MIDNIGHT SUN

midnightsun
Assistive
ASSISTIVE TECHNOLOGY CONFERENCE
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Technology
Aug. 5 -7, 2009 | Anchorage, AK and get t
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Dena’ina Convention Center informat
ion
anchorage, alaska
ASAP

creating a brighter future

Assistive Technology of Alaska (ATLA) in collaboration with various statewide partners in
government, education, independent living, and vocational rehabilitation is proud to host
the Midnight Sun Assistive Technology Conference to be held in Anchorage from
August 5 - 7, 2009.

The Midnight Sun Assistive Technology Conference will provide an opportunity to see
first hand the latest in assistive technologies (AT), practices, and services for people with
disabilities. The conference will serve as a unique opportunity for vendors, professionals,
private individuals, parents, and service providers to exchange and gather information on
the world of AT. Whether you are an AT supplier, service provider, or are just interested
in seeing the latest in AT, you’ll want to join us in the land of the Midnight Sun for this one
of a kind opportunity, all while visiting the beauty of Alaska.

MAIN CONFERENCE TRACKS

COMMUNITY LIVING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assistive technology that provides independence in home and across different
community settings to include: first responders and emergency preparedness;
health care providers; recreation; rural issues and solutions; universal design /
home modifications; etc..
EDUCATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
All aspects of assistive technology in preschool, K-12, university and other
educational settings to include: access to the curriculum; assessment / decision
making; implementation; transition; etc.
EMPLOYMENT. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assistive technology that expands employment options and provides
accommodations in the work place to include: benefits to business; hireability; job
accommodations; etc.
IT / TELECOMMUNICATIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Assistive technology that ensures accessibility in modern communication systems
and devices to include: integration of AT with IT; networking in schools and
businesses; etc.

www.msatc.org
email: info@msatc.org tel: 888-377-0100
tty: 425-771-7438 fax: 425-774-9303
 Exhibitor Registration
Exhibitor Information
Company Name
Primary Contact

First Last

Title

Address

City State Zip

E-mail Phone

Company Website

Conference Representatives

(1) Name Title

(2) Name Title

Please write your company/organization name exactly as you wish it to appear on your complimentary
booth sign. Complimentary signs are limited to two lines of print with approximately 20 characters per
line.

Product or Service Description: (100-word limit) as it will appear in related conference literature.

Exhibit Description

Description Cost Qty Total

EXHIBIT SPACE - one 6 ft table $450.00 $
NEW EXHIBITOR WORKSHOP - two 1-hour hands-on classes $125.00 $
** more information on page 2 **
NONPROFIT (space limited) $200.00 $
Please check any additional needs: 6’ Table Power

Interested in advertising in the conference program?

Business Card size 3” x 2.5” $100.00 $
Half page size 5” x 7” $250.00 $
GRAND TOTAL $
Payment
Mail Checks or Faxed Purchase Orders

University of Washington - CCER Toll Free: 888-377-0100

c/o Tammi Olson Voice: 425-248-2480
6912 220th Street SW Ste. 105 TTY/TDD/TT: 425-771-7438
Mountlake Terrace, WA 98043 Fax: 425-774-9303

Credit Card charges

Visa Master Card Discover

Card # Exp

Name as it appears on the card

Signature Date

Signature Required to be considered

I have read and accept all terms in the Exhibitor Rules and Regulations included on the back of
this form. By signing below, I agree to abide by all terms included in the Exhibitor Rules and
Regulations.

Signature Date

Exhibitor Workshops
Here’s your opportunity to showcase your products or services in an intimate setting! Apply to
present an Exhibitor Workshop in which you can demonstrate the strengths and benefits of
your products and services. These workshops are designed to give exhibitors an opportunity to
attract a select audience and highlight products, services, or technologies in a setting
free of the distractions. There are a limited number of spaces for this unique offer—and they
will sell out fast—so, sign up today!

Exhibitor Workshops will be available in (2) one-hour consecutive sessions and will be
assigned on a first-come, first-served basis. The cost of each session is $125, full payment
must accompany the application, and no refund will be issued if a workshop is assigned and
then cancelled. Workshop sessions will be included and highlighted in the 2009 Conference
Program Book, only if received by July 15, 2009. Otherwise, the listing will appear in the
Addendum of the MSATC Conference Daily. Promotion of the workshop is the responsibility
of the exhibitor. MSATC makes no guarantees as to the attendance and popularity of such
workshops. Selling is prohibited in Exhibitor Workshop sessions!

Workshop Guidelines
Workshops will be held in the Dena’ina Convention Center and will be scheduled in one hour increments, with 30 minutes for set up
and removal of equipment. The meeting room will be setup in banquet style for approximately 15 people and will be equipped with
a materials table. Equipment required, other than that which is specified here, is the responsibility of the exhibitor. ALL submissions
received are subject to approval by the MSATC Committee. Workshop applications will only be accepted from exhibitors participating
in the 2009 Exhibit Show. Please note: If an exhibitor cancels booth space, that exhibitor’s workshop will automatically be cancelled,
and there will be no refund of the workshop fee. Promotion of the workshop is the responsibility of the exhibitor. MSATC makes no
guarantees as to the attendance and popularity of such workshops. Selling is prohibited in Exhibitor Workshop sessions!
 Rules and Regulations Governing Use of Space by Exhibitors
These rules and regulations form part of the Agreement for Exhibition Space made between the 2009 Midnight Sun Assistive
Technology Conference and the Exhibitors.

* Booths will be provided with (1) 6’ table (upon request), (2) chairs, (1) booth sign with up to two lines of text, furnishings or
services other than those provided as indicated must be arranged for with the Decorator at the Exhibitor’s expense.
* The Exhibitor shall comply with and ensure that its employees and agents comply with all legal requirements imposed by a
government body. Special building rules regarding the operation of oil or gasoline engines must be strictly observed, as must all
other special building rules and regulations.
* Any Exhibitor desiring to hold drawings for trips, merchandise, etc. must advise the Conference in writing 30 days prior to the
opening of the Conference. You must indicate that you will honor all local, state and federal laws.
* The Conference, sponsoring Associations or Dena’Ina Convention Center shall not in any manner or for any cause be liable or
responsible to any Exhibitor or any other person for any injury or damage to any person, business or property in any way related
to or arising on connection with the exhibition; and any and all claims for such injuries or damages are hereby waived and each
exhibitor agrees to indemnify and hold harmless the conference, sponsoring Associations, Dena’Ina Convention Center and
their directors, officers, employees and agents (the “Indemnified Parties”) against any all claims, liabilities, losses and expenses,
including reasonable attorney’s fees, imposed on, incurred by or asserted against the Indemnified Parties caused by any act or
omission of that exhibitor, or occurring within the exhibit space leased by that exhibitor or arising in connection with the activities
conducted by that exhibitor in connection with the Conference.
* The exhibitors shall not place in the exhibit area any apparatus or goods that in any manner that may be objectionable to other
exhibitors or to the spectators at such exhibition or that shall in any manner be dangerous or calculated to cause injury to any
persons coming in contact with them or result on fire or damage to the building or exhibits.
* The Conference reserves the right to prohibit the display of any article that, in its opinion, is not in keeping with the nature and
character of the Exhibition, or not in harmony with the other exhibits and the decoration of the building.
* In the event that the premises in which the exhibition is to be held is destroyed or damaged, so the exhibition cannot be held, the
exhibitors have no cause or action of claim for damages or compensation against the Conference or sponsoring Associations.
* The exhibitors shall have the rights, subject to provisions herein contained, to arrange their exhibits within the space allotted to
them in the manner best suited for displaying and demonstrating the goods manufactures or represented by them. No part of an
exhibit shall extend outside of the exhibit space boundary.
* The exhibitors shall care for their own exhibits and take such steps and precautions as may be necessary to prevent injury or
damage to themselves or their exhibits.
* The exhibitor shall, at his/her expense, provide insurance for protection against fire, theft, vandalism or destruction by any
cause. He/she shall also provide workmen’s compensation and general liability insurance in an amount not less than one million
dollars per occurrence.
* The exhibitors shall not assign or sublet any of the spaces granted to them as herein before set forth, without the prior written
consent of the Conference.
* Neither this “Agreement for Exhibition Space” nor any booth or display space request or allocation will be binding on the
Conference, University of Washington, or sponsoring Associations unless and until the exhibitor completes, signs and returns
the “Agreement for Exhibit Space;” and issues payment in accordance with said Agreement, and said Agreement is executed by
the Exhibits Coordinator (University of Washington) on behalf of the Conference.
* Exhibitor registration provides two exhibitor badges only. Additional badges are for the express purpose of staffing the exhibit,
not for general attendance to the conference. Exhibitors requiring or desiring additional badges for their personnel may obtain
extra exhibitor badges at a cost of $10.00 each. These will be available prior to the conference at the registration area at the
conference site. Payment must accompany requests for additional badges. Badges requested at the conference will be on a
cash-only basis. Exhibitor badges are good for admittance to the conference floor area only and will be valid for the duration of
the Exhibition. Badges must be worn by exhibitors to gain entrance to the Exhibition area and at all times while in the exhibition
area.
* Booth contracts will be date stamped as they are received. Reservations of booth space will not be accepted over the telephone,
only by return of the contract with payment. Selection of participants and final booth assignments will be made by MSATC
Exhibitor commitee. The committee reserves the right to refuse booth space to any exhibitor not in character with the exhibit
theme, ASSISTIVE TECHNOLOGY, as well as to separate competitors and to ensure a balanced cross section of assistive
technologies at the conference.
* Security for the exhibit hall will not be provided. The hall will be locked during non-exhibition hours. Convention Center staff will
groom the exhibition area nightly.
* If an exhibitor cancels prior to July 1, 2009, a full refund, less a $25 processing fee will be made. NO REFUNDS after July 1,
2009.
IMPORTANT INFORMATION - PLEASE READ CAREFULLY
* The Dena’Ina Convention Center will not accept advance shipment of exhibit materials. All costs of shipping, drayage
and storage, etc. are the sole responsibility of the exhibitor. Please contact Art Services North (907-279-7500) for
further information about shipping and/or drayage services.
* Exhibit load in and set-up will be 8:00-11:00am on Wednesday, August 5th, 2009. Exhibitors are prohibited from
hanging or installing any items directly on Dena’Ina Convention Center walls.
* Exhibit break down will be 3:00-5:00pm on Friday, August 7, 2009. Exhibitors shall remove all exhibits and any
goods or property brought into the exhibit hall and leave said space both clean and free from all rubbish (including
cardboard boxes) no later than 5:00pm (Alaska Standard Time) on Friday, August 7, 2009. Exhibitors will be charged
a clean up fee for any boxes, rubbish, etc. left behind.