................................................................10-3
Letter Generation...........................................................................................................................................10-4
Letters in Web ADI .......................................................................................................................................10-5
Letters in Oracle HRMS ................................................................................................................................10-6
Defining a Standard Letter.............................................................................................................................10-7
Requesting Letters Using Oracle HRMS and Web ADI................................................................................10-8
Guided Demonstration - Generating a Letter.............................................................................................10-9
Generating Reports ........................................................................................................................................10-16
Common Recruitment Questions...................................................................................................................10-17
Analyze Recruitment Process ........................................................................................................................10-18
iRecruitment Reports.....................................................................................................................................10-19
HRMSi Reports .............................................................................................................................................10-21
Practice - Generating Performance Management Reports .........................................................................10-22
Solution - Generating Performance Management Reports ........................................................................10-23
Maintaining Candidate Data in iRecruitment ................................................................................................10-25
Purge Old Data Process .................................................................................................................................10-26
iRecruitment - Conclusion ..............................................................................................................................11-1
11i Workforce Sourcing and Deployment Fundamentals - iRecruitment......................................................11-2
Summary........................................................................................................................................................11-3

Copyright Oracle, 2004. All rights reserved.

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