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Temiscaming Minor Hockey Association Constitution and By-Laws

Temiscaming Minor Hockey Association

Constitution and By-Laws

CONSTITUTION

As revised and amended at the Annual General Meeting.

1. Name This organization shall go by the name Temiscaming Minor Hockey Association and hereafter be referred to as the T.M.H.A.

2. Objectives

2.1 To foster among its members, supporters and teams a general community spirit

2.2 To maintain and increase the interest in the game of hockey

2.3 To have and exercise a general care, supervision and direction over the playing

interests of the teams and players.

2.4 To develop and encourage sportsmanship, equality and good fellowship between ail

participants.

3. Affiliations

3.1 The T.M.H.A. will co-operate with the Temiscaming Recreational Department with

respect the office services and assistance.

3.2 The T.M.H.A. shall have the authority to accept or refuse the release of any player

who affiliates with another league other then the T.M.H.A.

4. Membership

4.1 Membership in the T.M.H.A. shall be open to all participants in the area within the age

groups specified in the By-Laws

5. Executive Officers

5.1 The Executive officer of the T.M.H.A. elected at the annual meeting shall be President,

the Immediate Past President, the Vice-President, the Secretary and the Treasurer.

6. Executive Committee

6.1 The Executive Committee elected at the annual meeting shall include the Executive

Officers, The Registrar, The Head of Coaches, The Referee in Chief, The Equipment Manager, The Scheduler/Convener and The Head of Fundraising/Activities & Recognition.

7. Term of Executive Offices

7.1 The term of all Executive positions shall be of 2 years in the following transition.

President & Secretary – Odd years from May 1 st of the first year to April 30 th of the second year.

Vice President & Treasurer – Even years from May 1 st of the first year to April 30 th of the second year.

8. Term of Executive Committee

8.1 The term of Executive Committee members shall be 1 year, from May 1st of the

current year to April 30th of the next year.

9. Management

9.1 The management and administration of the T.M.H.A. shall be vested in the Executive

Committee with full power to take action within the scope of the Constitution and the By-Laws.

Particularly;

Appointing such committees, officials, coaching staff and voluntary personnel, as it shall consider necessary for the efficient operation of the T.M.H.A.

Hold meetings as required, but no less then once per month during the playing season.

Temiscaming Minor Hockey Association Constitution and By-Laws

Temiscaming Minor Hockey Association

Constitution and By-Laws

Shall enter into agreement with independent Leagues in the area concerning the T.M.H.A. playing season pertaining adheration, registration, rules and regulations and any other matter that It considers to be in the best interest of it’s Association.

The Executive committee shall have power to decide on any matters not covered In the Constitution or By •Laws. Shall hold office in the T.M.H.A. until the 1 st of May.

10. Meetings

10.1 Two-thirds of the Executive committee including minimum 2 Executive Officers shall

constitute quorum for any Executive Committee meeting.

The annual meeting shall be open to the general public on any given date in April of each year.

Monthly committee meetings are open to all Executive members and invited guests.

11. Elections

11.1

Nominations

Nominations shall be made by those attending the annual meeting (April)

Consent by the nomine must be obtained

11.2

Voting

All present at the annual meeting shall have one (1) vote for each elected executive position.

If only one person is nominated for any executive position, that nominee shall be declared elected by acclamation.

12. Duties and Responsibilities of the Executive Officers

12.1 President

Shall preside over all meetings of the T.M.H.A. Executive

Shall call meetings as deemed necessary and when requested by at least 3 members of the Executive Committee.

Represent and sign as signing officer for the T.M.H.A. on all contracts and other legal matters.

Shall be 2 nd signing officer for all checks in the name of T.M.H.A.

Shall be responsible for arranging or giving authorization for all exhibition games, courses and clinics.

Shall oversee that the T.M.H.A. is functioning and operating properly.

Shall fill any vacancies, which may occur on the T.M.H.A. Executive Committee.

Shall prepare the President’s Report for the annual meeting.

Obtains the decisional vote in a tie situation.

Shall attend all meetings in which the representation of the T.M.H.A. is necessary.

12.2 Vice-President

Shall perform such duties as are assigned by the President.

Shall substitute for the President as required.

Shall help oversee that the T.M.H.A. is functioning and operating properly.

May share the duty of representing the T.M.H.A. at meetings.

12.3 Immediate Past-President

Shall participate and vote in all deliberations of the T.M.H.A. and generally act in an advisory capacity.

Temiscaming Minor Hockey Association Constitution and By-Laws

Temiscaming Minor Hockey Association

Constitution and By-Laws

12.4 Secretary

Shall keep an accurate record of the proceedings of the T.M.H.A. and maintain an up-to-date register and mailing list of all Executive members, coaches and managers.

Shall record minutes of all Executive Committee meetings and issue copies to all members before the following meeting.

Shall inform committee members of the time, location and agenda of all meetings.

Shall receive and file all T.M.H.A. correspondence.

Shall take nominations for executive offices and confirm acceptance of the nomination at the annual meeting.

12.5 Treasurer

Shall be responsible for keeping accurate and up-to-date records for all monies received and disbursed.

Shall be one of two signing officers for the committee.

Shall issue financial statements to the Executive committee on a monthly basis.

Shall make all payments by check.

Shall prepare the Treasurer’s Report and Financial Statement for the annual meeting.

Shall pay the wages of referees and timekeepers who work for the T.M.H.A.

13. Duties and Responsibilities of the Executive Members

13.1

Registrar

Shall announce and oversee the registration of all players for the season.

Shall register the individual teams for the season before deadline.

Shall register individual team members and have them approved.

Shall keep a register of all players in the T.M.H.A.

Shall prepare team binders for each individual team.

Shall request trip permits if needed.

Shall keep accurate medical information for each player and give copies to the team managers.

Shall ensure that all players, parents and coaching staff have signed the Fair Play Code of the Shared Respect Program (see appendix A) via managers.

Shall ensure the coaching staff is certified and approved.

13.1

Head of coaches

Shall be responsible for gathering the names of individuals wishing to volunteer as Coaches, Assistant Coaches, Trainers and Managers of any team in the T.M.H.A.

Shall present this list to the Executive committee for final approval.

Shall ensure that all considered for coaching staff is certified to perform such duties.

Shall oversee that all coaching staff has season rules and regulations.

Shall ensure that the coaching staff is met on three separate dates during the season to discuss issues pertinent to their roles.

Shall act as a liaison between the Coaching staff and Executive Committee.

Shall be responsible for requesting Community Service time when deemed appropriate for coaching staff (2 per team for season).

Temiscaming Minor Hockey Association Constitution and By-Laws

Temiscaming Minor Hockey Association

Constitution and By-Laws

13.2 Referee-in-chief

Shall through the aid of clinics; train and supply sufficient referees to satisfy the demands of the T.M.H.A.

Shall train timekeepers to satisfy the demands of the T.M.H.A.

Shall be responsible for scheduling referees and timekeepers for all regular season, playoff and exhibition games that have been scheduled by the T.M.H.A.

Shall issue monthly statements to the Treasurer for the purposes of paying referees and timekeepers.

Shall act as a liaison between referees, timekeepers and Executive members.

13.3 Equipment Manager

Shall arrange for handling, storage, repairing and cleaning of all equipment and supplies.

Shall advise the Executive committee of any purchases for approval, losses, damages or conflicts.

Shall ensure that all coaches have access to equipment necessary to run practices.

13.4 Association Scheduler/Convener

Shall be responsible for compiling and entering all scheduling being forwarded by the League.

Shall be responsible for entering and maintaining statistics of each team.

Shall assist in rescheduling of games.

Shall act as liaison with the Arena Commission regarding ice time for the T.M.H.A.

Shall ensure that proper ice-times are booked for games and practices.

Shall ensure that all home games sheets are written up properly.

Shall ensure that all games sheets are handed in to the League and N.O.H.A. is a timely manner.

13.5 The Head of Fundraising/Activities & Recognition

Shall be Chairman of all groups formed for the purpose of fundraising.

Shall act as liaison between the Fundraising team and the Executive committee.

Shall coordinate the End-of-year Awards Recognition Night(s).

14. T.M.H.A. Executive Committee Conduct

All members of the T.M.H.A. Executive shall conduct themselves in a courteous and friendly manner at all times.

All members of the T.M.H.A. Executive shall deal with issues brought forward in confidentiality and with professionalism.

All members of the T.M.H.A. Executive have a responsibility in the planning, executing and success of the following annual events: fundraising for the T.M.H.A., the Gaston Gingras Tournament, the Hamilton Friendship Tournament and the End-of-year Awards Recognition Night(s).

15. Disciplinary Fair Play Code Sub-Committee The T.M.H.A. Executive shall appoint a Disciplinary Fair Play Sub-Committee when required.

Temiscaming Minor Hockey Association Constitution and By-Laws

Temiscaming Minor Hockey Association

Constitution and By-Laws

16. Amendments to the Constitution All amendments shall be made at the year-end annual meeting and must be supported by all members of the Executive committee present.

BY-LAWS

1. Age Limits The T.M.H.A. shall be composed of all teams that provide organized hockey for boys and girls; which included:

Tykes under 7 years of age Novice 7-8-9 Atoms 9-10-11 Peewees 1-12-13 Bantam 13-14-15 Midgets 15-16-17

Division is determined upon the age of a player as of September 30 th of the playing season.

2. Registration

All players must be properly registered with the T.M.H.A. and the required registration fee paid before being eligible to play or to be placed on a team. The current Executive in Office will decide the formality of the registration.

It is also necessary that all players that are registered with the T.M.H.A. supply copies of Birth Certificates issued by the Provincial Government; these certificates are to be kept on file by the Association Registrar.

Any player will not be eligible to play or to be placed on a team until past due accounts from previous years are paid.

3. Annual Meeting

A minimum 14 day notice must be given publicly announcing the annual meeting of the T.M.H.A (April)

Any person who has been properly nominated and wishes to be elected to the Executive Committee but cannot attend the annual meeting due to prior commitments must submit a letter of intent to the T.M.H.A. to be considered for any position.

No one shall be eligible to stand for the election to the office of President or Vice-President unless they have served at least (1) one year as a member of the Executive Committee.

4. Fundraising

All players registered with the T.M.H.A are required to participate in all Fundraising efforts conducted by the Fundraising committee unless they have opted to pay a predetermined fee at the time of registration.

The T.M.H.A. and the Fundraising Committee will accept unsold tickets or goods; The player shall receive his fair and equitable share according to the number of players for that given season and the responsibility of paying for unsold tickets or goods lies with the parents.

The current Executive in Office will decide the amount a player can pay upon registration to avoid participating in all fundraising events for that season.

5. Team Manager

Team managers are an integral part of the T.M.H.A. The role of a manager is pivotal to the success and organization of a team and the association. All Team Managers have a responsibility to assist the T.M.H.A. in all efforts associated with the success of the hockey season.

Temiscaming Minor Hockey Association Constitution and By-Laws

Temiscaming Minor Hockey Association

Constitution and By-Laws

Shall ensure that they as well as all parents, players and coaching staff of their team have reviewed and signed the T.M.H.A Fair Play Code of Conduct (see appendix A) at the beginning of the season before any game is played.

The manager shall work closely with the coaching staff and assist them through the season.

Shall keep team binders organized with pertinent information needed for tournaments.

Shall register their team for tournaments and collect the required moneys.

Shall keep parents updated on information passed down to them by the T.M.H.A. Executive committee.

Shall ensure that the team is aware of practice and game times.

Shall make the necessary arrangements for game cancellations and re-scheduling.

Shall act as liaison between the coaching staff and parents.

Shall assist the T.M.H.A. Registrar with individual player registration issues.

Shall participate or delegate a parent from the team to the Fundraising Committee.

Shall assist Head of Fundraising with efforts to collect $$

Shall help plan or delegate a parent to the Banquet Committee.

Shall be prepared to attend the annual meeting (April)

6. Players

Shall ensure that they review, endorse and comply with the T.M.H.A Fair Play Code of Conduct (see appendix A).

Shall ensure that they maintain a positive respect for the referees, timekeepers, supporters, coaches, other players and Executive members.

Shall maintain e positive attitude and act respectfully in the Arena, dressing rooms and any other property pertaining to minor hockey programs home or away.

Shall not cause damage to any property of or reputation of the T.M.H.A.

Failure to comply by the conditions stated above could result in the suspension or dismissal from the T.M.H.A.

7. Coaching Staff Conduct

Shall review, endorse and comply with the T.M.H.A Fair Play Code (see appendix A) at the beginning of the season before any game is played.

Shall assist the Team Manager in ensure that all players have reviewed, endorsed and will comply with the T.M.H.A Fair Play Code of Conduct (see appendix A) at the beginning of the season before any game is played.

Shall set an example that the whole team should be able to look up to.

Shall maintain a positive respect for the referees, Timekeepers, supporters, other coaching staff, players and Executive members and encourage and expect this behavior from your team.

Shall ensure that every player is subject to fair and equal play. Each coach has an obligation to encourage and develop each player to the best of the player’s ability.

All members of the team shall play regular season games equally unless there is a tie situation where the Coach can utilize the last 2 minutes to the team advantage.

Tournaments and Play-off games are essentially the most important games of the season. The players are playing for the win. All players must play equally and the last (5) minutes of the game are left to the coach’s discretion.

Shall not be under the influence of alcohol or drugs in the presence of the team and absolutely not while coaching a game.

Shall ensure that game sheets are signed and handed to the timekeeper in a timely manner.

Shall work out any problems that they may encounter through the Head of Coaching member of the T.M.H.A. Executive.

Failure to comply by the conditions stated above could result in the suspension or dismissal from the T.M.H.A.

Temiscaming Minor Hockey Association Constitution and By-Laws

Temiscaming Minor Hockey Association

Constitution and By-Laws

8. Referees

All exhibition, scheduled, play-off and tournament games shall be officiated by T.M.H.A. approved Officials.

All games in the Peewee, Bantam and Midget levels shall be officiated preferably with (1) referee and (2) linesmen system.

Shall ensure that the players are enjoying the game and yet remain safe.

Shall apply the rules of the game with impartiality.

Shall be constant and adherent in all decisions.

Shall be courteous and tactful in explanations and interpretations that coaches and team captains sometimes need.

Shall continue to increase his/her knowledge and experience.

Never to compensate an error made and to continue the game with confidence

* Protest of an Official’s decision will not be considered unless it concerns a question of interpretation of the rules.

9. Parents

Shall review, endorse and comply with the T.M.H.A Fair Play Code of Conduct (see appendix A) at the beginning of the season before any game is played.

Failure t comply by the conditions stated above could result in the suspension or dismissal from the T.M.H.A.

10. Amendments and changes to the By-Laws

Any proposed changes to the By-Laws shall be referred to the secretary. The secretary shall record

the proposed change and add the following in the next agenda of a T.M.H.A. Executive meeting. Changes to the By-Laws require a majority of votes by the Executive members.

Temiscaming Minor Hockey Association CODE OF FAIR PLAY PROTOCOL

Temiscaming Minor Hockey Association

CODE OF FAIR PLAY PROTOCOL

OBJECTIVE

Appendix A

To establish a protocol as per the Code of Fair Play that will clearly establish the role and responsibilities of all participants in order to that the TMHA fully respects the game of Hockey by ensuring fair application of a disciplinary policy for infractions committed as per the Hockey Canada Official Playing Rules and the OHA disciplinary policies.

CODE OF FAIR PLAY

Hockey Canada’s Code of Fair Play lists a set of principles for players, coaches, officials and parent that enforce the concept that the game of hockey should be an enjoyable experience for all participants.

Some of the key principles are as follows:

Players - I will play by the rules of hockey and in the spirit of the game.

Coaches - I will teach my players to play fairly and to respect the rules, officials and opponents.

Parents - I will encourage my child to play by the rules and to resolve conflicts without resorting to hostility or violence.

Officials - I will not permit the intimidation of any player either by word or by action. I will not tolerate unacceptable conduct toward officials, other players, spectators or myself. I will be consistent and objective in calling all infractions, regardless of my personal feelings toward a team or individual player.

League Organizers - I will make sure that the age and maturing level of the participants are considered in program development, rule enforcement and scheduling.

COMMITMENT

When players, coaches, parents and officials recognize the value of each person’s contribution to the game, the game is better for everyone. The TMHA is committed to making the game of hockey better for everyone and believe that the formal endorsement of the code of Fair Play is a catalyst by which all parties can be held accountable. All players, coaches, managers and parents will need to read, understand and endorse the appropriate Fair Play Code at the beginning of each season. No player or coach will be able to play unless this Code has been end or

Temiscaming Minor Hockey Association CODE OF FAIR PLAY PROTOCOL

Temiscaming Minor Hockey Association

CODE OF FAIR PLAY PROTOCOL

1. The OHF is committed to providing a sport environment in which all individuals are treated with respect.

2. During the course of all OHF activities, athletes, coaches, parents, directors, volunteers, staff, chaperones and others within each of the Member Partners:

a. Shall conduct themselves, at all times, in a fair and responsible manner and refrain from comments or behaviors that are disrespectful, offensive, abusive, racist or sexist. In particular, the OHF will not tolerate behavior that constitutes harassment or abuse or bullying, and;

b. Shall avoid behavior which brings the OHF and/or it’s Member Partners, or the sport of hockey into disrepute, including but not limited to the abusive use of alcohol and/or non-medical use of drugs, and;

c. Shall not use unlawful performance enhancing drugs or methods, nor shall they engage in activity or behavior that endangers the safety of others, and;

d. Shall at all times adhere to Hockey Canada, OHF and it’s Member Partner’s

operational policies, procedures and any rules governing any competition in which they participate on behalf of the OHF and/or Member Partner.

3. Failure to comply with this Code of Conduct may result in disciplinary action, including, but not

limited to, the loss or suspension of certain or all privileges connected with the respective Member Partner and/or OHF including the opportunity to participate in OHF and it’s Member Partner activities. Such discipline may include the removal or ban from an arena, games, practices and other team activities.

The code of discipline should emanate from the Code of Fair Play philosophy and should be developed and applied in a fair, timely and consistent manner.

As such, disciplinary decisions should be a constructive tool in modifying the participants’ behavior and not be viewed as solely as a punishment for their action. For discipline to be effective, the imposition of any suspension must be based on available facts.

The on-ice officials have a responsibility to impose penalties as per the Hockey Canada Official Playing Rules. In case of serious infractions, the report should disclose the necessary information for the reader to form an opinion as to the mitigating factors involved in the penalty. The information surrounding the infraction should be clear, concise and objective and provide sufficient information for the reader to form an opinion of the issues related to the incident. All officials need to be properly informed and trained, free from any form of bias and held accountable for their decisions

The person who has the responsibility to impose a suspension as per the standards should be able to inquire from other sources about the infraction. In serious cases, the Disciplinary Committee, formed by TMHA Executives, should be able to request a written report from the teams’ officials, all on-ice officials and other credible witnesses.

FAIR PLAY COMMITTEE

In order to ensure consistency and unification throughout the association when it comes to Fair plain and the application of the Minimum Standard for Discipline, the TMHA will have a Fair Play Sub-

Committee.

unanimous recommendations on what steps required in order to ensure that the TMHA respects the Fair Play Code in-house and on the road when player, coach or official conduct does not meet standards.

This committee will act as an advisor board to the President of the TMHA and will make

Temiscaming Minor Hockey Association CODE OF FAIR PLAY PROTOCOL

Temiscaming Minor Hockey Association

CODE OF FAIR PLAY PROTOCOL

The Sub-Committee will comprise of the following members; Vice-President, Head of Coaches, Referee in Chief and player’s parent that is not in the TMHA committee. The parent’s role is to provide external input to the process. In the case where the participating parent’s child is implicated, the TMHA President will appoint a substitute parent.

RESPONSIBILITIES

COACHES

1. Coaches are primarily responsible to control the behavior of their players on and off the ice.

2. Be knowledgeable of the Hockey Canada rules.

3. Be knowledgeable of the NOHA disciplinary suspension standards.

4. Provide information, when required, to members of the Disciplinary Committee.

5. Ensure that players are not allowed to play until a formal decision on the suspension has been rendered.

6. Explain the suspension to the player and encourage the player to modify his/her behavior.

7. Ensure that the player serves suspension.

OFFICIALS

1. Maintain control of the game under his/her authority.

2. Ensure that the play evolves in a safe environment.

3. Impose the required penalty as per the Hockey Canada rule to both team players objectively.

4. Consult, when necessary, with other on-ice and off-ice officials.

5. Prepare clear and concise reports on Major, Match or Gross penalties.

FAIR PLAY SUB-COMMITTEE

1. Must review all available information and make the necessary inquires, investigation and interviews in order to reconstruct to the best of their abilities the environment, events and conditions that have triggered the Fail Play Protocol.

2. Makes unanimous recommendations to the President.

3. When recommendations are disciplinary action, they must be focused on behavior change in order to address the root cause of the problem.

4. Disciplinary action must be an all-encompassing measure that returns the player to Fair Play in a professional, ethical and respectful manner.

5. The Committee may increase the suspension to the individuals based on the seriousness of the infraction and/or if a serious injury resulted from the infraction.

EXECUTIVE COMMITTEE PRESIDENT

1. The TMHA President is required to administer the disciplinary action consistently with the NDHL and NOHA Minimum Standards for Discipline.

2. The Disciplinary Sub-Committee will make recommendations to the President.

3. The President may challenge and request further investigation or recommend exploring different options to the Sub-Committee.

4. The President may adopt, change or review the proposed action.

5. On all suspensions of 4 games or less, the President will endeavor to render a decision within

72 hours.

Temiscaming Minor Hockey Association CODE OF FAIR PLAY PROTOCOL

Temiscaming Minor Hockey Association

CODE OF FAIR PLAY PROTOCOL

Triggers The following will trigger the Fair Play Protocol process.

1. All Gross Misconducts, Game Misconducts or Match Penalties as per the OHF Minimum Suspension List.

2. Receipt of any written complaint regarding player, parent or official conduct of the TMHA.

TMHA MINIMUM STANDARDS FOR DISCIPLINE

1. At a minimum, the OHF Minimum Suspension will be imposed for infractions.

2. Any recommendations made by the Disciplinary Sub-Committee.

Suspension will be imposed for infractions. 2. Any recommendations made by the Disciplinary Sub-Committee. Page 11
Temiscaming Minor Hockey Association CODE OF FAIR PLAY PROTOCOL

Temiscaming Minor Hockey Association

CODE OF FAIR PLAY PROTOCOL

Shared Respect

players•coaches•officials•parents

Evaluate yourselves using the following questions. You don’t have to share your results, this is simply

a self-reflection exercise.

The safety of the participants in the game is more important than the final score.

I value the contribution of the coach in developing the player’s talents, even though I may not always agree with their methods.

I understand that officials do not make the hockey rules, they only apply them.

I understand that children learn from adults, and my behavior reflects what I want children to learn.

I understand that officials are responsible to ensure that the game is played in a safe and fair manner for all participants.

I understand that players, coaches and officials are learning the game, and mistakes will be made in the learning process.

I may not cheer for the opposition team, but I will also not cheer against them or verbally abuse them.

I understand that the biggest reason for players and officials quitting the game is abuse and harassment.

HOW DID YOU RATE?

If you checked off:

0-2 Step back and check your motives for being involved in the game 3-4 On your way! 5-6 Almost there! 7-8 Outstanding!

When players, coaches, parents and officials recognize the value of each person’s contribution to the game, the game is better for everyone.