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ASAP Business Blueprint HUMAN RESOURCES

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INDEX FOR BUSINESS BLUE PRINT HR MODULE
1. Organization Management
HR Structure Company details Enterprise Structure Company Code Personnel Area Personnel Sub area Personnel Structure Employee Group Employee Subgroup Organizational Structure Organizational Unit Job Position

2. Personnel Administration
Personnel Actions Hiring Hiring process Info types used for hiring Organization assignment Purpose of org assignment Info types used for hiring Promotion Promotion/demotion Info types used for hiring

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Termination Causes of termination Info types used for Termination Number ranges Regular employees Trainees Integration

3. Time Management
Define Holiday Calendar Define Factory calendar Work schedule rule Define working times Define breaks Define daily work schedule Define period work schedule Define work schedule Absences Define leaves Define counting rule Define quotas Define deductions Define

4. Payroll
Payroll area Purpose Wage types Compulsory info types Additional info types Customer specific wage types Pay scale structure Pay scale type Pay scale Area Pay scale group and levels

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Pay roll accounting area Period modifier Remuneration statement Integration

5. Recruitment
Purpose Recruitment process Number Ranges Media And Instruments Workforce Requirements and Advertising Sources of Applicants Status of the Applicants Info types used Integration

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organization structure :

SRAVYA INDUSTRIES LTD

CORPORATE OFFICE (HYDERABAD)

FACTORY (KAKINADA)

SRAVYA INDUSTRIES LIMITED The Company SRAVYA INDUSTRIES LTD., is having its corporate office at Banjara Hills, Hyderabad. The Company has manufacturing facility at Kakinada and R & D unit at Wargal, Hyderabad. All the locations are covered under VAT Registration.

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CORPORATE STRUCTURE OF SIL CHAIRMAN & MD

HR SG MM M GM SM MGR MGR AST M STAF FVS AST M

SGM

FIN

MKTG VP GM
GM

R&D

CFO

VP

GM ZM SRM RM AM
DG M

DG M SM

AG M AM MGR AST M

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PLANT OFFICE STRUCTURE

PLANT

ELEC VP -MFG
HR

FINANCE

LAB

MGRM

MECH.

GRR
Admn
SGM
INCHARGE
ASST MGR

Asst.res

GM

JUNIOAR

DGM

DGM

supervisor
DGM

Exes assts

AM

AM

operatr

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CORPORATE OFFICE HR STRUCTURE
SGM(HR)

GM(HR)

DGM (HR)

MGR

MGR

SRM(P&A)

TRNG

PAYROLL

MGR

EXCUTIVES

EXECUTIVE

EXCUTVS

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The following is the strength of corporate office. Department name BOD S.NO 1 Positions Board of directors Sr.General Manager Senior Manager General Manager Manager Asst Manager Vice president Senior Manager General Manager Manager Asst Manager Vice president General Manager Zonal Manager Regional Manager Area Manager Vice president General Manager DGM Asst Manager No. Positions 5 1 3 2 3 2 1 2 2 2 6 1 2 4 16 16 1 1 1 1

Human resource

Finance dept

Marketing

Material mgt

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MANPOWER STRENGTH OF FACTORY : S.NO 1 2 3 DEPARTMENT Human resource Finance dept LAB POSITIONS Manager Administrators Executives Asst mgr
Executives

NUMBER 1 2 4 2 4 1 10 5 1 24 12 3 4 8 16 20 1 1 2

Production

Electrical

Mechanical

Lab Incharge Lab Assistants Helpers Production mgr Operators Supervisors In chargers Senior Electrician Asst Electrican Juniors Assistants Quality mgr Assr mgr Executives

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HR Structure
The following organizational definitions have been identified as per SAP and implemented at Sravya Industries Limited

Enterprise Structure
Company Code S.No 01 Company Code SIL Text Sravya Industries Limited

Personnel Area S No 01 02 PA Codes Personal Area 1001 Corporate office 1002 Plant

Personnel Sub Area

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COMPANY PERSONNELL AREA TEXT PERSONNE SUB AREA HR OP CORPORATE Banajara hills HYDERABAD SD FI FIN HR PLANT Kakinada PD MM QC PERSONNEL SUB AREA TEXT HUMAN RESOURCES OPERATIONS SALES & DISTRIBUTION FINANCE FINANCE HUMAN RESOURCES PRODUCTION STORES/PURCHASE QUALITY CONTROL

Personnel Structures
Employee Group

SNO 1

EMPLOYEE GROUP CODE A

EMPLOYEE GROUP TEXT ACTIVE EMPLOYEE

Employee Subgroup

EMP GROUP

EMPLOYEE GROUP TEXT ACTIVE EMPLOYEES

EMPLOYEE SUB GROUP S1 S2 P1 E1 R1

EMPLOYEE SUB GROUP TEXT Salaried 1 Salaried 2 Probationers/trainees External consultant Retiree

Organizational Structure

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SL NO 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 JOB CODE BOD VP SM GM ZM SRM RGM ARM MRS MGR ASM EXC OPE ADM SUP IN HEP JOB TYPE TEXT BOARD OF DIRECTORS VICE PRESIDENT SENIOR MANAGER GENERAL MANAGER ZONAL MANAGERS SENIOR REGIONAL MANAGERS REGIONAL MANAGERS AREA MANAGERS MEDICAL REPRESENTATIVES MANAGERS ASST MANAGER EXCUTIVES OPERATORS ADMINISTRTORS SUPERVISIOR SHIFTINCHARGE HELPERS

S.NO 1 2

DEPT NAME BOD HUMAN RESOURCE

POSITIONS BOARD OF DIRECTORS VICE PRESIDENT SENIOR MGR

NO. POSITIONS 5 vice president hr ....1 sr mgr recruitment 1 sr mgr tra &ev mgt 1

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GENERAL MGR MANAGER ASST MGR
EXECUTIVES

sr mgr payroll 1 general mgr (rec) .1 general mgr (payroll).1 mgr recruitment 1 Mgr- Training 1 mgr payroll 1 asm recruitment asm ir exe recr exe training exe payroll CFO . .1 sr mgr (finance) 1 sr mgr (account) 1 general mgr finance 1 DGM 1 Mgr. finance 1 Mgr account 1 asst mgr ..6 executives ------- 12 1 1 3 3 . 3

VICE PRESIDENT SENIOR MGR GENERAL MGR 3 FINANCE MANAGER ASST MGR
EXECUTIVES

VICE PRESIDENT 4 MKTG ZONAL MGR

vice president ....1 zonal mgr North ---1 zonal mgr South ----1

PERSONNEL ADMINISTRATION 2.1 PERSONNEL ACTIONS:

2.1.1 HIRING
2.1.1 INFOTYPES USED FOR HIRING:
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SNO INFO TYPE OPERATION INFO TYPE TEXT 1 2 3 4 5 6 7 8 0000 0001 0002 0006 0007 0008 0009 0014 INS INS INS INS INS INS INS INS Action Organization reassignment Personal data Address Planned working time Basic pay Bank details Recurring payments and deductions

2.1 ORAGANISATION REASSIGNMENT:

2.2.2 INFOTYPES USED FOR ORGANISATION ASSIGNMENT: SNO 1 2 3 4 5 INFO TYPE 0000 0001 0006 0007 0008 OPERATION COP COP COP COP COP INFO TYPE TEXT Actions Organization reassignment Address Planned working time Basic data

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PROMOTION:
2.3.2 INFOTYPES USED FOR PROMOTION: SNO 1 2 3 4 INFO TYPE 0000 0001 0007 0008 OPERATION COP COP COP COP INFO TYPE TEXT Actions Organization reassignment Planned working time Basic pay

2.4 TERMINATION:
2.4.2 INFOTYPES USED FOR TERMINATION : SNO 1 2 3 INFO TYPE 0000 0014 0015 OPERATION LIS9 LIS9 LIS9 INFO TYPE TEXT Actions Recurring Payments & deductions Additional payments

Integration: Personal admin is completely integration hr components of the sap system. Desired Function Transfer applicant data when hired to Personnel Administration. Automatically incorporate new employees in the organizational structure of the company Required Application Component Recruitment Organizational Structure

Transfer employee compensation directly to Compensation Management the employees payment Trigger transfer from Personnel Development Personnel Development

Time Management THE PUBLIC HOLIDAY CALENDAR IS DERIVED AS FALLOWING.

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S l. No. 1 2 3 4 5 6 7 8 9 10 : Date January 1st January 14th January 26th March May 1st August 15th October 2nd October December 25th optional Holiday New Year Day Pongal Republic Day Ugadi Labour Day Independence Day Gandhi Jayanthi Dusserrah Christmas Ganesh chaturdhi

Sl No 1 2 3 4

Code GENL SFT1 SFT2 SFT3

Work schedule Text General Shift First Shift Second Shift Third Shift

From 08:30 06:00 14:00 22:00

To 17:30 14:00 22:00 06:00

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Sl No 1 2 3 4 Schedules Sl No 1 2 3 4 Code PWGE PWS1 PWS2 PWS3 Period Work schedule Text PWS General Shift PWS First Shift PWS Second Shift PWS Third Shift Break Schedul e Code GENL SFT1 SFT2 SFT3 Break Schedule Text General Shift First shift Second Shift Third shift From 10:00 12:00 15:45 07:00 11:30 16:00 20:00 23:45 03:00 Timing To Paid/Unpaid 10:15 12:30 16:00 07:15 11:45 16:15 20:15 24:00 03:15 Un Paid. Paid Paid Paid

Work Schedule Rules SLNo Code 1 DWSRCORP 2 DWSRPLTS Work Schedule Rule Text WSR FOR CORP WSR FOR PLANT

Absences
Sl No 1 2 3 4 5 Counting Rules: Sl No. 1 2 3 4 5 Counting Rule Code 500 501 502 503 504 Counting Rule Text Casual Leave Sick Leave Earned Leave Maternity Leave Paternity leave Absence Code 5000 5001 5002 5003 5004 Absence Text Casual Leave Sick Leave Earned Leave Maternity Leave Paternity leave

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Absence Quotas Quota Types Sl No 1 2 3 4 5 Quota Type Code 50 51 52 53 54 Quota Type Text Casual Leave Sick Leave Earned Leave Maternity Leave Paternity leave

Entitlement for the Quota Types: Sl No 1 2 3 Quota Type Code 50 51 52 Entitlement 7 days 11 days 21 days Remarks Year starting from 1st January to 31st Dec. Will not be carried forwarded to the following year, if not availed, will be enchased,
Sick leave eligibility is for the employees who are not covered under ESI act Will be carried forwarde to the following year, 15 Physical working days 1 E.L At least r 75% from his date of joining. Twice in a year with not more than 7 days The entitlement for Els will be as for next calendar year

53

92 Days.

54

4 Days.

Married Female Employees are eligible. At least one year of service with company. Before proceeding should inform to H.O.D and H.R Dept. proceeding on leave, could take from 30 days before delivery date or as per advice. She should give a self-declaraation letter stating that she has not worked during this leave anywhere. Married male employees are entitled for 4 days The birth certificate for his son/daughter obtained form the nursing home.

Deduction Rules Sl No. 1 2 3 4 5 Info types

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Deduction Rule Code 500 501 502 503 504

Deduction Rule Text Casual Leave Sick Leave Earned Leave Maternity Leave Paternity leave

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S.NO 1 2 3 4 Sl No 1 2 3 4 5 6

INFO TYPES 0000 0007 0008 0009 SAP Info type 0007 2001 2005 2006 0416 2010

I.T .TEXTS ACTIONS PLANNED WORKING TIME BASIC PAY BANK DETAILS

Info type Text Planned working time Absences Overtime Absence quotas Time Quota Compensation Employee Remuneration Info

4.1 Payroll 4.1.1 Payroll

S.NO 1 Payroll area Payroll area for SIL code PL

2 Wage Types

As a part of Payroll only Eighteen types of wage types are taken into consideration at SIL. 4.2.1 The compulsory info types for calculation of payroll is : 4.2.2 Additional info types for calculation of payroll is : S.NO INFO TYPE 1 580 2 3 581 582 INFO TYPE TEXT PREVIOUS EMPLOYMENT TAX DETAILS HOUSING (HRA / CLA / COA) EXEMPTIONS
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4 5 6 7 8 9 10 11 12 13 14 583 584 585 586 587 588 590 185 591 267 2010 CAR & CONVEYANCE INCOME FROM OTHER SOURCES SECTION 80 DEDUCTIONS INVESTMENT DETAILS (SEC88) PROVIDENT FUND CONTRIBUTION OTHER STATUTORY DEDUCTIONS LONG TERM REIMBURSEMENTS PERSONAL IDS NOMINATIONS OFF CYCLE PAYMENTS EMP REMUNIRATION STATEMENT

A) ACTIONS WAGE TYPES SAP MODEL WAGE TYPES : S.NO 1 2 3 4 5 6 7 8 9 STANDARD WAGE TYPE MB10 M230 M220 M230 MP10 MP10 M200 MB10 CUSTOMER SPECIFIC WAGE TYPE 5000 5010 5020 5030 5040 5050 5060 5070 5080 WAGE TYPE TEXT BASIC PAY H.R.A CONVEYANCE ALLOWANCE CITY COMPENSATORY ALLOWANCE ADDITIONAL PAY SPECIAL PAY UNIFORM ALLOWANCE BASIC PAY ARREARS OTHER ARREARS

B. RECURRING PAYMENTS AND DEDUCTIONS.INFOTYPE IS MUST 0014 : S.NO STANDARD WAGE CUSTOMER SPECIFIC WAGE TYPE TEXT

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10 11 12 TYPE M500 M500 M500 WAGE TYPE 5090 5100 5110 CANTEEN DEDUCTION BUS DEDUCTION OTHER DEDUCTIONS.

3.2.3. C). ADDITIONAL PAYMENTS INFOTYPE IS MUST 0015 : S.NO STANDARD WAGE TYPE 13 14 15 16 17 18 B100 MPG0 CUSTOMER SPECIFIC WAGE TYPE 5120 5130 5140 5150 5160 5170 WAGE TYPE TEXT OVER TIME/ PRODUCTION ALLOWANCE. (0210) BONUS PERFORMANCE INCENTIVE. GRATUITY OTHER MISCELLEOUS PAYMENTS. SALARY ADVANCES

The basic pay differs from one group to the other group. HRA, CCA and CA will be calculated based on the percentage of Basic Pay. Here we also have the Employee Suggestion Scheme where all the employees are welcome to give their suggestions pertaining to training, cleanliness, safety measures, etc., We also implemented the Employee Satisfaction Survey by conducting Group Discussions, case studies, interviews, etc., Quality circles are formed for the active participation of all the employees in all the required fields. Basic Pay: It is the minimum earning of the employee out of his gross salary which is a must. it would be minimum of 60% out of agreed cost to company. This is to protect employees interest. HRA: 50% of Basic pay is paid as House Rent Allowance to all the employees. Conveyance Allowance: Paid as per the costs incurred by the employee to come to the Company to all the Employees. Provident Fund: Paid to the institution of Provident Fund on behalf of the Employees by Employers. It is 12% of the Basic pay + Dearness Allowance as per the Employees Provident Funds and Miscellaneous Provisions Act 1952. Gratuity: According to the Payment of the Gratuity Act 1972,employer pays the employee at the rate of 15 days pay based on the pay last drawn by the employee concerned after the completion of every year of his/her service. ESI: According to the Workmen Compensatory Act 1923 all employees under the Factory are given ESI as per the Employees State Insurance Act 1948. Bonus:
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Provide a stimulus for extra effort by them and also when the company incurred profits and wishes to share its surplus. Deductions: The loans availed by the employee, and the PF, Professional Tax, IT etc will be deduced from pay that is paid to the employee by the employer. Income Tax: The will be deducted by the employer and paid to the Income tax Office as per the rule of the Government at the end of every financial year i.e. March. Statutory Forms: Form 15 Leave Card Form 25 Without working hours Form 25 A Including working hours Form V A Inspector of factories for paid holiday register Form 28 ESI Clarification Renewal of Statutory Licenses 1. Factory License 2. Labor License 3. Pollution Control Board License All the employees who belong to permanent cadre will be eligible for ESI, PF and Employee Insurance. The employees who have completed their five years of service will be eligible for Gratuity 3.2.4. STATUTORY AND VOLUNTARY DEDUCTIONS : 1. 2. 3. 4. 5. To determine the payment amount, statutory and voluntary deductions, such as taxes and social insurance contributions, are effected. The deductions are calculated on the basis of gross values, such as the total gross amount and the gross tax amount. For this reason, various amounts are calculated during the payroll run which are then used for subsequent processing Provident Fund: 12% of Basic + DA 12% of Basic + DA (8.33-pension, 3.67-PF). 1.1-Admin Charges, 0.5-EDLI charges and 0.01-EDLI Admin Charges Secondary Wage Types /3F1 /3F3 /3F4 /3F5 /3F6 /3F7 /3F8 /3F9 /3FA /3FB /3FC Secondary Wage Types Text Ee PF contribution Er PF contribution Er Pension contribution Ee Mon PF contribution Ee Ann PF contribution EDLI contri * 1,00,000 EDLI adm chrgs * 1,00,000 PF adm chrgs * 1,00,000 PF basis for Ee contrib. PF Basis for Er Contrib Pension Basis for Er cont

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Professional Tax Sl no 01 02 03 04 05 06 07 08 09 10 State Jurisdiction AP01 AP01 AP01 AP01 AP01 AP01 AP01 AP01 AP01 AP01 Range end PT Amount 1,499.99 0.00 1,999.99 16.00 2,999.99 25.00 3,999.99 35.00 4,999.99 45.00 5,999.99 60.00 9,999.99 80.00 14,999.99 100.00 19,999.99 150.00 9,999,999.99 200.00

3.5 PAY SCALE STRUCTURE:

3.5.1 PAY SCALE TYPE: The pay scale type defines the area of economic activity for which a collective agreement is valid. The area in which it is valid may be determined at company or trade union level and often applies to a whole industry.

Sl No 1 2 3.5.2 PAY SCALE AREA:

Pay scale type code PL CO

Pay scale type text PLANT Administration

Pay scale area defines the geographical area in which a collective agreement is valid. The geographical validity area is determined by the size of the pay scale area.With in a pay scale area, you define the pay scale groups and levels for each pay scale type and employee subgroup grouping for collective agreement provisions. Sl No 1 Pay scale Area code CO
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2 3.5.3 PAY SCALE GROUP & LEVEL Pay scale groups and pay scale levels are the criteria used to classify data for job evaluations and indirect valuations. Pay scale levels are subdivisions of pay scale groups SNO 1 2 3 4 5 6 7 8 9 10 11 12 Pay scale Group BOD CEO VP SR MGR GEN MGR ZONAL MGR MGR AST MGR EXTV OPE SUP HEL Pay Scale Level L1 L1 L1 L2 L2 L2 L2 L3 L3 L3 L3 L4 Pay Scale Level Text BOD CEO/CFO/CAO VICE MGR SR. MANAGERIAL GENERAL MANAGERIAL ZONAL MANAGER MANAGERIAL ASST MANAGERIAL EXCUTIVES OPERATORS SUPERVISOR HELPERS PL CHINDIGARH

3.4 Payroll Accounting Area

The payroll area is an organizational unit in the Human Resources department, which can be defined for a unified payroll accounting area. Based on organizational assignment criteria, all of the employees who are accounted simultaneously in the payroll run are assigned to the same payroll area. As a rule, payroll is run per payroll area. Based on the payroll area, the system determines two pieces of information for payroll: a) Number of employees for whom a payroll accounting run is to be performed
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b) Specific payroll dates From SIL perspective, the following payroll areas are identified: Sl No 1 Payroll Area Code 01 Payroll Area Text Monthly Payroll Run Date 25th of every Month Pay Date 1st Of every Month

3.4.1 Period Parameter: The period parameter defines specific payroll periods with start and end dates. Sl No 1 Period Modifier 01 Period modifier text 1st day of every month

3.4.2 Remuneration Statement: The SAP System enables you to create remuneration statements for your employees. A remuneration statement contains a clear list of payments and deductions effected during a payroll run for an employee. The remuneration statement is usually created after the payroll run, but before payment is effected. If you perform more than one payroll run in a period, you can create remuneration statements after each payroll run. If corrections are made, original documents are overwritten.

3.5 Integration:
The SAP HR Payroll India component integrates with other SAP HR components such as Personnel Administration and Personnel Time Management. There are interfaces to Financial Accounting and Controlling. You can run payroll using a combination of SAP and third-party products. Financial Accounting (FI) : Financial Accounting illustrates all business transactions in the enterprise using postings to the relevant accounts. Posting to Accounting provides the necessary data for the following components in Financial Accounting: General Ledger Accounting (FI-GL) Accounts Payable (FI-AP) Accounts Receivable (FI-AR) Special Ledger (FI-SL) Funds Management (FI-FM)

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RECRUITMENT : PURPOSE :
The ability to meet personnel requirements is key for enterprises. The success of an enterprise depends on such factors as the quality and availability of personnel. The recruitment process consists of various functions, which begin from creating applicant data to filling vacant position. We can store applicants that we have not deemed suitable for a particular vacancy in the applicant pool where they can be considered for other or future vacancies.

Recruitment process:
Utilize the recruitment tools and fulfill the requirement (using the advertisement, job fairs) for recruitment. The Recruitment process in to two types. Internal recruitment External recruitment

Internal recruitment The hr department manages it by working in co-ordination with other departments. Customization Advertising for internal process is done through the news letters and through internal net work.. External Recruitment: Campus recruitment and advisement are used to attract good quality engineers. Advertisement and on line application are also used.. manpower agencies Are used for recruiting employees in the plants. Customization: Recruitment process begins as and when vacancies are created either through the termination actions or through creation of a vacancy of a position or management . Number Ranges: Feature NUMAP used to specify the number ranges for applicants The number ranges for applicants
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S.NO 01 02 03 Range 001-999 1000-4999 5000-9999 Application for Internal Application External Application Un solicitant Application Type of Range Internal External Internal

Instruments Text: Hindu Times of India Srno 01 02 03 04 Media Press Portals Consultants Employees Instruments The Hindu, Times of India, Indian Express Naukri .com, Monster.com Manpower consultants Employee References

Status of the Applicants: All the Standard sap Status is used Status ID Status Text 1 2 3 4 5 6 7 In process To be Hired On Hold Rejected Contract Offer Offer Rejected Invite

INFOTYPES USED FOR RECRUITMENT:

SNO 1 2 3 4 5 6 7 INFO TYPE 4000 4001 4002 4003 4004 4005 0139 INFO TYPE TEXT Applicant actions
Applications

Vacancy assignment Applicant activities Status of applicant activities Applicant personal number Employees applicant number

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Component Personnel Administration

Personnel Development

Organizational Management Managers Desktop

Provides the following extra functions Easy transfer of applicant data to Personnel Administration once an applicant is hired. Easy transfer of employee data to Recruitment when an internal applicant(employee) submits an application within our organization. Search for applicants with particular qualifications Profile comparison between applicants qualifications and the requirements for (vacant) positions. Vacancies maintained in organizational management are automatically available in Recruitment. Managers can make decisions relating to the selection procedure for vacancies and represent them using the Managers Desktop. Additional administrative steps are forwarded to the HR department via an automatic e-mail connection.

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