NEW SOUTH WALES

MINISTER FOR JUSTICE

Department of Corrective Services
Official Visitor Scheme
OFFICIAL
VISITOR
MANUAL
Name of Official Visitor
Appointed: Date
Name of Correctional Centre
Level 19, Roden Cutler House, 24 Campbell St., Sydney, N.S.W. 2000. G.P.O. Box 31. Phone: (02) 269 1444: Fax: 1021 261 1115
OFFICIAL VISITOR MANUAL
CONTENTS
1. Appointment of Official Visitor
2. Background of Official Visitor Scheme
3. Legislation Governing Scheme
4. Aims of Official Visitor Scheme
5. Roles Official Visitor
Superintendent
Chief Superintendent
Commissioner
Minister
6. Performance Assessment
7. Performance Agreement
8. Official Visitor Record Form
9. List of Official Visitors
10. Head Office and Regional Telephone Numbers
11. Remuneration
12. Sample Claim Forms
PRISONS ACT 1952
APPOINTMENT OF OFFICIAL VISITOR
I, TERENCE ALLAN GRIFFITHS, Minister for Justice, in pursuance of the provisions
of Section 8A (1) of the Prisons Act 1952, do, by this notification, appoint PH1 as
Official Visitor to PH2, for a period of two years, effective from PH3.
Dated this day of 1992.
TERRY GRIFFITHS, MP
Minister for Justice
I
I
OFFICIAL VISITOR SCHEME
BACKGROUND
The Official Visitor Scheme commenced in May 1985 on a trial basis and in 1988 the
Prisons Act 1952 was amended to provide for the statutory appointment of Official
Visitors. Sections 8A and 8B, and Schedule 4A, to the Prisons Act 1952 are concerned
with the appointment and responsibilities of Official Visitors. Official Visitors are
appointed for a period of two years, but they may be re-appointed at the discretion of the
Minister for Justice. They are usually of a professional background, eg retired
departmental head, school teacher, psychologist, medical practitioner.
The objective of the Scheme is to provide an outlet for inquiries or complaints from both
staff and inmates. As a general principle, Official Visitors do not intervene where
someone else in the Department is available or employed to handle the matter. By
developing productive relationships within their respective correctional centres, Official
Visitors facilitate the resolution of problems quickly and effectively, so that only those
issues which they are unable to deal with locally are referred elsewhere. It follows,
therefore, that much of an Official Visitor's work is that of problem-solving, mainly by
appropriate referral, with any necessary follow-up action to confirm resolution.
Official Visitors have direct access to the Minister and the Commissioner. Except in the
most unusual circumstances, all complaints are initially discussed with the Superintendent.
Official Visitor Scheme
1
LEGISLATION
SECTIONS SA AND SB OF PRISONS ACT 1952
Official Visitors
SA. (1) TherMinister may appoint, in respect of each prison, one or more Official
Visitors.
(2) Any such appointment shall be notified in the Gazette.
(3) The following persons are not eligible to be Official Visitors:
(a) a person employed as an officer or temporary employee in the
Department of Corrective Services; or
(b) a person who is to any extent responsible for the management of, or
who is employed at or in connection with, a prison; or
(c) a person having any interest in a contract under Part 6A; or
(d) a person who has not made a declaration under clause 3A of
Schedule 4A.
(4) An Official Visitor:
(a) shall visit the prison in respect of which the Official Visitor is
appointed at least once* each month for the purpose of giving
interviews to prison officers and prisoners; and
(b) may visit the prison at any other time unless, in the opinion of the
governor of the prison, a visit would be undesirable for reasons of
security; and
(c) shall, in accordance with the regulations, receive and deal with
complaints; and
(d) shall, in accordance with the regulations, report at least once every
6 months to the Minister; and
(e) shall have such other functions as may be prescribed.
(5) Schedule 4A has effect with respect to Official Visitors.
(*Please note that as of 26.S.91 the Minister requires Official Visitors to visit correctional
centres twice per month)
Official Visitor Scheme 2
Disclosure of information
SB. An Official Visitor shall not disclose any information obtained in
connection with the administration or execution of this Act unless that
disclosure is made:
(a) with the consent of the person from whom the information was
obtained; or
(b) in connection with the administration or execution of this Act; or
(c) for the purpose of any legal proceedings arising out of this Act; or
(d) in accordance with a requirement of the Ombudsman Act 1974; or
(e) with other lawful excuse.
SCHEDULE 4
SCHEDULE 4A - PROVISIONS RELATING TO OFFICIAL VISITORS
(Sec. SA (5))
Term of office
1. Subject to this Schedule, an Official Visitor shall hold office for such period not
exceeding 2 years as may be specified in the Official Visitor's instrument of
appointment, but is eligible (if otherwise qualified) for reappointment.
Acting Official Visitors
2. (1) The Minister may, from time to time, appoint a person to act in the office
of an Official Visitor during the illness or absence of the Official Visitor,
and the person, while so acting, has all the functions of (and shall be taken
to be) an Official Visitor.
(2) The Minister may, at any time, remove a person from any office to which
the person was appointed under this clause.
(3) A person while acting in the office of an Official Visitor is entitled to be
paid such remuneration (including travelling and subsistence allowances) as
the Minister may from time to time determine in respect of the person.
(4) For the purpose of this clause, a vacancy in the office of an Official Visitor
shall be taken to be an absence from office of the Official Visitor.
Official Visitor Scheme 3
Remuneration
3. An Official Visitor is entitled to be paid such remuneration (including travelling
and subsistence allowances) as the Minister may from time to time determine.
Declaration of interest
3A. (1) Before being appointed as an Official Visitor or as an acting Official
Visitor to a prison that is being managed under an agreement in accordance
with Part 6A, a person is required to make a declaration of his or her
interest (if any) in the agreement or in the management company.
(2) For the purposes of a declaration under this clause, a reference in subclause
(1) to an interest in the management company includes a reference to:
(a) shareholding in the management company or in any related
corporation within the.meaning of the Companies (New South
Wales) Code; and
(b) any interest in business dealings that are taking place or that have
taken place with the management company or any director or officer
of the management company.
(3) A person is not to be appointed as an Official Visitor or acting Official
Visitor if, in the opinion of the Minister, the person has such an interest in
the management agreement or the management company that the person
should not be so appointed.
Vacancy in office of Official Visitor
4. (1) The office of an Official Visitor becomes vacant if the Official Visitor:
(a) dies; or
(b) completes a term of office and is not re-appointed; or
(c) resigns the office by instrument in writing addressed to the Minister;
or
(d) is removed from office by the Minister under this clause; or
(e) becomes bankrupt, applies to take the benefit of any law for the
relief of bankrupt or insolvent debtors, compounds with his or her
creditors or makes an assignment of his or her remuneration for
their benefit; or
Official Visitor Scheme 4
(f) becomes a temporary patient or a continued treatment patient within
the meaning of the Mental Health Act 1958, a forensic patient
within the meaning of the Mental Health Act 1983 or a protected
person within the meaning of the Protected Estates Act 1983; or
(g) is convicted in New South Wales of an offence that is punishable by
penal servitude or imprisonment for 12 months or more or is
convicted elsewhere than in New South Wales of an offence that, if
committed in New South Wales, would be an offence so punishable.
(2) The Minister may remove an Official Visitor from office at any time for
such cause as to the Minister seems sufficient.
(3) Without affecting the generality of subclause (2), the Minister may remove
from office an Official Visitor who contravenes section 8B or who, in the
case of a prison that is managed under an agreement in accordance with
Part 6A, is found:
(a) to have such an interest in the agreement or the management
company that the person ought not, in the opinion of the Minister,
to continue to be an Official Visitor to the prison; or
(b) to have made a declaration under clause 3A that was false or
misleading in a material particular.
Filling of vacancy in office of Official Visitor
5. If the office of an Official Visitor becomes vacant, a person may, subject to this
Act, be appointed to fill the vacancy.
PRISONS (GENERAL) REGULATION 1989, PART 11, REQUESTS AND
COMPLAINTS, DIVISION 1- OFFICIAL VISITORS.
Notice etc of availability of Official Visitors
132. (1) The governor of a prison is to notify all prison staff and prisoners at the
prison of the date and time when the Official Visitor to the prison will be
in attendance at the prison and available for interviews.
Official Visitor Scheme
5
(2) The governor of a prison is required, if aware that a prisoner considers a
complaint or inquiry made by the prisoner has not been dealt with
satisfactorily by the prison staff, to advise the prisoner that the prisoner
may request an Official Visitor to deal with the complaint or inquiry.
Complaints and inquiries: how dealt with
133. (1) If an Official Visitor receives a complaint or inquiry, the Official Visitor is
required to:
(a) immediately record the complaint or inquiry in the Official Visitor's
official diary; and
(b) if the Official Visitor considers it necessary, clarify with the prison
officer or prisoner concerned the details of the complaint or inquiry;
and
(c) ascertain from the prison officer or prisoner what action (if any) has
been taken or information provided in response to the complaint or
inquiry; and
(d) complete and forward to the Commissioner an Official Visitors'
record form for statistical purposes that contains particulars of
action taken under this subclause.
(2) An Official Visitor must:
(a) if the Official Visitor considers that the complaint or inquiry can be
resolved quickly by bringing it to the attention of the governor of
the prison, inform the governor of the prison of the complaint or
inquiry and attempt to have it resolved at that level; or
(b) advise the prison officer or prisoner concerned of any other action
that the Official Visitor thinks may be taken by the prison officer or
prisoner with respect to the complaint or inquiry; or
(c) with the consent of the prison officer or prisoner concerned, refer
the complaint or inquiry on behalf of the prison officer or prisoner
to such person as the Official Visitor considers appropriate.
(3) In dealing with a complaint or inquiry at any level, an Official Visitor must
not:
(a) interfere with the management or discipline of the prison; or
Official Visitor Scheme 6
(b) give any instructions (other than advice referred to in subclause
(2)(b) to prison staff or prisoners.
(4) If more than one Official Visitor is appointed to a prison, each Official
Visitor:
(a) must inform each other of the persons they have interviewed at the
prison and the nature and substance of any complaints or inquiries
received by them; and
(b) may attend the prison on separate occasions.
Reports by Official Visitors
134. (1) The periodic report of an Official Visitor to the Minister under section
8A(4)(d) of the Act must be in writing.
(2) An Official Visitor may report to the Minister at any time if, in the opinion
of the Official Visitor, a complaint or inquiry received by the Official
Visitor requires the immediate attention of the Minister.
Official Visitor Scheme
7
AIMS OF THE OFFICIAL VISITOR SCHEME
1. To address inadequacies and injustices affecting staff and inmates.
2. To deal with complaints by staff and inmates at a local level wherever possible,
referring only those which cannot be resolved by the utilisation of resources within
the correctional centre.
3. To provide an additional avenue of communication with the Minister and the
Commissioner through regular reporting of the nature of complaints/inquiries and
the success or otherwise of action taken.
4. To identify those areas where, prima facie, complaints may be more appropriately
dealt with by Official Visitors than by the Ombudsman.
Official Visitor Scheme 8
ROLE OF THE OFFICIAL VISITOR
1. An Official Visitor may visit his/her correctional centre at any time, except when
in the opinion of the Superintendent a visit would be inappropriate for reasons of
the security or good management of the correctional centre.
2. An Official Visitor must be available at the correctional centre twice a month for
interview by staff and inmates.
3. An Official Visitor is to notify the Superintendent of the date and time of the
intended visit, as far as possible giving at least three days' notice.
4. In every case the name of a complainant is to be recorded in the Official Visitor's
diary.
If it is impossible to satisfactorily investigate or conclude a complaint without
disclosing a complainant's name, then the Official Visitor should consult the
complainant before carrying on with the complaint.
5. When a complaint/inquiry is received, the Official Visitor is to:
(a) immediately record it in his/her official diary;
(b) clarify the facts;
(c) ascertain what action the complainant/inquirer has already taken out and
advise of other possible action;
(d) take up the matter on behalf of the complainant/inquirer.
6. The Official Visitor should discuss the complaint with the Superintendent to
determine what action has been taken.
7. As a general rule, no problem capable of being dealt with at the local level should
be taken further.
8. In co-operation with the Superintendent, the Official Visitor will monitor inmates
held in segregation to ensure that they are not unreasonably deprived of rights and
privileges in relation to medical treatment and access to services.
Official Visitor Scheme 9
9. The confidentiality of personal records of staff is respected. In special
circumstances, subject to the approval of the officer concerned, the Minister or
Commissioner may give approval for an Official Visitor to have access to the
officer's personal file.
10. The Official Visitor must deal with inquiries and complaints without interfering
with the management or discipline of a correctional centre.
11. Where more than one Official Visitor is appointed to a correctional centre, each
must inform the other of persons interviewed and their inquiries/complaints, so
that duplication does not occur. They may attend the correctional centre
separately.
12. An Official Visitor is to submit a six monthly report to the Minister within
21 days of 31 December and 30 June and complete the Official Visitors Record
Form for every quarter.
13. If deemed necessary, the Official Visitor should bring important matters to the
attention of the Commissioner or Minister, instead of waiting to submit the bi-
annual report.
14. An Official Visitor should advise the complainant to refer to the Office of the
Ombudsman any matter which should be dealt with by that Office.
15. An Official Visitor should deal with any matter referred to him/her by the
Ombudsman.
16. Official Visitor's Remuneration:
Remuneration will be approved only for actual visits to the correctional centre to
which the Official Visitor is appointed and for attendance at meetings when
requested by the Minister or the Commissioner. Claims for incidental expenses
incurred in visiting correctional centres or attending meetings will be paid if
supported by receipts.
Official Visitor Scheme 10
ROLE OF THE SUPERINTENDENT
1. The Superintendent shall notify all staff and inmates in advance of the date and
time the Official Visitor(s) will be in attendance.
2. The Superintendent will advise inmates that if problems have arisen and they have
not been able to have these problems dealt with satisfactorily by staff, they should
generally refer them to the Official Visitor rather than to the Ombudsman. For
example:
*
*
*
*
*
Social welfare problems
Delays in responding to applications and requests
Problems regarding private property and earnings
Transfers and classifications
Dissatisfaction with decisions and desire for review
This does not preclude inmates from bringing a matter to the attention of the
Ombudsman.
3. As a matter of courtesy the Superintendent will inform the Official Visitor on his
or her next visit of action taken to resolve the problems brought to his or her
attention on the Official Visitor's previous visit.
4. The Superintendent will afford the Official Visitor access to the necessary
documents and information.
5. If considered necessary, the Superintendent will invite the Official Visitor to make
an additional or urgent visit to the Centre to deal with pressing matters.
6. The Superintendent will inform the Minister if the Official Visitor does not visit
the correctional centre as required.
7. The Superintendent will ensure that legitimate claims for fees and expenses of
Official Visitors are dealt with promptly.
Official Visitor Scheme 11
ROLE OF THE CHffiF SUPERINTENDENT
1. The Chief Superintendent will supply such information and advice as is required to
enable the Minister to reply to matters raised in Official Visitor reports.
2. The Chief Superintendent will convene an annual meeting of Official Visitors
within his/her Region.
3. The Chief Superintendent will, when convenient, meet individual Official Visitors
to discuss matters to do with their work.
Official Visitor Scheme 12
ROLE OF THE COMMISSIONER
Through the Ministerial Liaison Unit, the Commissioner will:
1. Prepare an up-to-date manual for issue to Official Visitors at the time of their
appointment.
2. Organise and convene an annual two-day Seminar of Official Visitors ..
3. Liaise with Superintendents, Official Visitors and the Ombudsman regarding
problems, reports and Official Visitor meetings and seminars.
4. Provide advice to the Minister on matters raised in Official Visitor reports.
5. Provide knowledge and understanding of the role of the Department of Corrective
Services, its organisational structure and cultural environment, its corporate plan
and future directions.
6. Provide information concerning the role of the Department of Corrective Services
in the NSW Criminal Justice system.
7. Provide information concerning human rights issues affecting persons in
correctional centres.
8. Provide information on issues concerning minority groups, in particular, those
groups subject to discrimination as covered by the NSW Anti-Discrimination Act
1977, and its later amendments.
Official Visitor Scheme
13
ROLE OF THE MINISTER
1. To receive Official Visitor reports and act upon matters raised.
2. Meet Official Visitors at the annual Official Visitor Seminar.
3. Meet the Official Visitor where possible for private discussions on the occasion of
a visit to a correctional centre.
4. Review Official Visitor performance having regard to the responsibilities, expected
outcomes and undertakings contained in the performance assessment and
agreement.
Official Visitor Scheme 14
PERFORMANCE ASSESSMENT
Responsibilities
The Official Visitor shall be responsible for:
1. Addressing the concerns of staff and inmates.
2. Resolving problems of staff and inmates, speedily and fairly, wherever possible.
3. Providing an independent avenue for local resolution of disputes.
4. Providing an independent source of information of correctional centre operation to
the Minister.
5. Assisting the Ombudsman in dealing with complaints.
Expected Outcomes
1. Staff and inmate complaints resolved locally.
2. Number of complaints to the Ombudsman reduced.
3. Potential problem areas identified.
Performance Indicators
In assessing the performance of Official Visitors, the following would be considered:
1. Accessibility to inmates and staff.
2. Effective and timely recording and reporting on areas of concern.
3. Accessibility to minority or disadvantaged groups, including non-English speaking,
Aboriginal inmates, disabled, segregated and protection inmates.
4. Participation in meetings and seminars.
5. Compatibility of action with legislation governing Official Visitor Scheme.
Official Visitor Scheme
15
DEPARTMENT OF CORRECTIVE SERVICES
OFFICIAL VISITOR SCHEME
PERFORMANCE AGREEMENT
I, ------------- accept appointment as an Official Visitor
at--------------------- and hereby agree
to familiarise myself with legislation governing the Official Visitor Scheme
to familiarise myself with the aims of the Official Visitor Scheme
to familiarise myself with the role of Official Visitors
and to carry out the duties of Official Visitor with due regard to requirements for the
frequency of visits, accessibility to inmates and staff, consultation with the
Superintendent, co-operation with the Ombudsman and the recording of complaints and
problems raised by inmates and staff.
I will submit such reports and attend such meetings as are required by the Minister for
Justice.
I understand that this agreement may be terminated by the Minister or myself by giving
7 days written notice.
I will notify the Minister for Justice in writing if I am unable to carry out the duties of
Official Visitor.
TERRY GRIFFITHS, MP
Minister for Justice
Signature:
Date:
DEPARTMENT OF CORRECTIVE SERVICES
OFFICIAL VISITOR RECORD FORM
As required under 133(l)(d) of the Prisons Act 1952 (Prisons (General) Regulation) 1989 Part II.
Institution:-----------------
Dates of Visits:
Period Ending: --------
Inmates interviewed D Staff members interviewed D
Matters resolved:
Matters unresolved:
Inmates
Inmates
D
D
Brief note on unresolved matters (eg inmate transferred):
Staff
Staff
Number of matters referred by the Office of the Ombudsman:
D
D
D
Brief outline of problems encountered or significant issues dealt with:
Details of claims submitted in this quarter:
Month 1
Month 2
Month 3
Fees Travel Other (phone, etc)
Have you experienced problems or delays in relation to payment of claims?
If so, please give details.
YES/NO
Brief comment on the effectiveness of the Official Visitor Scheme at your centre during this period:
Signed:-----------
Official Visitor
Superintendent's comment:
Signed: _________ _
Superintendent
Chief Superintendent's comment:
Signed:-----------
Chief Superintendent
Date
Date
Date
To be forwarded to the Commissioner, Department of Corrective Services, Level 18, 24 Campbell
Street, Sydney 2000, within 21 days of the end of March, June, September and December.
OFFICIAL VISITORS CONTACT NUMBERS
ASSESSMENT CENTRE AND SPECIAL CARE UNIT
Mr Bill Weston
Telephone: (Home) 523 0683
Mr Ernie Smith
Telephone: (Home) 750 9763
BATHURST CORRECTIONAL CENTRE
Dr Mal Walker
Telephone: (Work) (063) 33 2574 or 33 2580
(Home) (063) 37 3436
BERRIMA CORRECTIONAL CENTRE
Mr Les Lambert
Telephone: (Home) (048) 86 4236
BROKEN HILL CORRECTIONAL CENTRE
Vacant
BROOKFIELD CORRECTIONAL CENTRE, MANNUS
Mr Jack Hiatt, QC
CESSNOCK CORRECTIONAL CENTRE
Mr Ted Payne
Telephone: (Home) (049) 75 3459
COOMA CORRECTIONAL CENTRE
Mr Neville M Phee
Telephone: (Home) (064) 52 1429
EMU PLAINS CORRECTIONAL CENTRE
Mr Geoff Simpson
Telephone: (Home) (047) 35 5336
(Work) (02) 622 2394
GLEN INNES CORRECTIONAL CENTRE
Mr Geoff O'Brien
Telephone: (Home) (067) 32 3334
(Work) (067) 32 2687
GOULBURN CORRECTIONAL CENTRE
Mrs Margaret Abbott
Telephone: (Home) (06) 286 4457
Mrs Helen Fordham
Telephone: (Home) (048) 21 7908
GRAFTON CORRECTIONAL CENTRE
Mr John Thornton
Telephone: (Work) (066) 42 3388
(Home) (066) 42 3358
JOHN MORONY CORRECTIONAL CENTRE
Air Commodore Jeff Michael
Telephone: (Home) (045) 731 822
KIRKCONNELL AND OBERON CORRECTIONAL CENTRES
Mr John Standen
Telephone: (Home) (063) 31 2683
LITHGOW CORRECTIONAL CENTRE
Mr Reg Gillard
Telephone: (Home) (063) 51 2735
MAITLAND CORRECTIONAL CENTRE
Mr Don Yates
Telephone: (Home) (049) 97 0872
MULAWA AND NORMA PARKER CORRECTIONAL CENTRES
Vacant
MULAWA CORRECTIONAL CENTRE
Ms Christine Doemling
Telephone: (Home) 818 1249
PARKLEA CORRECTIONAL CENTRE
Mr Rees Hughes
Telephone: (Work) 630 2000
(Home) 639 4984
PARRAMATTA CORRECTIONAL CENTRE
Mr Roger Pryke
Telephone: (Home) 417 1605
RECEYfiON CENTRE
Vacant
RECEYfiON CENTRE
Vacant
REMAND CENTRE, LONG BAY HOSPITAL AND SPECIAL PURPOSE CENTRE
Mr Kevin Hooper
Telephone: (Home) (043) 84 4107
Mrs Irene Mamontoff
Telephone: (Home) 427 2419
SILVERWATER CORRECTIONAL CENTRE
Mr Doug Morrison
Telephone: (Home) 580 0818
(Work) 533 2556
ST HELIERS CORRECTIONAL CENTRE, MUSWELLBROOK
Mr John Davies
Telephone: (Work) (065) 43 2766
(Home) (065) 43 1525
TAMWORTH CORRECTIONAL CENTRE
Mr EN Park
Telephone: (Home) (067) 66 4062
TRAINING CENTRE
Ms Kay Valder
Telephone: (Home) 969 9992 or 997 2695
YOUNG OFFENDERS CORRECTIONAL CENTRE, NEWNES
Mrs Marie Wood
Telephone: (Home) (047) 84 1079
HEAD OFFICE AND REGIONAL TELEPHONE NUMBERS
The Switchboard Number for Head Office, including Station House, is: (02) 289 1333
Minister's Office . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 289 1444
Commissioner's Office ............................ 289 1330
Deputy Commissioner's Office . . . . . . . . . . . . . . . . . . . . . . . 289 1357
Assistant Commissioner, Operations .................... 289 1053
Assistant Commissioner, Personnel & Education ............. 289 1344
Assistant Commissioner, Support Services ................. 289 1052
Manager, Executive Support . . . . . . . . . . . . . . . . . . . . . . . . . 289 1337
Executive Officer, Ministerial Liaison Unit ................ 289 1192
Executive officer, Classification Division ................. 289 2125
Executive Director, Human Resources ................... 289 1291
Executive Director, Legal Services Division ............... 289 1321
Secretary, Offenders Review Board . . . . . . . . . . . . . . . . . . . . . 289 1175
Executive Officer, Serious Offenders Review Board ........... 289 1587
Manager, Freedom oflnformation Unit .................. 289 1535
Regional Commander, Mr J Klok,
Eastern Region, Long Bay ........................... 661 0033
Includes: Long Bay Correctional Centre,
Prison Hospital, Malabar Emergency Unit,
Special Care Unit, Malabar Periodic Detention
Centre
Regional Commander, Mr I Flynn,
South/West Region, Goulburn ........................ (048) 22 1508
Includes: Goulburn Training Centre,
Cooma, Berrima, Mannus, Emu Plains,
Bathurst, Lithgow, Oberon, Kirkconnell,
Campbelltown Periodic Detention Centre
Regional Commander, Mr KMiddlebrook,
Northern Region, Muswellbrook ...................... (065) 41 1144
Includes: Grafton, Tamworth, Glen Innes,
Maitland, Cessnock, St Heliers,
John Morony
Regional Commander, Mr D Farrell,
Central Region, Blacktown .......................... (02) 831 7300
Includes: Mulawa, Norma Parker,
Silverwater, Broken Hill, Parrarnatta,
Parklea, Newnes Young Offenders Centre,
Parrarnatta Periodic Detention Centre
REMUNERATION - QFFICIAL VISITORS
Meal allowances are payable for one day trips in the following circumstances and subject to
certification.
Breakfast money = $8.60
No payment will be made unless the claimant commenced duty at or before 6.00 am and has been
put to the expense of obtaining a meal while travelling.
Lunch money = $11.15
No payment will be made unless the form is endorsed that the claim is the amount actually paid for
the meal Oess normal expenditure for the midday meal). The certification is made at the bottom
right hand comer of the Diary side of the form.
Tea money = $20.25
Travel must have been after 6.30 pm and expense incurred in obtaining a meal while travelling. The
actual time of ending the trip must be included on the claim.
Subsistence allowance is paid when required to stay overnight. When this allowance is claimed,
meal allowances are not paid. The current rate is $153.75 per day (plus $6.41 per hour for each
hour thereafter) for capital cities; $109.50 per day (plus $4.56 per hour for each hour thereafter)
elsewhere.
A motor vehicle mileage allowance of 29.8 cents per kilometre is payable.
In order to be eligible for a motor vehicle mileage allowance it is necessary, according to the
Premier's directive of 22 September 1988, that you hold a comprehensive motor vehicle insurance
policy. The policy should then include an indemnification of the Crown against liability for any loss
arising from use of the vehicle while on official business.
Your original comprehensive motor vehicle insurance policy should be sighted by the Gaol
Superintendent. A certified copy of the policy should be attached to the Request for Use of Private
Vehicle on Official Business form and sent to the Officer-In-Charge, Transport Services, Department
of Corrective Services, Roden Cutler House, 24 Campbell Street, Sydney, 2000.
Claims for meal and mileage allowances should be made on Form C39 and forwarded to the
appropriate institution.
Fees to Official Visitors will be paid:
(a) $71.00 for each official visit not exceeding a half day;
(b) $120.00 for each visit exceeding a half day (over 4 hours).
Claims should be made on Form C37 and forwarded to the appropriate institution.
The above rates are effective as of 1 December 1991.
2
Date
Departure
Centre Time
1 Yass Bam
1,2
1'-'olf:-e':rr
3om
3
4
' 5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
rtass Sam
9 ;sg

12n
31
-
*Insert current rates.
DIARY For Period
Deta1ls ot trave111ng Expenses Incurred- C!. 47(3)(bl or 44
Kms
lr otal absencE Accom. as
Casual meals
Arrival
lrav'd
fromH.O. per recerpl
Cl. 54
Lunch Dinner
Use at
Centre T1me car Days Hours $
$

$


9am 87
Yass 4om 87
"'o!f:-e':r
9am 87
JOn Yass llnm 87
TOTALS
vo1umns (1) (2) (3) (4)
Summary of Actual Expenses Claim
Daily Margin: $

Allowance at ............................. "'per day (col. 1)
Allowance *per hour (col. 1)
Accommodation (col. 2) ...................................................... f------l---1
Lunches (col. 3)
Dinners (coL 4)
Total claim .
''''"""''''"''"""'''''""""''''"''""''''''''""" 1----+---1
Part1culars ol serv1ce
Gaol Visit
r
''
;,..-.
-
' -
\
The hourly rate is '/
2
4th of the appropriate daily rate.
Show details of fares on voucher
. ... ' .. .'.<
' ... .

s.o. 1809 ..... ;..._ . _,....,.
N.S.W. GOVERNMENT
Forn
CONTINGENCY VOUCHER
Name of Authority: _________________________ _
Voucher No.:
Cheque No.:
DISSECTION OF EXPENDITURE:
$
,.,.,., ..
. '1 " '+-
"'
, 1 U-' '+-
TOTAL AMOUNT INCURRED
. Name of officer
Mary Bloggs
by crossed cheque,
12 John street
Please pay the following amount $
on my behalf to-
Address
Yass
Signed
Travelling Expenses as per diary endorsed hereon
1. .istence Allowance: (CI. 47/48)
___ day,
___ hours,
___ days,
___ hours,
----
----
@ tin excess of 35 in one place) -------
----............................................................................................................................ .
@ '
$
2. Actual Expenses Claim as per diary: (CI. 47(3)(b)) (see reverse) ................................................................................................................. +-----+-
Engine capacity ............................................. c.c. Cl. 54-Use of motor car . $
3. Conveyance 3 4 8 km @ __;1. __<!.3..s; i--Ll
Car year commenced 1st .................................. .
Previous distance ........................................... km
Distance as per diary .................................... km
... ::: ... ::: .. :: .. :: ... ::: .. J--:: .. -::: ... ::: .. ::: ... ::: ... ::: ... ::: .. ::: .. :: ... ::: .. km @ ----'----...l...-+------11---
4. Meals shown on diary (CI. 44- ONE DAY TRIPS ONLY) ............................................... -....................................... r ... ::; ... ::; .. ::: ... .. -::; .. ::: ... ::: .. -::; ... ;:: .. ::: .. ;:--::: .. :r-----t-
5. Other Expenses: Coach Or Motor Car hire (as per receipts attached) ................................................................. .
$
Bus, Taxi, Ferry or Train fares (specify) -------- ------------------------
-,
Total .. .. $
Less Advance
(Voucher Ref.) ----f------1-
---------------------------------------------------------------------N-e_t_T_o_ta_l __ ._. __ .. __
CERTIFY that the detai_ls shown on the diary are a
correct record of my offiCial movements and that the
distance travelled was in connection with bona fide
official business and was necessary for the economical
performance of my duties.
Signature of cl
"'
CERTIFIED CORRECT UNDER SECTION 13 OF THE
PUBLIC FINANCE & AUDIT ACT, 1983.
Initials
Entered in Voucher Register or Cards
Checked against double payment
Marked off against Authority
Appropriation correct and funds available
Performance of service
Rates of charge
Cl. 44 - (ONE DAY TRIPS ONLY)
I CERTIFY that I actually paid$
for lunches as shown on diary and I claim re.
ot $ being additional expense bf
what would have normally been incurred by me.
Signature of claimant
I authorise the payment of this account in terms of Section 13 of the Publi
Finance and Audit Act, 1983.
Authorising Oflicer
RECEIVED on the ay of
19_
the sum of
(in words)
ONL.'/
ANNEXURE 3
FORM T2 File No: 83/532
REQUEST FOR USE OF PRIVATE MOTOR VEHICLE ON OFFICIAL BUSINESS - CLAUSE 54
Name: .I?J.?.9.!H ............. Position: ..... .....
.. G9 \1 J..b.lJ c Q. :u: P.e.'1 t r ................ .
Departmental Address: ... G9 !J.l.Q tJ r J1 .............................
Vehicle Type: .. ...... Cubic Capacity: .. !?9.Q .. Reg. No.: .i5l-. .3X!-.
Insurer: AJ3.\; . J fl.S.lJ c . 9.. . . . . . Comprehensive Insurance Cover YES /NIIl
Is Clause included to indemnifi the Crown against liability
P 1
. c November 98-9 p
1
. ht d
o urrent to:...................... o e : ............
(to be signed by Recommending Officer)
OFFICIAL BUSINESS RATE ONLY .
State expected daily trip destinations (e.g. Sydney - Penrith -
Campbelltown - Sydney)
t 9 r'!'l .1Vl9. FKI<\lr.n ...................
Reason for Request: (including why public/deBartmental transport not
. Undertake duties
................... , ............ .............. . .. .....
.r.t .. t . :' .. .e ....
SPECIFIED JOURNEY RATE ONLY
Reason for Request: (including why public/departmental transport not
suitable) ...............................................................
Estimated kilometres: .......... No. of days use:
(with dates)
Signature of Officer:

....
Date: .J ......... .
1. Recommended by . . . . . . . . . . . . Position: ....... _ ...........
(Supervising Officer)
2. Superintendent/Division/Branch Head: .............................
Concurrence: ........................ , ..... Date: ..................
3. Administrative Officer: .........................................
NOTE:
Approved: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Date: ....................
Copy of this form to be returned to applicant for attachment to
Car Allowance Claim.
S'f\ '<"'<\ \)\_G_ ~ W '-'--\ N.S.W. GOVERNMENT
PAYMENT VOUCHER
Forme
NAME OF AUTHORITY----------
Voucher No.:
Cheque No.:
DISSECTION OF EXPENDITURE
$ c
Official Visitor Gaol Visit
TOTAL AMOUNT APPROPRIATED
-
Authority or Order No.
Claimant
Marv Bloaas
Full postal
\
12 John Street
Clalmanrs Ref. No.
address
Yass
Postcod"
Date of
GovtSur:ly
Amount
S u p ~ or
PARTICULARS Conlnlct he Rate
Sece and Item No. $
1 11118 Gaol Vis it (full Dav)

J2.0
c
29 'ill/8 Gaol Visit (half day) II
c
-
.'
CERTIFIED CORRECT UNDER SECTION 13 OF THE PUBLIC FINANCE
AND AUDIT ACT, 1983.
Entered In Voucher Register or on cards
Checked for double payment L- Discount Allowed
Marked off against Authority and/or Order
Appropriation correct and funds are avallabl
Total Amount Payable
I'll
(
Checked for discounts allowed
I authorise the payment of this account under section 13 of the Public
Performance of servica
Finance and Audit Act, 1983.
Rates of charge
c amputations and castings
Authorising Officer