DATA FLOW DIAGRAM Purchasing and Inventory Management System (KGS- Agricultutral and Poultry Supply) Order Form

Issued Official Receipt CLIENT SALES CLERK Daily Sales Record New Stocks Assess Payments Daily Inventory TOP LEVEL DIAGRAM: EXISTING CLIENT Issued Official Receipt Order Form 1 Check and Validate Valid Orders Form 2 Update Products Updated Orders Product Details Update Product Details D1 Product Files Product Details 3 Recording Customers Order Record Customer's Order 4 Selecting Modes of Payment Modes of Payment 5 Assess Payments Copy Receipts D3 Account's Record D2 Customers Records Customers Details 6 Report Generation Daily Sales SALES CLERK Official Receipt and Order Form + Fees CONTEXT DIAGRAM: WEB-BASED Purchasing and Inventory Management System (KGS- Agricultural and Poultry Supply)

Order Form CLIENT Issued Offical Receipt Daily Sales Request New Stocks Assess Payments SALES CLERK TOP Level Diagram: Web Based 1 Check and Validate Orders Order Form CLIENT Check Validate Order Form Update Product Details D1 Product Details Product Details 2 Ipdate Products Updated Order 3 Recording of Orders Update Customer Order D2 Customer Records Updated Customer Order Recorded Order Form D3 Account'ss Record Updated Account Details Updated Customer Order Recorded Order Form 4 Assess Payments Chosen Payment Terms Update Account Details 5 Generate Receipts Going to 6 Updated Account Details D3 Account's Record 7 Searching Customer Payment Search Customer Payment 8 Paying Balances Paid Balance Update Customer Payment Details Updated Customer Payment History D4 Customer Payment History Update Customer Payment Hisory Payment Slip CLIENT Cliemts Form

10 Check and Validate Information Checked and validated Client 11 Recording of Clients' Information Update Customer Details Updated Customer Details CLIENT Issuing Official Receipt 9 Generate Receipt Official Receipt CLIENT Product Order Product Order Details D1Products Details D3 Account's Record Updated Customer Payment 6 Report Generation From to 5 Updated Customer Order D2 Customer Orders SALES CLERK Daily Sales Daily Inventory

KGS PURCHASING AND INVENTORY MANAGEMENT SYSTEM KGS AGRICULTURAL & POULTRY SUPPLY (KGSAPS)

A System Documentation Presented to the Faculty of Information Technology Saint Louis University

In Partial Fulfillment for the Requirements of the Course Systems Analysis and Design

Submitted to: Mr. Cabading Submitted by: Norberto C. Danzil Jr. Ngipol, Martin B. Jr. Justine Louise B. Ferrer Jocelle A. Soriano Mae Ree Grace Kisses R. Sta.Ana October 1, 2012

COMPANY PROFILE

KGS AGRICULTURAL & POULTRY SUPPLY (KGSAPS) were established during September 27, 2009 and now it is almost 3 years in giving services to the people. It is owned and managed by Mr. Kevin G. Smith a British national. KGSAPS is strategically located at San Vicente East, Urdaneta City Pangasinan. KGSASP business has driver, a helper, an agent and one who accepts orders and checks supplies or other known as the assistant. The business focuses on HOD FEEDS. They are being supplied by PURINA PLANTATION at Bacag Villasis, Pangasinan. Since they are a distributor of such product they are the one who supplies the dealers of Urdaneta City, Binalonan San Manuel, Asingan and other towns of Pangasinan. Typically they supplies Hog raiser, farms, POS or dealers. They already been awarded as the New Distributors Award and Top Distributor Award for achieving the quota that Purina has given to them. They continually give services to the people with an open heart. OBJECTIVES OF THE STUDY