Physical inventory using RF step by step

Before physical inventory physically start, use LX03 report to check the stock in interim storage type 150~999. Its better to clear all these stocks prior to physical inventory start. Transaction code: LX03

Physical Inventory Steps in SAP (part 1):

1. LX16 Create Physical Inventory per Storage Type

Select the bins you want to take physical inventory, then push and block the bins from putaway and picking.

to active inventory

You can see the inventory document no. under the bottom messenger bar.

2. LX04 Print inventory document if you want. As we use RF, you may neednt to print out the document.

3. LX22 Physical Inventory documents status overview

You can select inventory status to restrict the documents to be displayed.

4. LI02N Assign physical inventory task to RF user Input the use name you want to assign to account this document physically then save.

Physical Inventory Steps in RF (part 2)::

5. Select 5 from RF main menu

From subsequence screen, select 2: inventory count

System will guide you automatically to the inventory tasks assigned to you to account. 6. Scan the verification digit barcode labeled on respective rack beam.

Screen after scan the check digit label.

***If this bin is empty, push F9 to confirm empty bin then F1 save the result. System will guide you to next bin.

Verify all the Storage Unit within this bin location one by one.

If you scan a SU by mistake, you can use DOWN arrow to move pointer to that SU then push F6 to delete that SU from the physical result. Use F1 to save count result of that bin. After saving, system will guide you to next bin. Repeat this step for next bin until count finished. ***Because RF only record the SU number without quantity of that SU, you must make sure the book quantity marked on Label is consistent with the physical quantity on the bin. If you really found the quantity discrepancy, please mark the actual quantity and make change in the SU label directly, later you need correct the actually quantity in physically document by using LI12N. Step 9 is the screen-shot of LI12N.

Physical Inventory Steps in SAP (part 3):

7.

After count all the bins, use LX22 to verify the inventory document status.

8. LI20 Clear difference in WM level document by document ***Please pay attention to this step: You must inform finance department and get approval from relevant departments before you clear the difference in WM and later in IM level, because it will cause stock adjustment in SAP directly after IM level clearance!!!

Push

to clear all the difference in WM level if you think the count result is button, otherwise you

reliable. Make sure you select all the bins before you push have to repeat this step one more time.

If you dont believe in the count result of this inventory document and want to recount some bins with difference, use LI14 to clear the count result of those bins with difference and trigger recount in RF. The recount screen is almost the same, you can select bins to recount. The recount process in RF is all the same as Part 2 steps.

9. LI12N: SAP also provides an option if you dont recount the inventory document by using LI14 to trigger RF inventory document, you also can recount manually without RF. After physical recount, use LI12N to change count quantity according to recount quantity as below shows.

10. LI21 clear difference in IM level After clear all the difference in WM level, then we clear the difference in IM level. To check the WM clear status use LX22. Make sure all the status is Cleared.

Input storage type 999 and then F8 to execute.

System will give out all the difference list in IM level. Verify this list again before you clear these differences in IM level. Clear by push the Clear button.

System will give error message if theres something wrong, for example, Cost object maser data missing.

Finish!