El Dorado LunchBox: Summer Meals for Kids

Instructions: Volunteers / LunchBoxers

WEEKEND FOODPACKS: June 6 - August 8
Revised 6-03-2013

What are NeedBased Weekend Foodpacks?

For children living in households with the most severe food insecurity. o See KN2E Guidelines for criteria. Parents/guardians are referred to KN2E by child-serving programs. All children under age 18 who live in an eligible household will receive one. Each WF provides, at a minimum, foods for 3 days of lunches. USD 490 Oil Hill Elem. Family Worship Center (community meal program weekday evenings ). Thursdays, June 6 - August 8 10 weeks Health Dept. EduCare (BCC) Head Start Rainbows United Inc. (RUI)

Referral partners: child serving programs When

Distribution dates All dates are Thursdays -- except 7/03 which is a Wed.
6/06 7/11 6/13 6/20 6/27 7/03 (Wed.) 7/18 7/25 8/01 8/08

Distribution sites & times: # of WF

(might increase some over time)

Skelly Elem. School (SES), 1421 W. Towanda: noon - 1pm Outside at front entrance on east side of building Family Worship Center (FWC), 833 S. Atchison: 5:30 - 6:30 pm As of June 1, 64 children have been registered (25 households). 14 households (41 children) will pick up at Skelly 11 households (23 children) will pick up at FWC 3 varieties of lunch sacks OR 1 Food Box + 2 varieties of sack lunch o Food Boxes contain 3 meals: B, L & D for one day 1 carton of shelf stable milk (unchilled) extra goodies purchased from Food Bank &/or donated by First Baptist Church Numana meal packages in last 6 WF: 375 to be donated, each serves 6 people; we will distribute by household = 25/week weekly insert: a flyer, healthy food info., etc. Blue Wal-Mart tote bags purchased from Kansas Food Bank Mornings of distribution dates (see above); 90 minutes starting around 9:30 am. Packing takes place at Skelly School, in the Storage room. See Packing Instructions (attached) LunchBoxers: 5 teens participating in the Teen Volunteer to Work (TV2W) program -- some days only 4 teens are available. Adult volunteers (some w/ children/grandchildren) They will receive a weekly reminders (by email or phone) on Monday. Anyone who needs to cancel a scheduled shift should contact Judie Storandt (KN2E Volunteer Coordinator) as soon as possible: 405-308-9158 (cell), jgstorandt@msn.com (email).

Contents

Bags used for packing WF Packing events

Volunteers

Updated versions of these instructions are posted, as they become available, on www.kidsneedtoeat.org.

JUNE
9: 15 am

JULY
9:30 am

Weekend Foodpacks: Packing Schedule & Instructions

4 - 5 teen LunchBoxers set up Storage room for two packing teams. Set up two 8 tables with a chair at each end: See attached Diagram with work table configuration Need sufficient space between table to walk between them -- may need to set up in different parts of the Storage room. Place stack of 32 tote bags at the head of each table. Place a stack of 16 white daily meal boxes next to the totes on each table. This is just a starter stack; eventually will need 16 more. Place 1 box each of 2 different LockerMate varieties on each table. NOTE: there are 24 LockerMates in each box. Both tables should have the same 2 varieties. Open these boxes. Now open 1 additional box of each LockerMate variety already on the table, and place half of those lunch sacks on each table (on top of the box with same variety] each table now has 32 LockerMates of each variety. Place one flat of milk cartons on each table (there are 27 cartons in each flat), remove shrink wrap; add 5 extra milk cartons on top of the flat 32 in all. Place a box of extra goodies between the inserts and food boxes (Judie bringing these boxes from FBC each week) Place this weeks inserts (Judie bringing) at the end of each table. 4-5 adult volunteers arrive at Skelly June, enter at main entrance on east side of school; press buzzer for office to open door; in school office, sign in & receive USD 490 ID badge (if required); then report to Storage room. July 3 - Aug. 8, meet at west entrance [this might change in Aug.] o sign in with Site Coordinator for the day Two teams of 5 persons pack 32 Weekend Foodpacks. 1st person seated at head of table opens a tote fully, and hands to next person. 2nd person puts in tote: 1 meal box 3rd person adds: 2 varieties of LockerMates 4th person adds: 1 milk carton + extra goodies 5th person slides weekly insert into bag and puts bag in large box on floor (boxes provided by KN2E) -- estimated 3 filled totes per box. o Families picking 3 or more totes can take one box home to transport them. A floater moves boxes when filled onto a push cart and replaces w/ empty boxes. The first layer of totes on each push cart is in boxes; the second layer is unboxed totes - about 12 totes in two rows on each layer 24 totes/push cart. LunchBoxers help load 26 totes into Judies car for delivery to FWC later in the day, and then take a short break. Volunteers: some leave & others stay to help with lunch sacks o June: end of shift - sign out on Check-In Sheet that Site Coordinator has. o July-Aug.: Those leaving sign out; those staying take 15 minute break. LunchBoxers: Clean up Storage room (tables and chairs put away, etc.). Use push carts to transport 41 totes to front entrance. June: Then report to lunch room to assist Food Service staff; leave for home at noon on shuttle bus. July-Aug.: Take a break. At 11:30 am, begin setting up for lunch sack distribution over noon hour [see separate instructions]

9:30 am

10 am

9:30 10:45 am 75 mins.

10am 11:15 am 75 mins.

10:45 am

11:15 am

11 am

11:30 am

Updated versions of these instructions are posted, as they become available, on www.kidsneedtoeat.org.

noon noon 1 pm

noon 12:15 1 pm

1 pm 5:30 6:30 pm

1 pm 5:30 6:30 pm

Judie stays to distribute Foodpacks over noon hour. Peter is out of town 6/6, but can help the other 9 weeks. Households pick up WF at Skelly, at west entrance. 2 adult volunteers outside west entrance with boxes filled w/ totes. Use list of households picking up at Skelly to check them off as they arrive. Households taking 3 or more totes can take 1 box to carry them in. There might be special reminders each time to give verbally to households. Empty boxes are saved for the following week. (When boxes are damaged or no longer needed, flatten them & put in recycling bin at loading dock.) Judie delivers totes to Marsha at FWC, w/ checklist. stays to help with distribution the first night after first week, Marsha probably can handle distribution on her own, and then turns in checklist to Judie -- for KN2E weekly report to the Food Bank.

KN2E Supply Box (in Storage Room)

2 clip boards and pens - for check-in table during sack lunch distribution events. scotch tape - to tape signs on LockerMate boxes to indicate which variety is in it scissors packing tape blank posters -- for kids to write thank you notes for volunteers magic markers blue painters tape -- to create a line on sidewalk to west of check in table blue chalk - to write on sidewalk line up here under blue line signage Folders: General Contacts -- sheet with list of pertinent names & phone numbers. Daily Sign-in / Sign-out Sheets - Volunteers & LunchBoxers Volunteers Sign Up Sheet: list of Volunteers who have signed one + blank copies. Volunteer Guidelines, Policies & Procedures El Dorado LunchBox - flyers and general information Photo Consent form - must be signed by anyone whose photo might be taken Comments Form - Volunteers & LunchBoxers use to record notes about the days activity (including significant comments by children and their parents). Folders: Weekend Foodpacks INSTRUCTIONS: Weekend Foodpacks Diagram to set up Storage room for packing events Inserts Chart: list of inserts to be distributed each week in Foodpacks LockerMates: chart of varieties available Volunteer Schedule: FoodPacks Weekly Report: Weekend Foodpacks Foodpack Distribution Lists [10 blank copies, one for each week] o Skelly School o Fam. Worship Center Folders: Sack Lunches [see separate instructions] Folders: LunchBoxers LunchBoxers Schedule Instructions Daily Sign-in / Sign-out Sheets - Volunteers & LunchBoxers

Updated versions of these instructions are posted, as they become available, on www.kidsneedtoeat.org.