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(6-02-2013)
Kay
Leave Skelly
12:15 12:35 12:50
11:20 am
11:30 am
Volunteers assist LunchBoxers with setting up Get out check-in sheets, clip boards & pens from the KN2E Supply box in Storage room [clip boards hold sheets in place when windy] and put on check-in table. Tape signs on LockerMate boxes to indicate which variety is in each box [signs are in a folder in the KN2E Supplies box] Spread goodies out on the goodies table from the FBC box for the day. Tuesday/Thursdays: bring Numana Garden produce from kitchen in a cooler & place on the Numana table. Wednesdays: the Numana table is used for Thank you posters that kids can sign & decorate to thank volunteers for their lunch. find poster paper & magic markers in the KN2E Supply Box in the Storage room bring out 2 posters and the markers to place this table 11:50 am Site Coordinator reminds LunchBoxers & volunteers to use the restrooms now in order to stay at their stations from noon - 1 pm. In general, nobody allowed inside the school from noon - 1 pm except the Site Coordinator as needed to obtain additional milk, etc. Distribution protocols: LunchBoxers & Volunteers 1 person serves as the greeter who welcomes children and directs them to stand in line at the check-in table (2 separate lines if there are 2 volunteers at the table). 2 persons sit at check-in table to check kids in and hand them a plastic bag. The check-in sheet has 3 columns for: gender (B/G), age, and school most recently attended (if attended school) Check-in persons guess the childs gender, and asks the child for age/school. 1 - 2 persons behind the LockerMates table help each child select one variety, which the child places in his/her bag. 1 person hands out milk, asking each child if s/he wants one (not all will). Tell children to put carton in refrig. when get home if they dont drink it right away [it tastes a lot better chilled]. 1 - 2 persons help children select two items from the goodies table. 1 person serves as usher, thanks the children for coming & keeps them moving away from the distribution area, tells those who came by bus that they need to board the bus to return home (& tells them not to eat on the bus), and gives reminders of the day (e.g., we are not here tomorrow, come back on Monday, dont litter, etc.) Site Coordinator serves as a floater doing what is needed under the circumstances, answering any questions, and ensuring nobody goes inside the school building. Clean up: LunchBoxers & volunteers Distribution ends at 1 pm or shortly after 1 pm. Someone records the # of LockerMates of each variety that were distributed & gives this info. to the Site Supervisor. Check-in sheets are put back in the KN2E folder in the KN2E Supplies box. Return to the designated chiller any milk cartons left over. Fill up chiller with additional milk cartons for the next day. Goodies not distributed returned to the Storage room. Ditto bags. Posters and magic markers are returned to the KN2E Supply Box. Keep left over LockerMates in the boxes they came in - in order to identify what variety they are - and return those boxes to the Storage room. Return cooler to the Storage room, and the freeze mates to the freezer in the kitchen. LunchBoxers folk up table and put them inside the school - lean agt the north wall between the two sets of doors; take the chairs back to the Storage room. Before leaving, LunchBoxers & volunteers:
noon - 1 pm
1 pm 1:30 pm
record notes and comments on designated forms & leave in KN2E Supply Box; and sign out and turn in IDs to Site Coordinator. Site Coordinator is last person to leave, and fills out the Daily Report before leaving. Site Coordinator: Additional instructions To avoid accidents, ensure boxes and bulky items are only on top of or under tables. Ensure LunchBoxers and Volunteers adhere to safety precautions for children, including not letting on adult be alone with a child at any time. Keep people out of the school noon to 1 pm. If any child asks for an extra lunch to take home to a sibling, OK to agree to do that one time, but tell the child that his/her sibling(s) need to come on their own from now on. If a child asks to use the restroom, tell them that they need to wait until they are back home. We dont want to let any children in the school because we dont have sufficient volunteers to accompany children and no volunteer can be alone w/ a child at any time. At the end of the shift, fill out a Daily Report: Sack Lunches and put in the Daily Reports folder in the KN2E Supply Box. Miscellaneous supplies for use during sack lunch distribution in July-Aug. Folders: General Contacts -- sheet with list of pertinent names & phone numbers. Daily Sign-in / Sign-out Sheets Volunteers Sign Up Sheet: list of Volunteers who have signed one + blank copies. Volunteer Guidelines, Policies & Procedures El Dorado LunchBox - flyers and general information Photo Consent form - must be signed by anyone whose photo might be taken Comments Form - for volunteers and LunchBoxers to record notes about the days activity. Folders: Weekend Foodpacks [see separate INSTRUCTIONS for this list] Folders: Sack Lunches INSTRUCTIONS: Sack Lunches + diagram to set up for sack lunch distribution outside West entry Daily Report: Sack Lunches Daily Check-in Sheets - for volunteers & LunchBoxers LockerMates: chart of varieties to serve each day Signs for each LockerMate variety -- to tape on front of boxes during distribution Volunteers Schedule: Sack Lunches Volunteer Sign Up Sheet: blank copies w/ list of Volunteers who have signed one. Folders: LunchBoxers LunchBoxers schedule LunchBoxers: Project Design Daily Sign-in / Sign-out Sheets