Revised as at 2 November 2012

SELF ASSESSMENT REPORT (SAR) TEMPLATE The SAR should comprise three parts as follows: PART A: INSTITUTIONAL PROFILE 1. Name of the Higher Education Provider (HEP): 2. Date of establishment: 3. Reference Number of the Approval for Establishment: 4. Name, title and designation of the Chief Executive Officer/Vice Chancellor: 5. Address: Main Campus: 6. Tel. 7. Fax 8. Email 9. Website Correspondence (if different from above): : : : :

10. Names and addresses of Faculties/Schools/Departments/Centres (if located outside the main campus): 11. Names and addresses of branch campuses (if applicable): 12. List of Faculties/Schools/Departments/Centres in the HEP (and its branch campuses) and number of Postgraduate Programmes offered: No . Names and addresses of Faculties/Schools/Departments/Centres No. of programmes offered

Revised as at 2 November 2012

13. Details of all Postgraduate Programmes currently conducted by the HEP (and its branch campuses): No . Name of program me Leve l Awardin g body Approv al date by MOHE Date of commencem ent of programme Type of Current Programme no. of (Collaborati student on / s Homegrown )

14. Number and qualification of academic staff: Academic Qualification Local PhD Masters Bachelors *Professional Others Sub-total Part-time PhD Masters Bachelors *Professional Others Sub-total Total Number of staff Foreign Total

Status Full-time

15. Designation of academic staff:

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Revised as at 2 November 2012

Designation Local Fulltime Professor Associate Professor Senior Lecturer Lecturer Junior Lecturers including tutors, teaching assistants

Number Foreign Fulltime Parttime Fulltime

Total

Parttime

Part-time

16. Total number of Postgraduate Programmes students: Gender Male Female Total Number of Postgraduate Programme students Local Foreign Total

17. Student completion and attrition rate (for students enrolled in 2008/2009):

Programme

On-time completion rate (number of students)

Extended completion rate (number of students)

Number of students leaving the institution

Reasons for leaving

Doctoral Degree by research Doctoral Degree by coursework PhD by mixed mode

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Revised as at 2 November 2012

Masters by research Masters by coursework Masters by mixed mode 18. Total number of administrative and support staff: No. Designation Number of staff

19. Provide the organisational chart of the HEP: 20. Contact person: Name (Title) Designation: Tel. : Fax : Email : :

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PART B: PROGRAMME DESCRIPTION Particulars required for every postgraduate programmes/qualifications approved by Jabatan Pengajian Tinggi (JPT), Ministry of Higher Education (MOHE). 1. Name of the award (as in the scroll): 2. MQF level: 3. Credit value: 4. Type of award: 5. Programme structure (e.g. coursework/mixed mode/research): 6. Field of study: 7. Language of instruction: 8. Mode of study (e.g., full-time/part-time, etc.): 9. Mode of delivery (Conventional/Distance learning, etc.): 10. Method of delivery (lecture/tutorial/lab/field work/studio, etc.): 11. Duration of study: Full-time Long Semester No. of Weeks No. of Semesters No. of Years 12. 13. Entry requirements: Enrolment in the last three years: Year Year 1 Year 2 Year 3 Total 14. Expected areas of graduate employment:
5

Part-time Long Semester Short Semester

Short Semester

Enrolment

Revised as at 2 November 2012

15. Awarding body: o Own o Others o Joint For awards by other HEP or Examination bodies, please attach the relevant documents where applicable: i. Proof of collaboration between Higher Education Provider and the partner HEP such as copy of the Validation Report and the Memorandum of Agreement (MoA), or Memorandum of Understanding (MoU) ii. Approval letter from Higher Education Department ( Jabatan Pengajian Tinggi, JPT) for programmes in collaboration with Malaysian public universities iii. Proof of approval and supporting letter to conduct course of study from certification bodies/awarding bodies/examination bodies vii. For programmes which require clinical training, proof of approval, MoA or MoU from the relevant authority viii. Any other document where necessary 16. A sample of scroll should be attached.

17. Indicate the following details of this Postgraduate Programme that have been approved and conducted in other sites (if applicable): No . 1 2 3 Name and location of the site Approval status Nature of establishme nt Quality assurance and accreditation obtained

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PART C SELF ASSESSMENT REPORT The SAR should provide information on: i. The current universitys policies and practices on postgraduate programmes and the strengths, areas of concern and opportunities for improvements for every area concerned (Area 1 9). How each faculty and graduate centres quality-assure the postgraduate programmes in terms of the strengths and areas of concern. Relevant reports, statistics, references and other evidences which should be made available via website and/or provided on site. The extent of conformity and challenges to fulfill the standard (Standards: Masters and Doctoral Degree by Research).

ii.

iii. iv.

Note: For purposes of submission, the supporting information can also be provided in the form of a CD or made available in the website. The contents of the SAR should be guided by the principle areas in COPPA, COPIA, Programme Standards (Discipline) where relevant, and reference made to the new (to be enforced in the near future) Standards: Masters and Doctoral Degree by Research. Each of the nine areas in COPPA and COPIA cover the same aspects on quality assurance except that the emphasis is on programme / faculty level in COPPA and Institutional level for COPIA. Specifically for the purpose of this Postgraduate Programme Audit project, university is required to provide information on the following areas:

Revised as at 2 November 2012

Area 1 INSTITUTIONAL MISSION STATEMENTS/GOAL/OBJECTIVE Area 8 - LEADERSHIP, GOVERNANCE AND ADMINISTRATION (For the purpose of this audit exercise only, Area 1 and Area 8 have been combined). (a) Institutional level i. ii. Institutional vision, mission, goal, strategic plan, KPIs and performance. Effectiveness of policies and systems relating to postgraduate programmes delivery to achieve the plans and goals of the university and alignment of these programmes to MQF. Governance structure, functions and organizational chart of faculties / departments / schools / institutes / centres, including geographically separated campuses involved in offering postgraduate programmes. Include committees established. Institutional Internal Quality Assurance (IQA) system.

iii.

iv.

(b)Faculty level i. Each facultys objectives supporting HEPs vision and mission. Provide evidence of the facultys strategic plan and the mechanisms to achieve the targets. Governance structure, functions and organizational chart at faculty level. How are postgraduate programmes managed? Stakeholders engagement in faculty in determining goals and programmes. Compliance to MQF in terms of action taken as well as indication of the timelines and on the aims, objectives and learning outcomes of the postgraduate programmes.

ii. iii. iv.

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Area 2 PROGRAMME DESIGN AND DELIVERY i. Evidence that the aims, objectives and learning outcomes of the postgraduate programmes fulfill requirements of Level 7 and 8 of the MQF. Autonomy to design the programme structure and determine programme delivery and to allocate the resources necessary for its implementation, so as to ensure the attainment of the learning outcomes. Where applicable, the provision must also cover programmes conducted on campuses that are geographically separated. Evidence of the process by which the programme structure is developed and approved, reviewed and evaluated. List of various academic activities to attain the learning outcomes. List of the collaborative participation with national and international HEPs and / or research centres. Evidence that the programme satisfies the respective requirements of Masters and Doctoral Degree by Research include industrial doctoral programme and PhD by published work. Linkages the department has with external stakeholders for the purposes of programme planning, implementation and review.

ii.

iii. iv. v. vi.

vii.

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Area 3 ASSESSMENT FOR RESEARCH AND COURSEWORK PROGRAMMES i. How formative and summative assessments are aligned and consistent with MQF at masters and doctoral level (research & coursework) programmes? Evidence of the student progress monitoring. Evidence of students adherence to research ethics. How Dissertation and Thesis are being examined in the faculty. To what extent the Internal and External examiners are used in the faculty. Table 1: Internal and External Examiners Internal Internal External External Examiners Examiners Examiners Examiners Name Qualificatio Name Qualificatio n/ n/ Experience Experience

ii. iii. iv. v.

Programme

vi.

Evidence on the appeals system put in place for students.

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Area 4 STUDENT SELECTION AND SUPPORT SERVICES i. ii. Provide policies on student selection and admission both for local and international students. Policies, regulations and processes concerning articulation practices for transfer of candidature, for example from one mode to another (e.g. coursework to mixed mode), from one programme to another (either at the same or higher level) and from one HEP to another. Evidence of support services for student well-being. Engagement with alumni.

iii. iv.

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Area 5 HUMAN RESOURCES TO DELIVER POSTGRADUATE PROGRAMME i. Academic staff. Table 2: Academic Staff Qualifications Malaysian/Foreig Bachel Maste PhD n or r

Position Professor Assoc. Professor Senior Lecturer Junior Lecturer Total

Numbe rs

ii. Sufficient autonomy of academic staff to focus on areas of his/her expertise, such as academic supervision of candidates, research and writing, scholarly activities, academically-related administrative duties, and community engagement. iii. Student-staff ratio and supervisor-candidature ratio. iv. Supervisor. Name Table 3: Supervisor Qualifications & Programmes Experience No. of students supervised

v. Evidence of the mechanism established to monitor supervision process. vi. Training provision / staff development. vii. Code of conduct for academics/supervisors.

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Revised as at 2 November 2012

viii.Table on support Programmes. Position

staff

(administrative

staff)

of

Postgraduate

Table 4: Support Staff Numbers

Responsibilities

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Area 6 EDUCATIONAL RESOURCES SUPPORTING POSTGRADUATE PROGRAMME i. List of the physical facilities to support research activities (within and outside the HEP) and how they are continually maintained, improved or replaced. Library and resource centre. Extent of Information and Communication Technology (ICT) usage to support postgraduate programmes. Evidence of the policy or guidelines available on the development and management of research expertise. Budgetary and Procurement Procedures and utilization effectiveness for postgraduate programmes. Research environment provided in terms of that promoting innovation and creativity. Faculty policies pertaining to record keeping, issues of security, and confidentiality.

ii. iii. iv. v. vi. vii.

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Area 7 - PROGRAMME MONITORING AND REVIEW Area 9 - CONTINUOUS QUALITY IMPROVEMENT (CQI) (For the purpose of this exercise, Area 7 and Area 9 have been combined). i. Evidence of quality assurance mechanisms for all programmes conducted by faculty including those that are geographically separated campuses. Evidence of the programmes in the department that are monitored and reviewed. Evidence of the monitoring of research output. The departments linkages with external stakeholders for the purposes of programme planning, implementation and review. Completion rate assessment the level of attrition rate.

ii. iii. iv. v.

At the end of the SAR, there should be a summary of findings that covers the overall strengths, opportunities for improvement, areas of concern and recommendation made for future improvement by the universities. The university may provide additional information relevant to the programmes which may have not been covered by this template.

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