University Capacity Building Program Architects & Engineers

Capacity Development Phase 3 10.2008 - 07.2009

Addis Ababa, November 2009 Dear colleagues, In 2005, the Government of the Federal Democratic Republic of Ethiopia announced to construct thirteen new universities for 121,000 students throughout the country. This enormous programme would also serve as a practical training ground for the Ethiopian construction sector. The Government commissioned GTZ IS as project management and implementing agent, whose foremost role is to develop the capacity of the Ethiopian construction sector and doing project management for the construction program. The architects and engineers firms are one out of four envisaged target group within the University Capacity Building Program (UCBP). Within the last four years three phases of capacity development programs for Architect and Engineering (A&E) firms were conducted and overall thirty nine firms participated. Fifteen A&E companies were involved in the last phase and successfully concluded the program within ten month. The program of the third phase was composed in three parts. The first part was a combination of management trainings, technical workshops and intensive discussions amongst professionals to transfer knowledge, techniques and experiences gained in UCBP and other projects in Ethiopia. The second and main part was dedicated to apply and to implement these techniques in a day-to-daybusiness and to develop further the design and implementation quality of the CostEfficient-Design methodology. The assigned architect, engineers and site supervisors were guided and advised by GTZ IS planning unit and GTZ IS site teams. The third part was to transfer, establish and apply the newly acquired knowledge on company level due to the preparation of a final documentation of results. In addition, every company was guided and supported while implementing the ISO quality management system at company level. The lessons learnt and conclusions drawn from the third capacity development phase are documented in this booklet. It summarizes the results and contributes to sustain management changes, company improvement and technical innovations for the construction sector in Ethiopia. This booklet initiates an important continuous improvement cycle within planning and design processes, structures, and procedures. The A&E capacity building program benefited from the continuous support of various parties, Ministry of Capacity Building and Ministry of Education as well as MH Engineering. We would like to thank all involved parties and participating architecture and engineering firms for their good cooperation and helpful contribution to bring the program to a successful conclusion.

Preface

Anne Kemps, GTZ IS Director Technology Transfer University Capacity Building Program

Renate Schindlbeck, GTZ IS Coordinator Architects & Engineers University Capacity Building Program

Content table
1 University Capacity Building Program 1.1 Capacity Development within UCBP 1.2 Program for Architecture and Engineering firms 03 04 05 06 06 07 08 08 12 14 16 16 18 18 18 18 19 20 20 21 22 23 23 24 27

Content table

2 Program for Architects and Engineers - Phase 3 2.1 Assessment of applications 2.2 Training outline 2.3 Program set-up 2.3.1 part a 2.3.2 part b 2.3.3 part c 3 Results 3.1 Quick - Design - Workshop 3.2 Standard Processes 3.2.1 Time extention 3.2.2 Price escalation 3.2.3 Variation order 3.2.4 Advance / Interims / Final payment 3.3 CAD management (drawing manual) 3.4 Structural report 3.5 Area calculation 3.6 Invoicing (take-off sheet) 3.7 Efficient time and resource management on site 3.8 Site supervision 3.9 Method statements 4 Participating A&E companies

Outlook

43

ANNEX CD with all results

1.

University Capacity Building Program (UCBP)

University Capacity Building Program - UCBP

The Ethiopian government is pursuing an ambitious plan to reform higher education in the country. Within the University Capacity Building Program (UCBP) 13 universities are build throughout Ethiopia, providing more than 120,000 students with the opportunity to study. UCBP is an innovative capacity development venture, jointly undertaken by the Government of Ethiopia (Ministry of Education and Ministry of Capacity Building) and Deutsche Gesellschaft fr Technische Zusammenarbeit (GTZ IS). The project is fully funded by the Government of Ethiopia. GTZ IS works as project management and implementation agent. UCBP is more than constructing universities - its constructing capacity. It is changing the way Ethiopias construction sector works by having Ethiopian firms plan, design and build the 13 universities. The program combines capacity development with cost efficient and timely construction of universities, many of them in remote areas.
Objectives UCBP 13 universities at 15 sites 121.000 students 1.500.000 square meters 5 climatic zones Client: Ministry of Education, Ethiopia Ministry of Capacity Building, Ethiopia Financier: Ministry of Education, Ethiopia Implementing agency: Deutsche Gesellschaft fuer Technische Zusammenarbeit International Services (GTZ IS) Target group: Ethiopian construction sector companies

The University Capacity Building Program has two main objectives: 1 Modernize Ethiopias construction sector, leading to increased international competitiveness. 2 Design and construct 13 public universities throughout Ethiopia, at a competitive cost and in a very short time frame. Using good practices from the German construction sector, as well as ISO quality management standards, UCBP helps construction sector companies, including architecture and engineering firms, construction management consultants, general contractors as well as small and medium local enterprises, reach international standards in quality, safety and efficiency. Managers are transforming their companies to meet the rising challenges of the international market, thereby increasing the sectors overall competitiveness. UCBPs phased construction approach enabled students at several of the universities to begin classes in early 2007, just one year after the construction began.

1.1 Capacity Development

1.1

Capacity Development with in UCBP

Capacity development is not the same as capacity building, since the latter is understood as being limited to formal trainings and focusing on the individual level. Capacity development is a broader concept that takes into account the individual, organization and enabling environment. Accordingly, the UCBP is based on the principle that international competitiveness and higher standards will only be achieved by approaching different levels of the construction sector at the same time, while recognizing interlinkages. The Government of Ethiopia has declared developing capacity one of its main objectives. It formalized this commitment in 2001, when the Ministry of Capacity Building (MoCB) was established and continues it today. The Ministry of Education has chosen the German experience to serve as a benchmark for capacity development in the construction sector. In the UCBP, the large scale construction University Capacity Building Program of universities serves as the vehicle for a sector wide approach to capacity development for construction in Ethiopia. The program focuses on four groups (Tier) within the sector: Capacity Development in the UCBP Construction Management Consultant Companies re-engineer and modernize the Ethiopian construction sector Architecture and Engineering Firms Tier I: 9 CMCs companies Construction Companies Tier II: 22 A&Es consultants 1 Construction Tier III: Currently related more than 30 contractors involved in construction Small and Medium Enterprises (SME) Tier IV: More than 1000 skilled workers (concrete, masonry, plumbing, electricity),1330 local National Skill-up grading enterprise, 700 TVET students, 7000 people worked on cobblestone project in Adama
Project Management Companies ISO Fitness Project and construction Management

Professionalize Ethiopias construction sector and increase its ability to compete in the international market

Architects & Engineers

ISO Fitness ISO Fitness

Contract & Project Mgmt Contract & Project Mgmt

Cost Efficient Design

Design Software Equipment Mgmt

Capacity Development

GTZ

Construction Companies Small & Medium Enterprises National Skill-up grading

Finances

Marketing

Business Planning Skill-up grading

Cost & Quality Management Good Practice Development

Capacity Development component within the UCBP

09.12.2009

Page 1

The participating companies have had the opportunity to attend in a wide variation of trainings and workshops. These workshops support company managers as they scrutinize all business processes. Although ISO certification is an important objective, the change process towards increasing competitiveness extends beyond ISO standards. The UCBP supports and strengthens the capacity of local enterprises by providing managerial and entrepreneurial training to help them become financially viable and sustainable. The regional enterprises and cooperatives play an important role in generating employment and sustaining local economic development, thus contributing to poverty reduction in different areas of Ethiopia. On the 15 UCBP sites, employees receive support in direct, practical, hands-on training from German master craftsmen (Skill-Up-Grader) in major trades. Together, all involved companies establish safety and technical standards for Ethiopian construction sites, identify good practices and introduce new technologies.

1.2

Program for Architecture and Engineering firms

1.2 Tier II program - A & E

Over the course of four years 39 Ethiopian architecture and engineering firms (A&E companies) participated during the building component capacity development program within UCBP. The overall program was divided in three phases. During the first phase, fifteen A&E firms were assigned, in second phase nine firms participated and in the third and last phase, fifteen companies contributed. Four task fields are defined by the Ethiopian government to upgrade and enhance the capacity of A&E firms. This ensures the achievement of international standards and improve the international competitiveness. The four contractually agreed upon deliverables are: 1. Participating companies are qualified for related ISO qualification; 2. Cost efficient design methods are introduced and companies are able to use the methods; 3. Implementing capability to use the latest design software is created in all participating companies; 4. Modern contract and project management systems are introduced and companies are capable of using the systems. The program was based on intensive on-the-job-assignments and was enriched by required workshops and trainings. The assigned staffs of the A&E companies were involved in the planning unit at GTZ IS headquarters in Addis Ababa and in the implementation process at UCBP construction sites. The A&E company managers were involved in an inclusive and comprehensive manner to steer the whole program. A monthly steering committee in Addis Ababa was established to ensure a participatory dialogue and guarantee the best outcome for each company. All companies had the opportunity to qualify for ISO 9001:2000 certification. Each company was guided and supported while implementing the ISO quality management system at company level. Regular consultations by GTZ IS staff strengthened the companies capacity to restructure towards a more efficient and economically management of the company. In February 2009 eighteen A&E companies were ISO fit and ready for certification or already certified by an external body. In August 2009 the Quality Standard Authority of Ethiopia (QSAE) was accredited to conduct the certification audit and hand over the internationally accepted ISO certification. A cooperation was set up with the Addis Ababa University. Teachers of the Addis Ababa University conducted trainings for A&E firms. The A&E firms offer internships for students at their company offices (industry-university linkage). The Ministry of Works and Urban Development and the Housing Development Agency were contacted to introduce the companies which participated in Tier II program and are now recommended to be certified for being able to design and implement Cost-Efficient-Design methodology. NAX- Network of Architectural Export was introduced to participating A&E firms. This network ties the international activities of architects and helps to establishing professional exchange between German and Ethiopian architects and engineers (www. architekturexport.de).

Program for A&E - Phase 3

2.
2.1

Program for Architects and Engineers - Phase 3

Assessment of applications

All Ethiopian A&E firms due to a newspaper announcement in July 2008 expressed their interest to participate in UCBP Capacity Building program. Nineteen companies submitted an application which included their office profile and CVs of the assigned staff. A screening committee of GTZ IS conducted a pre-selection of 16 companies which seemed to be suitable and capable to participate in the program. The selection was based on predefined criteria sheet on their human resource, equipment, managing and financial capacity. The company profile was evaluated on: year of foundation, association membership, amount of employees, technical equipment, experience with CED-Method, companys references and turnover of last three years. And the assigned staff was evaluated according to: type of degree, work experience, experience with CED-Method, and duration of employment in respective company and language skills The decision to finally accept fifteen A&E companies was taken after visiting their company head office and conducting a baseline survey. The base line survey provided an overall picture of the company activities and general status. The selected 15 companies had to assign a minimum of one management team member (part time), one designer, one supervisor and one task force team leader.

2.

Structural Eng.

ISO Task force tema leader

Electrical Eng.

Sanitary Eng.

Management

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15

Absolute Architects Acute Engineering Plc. Addis Mebratu Cons. Arch. Edge Consult Enterprise Edit Plc. Edit Plc. Habtamu International Consulting Mihretu Tesfaye Cons. Arch. MGM Consult Plc. Moges Desta Consulting Arch. Newgate Consult Plc. Shifferaw Taye Consulting Eng. (STRANCOM) Skyline Consulting Arch. Plc. Studio GP Consulting Arch. Plc. Telda Consulting Arch. Ultimate Plan Plc.

X X X X X X X X X X X X X X X

X X X X X X X X X X X X X X X

X
resigned

resigned

X X

X X X X X X X X X X X X X X X X X X

resigned

Supervisor

Architect

X X X X X X X X X X X X

2.2

Training outline

2.

On-the-job assignment trainings, lectures, workshops including exercises, were conducted during the entire phase. Most of the trainings and workshops were offered in part a in November 2008, some trainings in part b. The workshops helped to deepen the knowledge for specific tasks. The participants practiced the achieved knowledge of the trainings and workshops during their assignment and document the outcomes in a final report. Following an overview of all trainings arranged along with the four deliverables:
Training Workshop

Program for A&E - Phase 3

Introduction of CED and its criteria Introduction CED - Building Design UCBP Introduction CED - Structural Design UCBP Introduction CED - Master plan UCBP
Cost-Efficient-Design Construction System

X X X X X X X X X X X X X X X X X X X

Introdution CED - Electical Design UCBP Introction CED - Sanitary Design UCBP Analyse of one UCBP building design CED - Quick Design workshop (AR / SR / SN / EL / SV) Good Practise on site Introduction of method statements Practical training for electrical engineers at CEE Area calculation according Standard (part b) Facility management

2. Latest Design and Engineering Software

Design and Engineering

MS-Project software (part a + b) AutoCAD Filing system - advanced level Structural design software (ETABS / SAP 2000 for Structural Engineers - advanced level Project Control System for supervisor (part a + b) In Design (Layout software) for Planning Unit

X X X X X

X X X X X

3. Modern Contract und Project Management systems

Contract Managment

Contract documents within UCBP Bill of Quantity and Technical Specification Final invoicing documents together with Tier III Project manual for designer and top management

X X X X X X X X X X

Project Management

Project management manual Project Management Cost (Project Control System) Document management within the UCBP Efficient communication

Program for A&E - Phase 3

Project management resource and time planning Site management and site organisation for supervisior Testing procedure on site for supervisior (site visit to Debre Birhan) Environmental management on site Procurement procedure Safety management on site Quantity surveying - measurement sheet preparation Construction supervision and Quality Control (part b) 3. ISO Quality management system implementation
ISO Implemantation

X X X X X X X X

Site Management

2.

Introduction of ISO 9001:2000 for Tier II consultants Introduction of ISO 9001:2000 for top management Monthly workshop for task force team leader Individual consultations at company level

X X X X

2.3 Program set-up of Phase 3 Phase 3 was carried out in ten month from October 2008 until July 2009 and was composed of three parts, part a (introduction), part b (implementation) and part c (final documentation). The program contained four models in part a and eight modules in part b. The participants and companies had to fulfill the requirements, successful participation or submission of a respective report. 2.3.1 Part a - Introduction (03 - 28 November 2008) Activities Trainings and workshops were conducted, the consultants obtained general information about UCBP as well as overview about the activities during the program. They achieved the basic tools for a successful and efficient participation in the program. The training and workshop program was based on four major topics / modules: Cost-Efficient-Design methodology Method statements introduction Management tools Site management Outcomes According to their profession the consultant designed a building by applying the CED methodology. (See ANNEX for detailed information quick design ) Method statements were introduced and identified on site (see details due to site visit Adama) The performance of each company and each individual assigned profession (management (MA), architect (AR), Structural engineer (ST), sanitary or electrical engineer (ENG) and supervisor (SV) was evaluated and monitored according to the following monitoring sheet.

2.

Monitoring sheet for part a

TIER II Capacity Development program for Architects & Engineers - Phase 3 PART A - INTRODUCTION
Objectives Activities 1.1 introduction of CED method elements
1.1.1 Building Design introduction 1.1.2 Structrual Design introduction 1.1.3 Master plan Design introduction 1.1.4 Sanitary Design introduction

Program for A&E - Phase 3

Indicator
participation in workshop MA AR ST ENG SV

impact for company

x x x x x

x x x x x

x x x x x

x x x x x

x x x x x
gain the basic knowlegde of CED method

1. Cost-Efficient-Design elements

1.1.5 Electrical Design introduction 1.1.6 analyse CED elements of an UCBP building typology 1.2 quick design workshop 1.2.1 regular participation in workshop 1.2.2 interims presentation 1.2.3 final presentation to Jury 1.2.3 final submission

X submission of an analyse per company submission of a design according to CED MA AR ST ENG SV

x x x

x x x

x x x

x x x
application of CED method

2.1 samples of modules for method statements

2.1.1 introduction of modules for method statements 2.1.2 define necessary modules for method statements on site (during site visit) 2.2 common site visit (Adama)

X submission of a design prepared on company level participation in workshop MA AR ST ENG SV gain the basic knowlegde of CED elements and x detailing

x x

x x

x x

x
gain the basic knowlegde of CED method / elements

2. method statements

2.1.1 Introduction of site organissation and preparation of site visit 2.1.2 summarizing and document the site visit

participation and report of site visit MA AR ST ENG SV

2.3 facility management

2.3.1 introduction on facility management

X submission of a report of site visit per company participation in workshop MA AR

ST

ENG

create awareness for SV facility management relevant issues

3.1 project management - time

3.1.1 Time schedule using MS-Project software 3.2 project management - cost 3.2.1 Introduction to the Project-control-system within the UCBP

participation in workshop MA AR ST ENG

gain the basic knowlegde SV of time scheduling with MSProject software

participation in workshop MA AR ST ENG SV

gain the basic knowlegde of a p project j control system y based on software within the UCBP

3.3 efficient communication

3.3.1 workshop on efficient communication general and construction sector

HQ office participation in workshop create awareness for MA AR ST ENG SV efficient communication

3. management tools

3.4 Document management

3.4.1 introduction of the UCBP document management system 3.4.2 workshop on drawing labeling

participation in workshop MA AR ST ENG SV sample of a document system of a x management large scale project

x x

x x

x x

x
SV create awareness for company staff members

3.5 quality management system - ISO

3.5.1 Introduction to the ISO quality management system - for planning team 3.5.1 Introcudtion to the ISO quality management system - for top management 4.1 site management 4.1.1 introduction to site management

participation in workshop MA AR

ST

ENG

x
HQ office participation in sample for site workshop management system / MA AR ST ENG SV roles on site of a large x scale project participation in workshop MA AR ST ENG SV overview of different material testing methods

4.2 material testing procedure

4.2.1 presetation of different material testing procedures 4.3 environmental management

x
MA AR

x
ST

x
ENG

participation in workshop

4. site management
4.3.1 introduction of national and international environmental regulations 4.4 Procurement procedure 4.4.1 presenation of the procurement procedure in UCBP 4.5 safety management on site 4.5.1 safety management and safety improvements on site

create awareness for SV environmental aspects on site

participation in workshop MA AR

ST

ENG

overview of the SV procurement procedure in UCBP

participation in workshop MA AR ST ENG SV

overview of safety management on site

Program for A&E - Phase 3

Site visit to Adama A two days site visit was scheduled for the assigned designers and supervisors together with members of GTZ IS planning unit at the beginning of the program. The site manager of Adama as well as the Skill up-grader introduced the site conditions, the problems of implementation and the site organization. The designers and supervisors exchanged experience and created awareness for the upcoming major tasks, improving the quality of construction with a strong interlinkage between design and implementation process on site. During the site visit the group focused on two major construction elements; roof and sanitary works. An evaluation sheet was given to the designers and supervisors to guide their analysis of the existing roof construction and sanitary works (see the evaluation matrix as sample). Additionally they selected one specific construction problem which they sketched (as-build-sketch) and proposed a solution for this construction quality problem, also as sketch. Outcome of the site visit As-built-sketches of an existing problem of roof or sanitary works Sketches of improvement proposals for a solution Report which summarizes the actual implementation status (evaluation matrix) A close exchange of all involved professions (architects, sanitary engineer, electrical engineer and supervisors) enhanced their practical oriented and problem-solving skills, the base for the upcoming tasks during part b.

2.

Information exchange with metal skill up-grader on site

Information exchange with metal skill up-grader on site

Roof detail

Discussion of participants

10

2. Program for A&E - Phase 3

Following the evaluation matrix for roof constructions as sample used by the engineers during their visit at Adama construction site. The engineers had to comment and analyze the implentation status of each single item, summarize it and submit it as a documentation of the site visit. The designer and the site engineer of each company had to work together to analyze either the roof construction or the sanitary work.
Evaluation matrix roof construction Roof Truss and Purlin 1. Proper and practical placement of trusses according to the standards 2. Easy, practical and common solution for truss positioning 3. Proper structural connections and dimension 4. Proper placement of purlins according to the standards 5. Proper and practical size of the Eucalyptus trusses used according to different size 6. Geometrically correct and practical dimensions 7. Practical positioning of eaves, cantilevers, valleys, ridges and their connection in between 8. Proper size of purlins 9. Proper placement of purlins according to the standard 10. Proper connection between the trusses and purlins 11. Proper placement of ceiling battens 12. Proper connection of ceiling battens with trusses 13. Proper placement of ceiling material and its connection to the ceiling battens 14. Clear and proper connections with walls and supporting elements 15. If expansion and contraction joints are considered Roof Cover 1. Proper size of EGA sheet used 2. Proper overlapping and folding methods of EGA sheets 3. EGA sheet condition, whether damaged upon construction 4. If the last EGA sheets are properly cut according to the standards and ease of work 5. Proper connection of EGA sheets to the wall 6. EGA sheets are properly fixed to the purlins and trusses 7. Proper fixing materials used 8. expansion and contraction joints are considered Construction of Junctions and Connections 1. Gutter and Down Pipes 2. Appropriate fixing of gutter, gutter brackets and down pipes 3. Location of down pipes, their size and c/c dimension 4. Location and position of the gutter and down pipes 5. Appropriate slope given to the gutter 6. Proper overlapping of the gutter according to the slope 7. Appropriate fixing of the gutter and the pipe socket 8. Appropriate fixing of the pipe socket and the down pipe 9. C/C spacing of the gutter brackets used to hold the gutter and their connection 10. C/C spacing of the metal brackets used to fix the down pipes to the wall 11. enough metal brackets used holding gutter and down pipes while encounter external loads 12. Appropriate method of fixing the down pipe to the wall 13. expansion and contraction joints are considered

11

2.3.2 Part b - Implementation (01 December 2008 - 31 May 2009)

Program for A&E - Phase 3

Activities At the beginning of part b the consultants were involved in contractual relevant tasks (contract management). The annual financially closing event had to be prepared meaning preparing the necessary documents for the invoicing of contractors. The assigned designer and supervisor were supporting GTZ IS in tasks calculating price escalation, analyzing variation orders, checking claims and time extensions by the contractor, preparing material lists (steel and sanitary items). After the conclusion, the A&E consultants were asked to prepare standard procedures including the legal framework of these crucial duties of a consultants company. Afterwards the A&E consultants, assigned for design tasks, worked close together with GTZ IS planning unit to further develop the Cost-Efficient-Design methodology. The main task for the architects, structural, electrical and the sanitary engineers was the development and preparation of method statements, detail drawings / workshop drawings including working instruction for direct implementation on site. (Please see ANNEX for further explanation method statements and the summary of all submitted method statements during part c). Furthermore some workshops were conducted to support each company to define and implement standards for company use such as standard area calculation, AutoCAD drawing standard, handling of measurement sheets and invoicing, preparation of spread sheets. The consultant, who was assigned for supervisory tasks, worked on one respective UCBP construction site in close cooperation with the site team. They achieve the knowledge and experience of efficient site management while implementing buildings designed in this specific construction scheme and its conditions and environment. They identified construction problems, summarized them and informed the designer of their respective company, who finally designed the method statement and detail drawing. Their managerial capacity was enhanced by trainings on time and resource management, time schedule including a resource calculation sheet had to be prepared and submitted in part c. The supervisors developed standard checklists and formats for an efficient site and quality management. The followed up the implementation of the good and best practices. The performance of each company was evaluated according to the monitoring sheet, next to attendance of assigned staff and assessment of monthly submissions. Each company had to fulfill the requirement of each module. The main modules were: 1. Contract documents 5. Time management 2. Management tools 6. Quality assurance on site 3. Effective communication 7. CED planning 4. Cost management 8. Latest design software

2.
12

2.

Monitoring sheet part b

TIER II Capacity Development program for Architects & Engineers - Phase 3 PART B - IMPLEMENTATION
Objectives Activities 1.1 PPA rules and regulations
1.1.1 information exchange with Contract Adminstration Unit at GTZ IS 1.1.2 analyze of the UCBP contract

Program for A&E - Phase 3

Indicator
participation in workshop MA AR ST ENG SV

impact for company

x x

x x

deepen the knowledge on contractual issues

1. contract documuments

1.2 composition of Bill of Quantities

1.2.1 BoQ structure wihin UCBP (Training) 1.2.2 BoQ and specification (Training) 2.1 guidance to develop a project manuals

participation in workshop MA AR ST ENG SV

x x
MA AR

x x
ST

x x
SV

sample of BoQ documents

x
ENG

participation in workshop

2. management tools

2.1.1 training / workshop on project manual for management team 2.1.2 training / workshop on project manual for planning team member 2.1.3 submission of a manual (each compaany submittes a part of the manual) 3.1 effective site organisation 3.1.1.analyse the supervisor reports from site 3.1.3 site organization UCBP site (at site visit Debre Birhan) meetings

x x x
X submission of one part of a handing over manual develop a standard for company level MA AR ST ENG SV

possiblility and boundries of a project manual on company level

x x
develop a standard format for company level MA AR ST ENG SV

sample of a large scale site organisation

3. eff. communication

3.2 participate and document site management

3.2.1 introduction site management meeeting 3.2.2 submission of a standard format for site management meetingsfor company use 3.2.3 develop a standard format for daily site inspecition 4.1 Project-Controll- System application

4. effective cost management

4.1.1 training on the project control system advanced level 4.1.2 Introduction project control system - planning team 4.1.2 involvement on site (on-the-job-assignment)

standard reporting formats x developed for use on X submission of a standard company level format for site MoM X submission of a standard format for daily site inspection participation in training, assist on preparing the site PCS sheets on site MA AR ST ENG SV sample for a project control x system of a large scale project

x
confirmed take-off-sheets available improved experience in MA AR ST ENG SV quantity surveying and x x x x standard format for company use X submission of a standard format for company level monthly time schedule of the contractors are upgraded and professional time actual status inserted MA AR ST ENG SV scheduling and reporting is handled and is applied

4.2 quantity survey

assist in checking quantities

4.2.1 workshop on measurement sheets and final invoicing 4.2.2 submission of a standard format for measurement sheet for company use 5.1 project time schedules will be developed using MS-Project software

5. time management

5.2 review and comment on time extention claims

6.1.1 time scheduling advanced level incl. resource planning (labour, material, equipment)

reviewed and commented time professional handling of extention claims are submitted time claims and MA AR ST ENG SV understanding of impacts 6.2.1 information exchange on time extention claims for the client x x

nesessary method statement are available and commented project achieve in MA AR ST ENG SV professionally and timly manner, technically 6.1.1 introduction of modules for method statements x responsibilities are correcty on site applied and documented 6.1.2 follow up the good practise implementation on x site nesessary test documentation 6.2 document and assist in testing procedures are available company is able to MA AR ST ENG SV determine the quality of elements and is able to 6.2.1 testing procedure on site are introduced x instruct and follow up (practical training) corrective measures 6.2.2 documentation on testing procedure on site Engineers request

6.1 handling of method statement according to

6. quality assurance

6.3 participate in site inspection and assist in

Engineers permissions

documents/ permissions are available MA AR ST ENG SV

6.3.1 on-the-job-assignment on site 6.3.3 submit five filled in site inspection formats

x
X submission of a filled in site inspectio fomat acceptance and handing over documents are prepared MA AR ST ENG SV

supervison responsibility is correctly applied

6.4 participate in acceptance procedure and

handing over

6.4.1involvement of summarize the nessesary documents for handing over a building 6.4.2 participation in acceptance procedure on site (on-the-job task) 6.4.3 submission of a standard fromat for acceptance procedure 7.1 Detect criteria and apply Cost-Efficient-Design methods 7.1.1 preparation of spread sheets format for column design 7.1.2 comparison between EBCS and software (ETABS and SAP 2000)

x x
X submission of a standard format punch-list report on plan checking is submitted MA AR ST ENG SV

project cost for the client are correctly established

x x

data base for CED method elements available for use

13

6.3.3 submit five filled in site inspection formats

6.4 participate in acceptance procedure and

handing over

X submission of a filled in site inspectio fomat acceptance and handing over documents are prepared MA AR ST ENG SV

Program for A&E - Phase 3

6.4.1involvement of summarize the nessesary documents for handing over a building 6.4.2 participation in acceptance procedure on site (on-the-job task) 6.4.3 submission of a standard fromat for acceptance procedure 7.1 Detect criteria and apply Cost-Efficient-Design methods

x x
X submission of a standard format punch-list report on plan checking is submitted

project cost for the client are correctly established

7. CED planning

MA AR ST ENG SV 7.1.1 preparation of spread sheets format for column x design 7.1.2 comparison between EBCS and software x (ETABS and SAP 2000) 7.1.3 preparation of spread sheets format for slab, x beam and footing design min. 4 methods are developed 7.2 prepare details to be used for method statements and implemenation on site and drawn (AR, ST, SN, EL) MA AR ST ENG SV 7.2.1 preparation of a module for method statement x x x x on roof works / sanitary unit / structural work 7.2.2 preparation of a module for method statement x x x on different topics - March 7.2.3 preparation of a module for method statement x x x on different topics - April 7.2.4 preparation of a module for method statement x x x on different topics - May CED methods are further 7.3 Check plans and detect planning short comings developed MA AR ST ENG SV 7.3.1 Proposals for improvements of structural x design for some UCBP sites 7.3.2 on-the-job-assignment Feb. - May

data base for CED method elements available for use

data base of method statements available for use

company is able to discover shortcomings on time and improve their projects

7.4 introduction of standardized area calculation

methods

7.4.1 training on area calculation according British Standard 7.4.2 area calculation for a UCBP building

8.1 MS-Project software

8.1.1 MS-Project training for management

HQ office participated in workshop MA AR ST ENG SV company is using one agreed standard for area x x calculation X submission of an area calculation participation in workshop MA AR ST ENG professional time SV scheduling is handled and is applied

2.

x
MA AR ST ENG

8.2 AutoCAD -

advanced level 8.1.1 training on AutoCAD filing structure advanced 8.1.2 submission of a manual for standardized AutoCAD drawings advanced level

participation in workshop

SV company is using standardized drawing layout

8. latest design software

8.3 Structrual Design software -

X submission of a drawing manual (postponed) participation in workshop MA AR ST ENG SV companiesa are aware of the use of different structrual software

8.3.1 comparison of different structural design software (ETABS and SAP 2000) 8.3.2 report of analyzis comparing ETAP and SAP software 8.4 layout software - InDesign

X submission of a analyze report per structural eng. use the layout software for the monthly reports MA AR ST ENG SV

8.4.1 training on InDesign layout software 8.4.2 submission of January report prepared with InDesign software

tool for company presentations

X submission of January report using InDesign software

2.3.3 Part c - Documentation (1 - 30 June 2009) Each company prepared a final report summarizing the acquired knowledge and experiences achieved during the program. They compiled the documents prepared during part b. This final report shows their ability to design, implement and improve the Cost Efficient Design method and handle contract and management systems. Following the Terms of Reference for the final documentation for each company: 1. Document the company outcomes achieved in UCBP during part a and b according to (using InDesign software) a. Cost-Efficient-Design method (define the criteria for time, cost and quality, improvements of the methodology) b. Latest Design Software c. Modern Project Management Systems d. ISO Implementation 2. Preparation and submission of a company drawing manual as company standard to be used for all drawings produced within the company. Submission of the quick design workshop result using this defined drawing manual system.

14

3. Verify the procedure flowcharts prepared for the project manual during January assignment. The following procedures have to be elaborated: a. Time extension b. Price escalation c. Variation order d. Handing over procedure (Punch-list) e. Payment procedure (Take-off-sheet / master take-off sheet) Include the objective of the procedure, a procedure description, the legal condition (clauses of general conditions of contract and Fidic) and necessary checklists/ templates and its description 4. Verify and document 3 method statements prepared during part b. The method statement will be implemented on site and have to ensure the impact of the companys contribution to improve the quality of CED methodology. All method statements have to be agreed and confirmed by GTZ IS planning unit within part c 5. Preparation of an area calculation for one UCBP building typology according to British standard (international standard) 6. Verify and submit a take-off-sheets format (company standard format) including on sample calculation prepared by the company during part b. 7. Each company which assigned a structural engineer submitted a document which consist of a. Cost efficient design formats for structural engineering b. Analysis and design approaches for cost efficient construction for structural engineering c. Method statements for UCBP project sites 8. One comprehensive document (manual) prepared by the group of structural engineers for site implementation and for cost efficient design proposes a. Selected Cost efficient design formats b. Cost efficient design flow charts c. Analysis and design approaches for cost efficient construction d. Method statements for UCBP project sites that are prepared by the whole group in the form of a manual for site use. 9. Preparation of a time schedule including resource calculation for constructing an UCBP building typology using MS-Project software (for supervisors) 10. Verify and prepare standardized forms for efficient site supervision for a. weekly management meeting b. regular daily site inspection c. punch list format for handing over (partial / final handing over) d. prepare checklists for quality control on site e. prepare formats for testing procedures conducted on site according to the Ethiopian standard 11. Document all good practices which are legally binding for the contractors on site. List them, give comments on the implementation status, discuss the different good practice with the contractor and document their feed back. 12. Prepare a checklist and describe the tools for a supervising engineer to guaranty the quality on site (quality assurance on time, cost and quality). List and describe all requested test procedure according to Ethiopian standard on site.

2. Program for A&E - Phase 3

15

Results

3.

Results

3.

To make the results submitted as final report by the A&E firm accessible as a whole more, it has been summarized in the Annex. The Annex is structured into the following topics: 3.1 3.2 3.3 3.4 3.5 3.6 3.7 3.8 3.9 Quick design prepared according to the company drawing standard Standard processes for contractual relevant issues (contract management) Drawing manual (company drawing standard) Structural report on cost efficient design analysis and design approach Area calculation invoicing (cost management) Time scheduling including resource calculation (time management) site supervision Summary of method statements submitted as final report

The outcomes of the A&E program are briefly explained and one proposal out of all company submission is selected as sample in the ANNEX. All submitted method statements are documented and compiled in the ANNEX. The combination of this standard procedures, formats and checklist, detailed drawings including work instructions (method statements), the implementation of internationally used software and quality management structures achieve the overall goal supporting companies to build up a more cost efficient and more qualified company management. The companies reach international standard and improve their international competitiveness. 3.1 Quick - Design - Workshop

The object of the Quick Design workshop was to design a G+1 building which combines three functions: Guard house, fire department and police station on Debre Birhan UCBP site. This workshop deepened the knowledge and understanding of efficient design and specially the Cost-Efficient-Design methodology for each assigned discipline (Architecture, Structural, Sanitary and Electrical engineering). This technique integrates the standardized and prefabricated building elements with reinforced concrete structures. A rigid and modular architectural grid limits the prefabricated beams to two lengths: 4.81m and 3.01m. Hollow concrete blocks and concrete slabs are incorporated into this structure. All disciplines worked closely together and shared their knowledge and professional experience. The design workshop was supervised by GTZ IS employees, namely Birgit Breloh, Annette Grosskinski, Heike Molzberger, Gigar Getaneh, Sofonias Bezabeh, Paul Hartmann and Christian Paul. Every company depending on the assigned profession submitted one design or/and a calculation. The final design was presented to a jury which evaluated the performance and defined a rating for all proposals.

16

3.

Competition Every company depending on the assigned profession submitted and presented a design or/and a calculation to a jury. This jury selected the best cost efficient design according to the following assessment: Cost efficiency (max. 20%) (Proposed modular grid, minimizing of different necessary construction elements) Functionality / logic of space arrangement (max. 30%) Form of presentation (max. 10%) Space efficiency (area calculation) (max. 20%) (Reduction to minimum required room area) Completeness of documents submitted (max. 10%) Other remarkable issues (max. 10%) The members of the jury were: Zekarias Sebsbie (MH Engineering) Hareg Bekele (BET Architects) Marian Stoll (GTZ IS planning unit) Mekdim Teshome (GTZ IS structural unit) Kerstin Ehlert (GTZ IS planning unit) The prices given by the jury to the A&E companies were 1. price: MGM Consultant Plc 2. price: Habtamu International Consulting Arch. & Eng. 3. price: Skyline Consultants Arch. & Eng Plc 4. price: EDIT Consulting Arch. & Eng. 5. price: Studio GP Consulting Arch. Plc Please see ANNEX for Terms of References and price 1. up to 3. price

Results

Presentation to jury

Jury discussion

17

Results 3.

3.2. Standard processes The companies defined and described standard processes within a construction project respecting the gathered knowledge during their involvement in GTZ. Each company delineated how to handle the upcoming tasks as a company standard in an efficient manner, incorporating the legal framework (Ethiopian law and international law according to FIDIC). The processes were presented by using the ISO standard format. 3.2.1 Time extension Extension of time is additional time granted to the contractor to provide on extended contractual time period or date by which work is to be or should be completed and to relieve it from liability for damages for delay (usually liquidated damaged). This procedure is developed to have effective & accurate evaluation of claims for extension of time and grant additional time for the contract. This procedure is applicable for all claims of extension of time applied by the contractor for projects. The responsible person within the company is the contract administration and supervision department head, who is involved in the development, application and revision of this procedure. Please see ANNEX for detailed information standard processes - time extension prepared by Acute Engineering Plc

3.2.2 Price escalation The rates contained in the priced Bill of Quantity are based upon the rates of wages and other emoluments, expenses applicable at the site, the market price of the materials and goods at the date of bid pricing. The agreed rates of wages, other emoluments, expenses or the market price of the materials or goods are increased or decreased by any act, statute, decree, regulation and the like after the said date of bid pricing. Then the net amount of the increase or decrease of the emoluments and expense shall form an addition or deduction as the case may be to or from contract price and be paid to or allowed by the contractor accordingly. The governing law is The Federal Democratic Republic of Ethiopia Standard Bidding Document (SBD) by Public Procurement Agency (PPA), January 2006, Addis Ababa. In the above stated document Clause 47. Price Adjustment or FIDIC (sub clause 13.8) Please see ANNEX for detailed information standard process - price escalation prepared by STUDIO GP Consulting Architects Plc

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3.

3.2.3 Variation order Variation orders are the process of fixing price and issuing the variation document by evaluating the offer of the contractor for approved change order proposals. This procedure is developed to fix prices for variation works and issue variation document to all parties after consulting the client. This procedure is applicable for all approved change order proposals for projects of the company. Please see ANNEX for detailed information standard process - variation order prepared by Acute Engineering Plc

Results

3.2.4 Advanced payment / Interims payment / Final payment This procedure is developed to certify the proposed advance payment by assessing legal and contractual requirement for advance guarantee and after evaluation of disbursement schedule. This procedure is applicable for all construction works that have an agreement for advance payment in the contract agreement. The certificate of interim payment is a provisional certification of payments to the contractor for executed work and material supplied to site. This procedure is developed to certify executed works performed and material delivered to site by the contractor for the release of money from the client to the contractor. The final payment is the last payment (including release of 50% retention) to be paid for the contractor after provisional acceptance of the project is conducted. This procedure is developed to ensure effective & accurate certification of final payment and release of retention of the project for which final acceptance is conducted. Please see ANNEX for detailed information standard processes -advanced payment / interims payment and final payment prepared by Acute Engineering Plc

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Results

3.3

CAD Management / Auto CAD filing structure / drawing manual

Computer aided design (CAD) requires specific and clear working standards in the work environment of architect and engineering companies. A drawing manual was designed and implemented by each company in order to create a favorable and efficient work by each assigned staff. The Quick design had to be presented by using the company drawing standards. A well managed CAD system will enhance the efficiency of corresponding activities while improving the quality and reliability of the outputs of the company.  Please see ANNEX for a sample of a drawing manual prepared by STCE / STRANCOM Shifferaw Taye Consulting Engineers Plc

3.

3. 4

Structural report

The training program for the structural engineers introduced the basics of Cost Efficient Design (CED) principles which enable the participating structural engineers to scale up their consulting services to a level of acceptable standard. One important part of the program was the information exchange among the professionals involved in the program. The analysis and design approaches for cost efficient construction prepared by the team of structural engineers enables every structural engineer to handle most of the problems that are common in this special construction principle, the Cost-EfficientDesign methodology. The group prepared a report with following topics: Comparison of analysis and design of reinforced concrete structures using SAP and ETABS Comparison of analysis and design of reinforced concrete buildings using with SAP according to EC and Excel template according to EBCS Comparison of reinforced concrete column design according to Euro code 2 using ETABS with EBCS Comparison of analysis and design of reinforced concrete structures with cracked and genuine version of SAP and ETABS Design of reinforced concrete column according to Euro code 2:2004 Design of reinforced concrete beams in UCBP Design of precast concrete ribbed beam in UCBP Design of reinforced concrete isolated footings in UCBP Please see ANNEX for detailed information structural report prepared by the group of structural engieers from EDGE Consult, MGM Consult, New Gate Consult, STCE / STRATCOM Shifferaw Taye Consulting, Studio GP, Telda Consult, Ultimate Plan)

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3.

3.5

Area calculation

The standardized calculation of areas and volumes of buildings and building parts is important for cost estimations, budget control as well as for the cost and area comparison of buildings typologies. A precise area calculation is used to monitor and evaluate the efficiency of a building design. In the sector of Real Estate it is usable for technical documentation relating to the performance of the whole building like precise definition of the rentable area, circulation percentage, etc.. A standardized methodology according to international standard (British Standard) is introduced and set into practice by each assigned designer. The architects prepared an area calculation during a workshop and also submitted an area calculation for one UCBP building typology as final report. The area and volume calculation indicators defined in this international standard are intended for practical use, as a basis for measuring various aspects of the performance of buildings or as a planning aid. In other words, they should enable judgment to be made on functional, technical and economic aspects. This international standard is intended to be used when establishing: Specifications for the geometric performance of a building and its spaces (e.g. in design, purchasing procedures, etc. on in building regulations) Technical documentation relating to the performance of whole buildings pre pared by designers, contractors and manufactures. Evaluation, comparison or control of the properties of a building which are connected to its geometric performance. Please see ANNEX for detailed information and a sample of an area calculation area calculation prepared by EDIT Consult

Results
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Results

3.6

Invoicing (Take-off sheet )

The take-off sheet or measurement sheet is a crucial part of interims or final invoicing. The supervisor on site approves the measurement sheet prepared by the contractor. One important rule is that all involved parties have to agree on how to measure the work performance. It has to be organized and agreed on the measurement sheets and the procedures at the beginning of the project. The minimum requirements on a measurement sheet are: Item number (based on the BoQ of the project) Heading of each sheet (project owner, project name, location, consultant, contractor, date, take-off sheet number, sheet number) One sheet per BoQ item Short item description (title of the position based on the BoQ plus if necessary some further explanation or sketch) Identification of location Measurement figures (length, width, height or amount based on the unit figure) Formula (how to calculate) Result Factor (how many times is this result used) Cumulative addition (for each interims invoice calculate all preceding measurement sheets up to the current construction status on the sheet) The take-off sheets or measurement sheets for the invoicing have to be prepared in a timely manner and according to the construction progress.

3.

Following a sample for a standard take-off sheet / measurement sheets

Please see ANNEX for sample of standard format prepared by Ultimate Plan Plc and also a sample of take-off sheet calculation using the format prepared by Skyline Consulting A&E Plc

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3.

3.7

Efficient time and resource management

Construction planning is a fundamental and challenging activity to manage and execute construction projects. It involves the choice of technology, the definition of work tasks, the estimation of the required resources and duration of individual tasks and the identification of any interactions among the different work tasks. A good construction plan is the basis for developing the budget and the time schedule for work. All company managers received an introduction to an engineering software (MS Project software) which is internationally used. The assigned supervisors participated in scheduling / resource calculation workshops. Each company had to submit a time schedule including resource calculation for one UCBP building typology using MS Project software. Please see a sample for a construction time schedule including a resource calculation (using MS-project software) prepared by STUDIO GP Plc

Results

3.8

Site supervision

To manage a large scale construction site efficiently, it needs an in-depth sufficient knowledge of project, site and quality management. During the on-the-job assignment on site, the site engineers applied appropriate and adapted technologies in construction under the guidance of the GTZ IS site team. In their daily operation the site engineers developed project management tools such as standard formats for implementation on site and further projects of the companies. The standard formats and checklists serve as guidelines for a more sufficient and efficient site supervision, including the legal and regulatory framework of Ethiopia and international standards (Fidic). The introduction of good practices has led to improved implementation quality on site. The cooperation of the residence site engineer, GTZ IS site manager, the contractor and A&E site engineer is essential to enhance the transfer of good and best practice and technical knowledge. The A&E site engineer was encouraged to contribute and discuss with the contractor on site and to establish a problem solving process in technical and interpersonal environments. Please see a sample for an efficient site supervision tools prepared by different companies

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3.9 Method statements

3.9

Method statement

Method statements are an internationally applied tool according to Fidic (clause 4.1) and also part of the General Condition of Contract (clause 18.1 and 18.2) by the Public Procurement Agency of Ethiopia (PPA). The contractor is asked to clarify and describe the arrangement and work methodology for a specific executed work before the implementation process. ______________________________________________________________________ FIDIC: 4.1 Contractors General Obligations The Contractor shall design (to the extent specified in the Contract), execute and complete the Works in accordance with the Contract and with the Engineers instructions, and shall remedy any defects in the Works. The Contractor shall, whenever required by the Engineer, submit details of the arrangements and methods which the Contractor proposes to adopt for the execution of the Works. No significant alteration to these arrangements and methods shall be made without this having previously been notified to the Engineer. General Conditions of Contract (by PPA) 18.1 The Contractor shall submit Specifications and Drawings showing the proposed Temporary Works to the Engineer, who is to approve them if they comply with the Specifications and Drawings. 18.2 The Contractor shall be responsible for design of Temporary Works. _____________________________________________________________________ The method statement should include the respective BoQ item and Technical Specification clause, the drawing number, the responsibility of each participant, requested material, necessary equipment and a clear description of the implementation process (sequence of operation). It also can include the risk of the work and the method of control. A workshop drawing up to scale 1:1 is supportive to define the execution of the work. The method statement has to be approved by the site engineer. This process ensures the implementation according to a defined quality of the construction project. Construction projects can be supervised in a more efficient manner by the A&E consultant (modern project management). The cost, time and resource planning can be organized in a better way. The quality of construction will be improved and the environmentally approach can be guaranteed. The A&E companies can collect standard details for further construction projects (company library). As stated in the contract (see above clauses) the contractor is obliged to prepare method statements. The contractor either has its own planning department / team or commissions an external planner or A&E consulting firms. Please see the a summary on general and specific use of method state ments for A&E consulting firms method statements general prepard by Ultimate Plan Plc. Following a list of all prepared method statements prepared by all A&E companies (seen ANNEX)

24

3.9 Method statements

ANNEX - method statements

01 General requirement XX-ST-XX-XX-MS-01-01-02 XX-ST-XX-XX-MS-01-01-02 02 Excavation and Earthwork XX-ST-XX-XX-MS-02-01-03 XX-ST-XX-XX-MS-02-02-03 XX-ST-XX-XX-MS-02-02-03 03 Concrete work XX-ST-XX-XX-MS-03-01-07 XX-ST-XX-XX-MS-03-02-07 XX-ST-XX-XX-MS-03-03-07 XX-ST-XX-XX-MS-03-04-07 XX-ST-XX-XX-MS-03-05-07 XX-ST-XX-XX-MS-03-06-07 XX-ST-XX-XX-MS-03-07-07 04 05 06 Masonry work Roof water&damp proofing Roof & wall cladding XX-AR-DO-T4-MS-06-01-01 XX-AR-SE-T4-MS-06-01-01 XX-AR-SE-T1-MS-06-01-01 XX-AR-LA-T3-MS-06-01-01 XX-AR-LA-T1-MS-06-02-01 XX-AR-DO-T5-MS-06-04-01 07 08 09 Carpentry & joinery Hardware (iron mongery) structural steel work XX-ST-XX-XX-MS-09-01-01 XX-AR-SE-T4-MS-09-01-01 XX-AR-SE-T1-MS-09-01-01 XX-AR-LA-T1-MS-09-01-01 XX-AR-LA-T3-MS-09-01-01 10 Metal work XX-AR-SE-T1-MS-10-01-01 XX-AR-DO-T5-MS-10-01-02 XX-AR-DO-T5-MS-10-01-03 XX-AR-DO-T5-MS-10-02-02 XX-AR-DO-T4-MS-10-02-03 Metal door (D5) for SE T1 Metal door (D1) for DO T5 Metal door (D5) for DO T5 Metal window (W2) for DO T5 Metal window for DO T4 Steel structures Roof truss for SE-T4 Roof truss for SE-T1 Roof truss for LA-T1 Roof truss for LA-T3 Roof cover for DO-T4 Roof cover for SE-T4 Roof cover for SE-T1 Roof cover for LA-T3 Flashing Detail Roof for LA T1 Down pipe and gutter for DO T5 General concrete work & quality control Form work Reinforcement Concrete for footing Concrete for column Concrete for beam Concrete for slab Bulk, trench and pit excavation Back fill Hard cording site organisation setting out

25

3.9 Method statements

XX-AR-DO-T7-MS-10-03-01 11 Finishing work XX-AR-DO-T7-MS-11-02-01 XX-AR-DO-T7-MS-11-03-01 XX-AR-DO-T50MS-11-04-01 12 13 14 14.01 Painting Glazing Sanitary work water supply work XX-SN-DO-T4-MS-14-01-01 XX-SN-DO-T5-MS-14-01-01 XX-SN-DO-T7-MS-14-01-01 XX-SN-LA-T3-MS-14-01-01 XX-SN-LA-T4-MS-14-01-01 XX-SN-SE-T3-MS-14-01-01 14.02 waste water installation XX-SN-DO-T4-MS-14-02-01 XX-SN-DO-T5-MS-14-02-01 XX-SN-DO-T7-MS-14-02-01 XX-SN-LA-T3-MS-14-02-01 XX-SN-LA-T4-MS-14-02-01 XX-SN-SE-T3-MS-14-02-01 XX-SN-SE-T4-MS-14-02-01 14.03 sanitary fixture XX-SN-DO-T4-MS-14-01-01 XX-SN-DO-T5-MS-14-01-01 XX-SN-DO-T7-MS-14-01-01 XX-SN-LA-T3-MS-14-01-01 XX-SN-LA-T4-MS-14-01-01 XX-SN-SE-T3-MS-14-01-01 15 15.01 electrical work Main distribution board XX-EL-DO-T5-MS-15-01-03 XX-AR-DO-T5-MS-15-01-05 XX-EL-SE-T6-MS-15-01-06 15.02 Sub distribution board XX-EL-LI-T4-MS-15-02-01 XX-EL-LI-T4-MS-15-02-02 XX-EL-LI-T4-MS-15-02-03 15.03 16 power distribution system XX-EL-LI-T4-MS-15-03-01 external work & services

Handrail for DO T7 Plastering for DO T4 Floor & wall tiling for DO T 7 pavement for DO T5

water supply installation for DO T4 water supply installation for DO T5 water supply installation for DO T7 water supply installation for LA T3 water supply installation for LA T4 water supply installation for SE T3 waste water installation for DO T4 waste water installation for DO T5 waste water installation for DO T7 waste water installation for LA T3 waste water installation for LA T4 waste water installation for SE T3 waste water installation for SE T4 sanitary fixture installation for DO T4 sanitary fixture installation for DO T5 sanitary fixture installation for DO T7 sanitary fixture installation for LA T3 sanitary fixture installation for LA T4 sanitary fixture installation for SE T3

Installation 3 phases (lightning protection) installation of kitchen power outlet installation of data outlet MDB / SDB Installation MDB / SDB to outlet Fixture Installation LI-T4 Different Types of Grounding

26

4.

Following the participating A&E companies

4. Participating A&E Companies

Following A&E companies participated in the third and last phase of the University Capacity Building Program (UCBP) Tier II. 4.1 4.2 4.3 4.4 4.5 4.6 4.7 4.8 4.9 4.10 4.11 4.12 4.13 4.14 4.15 ABSOLUTE Architects Acute Engineering Plc Addis Mebratu Consulting Architect EDGE Consult Enterprise EDIT Plc Habtamu International Consulting Mihretu Tesfaye Consulting A&E MGM Consult Plc Moges Desta Consulting A&E Newgate Consulting Plc Shifferaw Taye Consulting Engineers (STRANCOM) Skyline Consulting A&E Plc Studio GP Consulting Architects Plc Telda Consulting A&E Ultimate Plan Plc Consulting A&E

27

4.

ABSOLUTE Architects ______________________________________________________________________ Foundation of company: 2000 G.C. Assigned professions for the Tier II program: Management: Abnet Hailu (Practicing Professional Architect) Planning team: Rahel Lemma (Architect) Address: Haile Gebresillasai street_COMET Building 4th Floor # 403 Addis Ababa, Ethiopia, P.O.Box 11728, 11369 Tel: 0116 - 63 93 20, Mobil 0911 - 22 52 07, 0911 - 20 99 03 E-mail: absol-architects@ethionet.et Website: www.absolutearchitects.com ______________________________________________________________________ Mission: To provide High level and quality professional service On time services to satisfy customer needs and desires Vision: Be one of the top reputed consulting firms, serving both local and international markets Company Objectives: Use up to date technology, including quality objectives, to continually improve. On time, services to satisfy customer needs and desires Ensure each customer is receiving the highest quality service at the fair & committed cost

A&E Company Profiles

28

4.

Acute Engineering Plc ______________________________________________________________________ Foundation of company: 2007 G.C. Assigned professions for the Tier II program: Management: Shimeket Mulugeta (General Manager), Getahun Tadesse (Deputy General Manager) Planning team: Mesfin Teferi (Sanitary Engineer), Bezawit Teshome (Electrical Engineer) Supervisor: Ephrem Bizuneh (Civil Engineer) Address: Bole sub-city, Kebele 16, House No. 519, Nazreth Building, Tel: +25116478819, Mobil: 0911 - 607208 E-mail: acuteeng@ethionet.et ______________________________________________________________________
Mission:

A&E Company Profiles

The companys mission is to provide its customers high quality engineering services by maintaining the highest level of professionalism, integrity and honesty in its relationship with our suppliers, professional associates, clients, and to allow our employees the opportunity to grow and prosper. Vision: Our companys vision is forming of a leading consulting firm in a world class standard that meets its customers needs and exceeds their expectation in provision of engineering consulting services. Company Objectives: The company is determined to provide high quality engineering consultancy services to clients by establishing, implementing and continually maintaining and improving quality management system which complies with the requirements of ISO 9001:2008. Within the two years period the main objectives of the company are: 1. Being an ISO certified consultant for ISO 9001:2008 Quality management system with in 4 months. 2. Expand the companys service to water works and for this to acquire license from Ministry of water works for consultancy service in the next one and half years. 3. Expand our services into African countries and for this search market and joint venture relations with other international consultants within the next one and half years.

Tigrai Information Bureau TV and Radio Broadcasting Complex

Bridge on Meki River

29

Addis Mebratu Consulting Architect ______________________________________________________________________ Foundation of company: 2005 G.C. Assigned professions for the Tier II program: Management: Addis Mebratu (practicing professional architect) Planning team: Yosef Baheru (Architect), Rekik Bekele (Electrical Engineer) Supervisor: Kelebet Alemayehu (Civil engineer) Address: Meskel Square Anbessa bldg. 7th floor 7C. Tel: 0115159652/0111545383, Mobile: 0911 - 229341 E-mail: addismeb@ethionet.et ______________________________________________________________________ Mission: Implementing, maintaining and continual improving of the quality, Management System (ISO-9001) at all company operations, Upgrading the skill and competence of its employees, Assuring the allocation, efficient and effective utilization of resources. Vision: Through commitment to the quality and sustainability of the built environment and adhering to quality management system practices we will be leading contributors to the advancement of architecture, engineering and urban design in Ethiopia and the African Continent. Company Objectives: Implementing, maintaining, updating and communicating the Quality policy at all levels of the company; Ensuring the continuing suitability, adequacy and effectiveness of the Quality Management System and Quality Objectives.

4.

A&E Company Profiles

CBEs Megenagna branch

CBEs Paulos branch

Athlete Merriam international hotel

30

EDGE Consult Enterprise ____________________________________________________________________ Foundation of company: 2002 G.C. Assigned professions for the A&E program: Management: Edul Gebre Giorgis (Architect), Asmerom W/Gerima (Structural Engineer) Planning team: Mathewos kebede (Architect), Tewdros Desalegne (Structural Engineer) Supervisor: Andualem Getachew (Civil Engineer) Address: Addis Ababa, Bole Sub-city, POBox:40782 Tel: +251-11 -552-0607, Mobile: +251-91-120-9909, Fax: +251-11 -551-9901 E-mail: edge@ethionet.et ______________________________________________________________________ Mission EDGE Consult Enterprise consulting architects and Engineers duly works to ensure that all the consultancy demands of customers are met with full satisfaction it also works to continuously construction industry towards design and implementing the tools needed to keep it in track with the modernization and globalization of the sector. Vision Our vision is to become one of the competitive companies in the consultant industry that customers totally choose to rely on for an excellent service and satisfaction. Company objectives EDGE Consult Enterprise has an objective to swell up its activities in the construction industry and urban development study to enhance its services for the development of the nation.

4. A&E Company Profiles

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EDIT Plc ______________________________________________________________________ Foundation of company: 1998 G.C Assigned professions for the A&E program: Management: Michiyas Argaw (MBA/MCSE) Planning team: Atnatewos Melakeselam (Senior Architect-PPAR) Supervisor: Desalegn Tesfaye (Junior Civil Engineer) Address: Bole Road, Behind Boston Partners Building, PO Box: 31501 A.A Tel: +251 11 663 5193 / 73, Fax: +251 11 661 6403 E-mail: edit@editplc.com Web site: www.editplc.com ______________________________________________________________________ Mission To be renowned as premier solution providers and supporters in consulting, design, contract administration and construction supervision. To establish an IT based comprehensive solution for all who are keen to advance in the path of modern forthcoming technology. Vision To be pioneers in providing cost effective and customized solutions aimed at improving the competence of our clients and community based on the latest IT solutions. To be amenable in adopting smarter and innovative work strategies. Company Objectives To engage in all aspects of design works. To supervise the compliance of any construction works to their design. To render consultancy service in construction supervision and contract administrations. To engage in any other related activities necessary for the attainment of its purposes.

4.
32

A&E Company Profiles

Habtamu International Consulting ______________________________________________________________________

Foundation of company: 2007 G.C. Assigned professions for the Tier I I program: Management: Habtamu H/mariam (Architect), Tadele Argaye (Architect) Planning team: Birhane Fisseha (Architect) Supervisor: Henock Lemessa (Civil Engineer) Address: Haile G/selasse Avenue, Waryt Building no. 104 Tel: 0116 18 12 82, Mobile: 0912 169246 E-mail: habta21@yahoo.com

4. A&E Company Profiles

______________________________________________________________________ Mission Provide high quality and cost efficient design, supervision and contract administration services on time to our clients. Vision To be a company that is a global player in the field of architectural and engineering consultancy firm known for professional and business integrity. Company Objectives Increase our profit by 10% until June 2010, Increase the number of professionals by 5% until January 2009, Improve the skill of our professionals by providing training every six months, Decrease our employees turnover until June 2010.

Ambo University

Atl G_ Gebremariam

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Mihretu Tesfaye Consulting A&E ______________________________________________________________________ Foundation of company: 2006 G.C. Assigned professions for the Tier II program: Management: Yonas Getachew (Sanitary Engineer) Planning team: Nardos Asmare (Junior Sanitary Engineer), G/Giorgis G/Michael (Junior Electrical Engineer), Roza Kedir (Junior Structural Engineer) Supervisor: (left the porgram) Address: AHF International Building Tel: 0116-478400 Mobil 0911 - 543022 E-mail: dynamicplan@ethionet.et ______________________________________________________________________ Mission Becoming a profitable, sustainable firm staying lifelong in the international market coping with global challenges. Building National Capacity through introducing globally accepted and practiced knowledge, working procedure, technology and professional ethics. Contributing to National development plan by reducing foreign Currency expenditure and generating hard currency to the country by acquiring international contracts. Vision Our vision is to become a globally competent Architectural and Engineering Consulting firm that can provide quality world class services which can satisfy its customers. Company Objectives 1. Our objective for the year 2008 is to increase the profit by 20% from the year 2007; By hiring three additional design professionals, and reducing the cost that was being paid for freelance designers. By managing time through providing in-house AutoCAD training to our cad drafters and engineers. By increasing the number of tenders that we have been competing in the year 2007 by five and increasing the chance of winning by 15%. 2. Implementing ISO quality management system, preparing quality policy and getting one step ahead to be an internationally of competent firm.

4.
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A&E Company Profiles

MGM Consult Plc ______________________________________________________________________

Foundation of company: 1997 G.C. Assigned professions for the Tier II program: Management: Melles Ghirmay (Civil Engineer) Management deputy: Asmamaw Tadege Planning team: Edom Fessehaye (Structural Engineer), Daniom Redda (Architect) Supervisor: Mulatua Bayou Address: Bole sub city Kebele 06, House No. 048, PO Box 11639 Tel: 0116 628032, Mobile: 0911 200177, Fax: 0116 628036 E-mail: mgm@ethionet.et

4. A&E Company Profiles

______________________________________________________________________ Mission MGM strives to provide highly qualified service which meets customer requirement in quality, delivery time and price. The company always improves its service to excide customer expectation. Vision To be one of the best engineering consulting firms in East Africa. Company Objectives The major feature of the company, with respect to its objective is to approach all its undertakings with commitment to adopt new and appropriate technology wherever the situation allows.

Office and Convention hall of Coffee Oromia

Mixed use building

Mixed use building

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A&E Company Profiles

Moges Desta Consulting A&E ______________________________________________________________________ Foundation of company: 2000 G.C. Assigned professions for the Tier II program: Management: Moges Desta (Practicing Professional Architect) Planning team: Endegena Tadesse (Architect) Supervisor: Kassahun Adera (Civil Engineer) Address: Addis Ababa, PO Box 41982 Tel: 0116525510, Mobil: 0911 216085 E-mail: moges1966@yahoo.com and mogesdesta@ethionet.et Website:
___________________________________________________________________________

4.

Mission: To provide efficient satisfactory customer focused service for the built environment by keeping the harmony with the city through continuous effort in the profession and through application of modern technologies. Vision: To be well recognized consulting company in Ethiopia and Africa. Company Objectives: To upgrade our category to grade one and to provide high quality service using well experienced professionals.

Shopping Center

Shopping Center for Dire Ter Share Company

Hotel for Friendship Business Group

Mixed use building

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4.

Newgate Consult Plc ______________________________________________________________________ Foundation of company: 1987 Assigned professions for the Tier I I program: Management: Mulugeta Asfaw (Architect and Engineer) Planning team: Tsion Mekonnen (Junior Architect), Habiba Redwan (Junior Architect) Supervisor: Terefe Tekleselassie (Junior Civil Engineer) Address: Sub city Kirkos Kebele 02/03 Tel: +251114651821, Mobile: +251911883655, Fax:+251114654494 E-mail: mulugeta.asfaw@yahoo.com ______________________________________________________________________ Mission: Newgate consult Plc is committed to provide quality consulting services in Architectural, structural ,Electrical, Sanitary & Contract Administration Services. Vision: The company aims to become an innovative, profitable and leading Architectural & engineering consultancy firm in the country by satisfying its customers and to extend its service to foreign markets. Values: The company has the following basic beliefs to achieve its mission. Being transparent and accountable. Reserving companys good will Satisfying customers Creating good atmosphere for communication among the staffs Keeping companys secrets Playing great role in research and development programs and training professionals in the engineering field.

A&E Company Profiles

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Shifferaw Taye Consulting Engineers (STRANCOM) ______________________________________________________________________ Foundation of company: 1996 (with a Trade License) and 2004 (with consulting category) Assigned professions for the Tier II program: Management: Dr. Shifferaw Taye (Structrual Engineer), Kalkidan Tadesse, Management (BA) Planning team: Ashenafi Shifferaw (Structural Engineering) Supervisor: Betre Tesfamariam (Civil Engineering) Address: AHF International Building, Africa Ave / Bole Road, P.O. Box 6825, Tel: 011-154-4564/5, Mobil 0911 - 214013 E-mail: strancom@ethionet.et Website: www.strancom.com (under development) _____________________________________________________________________ Vision: To become an innovative, leading, targeted and strong engineering consulting firm that provides value and quality to society. Company Objectives: Shifferaw Taye Consulting Engineers (STRANCOM) is committed to providing quality consulting services in diverse construction-related disciplines including planning, design and management undertakings with due concern to meeting and abiding by applicable regulatory requirements and ethical norms. We offer our clients economically feasible, technically sound and environment friendly engineering planning deliverables through our qualified and competent staff and management skills. Values: We value: The concepts of trust and integrity by way of untiring commitment to always do what is right irrespective of its consequences and treasure our clients and al ways aspire to deliver excellent services and customer care by way of keeping schedules and quality standards of delivered services. Our employees; respect the diversity of their ideas and cultures. Recognize the critical contribution that employees of a privately-owned company play in supporting the economic and other needs of our country. Are committed to continuous improvement through training and shared best practice. Environmental stewardship by way of striving to plan, design and implement civil engineering and related projects with due concern for the preservation, protection, conservation and restoration of our resources.
Design Checking: We carried out the structural design checking for the Ethiopian Red Cross Society multi-purpose complex.
(Designers: National Consultants)

4.

A&E Company Profiles

Some of our condo designs (4 different typologies) close to construction completion Addis Ababa, Amhara, Tigrai

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Skyline Consulting A&E Plc ______________________________________________________________________ Foundation of company: 2005 G.C. Assigned professions for the Tier I I program: Management: Mekonnen Worku (Architect) and Selam Mesenbet (Accountant) Planning team: Mitiku W/sanbet (Architect) Supervisor: Lemma Jiggsa (Civil engineer) Address: Sub city Kirkos Kebele 18, House No. 005/208 Tel: 0115 544511, Mobile: 0911 252043, Fax: 0115 535608 E-mail: ethioskyline@yahoo.com, amsalu2000@yahoo.com ______________________________________________________________________ Mission We aim towards giving worldwide competent professional service, strive to achieve and deliver the best service in terms of professional consultancy and customer handling. We work to incise the competency level of our firm in the world of design and construction with the passionate devotion of qualified professional staff members. Vision Always be capable to produce design and render professional services during construction that is up to international level of quality without compromising the time and cost of construction. Company Objectives Skyline aims to increase its capacity and upgrade its category up to 2nd level of consultants by upgrading the educational level of its employees within the next two years.

4. A&E Company Profiles

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Studio GP Consulting Architects Plc ______________________________________________________________________ Foundation of company: July 2004, Predecessor company: 1994 Assigned professionals for the Tier II program: Management: Piroska Gelencser (architect) Planning team: Haben Teclehaimanot (Architect), Teklu Asemnew (Structural Engineer) Supervisor: Simon Gebremeskel, (Civil Engineer) Address: P.O. Box 4085 Tel: 011 663 6616, Mobil 0911 217781 E-mail: tsehair@ethionet.et Website:
___________________________________________________________________________

4.

A&E Company Profiles

Mission: Our company provides quality services from design to contract administration and construction supervision of residential, commercial, public, industrial and agricultural buildings to a wide range of the society. We shall meet and exceed our costumers expectations. Vision: If mankinds aspiration is to make the world a better place to live in, the vision of our architectural consultancy, a team of architects and engineers, is to make the built environment a better place to live in. Company Objectives: We shall improve the staff composition and facilities of our firm to enable us to upgrade to a Category III architectural consultancy by 2010, and implement ISO quality management system at the same time. Practice the knowledge of cost efficient design methodology; participate in relevant competitions/tenders. We strive for professional excellence; uphold honesty, transparency and account ability in the discharge of our services and relationship with our clients.

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4.

Telda Consulting A&E ______________________________________________________________________ Foundation of company: December 2007 G.C. Assigned professions for the Tier I I program: Management: Dereje Hailu (Architect), Girum Hailu (Architect) Planning team: Tigist Taye (Civil Engineer) Supervisor: (left the program) Address: Haile GebreSelassie Street, Getahun Besha Bldg, Room No. 602 P.O.Box: 58928, Addis Ababa, Ethiopia Tel: +251 116187820, Fax: +251116631723 E-mail: Teldaconsult@ethionet.et ______________________________________________________________________ Mission: Driven by a passion for great design, the creation of great places and the creative process, Telda Consult implements innovative ideas across multiple services and lines of business to contribute towards promoting efficient, economical, esthetically appealing engineering designs and environmentally friendly construction practice. We give immense attention to our clients wishes and the functional requirements of the services to be provided. Vision: We strive to achieve innovative designs & facilities, buildings of distinction that reflect the unique characteristics of both location and the people who use them. And also to materialize our designs through a proper contract administration and design supervision methods here in Ethiopia and internationally by creating partnership and creative working environment. Company Objectives: To implement quality management system thereby focusing on quality of the services we provide to our customers and exceeding their expectations. Expand its staff and increase its market share, aiming at increasing annual turnover by 50% within five years. Win local & international reputation and be amongst the first five highly repu table & effective firms in the engineering consultancy sector in eth with in five years. Strive to establish communication with international consulting firms to build working relations, exchange experiences and to collaborate on projects.

A&E Company Profiles

Staff members at head office

Staff members on site

41

A&E Company Profiles

Ultimate Plan Plc Consulting A&E ____________________________________________________________________ Foundation of company: 2004 G.C. Assigned professions for the Tier II program: Management: Begziabher Alebel (Practicing Professional Architect) & Meriw Belalakum (Building Engineer) Planning team: Kife Abzo (Architect), Belayneh Berhanu (Structural Engineer) Supervisor: Naizgi Hailom (Site Supervisor) Address: SA Building 6th & 7th Floor Tel: +(251-11)552 2925/26, Mobil +(251-91)120 2710, +(251-91)1151194 E-mail: ultimateplan@ethionet.et, begzia@yahoo.com Website: www.begziabherarch.com ______________________________________________________________________ Mission: To achieve and sustain growth by delivering design consultancy services of consistently great quality through efficient and effective operations. To do it right the first time every time and within the agreed time. Vision: To be a premium International design & consultancy service provider with a sustainable architecture & Engineering and reach with passion for Excellence. To build For ever relationships with customers on the solid foundation of trust. Company Objectives: To provide a sustainable architectural & Engineering Design consultancy Service. To provide architectural solutions for proper balance between form and function. To secure trust through meticulous quality assurance and customer support. Creating of cost effective, Comfortable living & working environments with high aesthetic standards. Associate & Develop partnership with international & local Consultant to achieve technology knowledge transfer. Diversity to closely related Architectural & Engineering fields to improve sustainability of the company. Continue our significant contribution for development of our country and the world.

4.

Dawro Cultural Center

Abebech Building (Zemen Bank)

N.B Building

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5.

Outlook

The direct involvement of the fifteen Architect & Engineering firms ended after ten month on 30 July 2009 with the submission of their thesis. Each company proved with the thesis being able to design and implement Cost-Efficient-Design independently, use latest design and engineering software and are familiar with modern contract and project management systems. All trainings, workshops and on-the-job-trainings strengthened the technical and management skills and increase the operational capacity of each company. The Implementation of ISO 9001:2000 on company level is still on progress. The authorized Task Force Team of each company is getting support by GTZ IS until finalizing the documents for the final audit. ISO 9001:2000 can be used by internal and external parties, including certification bodies, to assess the company ability to meet customers, regulatory and the company own requirements. Each Architect & Engineer company was recommended to the Ministry of Capacity Building / Ministry of Work and Urban Development for being certified for Cost-Efficient-Design Methods. We would like thank all participants and involved parties for their contribution to make the program successful and their active role in improving the design and implementation of Cost-Efficient-Design methodology.

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Deutsche Gesellschaft fr Technische Zusammenarbeit (GTZ) GmbH German Technical Cooperation GTZ International Services University Capacity Building Program (UCBP) P.O. Box 28127, Code 1000 Addis Ababa, Ethiopia T +251 11 662 22 60 F +251 11 662 41 14 www.ucbp-ethiopia.com
November, 2009

Text: Renate Schindlbeck Editors: Meron Estifanos and Steffi Noelting

Print: Digital Impressions

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