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RFQ NO.

RUE-OPS-CSO-G-052

To: From:

Offerors Regional Afghan Municipal Program for Urban Population-East (RAMP-UPEast) June 04, 2013 Request for Quotation - RFQ # RUE-OPS-CSO-G-052- Provision of Office Furniture and Stationery with Delivery and Installation in the site for 10 Districts of Charikar, Jalalabad, Pol-e-Alam, Mehterlam, Ghazni and Maydan Shar Provinces. USAID/RAMP-UP/E Contract No. 306-C-00-10-00526-00. Regional Afghan Municipalities Program for Urban Populations (RAMP-UP)

Date: Subject:

Reference:

Dear Offerors: Enclosed is a request for quotation for the Provision of office furniture and stationery with delivery and installation in the site for 10 districts of Charikar, Jalalabad, Pol-e-Alam Mehterlam, Ghazni, and Maydan Shar Provinces specified in Appendix B. Regional Afghan Municipal Program for Urban Population (RAMP-UP-East) invites firms to submit a bestoffer for subject RFQ funded by the U.S. Agency for International Development (USAID) under Contract No. 306-C-00-10-00526-00,. I. Type of Subcontract An award resulting from this RFQ will be a Firm Fixed Price Purchase Order. Submission of Questions Questions may be submitted no later than June 09, 2013 (10:00 AM. Kabul, Afghanistan local time). Offerors are invited to address questions to the Procurement Unit via email: RUE_procurement@ramp-up-east.org , No questions will be answered over the phone or in person; all questions must be submitted in writing. All questions received will be compiled into one list, answered, and emailed to all vendors who have confirmed interest in bidding. Offerors must insert in the subject line of their email the full RFQ Number and Name; (e.g.) Request for Quotation - RFQ # RUE-OPS-CSO-G-052 Provision of Office Furniture and Stationery with Delivery and Installation in the site for 10 Districts of Charikar, Jalalabad, Pol-e-Alam, Mehterlam, Ghazni, and Maydan Shar Provinces. Submission of Quotes (Local Bidders) The quote must be in English, and comprised of one hard-copy indicating the RFQ number, title, and closing date. The quote must be delivered to the address below by no later than June 11, 2013 (12:00 PM Kabul, Afghanistan local time) to:

II.

III.

Version 8 Feb 10

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RFQ NO. RUE-OPS-CSO-G-052

RAMP-UP-East Attention: Procurement Unit Qala-e-Fatullah, Street #1, First Street on Right from Madina Market House # 6, Kabul Afghanistan The quote (see Appendices A through E) shall be placed in an sealed envelope (signed and stamped) clearly marked Quote for RAMP-UP-East RFQ numbers as shown above and marked To only be opened in the presence of the RAMP-UP-East Evaluation Committee. IV. Offerors Agreement with Terms and Conditions The completion of all RFQ requirements in accordance with the instructions in this RFQ and submission to RAMP-UP-EAST of a quote will constitute an offer and indicate the Offerors agreement to the terms and conditions in this RFQ and any attachments hereto. RAMP-UP-East reserves the right to award a purchase order without discussion and/or negotiation; however, RAMP-UP-East also reserves the right to conduct discussions and/or negotiations, which among other things may require an Offeror(s) to revise its quote (technical and/or price. Issuance of this RFQ in no way obligates RAMP-UP-East to award a purchase order, nor does it commit RAMP-UP-East to pay any costs incurred by the Offeror in preparing and submitting the quote. Confirmation of Receipt of RFQ Please confirm receipt of this RFQ by Email to RUE_procurement@ramp-up-east.org within 48 hours. Failure to confirm receipt may disqualify an offeror from consideration of award under this RFQ. In case of negligence to acknowledge the receipt will have negative effect on future solicitation of RFQs to the firm. Index of RFQ This RFQ is comprised in its entirety of the following sections and appendices: Sections of RFQ Section 1 Quotation Instructions Section 2 Description of Goods Section 3 Special Provisions Section 4 Evaluation Criteria Appendices Appendix A: Cover Letter Appendix B: Detailed Cost Breakdown/Bill of Quantities Form Appendix C: Summary of Relevant Capability, Experience and Past Performance Appendix D: Copy of business certificate Appendix E: Quotation Checklist

V.

VI.

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RFQ NO. RUE-OPS-CSO-G-052

VII.

Composition of Quote Offerors shall submit his quote for items detailed in Appendix B Detailed Cost Breakdown/Bill of Quantities. The quote will consist of Appendix A through E (see above).

SECTION 1 QUOTATION INSTRUCTIONS / ADDITIONAL INFORMATION The Offeror shall submit its best price offer/quotation as per the following requirements: 1. Quotation Cover Letter signed by a person authorized to sign on behalf of the Offeror. Use the template in Appendix A. 2. All Prices shall be quoted in AFGHANI (AFA) ONLY. 3. Offeror shall submit quotes in prescribed Format of Appendix B. 4. In case of price discrepancy between unit price and SUBTOTAL price, the unit price shall prevail. 5. RAMP-UP-East/USAID is Exempt from Import Duties into Afghanistan 6. RAMP-UP has the rights to increase or decrease the goods and services mentioned in this RFQ 7. RAMP-UP-EAST Payment term: Net 30 days. 8. Quotation validity: Net 30 days from date of submission 9. RAMP-UP-EAST will not award a subcontract or purchase order to an organization without AISA/Ministry of Commerce Business license. The AISA/Ministry of Commerce Business License must be attached to the quotation. SECTION 2 DESCRIPTION OF GOODS OR SERVICES REQUESTED Please refer to Appendix B for a list and specifications of items required. SECTION 3 SPECIAL PROVISIONS The below provisions will be incorporated into any purchase order issued by RAMP-UPEast.

3.1.

Government Withholding Tax for Afghan Based Companies

Pursuant to Article 72 in the Afghanistan Tax Law effective March 21, 2009, RAMP-UPEAST is required to withhold "contractor" taxes from the gross amounts payable to all Afghan for-profit subcontractors/vendors. In accordance with this requirement, RAMP-UPEAST shall withhold two percent (2%) tax from all gross invoices to Afghan subcontractors/vendors under this Agreement with active AISA or Ministry of Commerce license. For subcontractors/vendors without active AISA or Ministry of Commerce license, RAMP-UP-EAST shall withhold seven percent (7%) "Contractor" taxes per current Afghanistan Tax Law. Before the signing of this Agreement, the subcontractor/vendor will provide a copy of the organization's AISA or Ministry of Commerce license and TIN (Tax Identification Number).
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RFQ NO. RUE-OPS-CSO-G-052

Amounts deducted from the invoices will be forwarded to the Ministry of Finance (MOF) Tax Division credited to the firm's TIN. Records of payments to the MOF shall be maintained on file with RAMP-UP-EAST. 3.2 Penalty Charges

If the Vendor fails to supply the specified Goods/Services within the date stipulated, RAMPUP-EAST shall, without prejudice to its other remedies under the Purchase Order/Contract price, as liquidated damages, deduct a sum equivalent to five percent (5%) of the delivered price of the delayed Goods/Services for each week of the delay until actual delivery, up to a maximum deduction of Ten Percent (10%) of the Purchase Order/Contract/Contract value. 3.3 Source, Origin and Nationality

The authorized Geographic Code for this procurement is 935. Accordingly the vendor may not supply any goods or services manufactured in or shipped from the following countries: Cuba, Iran, Sudan, Burma, or North Korea. 3.4. Inspection

RAMP-UP-EAST shall have reasonable time to time, after delivery, to inspect the service and goods, and to reject acceptance in not conforming to the specifications of this Purchase Order and offer. Recovery of the rejected item (s) shall be the sole responsibility of the supplier. SECTION 4 - EVALUATION CRITERIA All quotations received in response to this solicitation will be evaluated and scored by evaluation sub factors. The Subcontract/Purchase Order shall be awarded to the responsible responsive offer that meets the minimum requirements and offer the lowest price. The following sub factors shall be used in determining the award. 1. Responsiveness: The offer will be considered responsive when it does not take any exception to the terms and conditions of this solicitation and meeting the minimum technical specifications, delivery period and methods, and any other requirements specified herein. 2. Cost: The award will be made to the lowest cost and best quality for an offer which is determined responsive and responsible. 3. Responsibility: The responsibility will be determined after considering the offeror past performance, the non-existence of any derogatory information regarding the offeror, and its ability to perform the work specified herein.

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RFQ NO. RUE-OPS-CSO-G-052

APPENDIX A QUOTATION COVER LETTER [On Letterhead] <Insert date> TO: Procurement Unit RAMP-UP-East Qala-E-Fatullah Street#1, House # 06 Kabul, Afghanistan Ladies and Gentlemen: We, the undersigned, offer to provide the Request for Quotation - RFQ # RUE-OPS-CSO-G-052 - Provision of Office Furniture and Stationery with Delivery and Installation in the site for 10 Districts of Charikar, Jalalabad, Pol-e-Alam, Mehterlam, Ghazni and Maydan Shar Provinces. In accordance with your Request for Quotation dated <Insert date> and our Proposal (Technical and Financial). Our attached quotation is for the sum of <Sum in Words (Afghani 0.00 Sum in Figures) >. Our quotation shall be binding upon us subject to the modifications resulting from contract negotiations, up to expiration of the validity period of the quotation, i.e., <Expiration date or Validity of Bid >. We understand you are not bound to accept any quotation you receive. Yours sincerely Authorized Signature: Name and Title of Signatory: Name of Firm: Address:

Version 8 Feb 10

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4 5 6

Description/Specification
Office Desk (Size 150x70 cm wood color) Tea Table (Glass Design) Revolving Chair Visitor Chairs File Cabinet (Standard) Punch Box file Stapler Calculator Pen/Pencils Tray A4 Paper Carpet Rug (3X4 square meter)

Unit
Each Each Each Each Each Each Each Each Each Dozen Each Box Meter Each

Quantity
4 4 4 10 3 6 50 6 6 15 6 5 100 1

Unit Price (AFA)

Total Price (AFA)

Charikar/Bagram Municipality

7 8 9 10 11 12 13 14

Delivery/Transportation Services cost to Bagram Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4 5 6

Description/Specification
Office desk (Furniture Color Desk with drawers) Tea table Revolving chair Visitor chair Rug (48 sq m Brown Color) File cabinet (Standard) Curtain (Golden Color) 2 Standard Windows Punch Stapler Calculator Paper tray Box file Pen/Pencils A4 Paper

Unit
Each Each Each Each Each Each Each Each Each Each Each Each Dozen Box

Quantity
5 4 5 10 2 3 2 6 6 6 5 100 20 10

Unit Price (AFA)

Total Price (AFA)

Jalalabad/Rodat Municipality

7 8 9 10 11 12 13 14

Delivery/Transportation Services cost to Rodat Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4 5 6

Description/Specification
Office desk (Furniture Color Desk with drawers) Tea table Revolving chair Visitor chair Rug (Turkey 3mx 4m) File cabinet (Standard) Curtain (Golden Color) 1 Standard Windows Punch Stapler Calculator Paper tray Box file Pen/Pencils A4 Paper

Unit
Each Each Each Each Each Each Each Each Each Each Each Each Dozen Box

Quantity
5 4 5 10 2 2 1 6 6 6 5 100 20 10

Unit Price (AFA)

Total Price (AFA)

Jalalabad/Surkhrood Municipality

7 8 9 10 11 12 13 14

Delivery/Transportation Services cost to Surkhrood Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4

Description/Specification
Office Table (Medium size- wooden Dark Brown best quality) Office Chair (Movable- armed and medium size black color) Filling Cabinet (Stand- wooden dark brown- 2 meter high 1 m Width) Office Carpet (3m X 20 m- light brown color MOKET) File Folder (big) File Folder (small) Stapler (Medium size with staple) Punch (Medium size) Paper Tray (3 story-Dark brown the same color of desk) Notice Board (green color 60 cm X 90 cm) Paper A4 Notebook (Diary Medium Size) Pen (Ball pen Blue and Black PILOT) Binder Clip (Medium and Small Size)

Unit
Each Each Each M2 Each Each Each Each Each Each Box Each Box Box

Quantity
4 10 4 60 30 20 4 4 4 2 5 5 5 4

Unit Price (AFA)

Total Price (AFA)

Pol-eAlam/Barakibarak Municipality

5 6 7 8 9 10 11 12 13 14

Delivery/Transportation Services cost to Barakibarak Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY
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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4

Description/Specification
Desk (1/60m office desk) Revolving chair (Office Chair high quality) Tea table set (best quality) Filing cabinet ((1.2x1.9)m High quality office filing cabinet) Conference table (2/40m conference table) Conference chairs (High quality chair for conference table) White board (60*90) Notice board (60*90) File folder (Ring file)

Unit
Each Each Set Each Each Each Each Each Each

Quantity
3 3 3 4 1 20 5 5 25

Unit Price (AFA)

Total Price (AFA)

Mehterlam/Qarghaee Municipality

5 6 7 8 9

Delivery/Transportation Services cost to Qarghaee Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4 5 6 7

Description/Specification
Office table Officer chair Visitors chair Filing cabinet (Standard) Curtain (3.5x14 meter) Carpet for office (2x6 meter) Office File big size Office File small size Stapler Punch Paper tray (good quality) Notice board (80x120 cm) A4 Paper Note book Pen Binder clip

Unit
Each Each Each Each M2 M2 Each Each Each Each Each Each Box Box Dozen Box

Quantity
2 4 12 2 14 24 20 10 2 2 2 1 3 4 5 4

Unit Price (AFA)

Total Price (AFA)

Maydan Shar/Jalriz Municipality

8 9 10 11 12 13 14 15 16

Delivery/Transportation Services cost to Jalriz Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4 5 6

Description/Specification
Office table Office chair Filling cabinet (Standard) Carpet for office 4x5 Office file big size Office file medium size Stapler Punch Paper tray Notice board (80cmX120cm) A4 paper Note book Pen Binder clip

Unit
Each Each Each Sqm Each Each Each Each Each Each Box Each Box Box

Quantity
2 2 1 20 20 10 2 2 2 1 3 4 5 4

Unit Price (AFA)

Total Price (AFA)

Maydan Shar/Sayedabad Municipality

7 8 9 10 11 12 13 14

Delivery/Transportation Services cost to Sayedabad Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4

Description/Specification
Office Desk (140cm*70cm Brown color) Rotating Chair Small Chairs for visitors Meeting Table with 6 Chairs (240cm*120cm, Brown color, with 6 chairs) Rug (3m*5m is equal to 15 sq m) File Cabinet (90cm*80cm, Brown color) Tea Table (110cm*60cm, Brown color) Calculator (Citizen, 12digit, 112 steps check & correction) Stapler (Stapling up to 20 sheets of 16 lb) Punch (Two hole punch, Hole distance:80mm,Diameter:6,0mm) Waste basket Ring-File (Big Size) Whiteboard (60cm*90cm) Notice board (60cm*90cm) A4 Paper Piano Pen Pencil (Babei 0,5mm) Pencil sharpener Erase pencil Board Marker

Unit
Each Each Each Set Each Each Each Each Each Each Each Each Each Each Box Dozen Dozen Each Each Box

Quantity
3 3 5 1 2 1 2 2 3 3 2 15 2 2 20 10 4 10 10 5

Unit Price (AFA)

Total Price (AFA)

5 6 7 8 Ghazni/Jaghuri Municipality 9 10 11 12 13 14 15 16 17 18 19 20

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RFQ NO. RUE-OPS-CSO-G-052

Location

S/No. Description/Specification
21 22 23 24 25 26 27 Sticky Note Notebook(big for note) Highlighter Correction Pen Scotch Tape (Big) Envelope (for Letters) Glue

Unit
Bundle Each Box Box Bundle Bundle Box

Quantity
4 5 2 2 2 2 1

Unit Price (AFA)

Total Price (AFA)

Ghazni/Jaghuri Municipality

Delivery/Transportation Services cost to Jaghuri Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Description/Specification
Office Desk (140cm*70cm , Brown color) Rotating Chair Small Chairs for visitors Rug (3m*5m is equal to 15 sq m) File Cabinet (190cm*80cm, Brown color) Tea Table (110cm*60cm, Brown color) Stapler (Stapling up to 20 sheets of 16 lb) Punch (Two hole punch, Hole distance:80mm, Diameter:6,0mm) Calculator (Citizen, 12digit, 112 steps check & correction) Waste basket Ring-File (Big Size) Whiteboard (60cm*90cm) Notice board (60cm*90cm) A4 Paper Piano Pen Pencil (Babei 0,5mm) Pencil sharpener Pencil Eraser Board Marker Sticky Note

Unit
Each Each Each Each Each Each Each Each Each Each Each Each Each Box Dozen Dozen Each Each Box Pad

Quantity
3 3 10 2 1 2 3 3 2 2 15 2 2 20 10 4 10 10 5 4

Unit Price (AFA)

Total Price (AFA)

Ghazni/Moquor Municipality

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RFQ NO. RUE-OPS-CSO-G-052

Location

S/No. Description/Specification
21 22 23 24 25 26 Notebook(big for note) Highlighter Correction Pen Scotch Tape (Big) Envelope (for Letters) Glue

Unit
Each Box Box Bundle Bundle Box

Quantity
5 2 2 2 2 1

Unit Price (AFA)

Total Price (AFA)

Ghazni/Moquor Municipality

Delivery/Transportation Services cost to Moquor Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

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RFQ NO. RUE-OPS-CSO-G-052

Appendix B BILL OF QUANTITIES

Location

S/No.
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

Description/Specification
Office Desk (140cm*70cm , Brown color) Rotating Chair Small Chairs for visitors Rug (3m*5m is equal to 15 sq m) File Cabinet (190cm*80cm, Brown color) Tea Table (110cm*60cm, Brown color) Stapler (Stapling up to 20 sheets of 16 lb) Punch (Two hole punch, Hole distance:80mm, Diameter:6,0mm) Calculator (Citizen, 12digit, 112 steps check & correction) Waste basket Ring-File (Big Size) Whiteboard (60cm*90cm) Notice board (60cm*90cm) A4 Paper Piano Pen Pencil (Babei 0,5mm) Pencil sharpener Pencil Eraser Board Marker Sticky Note

Unit
Each Each Each Each Each Each Each Each Each Each Each Each Each Box Dozen Dozen Each Each Box Bundle

Quantity
3 3 5 2 1 2 3 3 2 2 15 2 2 20 10 4 10 10 5 4

Unit Price (AFA)

Total Price (AFA)

Ghazni/Qarabagh Municipality

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RFQ NO. RUE-OPS-CSO-G-052

Location

S/No. Description/Specification
21 22 23 24 25 26 Notebook(big for note) Highlighter Correction Pen Scotch Tape (Big) Envelope (for Letters) Glue

Unit
Each Box Box Bundle Bundle Box

Quantity
5 2 2 2 2 1

Unit Price (AFA)

Total Price (AFA)

Ghazni/Qarabagh Municipality

Delivery/Transportation Services cost to Qarabagh Municipality. Laborer cost for loading/unloading/ installation and assembling. GRAND -TOTAL IN AGHANI (Afs) ONLY FOR ALL COMMODITIES/TRANSPORTATION AND ASSEMBLING SERVICES TO BAGRAM MUNICIPALTY

Additional Required Information No 1.00 2.00 3.00 Description / Question Validity of Bid Price: Delivery Period: Payment terms: Response

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RFQ NO. RUE-OPS-CSO-G-052

Appendix C SUMMARY OF RELEVANT CAPABILITY, EXPERIENCE AND PAST PERFORMANCE

Include projects that best illustrate your experience relevant to this (RFQ) or similar activities, sorted by decreasing order of completion date. Projects should have been undertaken in the past three years (i.e. 2010, 2011, and 2012) Projects undertaken in the past Five years may be taken into consideration at the discretion of the evaluation panel.

Item #

Project Title and Description of Activities

Location Province/District

Client Name/Tel #

Cost USD/Afs

Start Dates

End Dates

Completed on Schedule (Yes/No)

Subcontractor or Prime Contractor?

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RFQ NO. RUE-OPS-CSO-G-052

APPENDIX D BUSINESS LICENSE/CERTIFICATE License

Please Complete Table below And Attach Copy of Current License/Certificate

Type of Business License/Certificate

Name on License/Certificate

License/ Certificate Number

Expiry Date

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RFQ NO. RUE-OPS-CSO-G-052

APPENDIX E: RAMPUP-EAST QUOTATION CHECKLIST (Please check all that apply and include this page in the sealed envelope with the proposal) Request for Quotation - RFQ # RUE-OPS-CSO-G-052- Provision of Office Furniture and Stationery with Delivery and Installation in the site for 10 Districts of Charikar, Jalalabad, Pol-e-Alam, Mehterlam, Ghazni and Maydan Shar Provinces. Offeror: __________________________________________________________________________

Have you? Submitted your bid to RAMP-UP-East in a sealed envelope containing hard copy by the required deadline? Does your proposal include the following? Cover Letter (use template in Appendix A) Detailed Cost Breakdown/Bill of Quantities Form (use form in Appendix B) Summary of Relevant Capability, Experience and Past Performance (use form in Appendix C) Copy of business certificate (use form in Appendix D)

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