Staffing

† Staffing is defined as filling, and keeping filled, positions in the organization

structure.

† It involves identifying workforce requirement, inventorying the people available,

and recruitment, selection, placing , promoting, appraising, planning the careers
of, compensating, and training or otherwise developing both candidates and
current jobholders so that they can accomplish their tasks effectively and
efficiently.

The Systems Approach to

HRM

Factors Affecting the Number & Kinds of Managers Required

† Factors affecting number of mangers
„ Size
„ Complexity of structure
„ Expansion plan
„ Rate of turnover

† Qualification of the employees should be considered to place appropriate

personnel to fit the job requirement.
The Management Inventory Chart
Management inventory chart is simply an organization chart of a unit with managerial
positions indicated and keyed as to the promotability of each incumbent

Advantages of Inventory Chart

† Gives an overview of staffing situation
† Reducing turnover of mangers ready for promotion
† Sheds light on future internal supply of mangers
† Helps to identify managers not performing satisfactorily
† Helps to take initiative for replacing retiring managers
† Useful to recognize the depth of inventory
† Facilitates transfer of managers
† Helps managers to avoid hoarding of immediate superiors
† Help managers counsel subordinates about their career

Limitations of Inventory Chart

† It does not show to which position the manager is promotable
† It is insufficient for making a fair assessment of individuals
† It is often not practical to disclose to all employees.
† It takes time and effort to keep the chart up to date
† Reluctance of uppur-level managers to charts.

Analysis of the Need for Managers

† Source of information regarding need for manager
„ Internal
„ External

† Four demand supply situations:

„ High demand – High supply
 „ High demand – Low supply
„ Low Demand – High supply
„ Low demand – Low supply
Internal: train.
Selection,
& dev.
Placement
External:
Promotion
recruitment

Change co. plans Train & dev. If

Outplacement change in
Layoffs demand is
Demotion expected in
Early retirement future.

Recruitment, Selection, Placement, Promotion and Separation

† Recruitment: Involves attracting candidates to fill the positions in the organization
structure.
† Selection: Is the process of choosing from among candidates, from within the
organization or from the outside the most suitable person for the current position
or future position
† Placement: Involves evaluation of strength and weaknesses of the employees and
assign them position that are suitable for them.
† Promotion: Is a change with in the organization to a higher position that has
greater responsibilities and more advanced skills.

Appraisal career strategy, Training and development, Leading and Controlling

† Appraisal: Evaluation of performance of managers.
† Career Strategy
† Training and development
† Leading and Controlling

Selection process, Technique & Instruments

† The Selection process:
„ Establishing selection criteria on the basis of job requirement
„ Completion of application form by Candidate
„ Preliminary screening interview
„ Qualification test to obtain additional information
„ Formal interview by managers or superiors
„ Physical examination
„ Final selection

Personal Reading
† Interviews, tests and assessment centers as selection techniques
† How to improve interview effectiveness
† Types of tests and limitation
† Assessment center an overview and limitation