SEP /2012

NO. MATRIKULASI NO. KAD PENGNEALAN NO. TELEFON E-MEL

: : : :

<NO MATRIKULASI> <NO. KAD PENGENALAN> <TELEFON> <EMEL ID>

PUSAT PEMBELAJARAN

<PUSAT PEMBELAJARAN>

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AUDIT REPORT

Date:

OCTOBER 14h , 2012

To:

Managing Director

From:

Safety and Health Manager

Subject:

SAFETY AND HEALTH AUDIT

Dear Sir, As the safety officer in this company it is my responsible for creating, maintaining and improving safety in the workplace. They are responsible for making sure that legislation is adhered to and assist in planning, implementing, monitoring and reviewing the health and safety strategies of an organisation.The role also includes formulating operational procedures that recognise hazards. I will seek to minimise conflict between safety and production considerations and assess risk and propose workable solutions. Safety officers undertake inspections, carry out accident investigations, keep records and write reports.They advise on fire regulations, safeguarding machinery, noise, hazardous substances, occupational health and environmental health. Liaison with professionals, such as officers of

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enforcing authorities like the Health and Safety Executive, is common. During my audit to the packing area department, below I present the finding which is leading to industrial accident. OVERALL AUDIT RESULT During the audits found the failure on below : 1.

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HAZARDS ASSESSMENT AND CONSEQUENCE Business owners have the absolute responsibility for the day-to-day health, safety and welfare of employees and worksite visitors. To make your work place safer, know the three common areas of risk: people, environment and company.

People First Keeping your employees safe and healthy is good for your business. To do that: Offer prevention and wellness activities Have options in place so injured employees can receive immediate treatment Consistently search for and eliminate workplace hazards Offer early intervention and rehabilitation programs for drug and alcohol abuse and mental health problems

Make free flu shots available A Safe Environment Heavy equipment, electrical hazards, even keyboards can pose health threats to your employees. For a safer workplace environment:

Conduct routine maintenance and housekeeping measures Frequently check for proper ergonomic conditions Check all equipment for unsafe wear and tear Educate workers on identifying hazards and risks Make sure employees wear necessary protective equipment Create and rehearse a worksite disaster plan
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Control and eliminate toxic chemical use where you can Make your workplace smoke-free From the Top Safety starts with a companys leadership. To establish and communicate your vision, mission, policies and trust:

Keep confidential medical information protected Offer educational programs to improve health and safety Thoroughly analyze accidents for prevention Have a zero-tolerance policy for workplace violence Offer access to cost effective health care benefit programs Begin an employee assistance program If you have any employees, most states require you to have an active workers compensation policy to insure coverage for those employees against a workplace injury. In most cases, the owners of a sole-proprietorship or a partner in a partnership are not considered employees and have the option whether to cover themselves or not.

RECOMMENDATIONS FOR HARZARDS ANALYSIS AND CONTROL 1. No packing machine may be used or work undertaken unless the technician-in-charge is satisfied that the person is capable of doing so safely. If equipment is fitted with guards these must be used. Equipment must never be used if the safety guards have been removed.

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2. Any person working in the mechanical and electronic tools must have read and signed the appropriate risk assessment if the work or equipment they are using has been risk assessed. Risk assessments are kept in a filing cabinet within the mechanical workshop . 3. No person shall mount any abrasive wheel unless he/she has been trained in accordance with the Provision and Use of Work Equipment Regulations 1998. Grinding machines shall only be operated by technical staff and eye protection must be worn. 4. Service records of all machine tools, plant and equipment must be kept. They must list the date of any service/repair and name of the person responsible for carrying out that service/repair. Faults which cannot be repaired immediately should be reported to the technician-in-charge and a note should be attached to the machine where it is clearly visible indicating that the equipment is out of order. 5. All Portable Electrical Equipment must be regularly inspected and tested for electrical safety. 6. Lifting equipment must be registered with the DOSH of Malaysia and be subject to annual inspection. 7. All air receivers must subject to a thorough examination at the statutorily required intervals. 8. Where applicable suitable Local Exhaust Ventilation (LEV) must be used. The LEV systems must be subjected to a thorough inspection and test at least once every 14 months. 9. Ladders/stepladders should be individually identified and formal inspections carried out. 10. No welding may be undertaken unless the technician-in-charge is satisfied that the person is capable of doing so safely. During any welding operation the fume extraction system must be used. 11. When using woodworking machines the dust extractor and face masks must be used.

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12. Equipment must be cleaned after use. Any materials, tools or equipment used must be tidied away. 13. Precision measuring equipment, drills, etc. must be replaced in their appropriate cabinets after each working day. 14. Tools and equipment must not be removed from the workshop without permission from the technician-in-charge. 15. Make sure your work surface is at a comfortable height with plenty of room to set out your tools and workpiece. 16. A fully equipped First-Aid box should be present and readily accessible in every workshop. 17. No open flames or tobacco smoking!! No smoking in working area. 18. Evaluate the lighting conditions in your workshop : Adequate lighting is necessary to the safe use of sharp hand tools or the operation of power tools. Shadows and dim lighting increase fatigue and contribute to measurement errors. Protect light fixtures from flying wood chips by covering them with metal window screening or wire mesh. 19. Make sure that a grounded outlet of correct amperage for your power tools is close by. This outlet should be below the level of your work table so that any electrical power cords will not interfere with work. Keep all electrical cords and extension cords free of entanglement with loose materials. Be certain all power cords are not worn or damaged but in good repair. 20. Keep the floor area clear and wipe up all spilled liquids immediately to prevent a slipping hazard. 21. Ensure that you can easily and safely work around your bench no sharp edges or corners sticking out.

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22. Use a mask or respirator to protect against the toxic vapors from oil-based paints and solvents, and sawdust. This can prevent lung irritants and disease. 23. Store and arrange tools and equipment safely, securely, and conveniently. 24. Bag up and remove dust and debris frequently especially rags that are used for finishing. 25. Look over your wood stock, inspecting for loose knots, twists, cupping, or wet lumber. These conditions can cause trouble, especially with power tools.

END OF REPORT

Reference :

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Akta Keselamatan dan Kesihatan Pekerjaan 1994 (Akta 514). Peraturan-PeraturanDan PerintahPerintah. Kuala Lumpur: International Law Book Services.Cheyne, A., Cox, S., Oliver, A. & Thomas, J.M. (1998). Modelling Safety Climate InThe Prediction Of Levels Of Safety Activity. Work & Stress, 255-271.Clarke, S. (1998). Perceptions On Organizational Safety: Implication For TheDevelopment Of Safety Culture. Journal Of Organizational Behaviour, 9.Cox, S. & Cox, T. (1991). The Structure Of Employee Attitudes To Safety Work And Stress, 93-106.David L. Goetsch (2002). Occupational Safety and Health for Technologists, Engineersand Managers.