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TRNSFORMATION OF A SCHOOL – AN INSPIRING CASE

STUDY
BY: DR. T.K. JAIN
AFTERSCHO ☺OL

The purpose of this case study is

not to show what is right or wrong
– but to enable a person to
identify the situation and analyse
it. This case was written in 2007.
The writer (Dr. T.K. Jain) is
associated with Seth Tolaram
Bafna Academy from its inception
(Today this school is one of the
best English Medium Schools of this region). The author has left
the management committee of this school in 2007, but
remembers the great moments – the moments of transformation
of the school with love. The feels pride in being a part of the core
committee which was able to transform this school to a great
instittion. There was a tremendous countribution in school
transformation from a number of persons – a small account with
limited information is being shared herewith. The author feels
inpired and thankful to Mr. I.C. Dugar for inspirational leadership,

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commitment and dedication and a truly democratic leadership

style. The author is also thankful to the members of managing
committee, principal, teaching and non-teaching staff, and
parents for their support in school transformation.

Introduction: Seth Tolaram Bafna Academy was established in the year 1994 at
Gangashahar, Bikaner.(Rajasthan). It was established under the Trust of Prem Chand
Tolaram Bafna Trust. Its Head Office is located at Guwahati Assam (a philanthropic trust,
with many activities for human welfare and social development). During initial period
the academy was suffering from financial crisis and it was running in loss of Rs.10 Lakh
in the year 1997. The management committee of trust in the year 1997 decided to
change the chairman and managing committee for brighter future of the Bafna
Academy and to overcome the losses. The Trust decided to appoint Sh. Inder Chand
Dugar as new chairman..

Appointment as a Chairman : The management committee of Prem Chand

Tolaram Bafna Trust decided to appoint Mr. Indar Chand Dugar as a chairman in the
year 1997. The administration called Mr. Dugar and briefed him the problem and
motivated to take over the leadership of Seth Tolaram Bafna Academy Gangashahar at
Bikaner. Mr. Dugar is well experienced person in business and having well educational
qualification i.e. B Com, LLB. In his college life he was outstanding student and he was
best student of Jain PG College, Bikaner. Now he is 66 years old. He was engaged in his
family business at Assam. He told management committee that he is engaged in
business and the Academy line is quite different field. But due to his good leadership in
business and best background in education life, the Trust emphasized Mr. Dugar to take
over the chairmanship of the academy for improvement and for providing better
leadership, so that the Academy may overcome from the loss.

Mr. Dugar asked management committee for 15 days time to study the problem
and administration of the Academy. He verified the situation in 15 days and on the
request of the Trust agreed to take over the responsibility in the year 1997. He was
appointed for 3 years. The management committee of the Bafna Trust told Mr. Dugar
that they will not provide any money in case of any loss. He agreed but in response he
told that he will also not provide any profit to the trust as it will be used for the welfare
of the Academy and extension of the institute. Mr. Dugar accepted the leadership in
1997 for 3 years. The number of students at that time was 284.

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Re-Organization of Management Committee: After joining he finds that there

was no specific rules and regulation for the administration or selection of the staff and
for payment to employee. So he decided to organize a management committee. He
reorganized management committee consisting of following members exclusively for
academic purpose:-

Dr SN Swamy :- Retired College Principal

Dr SC Jain :- Retired College Principal
Dr. PC Tater :- Ex-Vice Principle of Govt. College
Dr TK Jain :- Professor and Management consultant
Sh. Goverdhan Das :- Retired Head Master
Mr. Paras Daga :- A chartered Accountant
Mr. L.K. Chhajer :- A journalist
Mr. Sohan Lal Baid :- A chartered Accountant
Mr. Vijay Baid :- An entrepreneur & parent
Mr. R.K. Pugalia : - An entrepreneur & Parent
Mr. R.K. Golchha : - An entrepreneur & Parent
Mr. J. Dugar : - An entrepreneur
Mr. S. Dugar : - An entrepreneur
Representatives of Teachers
Principal (ex-oficio)

In management Committee he included the retired Principles and Head Master

for the better education of the students. He also included young blood (as Mr. Paras
Daga, Dr. T.K. Jain etc.) as per the requirement of new technology. As the students are
of secondary standard , he appointed one retired Head Master also in the management
committee. He appointed sub-committees on important issues (like academic
committee, finance committee, etc.) to formulate policies and to supervise and
streamline the school system.

Mr Dugar believes two things in education i.e. Educational Zest (Conceptual

Clarity and Enthusiasm) and Financial position.For education zest he appointed above
management committee and for finance he appointed 2 Chartered Accountants Mr
Sohan Lal Baid and Mr Paras Daga. As Mr Dugar thinks that management and money
(finance) should not be with one person. So he decided not to touch money and thus he
provides leadership in a democratic way.

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Appointment of New Teachers and Financial Restructuring: For improvement in

education standard ,it was felt necessary to have trained and experienced teaching
staff. By calling interview 4 new teachers were appointed in 1997 @ Rs. 2400/= per
month salary. The educational qualification was BA Bed &MA B Ed. As the old teachers
were employed without any interview and there qualification was also lower in
comparison to newly employed teachers. The Pay of old teachers was Rs. 3150/= pm ,
for financial saving Mr Dugar discussed with his committee to reduce the pay of
teachers. The headmaster told that the applications are received for increasing the pay
so we should not reduce the pay.

Mr Dugar called one teacher and briefed the situation for reducing the pay as
organization is getting more educated and experienced teachers in less payment. He
gave two option to her as either to reduce the pay or calling of interview as they have
employed without formal interview. The other option was to quit the institute on
completion of the session. She thought once a minute and agreed with chairman and
accepted the decision of chairman. The other teachers were also convinced and agreed
with administration of the Academy. For well experienced teachers the salary was
revised to RS.2750/= pm by granting two increments.

On the advise of CA one retired Supt of Railway was working in office getting
payment of Rs. 4700/= pm, instead of him a new man could be employed @ Rs.
2400/=pm. As before 1997 there was no rules and regulation for pay of the staff i.e.
their qualification, experience and output due to this lot of extra financial burden was
on the trust. So by screening all these things appointment of new teachers and office
clerks, the saving of Rs. 185000/= could be made possible in the Ist year. In the year
2000 the numbers of students were increased to 350.
Mr. Paras Daga, Mr. R.K. Golchha, Mr. J. Dugar and Mr. S. Dugar took keen
interest in financial restructuring and developed means for school improvement. They
tried to cut down school investments and reduced operational expenditure. They were
part of Purchase committee, Finance Committee, Recruitment Committee, and other
committees and prepared guidelines for smooth running of the institutions. They
established a system which would reduce the costs and improve the day to day working.
Their mission was to set proper systems, policies for the school and they did it. Now the
school was running smoothly.

ACADEMIC IMPROVEMENT

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Mr. Dugar has forumulated an academic committee consisting of Dr. T.K. Jain,
Mr Paras Daga and Mr. S.C. Jain to improve the academic environment and extra-
curricular activities. The committee decided to organise training programmes for
teachers. Eminent teachers and academicians were invited for conducting these training
progrmmes. Innovative teachers like Mr Pallav Mukherjee shared their teaching
methods with the teachers and encouraged them to adopt innovations.
Emphasis was laid on extra-curricular activities. Weekly contests were organised
for the development of the students. Debates, speeches, and GK quiezes were now
regular features. The School also started its publications. An annual journal was started,
which was beautifully designed by Principal Mr. Y.K. Jain and (his wife and painter) Mrs.
Jain. They made tremendous contribution to the development of the school by taking
keen interest in school discipline, extra curricular activities and overall development of
the students. They were given complete freedom in their venture. Constant guidance by
management committee members (regular meetings by management committee
almost every 2 months) and sincere efforts by Mr. Y.K. Jain and Mrs. Jain resulted in
tremendous academic improvements. The school also highlighted the excellent results
that it was able to secure.
Arrangement of CBSE tournaments 1999: The CBSE Tournament for the year
1999 was planned in Bikaner. Mr Dugar decided to avail the oppournity for arrangement
of sports meet tournament by this academy for goodwill and reputation in the CBSE
Board as well as in the market. Total 78 teams registered and 48 teams participated. The
arrangement was appreciated by all the participants and outsider’s which resulted in the
publicity of the school.

In 2000 Mr. Dugar was appointed for IInd term as chairman of the Seth
Tholaram Academy. Due to his democratic leadership the academy gained good
publicity and now the academy was earning profit. This profit was being utilized for the
welfare of the organization. Now the situation was improving day by day. The number of
students in creased. For better results of the institute, the admission procedure was
revised for students. Only intelligent students were admitted. The old students who
were not good in study were screened and some of them shifted to other schools or
intimated to their parents for improvement.

Now the school was known as a reputed school and provided good
facility and good results. It was counted among the top english medium schools of the
region. It was known for good academics, good extra-curricular activities and good
ambiance. So the number of students increased up to 550 in 2003.

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In 2003 Mr Dugar was appointed for IIIrd time as chairman of the

Academy. Now the position of the academy was improved and it was in good financial
position. On the advise of Management Committee Mr Dugar decided for pay revision
of the staff as per the scale of Rs. 4500/- , 5500/- and 6500/- as per qualification and
experience. The other rules of public sector schools were also adopted for the welfare
of the employees.

Welfare of students : The management have provided good furniture,

telephone facility, coolers and generator. The computer education is being given from
IIIrd class onward. Laboratory for science students have been upgraded and all required
facilities is being provided for students.

Results : In past 3 years of the school was excellent, the class IX and X all
students was Ist division with distinction marks. Apart from this the other skills is also
being developed in the academy i.e. sports, speech, painting, music, etc.

Present Student Strength : Now there are 1325 students in this academy. From
2006 10+2 class has been started and Ist CBSE Board Exam will be held in 2007. Total 53
teachers and 17 other staffs are employed and having the relation of 1500 families. The
payment of the staff between Rs. 5000/- to Rs. 18000/- per month is being paid. On last
Saturday of every month parents meeting is being organized for better improvement of
the organization. This academy earned profit Rs. 40 Lakh. in the year 2005. The new
building is constructed costing Rs.70/- Lakh out of the profits only. The new science labs
are also available, which are upto college standard. All other facilities are available with
good teaching staff for the bright future of the students.

Future Plans : Mr. Dugar is planning for extension of this academy from 12th class
to college in the coming years. The land has been purchased near this academy. He is
more interested in the welfare activity of the students as well as academy.

Conclusion : Mr Inder Chand Dugar provided good leadership in a democratic

way to Seth Tolaram Bafna academy. By his inspiring and motivating leadership the
Bafna academy developed and gained goodwill in the society.

AFTERSCHO☻OL CENTRE FOR SOCIAL ENTREPRENEURSHIP –

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 Contact Dr. T.K. Jain (91-9414430763) regarding starting AFTERSCHO☻OL centers in
your college / institution / organization or for conducting workshops on social
entrepreneurship. Promote social entrepreneurship, join PGPSE and become a social
entrepreneur. Email us: afterschoool@in.com

AFTERSCHO☻OL CENTRE FOR SOCIAL ENTREPRENEURSHIP –

Let us Change the World – www.afterschoool.tk
Join PGPSE along with CS after class 12

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