Project Plan For Web Startup1

e Vision
for Texas Workforce Network
Project Name Workplan Startup

Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date
Project Startup
Resp. Party Staffing Determine skill sets required for management and staff Determine number of technical and program resources required Identify or hire full-time project manager Identify or hire TWC analysts/programmers Request program project manager, steering committee members and signatories Request program or functional expert resources Identify administrative support staff and supply channels Develop project organization chart with accompanying list of roles and responsibilities Develop project contact list Develop/collect orientation materials for all staff Staff Training in Tools and Procedures Standards and Resources Conduct training on project vision & objectives Conduct training on team member roles & responsibilities Conduct training on all standards and templates, including writing standards Ensure all project team members are following workplace guidelines and have PC set up correctly Project management software Version control software Defect tracking software Flow charting/diagramming software Programming Standards and Tools TWC Web Development Standards Visual Age for Java or WSAD CVS DB2 Status PriComments ority
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for Texas Workforce Network Resp. Party Provide copy of File-AID for DB2 Reference Manual, if needed Detailed design/ spec pack standards and templates Websphere Studio (for team leads) Web Foundation GASS Migration standards and procedures Version control Bugzilla - defect tracking Application code & comment standards Expeditor for COBOL programs, if applicable Facilities Determine appropriate location for project team - co-locate development and program staff Identify furniture needs and order from warehouse Purchase or move PCs and set up Place work orders to move TWC staff as required Request LAN cabling (cat 5) for PCs and printers Place telephone orders Order or assign copier Order or assign fax Order or assign printers Order basic supplies, whiteboards, etc. System Requirements Determine shared directory requirements for project and request directory creation Determine global e-mail distribution list requirements and request creation if needed Request appropriate LAN access for all project staff Request Outlook and other system access for project staff Establish basic folders within project directory according to standards Create development, system test, training and production coding environments Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Status

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for Texas Workforce Network Resp. Party Create development, system test, training and production database environments Set up code repository Request view owner (creator ID) for database - e-mail Joe Olivarez the basic description of your application and the department it falls under, DBAs assign by business area/subject area Submit the mainframe DASD (disc) requests to Data Processing (Lara Coffer) for all new projects Kick-Off Meeting Determine project start date Determine participants Schedule meeting room Send invitations Create agendas Assign speaking roles Conduct meeting Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Status

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Project Name Workplan Procurement

Hours Est. To Hrs to Date Comp Sched. Comp. Date Actual Comp. Date
Procurement
Resp. Party Budget and Planning Prepare project worksheet with estimated budget and staff time Submit project worksheet to Technology & Facilities Planning Submit Biennial Operating Plan (BOP) information to DIR Determine if project is Rider 1 capital and ensure proper budget allocation Request unique project/function code to separate project funds from operating budget Vendor Conduct initial meeting with program staff Draft RFO - samples in resource directory Draft scoring matrix Obtain feedback/approval from program, IT, purchasing, Legal, division directors, Boards, and commission offices as appropriate Identify evaluation team members Review vendor list and determine whether to send to some specifically Send RFO and F99 to purchasing for posting Send P19 to purchasing before award made Have Purchasing screen responses for minimum qualifications Have Finance screen responses for financial stability (if financials requested) Conduct evaluation kick-off meeting, explain non-disclosure rules and scoring matrix/process Collect signed non-disclosure agreements then distribute qualified responses Evaluate responses Status Begin Date Priority
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for Texas Workforce Network Resp. Party Resolve vendor questions in writing during evaluation - project manager collect questions from team, purchasing submit questions to vendors Apply cost factor to top technical solutions, then select final cut Best and Final Offer processes - demos, questions, negotiations Rescore evaluations in BAFO if final selection is not the original top scorer Negotiate contract with finalist If unable to negotiate contract with finalist, begin negotiations with #2 Contract Programming or Analyst Staff Determine selection team or individual Determine skill sets and number of staff required for design analysts and programmers Prepare F99Ps and F99s for positions Prepare P19 for project Develop screening mechanism, interview questions and rating matrix Review resumes from contract staff list Interview top candidates Make selections and offers Monitor contracts per the Contract Administration Standards Manual (CASM) Enter time into UA01 Monitor expenses vs. budget, based on project progress Asset Management Report all software development projects over $50,000 to Asset Management. Report whether TWC will own the source code or pay licensing costs when complete. Report all software enhancements, which total more than 25% of the original cost, for software products already covered by Asset Management. Hours Est. To Hrs to Date Comp Begin Date Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan Project Mgmt

Project Management
Resp. Party Preliminary Planning Establish and document project objectives Identify policy decisions required for project and assign early Identify organizational enablers (from eStrat Plan) required and assign/plan Identify technical enablers required, obtain status and assign/plan Planning & Scheduling Create project management plan (Word PMP) Identify all tasks in work breakdown structure Prepare milestone schedule - with program, vendor and IT staff input Prepare detailed project schedule - with program, vendor and IT staff input - in Excel or MS Project Plan early presentation to TAR Committee on project background, with later presentation on architecture Identify and mark critical path Monitor schedule and budget Develop action plan for variances Communication Develop status report format & template Weekly team meetings Weekly team status reports to PM Weekly cross-team meetings for all eVision PMs Weekly project status reports to eVision PM and stakeholders Two-week eVision status reports to executives Monthly Steering Committee meetings Milestone review meetings Conduct frequent checks with team members to ensure comfortable in roles and responsibilities & identify training/review needs Status PriComments ority
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for Texas Workforce Network Resp. Party Notify eVision PM of any PM training needs or other needs Deliverable and Payment Tracking Create spreadsheet with deliverables and related pricing structure Add dates of deliverable acceptance, invoice approval, payment Track progress and variances Risk Management Identify risks by reviewing project plan with experts Identify risks by reviewing list of typical risk categories Quantify risks by assessing probability, impact and level of control Plan management approach to risks - avoid, mitigate or accept Move necessary steps into detailed project plan Track risks Issue Resolution Use formal issue resolution process and format Establish escalation path Establish and maintain issue log Quality Assurance Determine review and sign-off teams for each project deliverable Document expectations, including acceptance criteria, for each deliverable's format and content before work begins Document acceptance criteria for each deliverable Ensure all appropriate feedback and review complete before deliverable acceptance Document terms required for full system acceptance; keep separate from any deliverable Document the warranty process, adding procedural detail to the contractual terms Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Status

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for Texas Workforce Network Resp. Party Assess for QAT potential and ensure appropriate documentation ready for DIR Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Status

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Project Name Workplan Communication

Communication
Resp. Party Communication Plan Identify the major stakeholder groups, including management, steering committee, vendors, and end users Determine the communication needs of each stakeholder group - a combination of what they want to know and what the project team wants to tell them Determine the timing/ frequency of communication for each stakeholder or key message Review the Marketing and Communication Enablers in Section II of the eStrategy Plan Review the communication vehicles in Appendices D & E of the eStrategy Plan Determine the best medium to communicate to each group Prioritize the communication ideas so that the least costly with the most value are included in the final communication plan Place the details of the communication plan into the project workplan - determine who is responsible for carrying out the communication plan and assign dates for the completion of each phase of the plan Meet with Communications Department regarding communication plan, materials review, etc. Intranet Communication Create project summary page for Intranet project status section Create project status summary page for Intranet Assign project feedback e-mail address - usually eVision@twc.state.tx.us Maintain project status summary page for Intranet Automated Mailings Write IT1 to write extract program, then program and generate notices Status Priority
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for Texas Workforce Network Resp. Party Determine selection criteria for employers or job seekers to extract from database Test extract program Draft notice (overview, benefits, procedures, contact information) and obtain management approval Notify Output Control of the number of notices, method of mailing and approximate date to be mailed If correspondence > 500, go through mailstream - get with AD&M Translate letter in Spanish if needed Create form, program form and variable text Develop program to generate notices Test program Provide copy of notices to appropriate state office and field staff Execute program to generate notices Print and mail notices Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan Program Issues

Program Issues
Resp. Party Issue Identification Identify organizational enablers (from eStrat Plan) required and assign/plan Identify technical enablers required, obtain status and assign/plan Language Issues Assess current practices for the business function -English only or multi-lingual? Consult with Legal about Spanish language requirements Consult with Legal about court-certified interpreter requirements Finalize decisions about languages to support in Internet application If decision is to support more than English, determine timing and budget of additional languages Signature Issues Identify processes to be automated that currently require original signatures Research law and policy to determine signature requirement source Develop options Present to Legal Department for ruling Present to Commission if policy change required Security Issues Review global security designs and identify unique business requirements for application Determine if new logons will be automatically authorized or reviewed by staff (Ex: new employer account for Hire Texas with no tax account) Determine logon methods for transaction specific access (Ex: employer response to notice of claim requires unique logon with notice) Determine password reset procedures and contacts Status Priority
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for Texas Workforce Network Resp. Party Procedural Issues Identify procedural changes required by automation project Assess other programs and divisions that might refer customers to services, and how their procedures/information might need to change Develop options and get appropriate approval Develop written procedures in appropriate format-WD Letter, Manual update, etc. Issue procedures Provide training if needed - move into training plan Organizational Issues Identify possible organizational issues Assess customer support services to determine if additional customer service staff or organization required Determine method for Internet customers to contact help and plan for appropriate e-mail groups, toll-free numbers, ACD functionality, etc. and to give the Help Desk contacts & numbers to the Unisys Help Desk Assess job duties and determine if duties, job descriptions, and performance measures must change Coordinate changes with program management and HR Performance Measurement Assess automation features to determine possible impacts on required program performance measures Ensure design covers required performance measures or finds new methods to accomplish the same Assess opportunities for new performance measures that will help identify efficiencies or customer service opportunities look for customer-focused or outcome-driven metrics Customer Input Assess all possible methods of customer involvement Web survey Focus groups Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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for Texas Workforce Network Resp. Party Usability testing Survey staff with frequent customer contact Survey TWC ombudsman Survey Webmaster Survey customer service representatives Ensure site is designed for the customer's point of view, not the agency's Materials Review Assess all forms and correspondence to customers for potential revisions (including agency or Commissioner publications) Initiate appropriate methods to draft and effect changes Process Redesign Map current and redesigned business processes before beginning requirements definition - improves business processes, ensures early issue identification and streamlines requirements gathering Review current business processes to determine opportunities for greater efficiency Identify duplication of effort and processes that do not add value Assess customer needs first, then overlay state/local requirements Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan Training

Training
Resp. Party Training Plan Determine participant groups and number of sessions required Determine locations available for hands-on training Assign train-the-trainer staff Assign training facilitators Assign training content developers Assign training content reviewers Training Development Develop course objectives and outlines for training Develop format for participant and facilitator guidebooks Develop participant guidebook Develop facilitator guidebook Develop training evaluation forms Training Preparation Conduct train-the-trainer sessions Order binders for participant guidebooks Prepare Y-85s and hand deliver training materials to print shop/graphics or make copies locally Secure direct billing services for facilitators Process F-70's for all travel Deliver training materials direct to training site Deliver training equipment, including flip charts, projection screen, trng supplies, etc. Deliver binders direct to training site Schedule participants Send participants confirmation of training schedule and location Training Conduct training Collect evaluation forms Assess evaluations after each session, modify training if needed Status PriComments ority
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for Texas Workforce Network Resp. Party Summarize training experience, best practices and lessons learned Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Status
Project Name Workplan Training

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Project Name Workplan Prelim Design

Hours Est. Begin Status To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date
Preliminary Design/ Requirements

Resp. Party User Requirements Assess customer and business environment Identify future business strategy (BPR recommendede) Conduct focus groups, site visits, interviews as appropriate Help customers to define their needs as clearly as possible Query and research all aspects of the need Document the need of each user category as accurately as possible, in plain language that the customer will understand Document business rules Ask customers to respond to the documentation and revise it accordingly Develop written statement of work or scope statement based on functionality included System Requirements Gather current forms, reports, screens Document and assess current system Ensure no current functionality lost in new system, unless no longer needed with process redesign Determine major system components/ required system modifications Define interface requirements & impact on legacy systems Determine system architecture and operating environment Present proposed architecture to TAR Committee for approval Begin database design (logical and physical) Determine types and estimated number of screens, reports, and forms Preliminary Design Documentation Prepare expectations document and get signatures agreeing upon deliverable contents, standards/templates, and acceptance criteria Priority
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for Texas Workforce Network Resp. Party Develop distribution list early and verify availability of or order supplies Document functional requirements in a traceability matrix Develop process and/or screen dialogue flows Develop detailed screen and report layouts (prototype) to confirm functional requirements Develop preliminary data model based on known elements Map preliminary design back to user requirements (SOW) to ensure everything covered Revise based on customer/stakeholder feedback Obtain user, vendor and IT signatures at acceptance Life-Cycle Cost Worksheet Develop 5-year cost forecast Itemize all costs, including maintenance, enhancements, upgrades and software subscriptions/licensing fees Hours Est. Begin Status To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority
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Project Name Workplan Detailed Design

Hours Est. To Hrs to Date Comp Sched. Comp. Date Actual Comp. Date
Detailed Design
Resp. Party Design Documentation Track design by module Prepare expectations document and get signatures agreeing upon deliverable contents, standards/templates, and acceptance criteria Establish detailed design format and requirements - review vendor and TWC templates and develop best of breed Add new elements to the TWC design template based on vendor design document Add new elements to the TWC templates based on vendor improvements Include all applicable program types in design: conversion, archive, batch, interface, online, etc. Structure detailed design deliverable to ensure it contains Table of Contents, introductory section, and flow charts or some anchor before each section, all detailed design packets, data model, data dictionary, etc. Develop deliverable distribution list early and verify availability of or order supplies Design Development Determine applicable use of Web Foundation, Global Access Security System and other global application tools Conduct separate design session to apply the web development standards to the application Develop Global design document (start with standard one) for standards applying to all screens/pages early in design process Develop detailed design packet for style of application pages look & feel, navigation Develop detailed design packet for each program or module Status Begin Date Priority
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for Texas Workforce Network Resp. Party Conduct detailed design review meetings with users throughout development Confirm detailed design meets the functional requirements map back to traceability matrix Include online help links and wording in the design Develop separate security specification for overall application Develop interface specifications Develop batch process specifications Arrange for correspondence/page language reviews by Communicatons or Customer Outreach & Relations Conduct 'human factors' review for flow, language and button placement Obtain signatures for each packet during reviews, then overall deliverable acceptance Finalize data model and complete data dictionary according to TWC standards Address the following design issues Design standards / consistency Logical and physical databases Business transactions Screens/reports/forms Application software components Security and access controls Data conversion map Development, test, and construction environments Review process Change control Quality assurance Retention/archive strategy Backups Restart logic Error reports Reprint/regeneration capability Hours Est. To Hrs to Date Comp Begin Date Sched. Comp. Date Actual Comp. Date Priority Status
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for Texas Workforce Network Resp. Party Keywords and meta tags for HTML pages & application home page Change Procedures Begin change control process to record and determine approval of design or requirements changes Assign change control board Assign escalation path for unresolved requests Communicate change process and its importance in controlling scope Assess impact of requested change on functionality, budget and schedule Track change request and status - accepted, unaccepted, deferred Update detailed design documents with addendums for approved changes Hours Est. To Hrs to Date Comp Begin Date Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan SpecList
Spec List for Detailed Design

Program ID Modules Difficulty Est'd Resp. Hours Party Hours Status To Date Est. Hrs to Comp Begin Date Sched. Comp. Date Actual Comp. Date Signoff PriComments ority
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Project Name Workplan Build

Build and Unit Test

Resp. Party Preparation Review appropriate environments, code migration and version control processes Prepare expectations document and get signatures agreeing upon deliverable contents - may just be one copy of final code review, unit test and any amended detailed designs Prepare expectations document and get signatures agreeing upon deliverable contents, standards/templates, and acceptance criteria Develop distribution list early and verify availability of or order supplies Code Build skeleton program/ proof of concept as template Code according to design specs and technical standards Raise issues to project management, user and technical groups as needed - use formal issue resolution process if unable to resolve through discussion Document design amendments throughout process and get signatures Include archive programs Include conversion programs (detail on next sheet) Include backup files Write production JCL, if applicable Code Review Use code review checklist - include SQL review by DBAs for efficiency Get user and technical review and sign off of checklist format and process Determine responsibility for code review - include TWC technical staff and vendor staff Conduct code reviews Obtain signatures for each packet during reviews Status Priority
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for Texas Workforce Network Resp. Party Unit Test Create unit test checklists Get user and technical review and sign off of checklist format and process Determine responsibility for unit test review and process include TWC user and technical staff and vendor staff Conduct unit test in both IE and Netscape and document results String test related components Review unit test results in meetings Obtain signatures for each packet during reviews Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan Conversion

Conversion
Resp. Party Definition and Planning Document conversion activities in the deliverables for the appropriate stage, such as detailed design and system test Identify and document all data sources and elements to be converted, including historical or archived data Identify any data cleaning issues Document number of records involved in the conversion Analyze the existing data to understand any implicit or explicit relationships and dependencies, and how those attributes correspond to the new system Map each data element to the corresponding new element Determine how to address new data elements that don't have corresponding old data elements - calculate based on existing information, perform manual conversion process, leave blank Determine if alert mechanism is required to notify users of partially converted records requiring research and additional data Develop conversion plan and identify all methods required for automated and manual conversion Determine if additional test environment is required for conversion testing and create if needed Determine all responsible parties for conversion programming, testing, data verification Prepare detailed schedule for conversion tasks to address task dependencies Conversion Coding Code all conversion scripts Write procedures for manual conversions and develop templates if needed Conversion Testing Run all conversion scripts Status Priority
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for Texas Workforce Network Resp. Party Perform at least partial manual conversions Conduct data review with users and technical team Document all discrepencies, review code, determine action, fix, and retest Other Test Coordination Run mock conversions before other test phases to fully exercise converted data Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan Testing

Testing
Resp. Party Definition and Planning Determine types of testing included in project scope Determine relative timing of each testing phase Prepare expectations document and get signatures agreeing upon deliverable contents, standards/templates, and acceptance criteria for each separate testing phase Defect Tracking Implement defect tracking processes Document and log all problem reports Determine if problem is application error, data error, or enhancement Determine severity/priority for all errors and enhancements Assign errors for data or code fix Assess enhancements for possible implementation/change order Usability Test Determine scope of test - level of functionality and web pages to be included in prototype Develop the test scenarios and tasks to be tested Prep data if needed Assign facilitator, observers and technical support staff Determine customer groups and number of sessions Send invitations to participants Prepare test area Execute tests and collect observations Debrief participants and observers Analyze findings Fix errors Log enhancements and prioritize for immediate or future development System Test Plan Status Priority
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for Texas Workforce Network Resp. Party Develop written test plan with resources, roles & responsibilities, defect tracking procedures, data prep requirements, converted data requirements, and testing methodologies Define the testing tools needed for each testing level Identify dependencies or risks that may impact the schedule Develop test cycles, subcycles and get sign off Develop test conditions, test scripts and expected results and get sign off Create a results column for each browser tested - IE and Netscape both required Ensure test conditions will test results with both converted and new data Develop detailed system test schedule System Test Preparation Book room and equipment needed for system test - ensure different browsers and operating systems available Schedule all required participants Convert data Complete data prep for specific test conditions and tests against new data System Test Execution Execute test scripts in both IE and Netscape Document errors and enhancement comments Fix errors Retest and close errors Plan and conduct regression test Sign off system test Acceptance Test Determine objectives of acceptance test Consider training pilot for the acceptance test participants will help prepare the test participants and will test the training approach and materials Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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for Texas Workforce Network Resp. Party Develop test scripts or select subset of system test scripts Identify and schedule test facilitator, participants and technical support Convert data Complete data prep for specific test conditions and tests against new data Execute test scripts Document errors and enhancement comments Fix errors Retest and close errors Sign off acceptance test Performance/Stress Test Set requirements for average and maximum response times Determine number of simultaneous users required to stress system Determine different connection types and speeds required for test Determine method of testing - software or human driven or combination Write test scripts and develop test logs Conduct tests Analyze results, including hardware assessment, and determine corrective action plan if needed Pilot Test Determine pilot objectives Identify diverse group of pilot participants with characteristics to achieve objectives Determine pilot environment - parallel system or production Determine how to limit access to the pilot site Develop written pilot plan and get sign off Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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for Texas Workforce Network Resp. Party Develop and distribute appropriate correspondence to customers or user group Convert data appropriate for pilot depending on environment Conduct pilot and debrief participants Analyze results and determine corrective action plan if needed Assess implementation readiness based on pilot results Sign off pilot test Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan Implementation

Implementation
Resp. Party Implementation Criteria Set formal implementation criteria well before implementation Ensure all implementation criteria have been met Hold go/no go meeting with primary stakeholder representatives Implementation Plan Prepare expectations document and get signatures agreeing upon deliverable contents, standards/templates, and acceptance criteria Develop formal, detailed implementation plan with all tasks and due dates required for successful implementation including technical, program, and communication steps Identify risks and develop contingency plans Carry out planned method for Internet customers to contact help, implement appropriate e-mail groups, toll-free numbers, ACD functionality, etc., and give the Help Desk contacts & numbers to the Unisys Help Desk Determine if temporary web pages are required during implementation process to notify customers Coordinate implementation plan and conversion plan tasks Email new FTP info to Output Control (Laura Hernandez) to update the Outgoing/Incoming Cartridges, Tapes and FTPs spreadsheet Identify all roles and responsibilities Conduct implementation meeting with all necessary parties and review schedule and tasks Create and distribute contact lists with contact roles and multiple contact methods Schedule technical support staff Schedule customer support staff Arrange for building and room access for non-traditional business hours Status Priority
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for Texas Workforce Network Resp. Party Web Site Integration Have program staff review existing web pages to determine necessary content changes to reflect new functionality/processes Review web site to determine all changes required to existing links Determine placement and labels of new links to site Set length of shakedown period before highlighting new application as featured link Determine applicable customer group home pages for featured links and draft language Schedule timing for each change Implement changes Test search results, check ranking for application home page and other key pages, and change keywords if needed System Acceptance Set formal system acceptance criteria well before implementation Ensure all acceptance criteria have been met Authorize final payment Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan Transition

Transition
Resp. Party System Documentation Develop technical support information - include information about the hardware and software configuration, the database strucure and maintenance processes Develop application source code documentation Develop system configuration documentation Print and distribute the documentation and place on shared LAN directory Knowledge Transfer Identify all system maintenance staff well in advance and involve them whenever possible Schedule maintenance staff from all areas, not just application maintenance, to attend knowledge transfer sessions Application Functionality Overview Application Architecture Overview Deliverable Overview Data Model Overview Server Overview Directory Structure Overview Automated Server Password Maintenance Overview Problem Report Overview Enhancement List Overview Current Roles and Responsibilities System Acceptance and Warranty Work Checklist Warranty Period Put warranty process and procedures in writing Clarify that document is process only and does negate or modify contract warranty information, and include summary of warranty terms Identify processes used to determine if item covered under warranty, to report the error to the vendor, to escalate issues Status Priority
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for Texas Workforce Network Resp. Party Confirm location and security access for warranty work and agree upon migration coordination Determine length of time TWC has to test the fix before it is accepted by default Clarify warranty ending date - no new problems reported after end date but ongoing break/fix work to continue until resolved Obtain signatures from vendor and agency representatives Conduct meeting or conference call with vendor, user, technical and testing staff to ensure everyone understands roles, responsibilities and procedures Execute warranty processes Maintenance Establish the current IT1 problem report and enhancement request processes for regular maintenance Notify users of any changes in procedure from the system development and warranty work processes Encourage users and technical staff to work together closely during transition for system background, error recreation, etc. Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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Project Name Workplan Closeout

Closeout
Resp. Party Evaluation Conduct assessment of how well application meets customer needs Conduct lessons learned/ best practices brainstorming exercise Document lessons learned and best practices Assess project products as possible resources for other projects - add to Resources folder in Inet_Global if appropriate Update current project processes based on evaluation Complete PIER review for DIR if required Contract Closeout Monitor final acceptance criteria and warranty work Track final payments to vendors Perform project end QA activities Asset Management Follow up with Asset Management for projects over $50,000. Inform them software development complete and whether TWC owns the source code or pays licensing costs. Provide the property number of the server that the application resides on. Follow up with Asset Management for enhancements over 25% of the original cost, if software product already covered by Asset Management. Project Records Cleanup Update project management plan with final information Verify all deliverables on LAN Verify hardcopy of all deliverables for project records Separate final deliverables from working files Password protect final deliverables for modification Delete files no longer needed Provide electronic files to other areas as needed Burn CDs of project directory Status Priority
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for Texas Workforce Network Resp. Party Review paper files from project and discard or store Reassignment of Personnel Transfer TWC programmer/analysts to maintenance or new project role Reassign Project Manager Clarify user's ongoing roles as they transition back to program area Reassignment of Material Resources Inventory remaining supplies and equipment Assess needs of future or existing projects, ongoing maintenance, etc. Transfer resources Hours Est. Begin To Hrs to Date Date Comp Sched. Comp. Date Actual Comp. Date Priority Status
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Project Plan For Web Startup1

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Project Plan For Web Startup1

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e Vision

for Texas Workforce Network

Project Name Workplan Startup

Project Name Workplan Startup

Project Name Workplan Startup

Project Name Workplan Procurement

Project Name Workplan Procurement

Project Name Workplan Procurement

Project Name Workplan Procurement

Project Name Workplan Project Mgmt

Project Name Workplan Project Mgmt

Project Name Workplan Project Mgmt

Project Name Workplan Communication

Project Name Workplan Communication

Project Name Workplan Communication

Project Name Workplan Communication

Project Name Workplan Program Issues

Project Name Workplan Program Issues

Project Name Workplan Program Issues

Project Name Workplan Program Issues

Project Name Workplan Program Issues

Project Name Workplan Program Issues

Project Name Workplan Training

Project Name Workplan Training

Project Name Workplan Prelim Design

Preliminary Design/ Requirements

Project Name Workplan Prelim Design

Project Name Workplan Prelim Design

Project Name Workplan Prelim Design

Project Name Workplan Detailed Design

Project Name Workplan Detailed Design

Project Name Workplan Detailed Design

Project Name Workplan Detailed Design

Project Name Workplan Detailed Design

Project Name Workplan Detailed Design

Project Name Workplan SpecList

Spec List for Detailed Design

Project Name Workplan Build

Build and Unit Test

Project Name Workplan Build

Project Name Workplan Build

Project Name Workplan Build

Project Name Workplan Conversion

Project Name Workplan Conversion

Project Name Workplan Conversion

Project Name Workplan Conversion

Project Name Workplan Testing

Project Name Workplan Testing

Project Name Workplan Testing

Project Name Workplan Testing

Project Name Workplan Testing

Project Name Workplan Testing

Project Name Workplan Testing

Project Name Workplan Testing

Project Name Workplan Implementation

Project Name Workplan Implementation

Project Name Workplan Implementation

Project Name Workplan Implementation

Project Name Workplan Transition

Project Name Workplan Transition

Project Name Workplan Transition

Project Name Workplan Transition

Project Name Workplan Closeout