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Chancellors Remarks
A Decade of Progress
Principals today have greater ownership over their own school budgets and staffing than ever before.
You have final say on hiring pedagogical staff. Your school budgets are determined by the students you serve, and the resources required to serve them effectively.
Maximizing allocation of resources directly to school budgets has been a consistent priority for the City.
The Citys investment in schools has more than doubled over the course of this administration, while state share of education funding has decreased.
In FY13, despite a historic $500M loss of funding, school budgets were entirely shielded from across-the-board cuts.
Despite a decline in federal support for PK-12 education, the impact will not be felt in school budgets.
The NYCDOEs FY14 budget backfills significant funding losses, ensuring that schools will NOT feel the loss of $79M from federal grant programs:
Cuts resulting from the federal sequestration totaling $63M, impacting grant programs including Title I, Title IIA, Title III, and IDEA. $16M reduction to Title I and Title IIA due to population changes measured in the 2010 Census.
DOE Total Funds DOE Operating Budget Pensions Debt Service Total
Schools with rollover deficits from FY13 will need to establish rollover deficit payback plans, and will be prioritized by their CFNs for budget completion and review so that they can enter payback plans by the budget due date. Additional resources should be scheduled to meet CEP and citywide goals. Schools without sufficient budget resources to meet contractual and mandated needs should work with their CFNs to ensure: Maximum utilization of existing resources. Submission of an excess or appeal request where resources are insufficient to meet
mandated operations.
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Reserve for Register Loss: Schools with register loss in either of the last two years will have a Register Loss Reserve Set Aside automatically scheduled in their Galaxy TOs. For schools that had register loss in FY13, 30% of the amount of their FY13 mid-year
adjustment will be set aside.
For schools that had register loss in FY12, 15% of the amount of their FY12 mid-year
adjustment will be set aside.
Schools will work with their CFNs to release reserved register gain and loss funds when actual register growth is evident in ATS.
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Establish and put into place a standard path of action when there are discrepancies.
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FSF Funding for Transfer Schools and Over-Age and Under-Credited Pupils
Last year, we initiated the phase-in of changes to FSF weights for over-age and under-credited students. In FY14, we will fully implement these changes. Formula change is designed to better align resources to the DOEs career and college-readiness benchmarks.
Over-age and under-credited students
enrolled in traditional high schools will be funded with the same weights used for similar students attending transfer schools.
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Action
Allocations Issued Work with CFN commences. Deadline for Excess Letters to be Given to Affected Staff All staff placed in excess post-May 24 should be issued excess letters by the principal.
Central funding of excess actions is subject to review and approval by the CFN and
clusters. Exceptional cases will also require central approval. June 21, 2013 Budget Completion Due Date Schools with a Rollover Deficit from FY13 Completed budget must cover all items in the Galaxy Checklist, and be approved in Galaxy by your CFN. Budget Completion Due Date Schools with No Rollover Deficit Completed budget must cover all items in the Galaxy Checklist, and be approved in Galaxy by your CFN. Rollover Deficit Payback Plan Due Date Schools with a Rollover Deficit from FY13
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Staffing Policies
Excessing Guidelines and Hiring Exceptions for School-Based Titles
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Excessing
With stable budgets this year, excessing should be very limited.
No excessing is permitted of Assistant Principals or Parent Coordinators, except in
closing/phase-out schools.
Excessing of all other titles will be subject to a strict review, and is only permitted
under the following circumstances:
o Significant enrollment changes
o IEP/student need changes o Grant funded/mandated program ending o Other exceptional/unique circumstances (e.g., as part of a financial hardship budget appeal)
By contracts, excessing letters must be given to CSA employees by June 15, and to UFT employees by June 15 or as soon as is practicable thereafter.
Earlier notification enables excessed employees to begin their job searches before the
school year ends.
Excessing letters can be generated in Galaxy, and may be given before final approval
of budget/excessing.
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Excess/ATR Placement
After the close of Open Market (August 7), teachers and other UFT pedagogues in excess may be hired for the 2013-14 school year on a provisional basis with the agreement of the employee.
As in 2012-13, excessed pedagogical staff are to be utilized to cover long-term absences/leaves that arise after the start of the school year. Schools with vacancies should also consider/try-out excesses. Starting in the fall, most employees in excess will have their school assignments changed weekly, as in the 2012-13 school year.
In general, excessed pedagogues (teachers, APs, Guidance Counselors) will be
notified over the summer of their initial assignment for September.
Unless they are contacted or informed otherwise, support staff in excess (e.g.,
paraprofessionals and school aides) will report back to their current location next September and will be reassigned from there in the early fall.
Any excessed pedagogue who has been in one location in 2012-13 will not be
assigned to that same school next year.
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Hiring Restrictions
As in recent years, it is necessary to have hiring restrictions in place to limit the system-wide liability of excess employees.
Hiring restrictions are in place with the following initial exceptions: This list will also be posted to the Principals Portal Hiring Page High-need subject areas: special education, speech, bilingual (all licenses), ESL, sciences, math,
Chinese, Latin, middle school content areas (math, science, English, social studies and Spanish)
High-need geographic areas: HS content areas in Bronx schools, common branch in Districts 4-12 New schools (still phasing in, years 1-3): may hire up to 40% of vacancies from a pool of external
candidates
Vacancy-specific exceptions to these restrictions can be made by only cluster staff, and
only for documented extraordinary circumstances, depending on the number of excess staff available, efforts to staff internally, and applicable collective bargaining requirements.
F-Status and substitutes may be hired and utilized for true part-time and occasional
purposes. As a reminder, F-Status and substitutes may not fill full-time vacancies.
DHRT will monitor the excess and vacancy condition, and will adjust the exceptions and restrictions as necessary.
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New Teacher Finder (NTF) This online system can help you identify prospective external
hires with a passion for and commitment to working in our schools. NTF offers Over 6,500 screened candidates, many in shortage/exception areas. Features to help screen, search, review, track, and connect with quality external applicants.
Teacher Hiring Toolkit Available on the Hiring page on the Principals Portal, this
resource includes tools to support marketing vacancies, selecting high-quality candidates, and utilizing OTMS and NTF. More information about all of these resources, as well as contact information for your Recruitment Manager, can be found on the Principals Portal Hiring Page.
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Questions
Any questions after the webcast should be directed to your CFN or sent by e-mail to Budget@schools.nyc.gov.
FAQs will be posted on the Principals Portal and Budget Resources page by June 3, 2013.
Presented by Chancellor Walcott Division of Finance Division of Human Resources May 2013
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