Change control Procedure

1. Purpose:

The purpose of this SOP is to describe in detail the change control process flow, starting with a request for a change following necessary assessments and approvals. This standard process ensures that all planned changes related to any aspect of manufacture, testing and distribution are reviewed, assessed and approved by technical ,Environment and safety competent site personnel, which includes Quality Assurance. The main task is to evaluate potential impacts followed by correlative consequences of the requested change on product quality, current Practice, work instructions, and safety of the persons involved.
2. Scope:

This procedure applies to all new equipments, modification of equipments, and change of systems, new structures temporary or permanent inside the running plant.

3. Responsibilities and Accountabilities

Applicant/Change requester HOD Originating Department HOD Production HOD Mechanical & HOD Electrical HOD Safety & Environment
4. Procedure:

The applicant/change requester should fill the change Control form FRMT/MR/20 and send to his HOD for his approval. HOD of the originating department should discuss with all the benefits about the change and review the HIRA and aspect impact with the applicant. This HIRA should be then communicated to HOD Production, HOD Mech ,HOD electrical and HSEC department Additional hazard should be reviewed and evaluated with these HODs on site visit. The Final HIRA with additional controls or document changes as required are to be carried out by the applicant and then get it approved.

 These changes in documents if any are to be communicated to all concern by the HOD of the requesting department. All the change control forms should be submitted to HSE dept after the approval for change from BM. The required changes are then to be carried out . After the changes are carried out before commissioning of the changes all the HODs should review the changes in safety point of view. The commissioning should be carried out in presence of representative from Mechanical, Production, electrical, safety & Environment & requesting dept. Additional hazard noticed on commissioning should be evaluated for risk assessment and aspect impact. Resp : Originating dept. The procedural change should be communicated to all the concern staff. And should be send to MR for uploading on intranet. Resp: HODs.