Академический Документы
Профессиональный Документы
Культура Документы
Mail Merge
Use mail merge when you want to create a set of documents that are Summary
essentially the same but where each document contains unique 1. Format data
elements. For example, the return address is the same on all the
2. Show toolbar
labels or envelopes, but the destination address is unique on each
one. 3. Create labels
4. Print labels
Laying the ground work for a successful mail merge will take a little
time, but once it is set up you can reuse the layout. 5. Save
6. For your reference
Format Data
You can use label data from a variety of sources (such as a table in Access or an Excel worksheet) or
you can create your own!
If you create your own data file in Excel, ensure that the top row contains labels (Figure 1, 1) for
the data directly below it (Figure 1, 2). When performing a Mail Merge, the file containing the data
is referred to as the Data Source.
Figure 1
Figure 2
1 1. Open a blank Word document.
© 2005 Towson University -This work is licensed under the Creative Commons Attribution-NonCommercial-NoDerivs License.
Details available at http://www.towson.edu/OTStraining. 410-704-4070.
M AIL M ERGE FOR L ABELS WITH W ORD 2003
The Mail Merge toolbar should now appear at the top of the page:
Creating Labels
Setting up Your Label Document
1. Click on the Main document setup button.
2. Click Labels.
3. Click OK.
4. Select a product number from the list. You can find product information on the label box or
package.
5. Click OK.
If your data source is an Excel file, the “Select Table” window will appear and Sheet 1$
(or an alternate name for the first worksheet) will be highlighted.
4. Click OK.
Match Fields
1. On the Mail Merge toolbar, click the Match Fields button.
2. The Match Fields dialogue box will appear.
On the left are the names for fields Word uses in the address block or greeting
line templates (Figure 3, 1). Figure 3
3. Click OK.
2
M AIL M ERGE FOR L ABELS WITH W ORD 2003
4. Click OK.
You can go back and forth between seeing your data fields and sample data at any time by clicking
on this View Merged Data button.
2. To change the address block, delete the <<Address Block>> field from your first label box
and follow the instructions under Insert the Address Block above.
3
M AIL M ERGE FOR L ABELS WITH W ORD 2003
You can also choose buttons to merge directly to a printer or to e-mail! These buttons are to the
right of the Merge to New Document button.
Printing Labels
Before you print, put the sheets of labels into your printer.
1. From the top menu bar, click on File and select Print.
2. Click OK.
3. Click Save.