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At aparticular point in time, your accounting record may or may not match the bank record. This is due to the time difference between recording transactions in the companys books of account and the banks transaction postings. At the end of the month or at a particula r time interval agreed to with the bank, the bank sends a bank statement to the company. The company compares the bank statement with the transactions recorded in its books of account. This process may bring up the true balance with the bank, a transaction the company failed to record, or a transaction recorded by the bank that does not pertain to the company. Because of these differences the bank account as per the books ofaccounts may not exactly match with the bank statement.
When the company passes these entries, the main bank account balance will agree with the bank balance as per bank. Important acronyms BRS is Bank REconciliation Statement. MBS Manual Bank Reconciliation Statement EBRS is Electronic Bank Statement BRS and MBS are one and same, these terms are used synonymously. In this document we are going to cover BRS/MBS but not EBS. In case if bank provides the bank statement manually or physical copy, we use manual bank reconciliation. Here we need to do the reconciliation for each transact ion by transaction manually. In case if bank provides the bank statement in electronic form, we use Electronic bank statement. In this case we can directly uploaded the statement in SAP and reconciliation happens automatically based on the configuration andpredefined parameters. Prerequisites: Before configuring Bank reconciliation statement/Manual Bank Statement, we need GL Accounts, House Bank and Check lots
Configuration
1.2 Define posting keys and posting rules for check deposit
Via Menus Via Transaction Code Provide Chart of Accounts IMG-->Financial accounting-->Bank accounting-->Business transactions--> Check deposit -->Define posting keys and posting rules for check deposit
SPRO
Click on Save Double click on "Assign Accounts to Account symbols" Click on New Entries and update below details and press Enter
Alternatively, you can mask the GL accounts (e.g +++++0 for main bank account ) Click on Save Double click on "Create Keys for Posting Rules" Click on New Entries update below details and press Enter
Double click on "Define Posting rules" Click on New Entries update below details and press Enter
Click Save
OT53
Click on Save
OT45
Place the cursor on Standard and click on Copy And give Variant name as 1009 Click on 3-digit check number and click on Delete. Similarly, delete 8-digit bank key and invoiced amount Double click on 10-digit check number under Possible fields as below And change the length to 06 Variant will look like one below: Click Save and change description as below
OT52
Click on Save
You can further differentiate external transactions by setting "" or "-" signs for them. If the external transaction code has a "+" sign in front of it, it is a cash receipt; likewise, a "-" sign represents a cash disbursement.
Interpretation algorithm
In addition to specifying posting rules, you must also specify which interpretation algorithm should be used. The interpretation algorithm determines whether (and with which algorithms) the system should search for clearing information.
OT43
Accounting --> Financial Accounting -> Customers --> Document Entry --> Invoice FB70
FF68
Press Enter
Click on Save
Select your Session name and click on "Process" Select and Click on "Display Errors Only" , then select exist session Go to FBL5N and see whether Customer open item is cleared
FF67
Press Enter
Click on Save System Message : Statement/List Saved Click on Save again System Message : Statement/List Posted
Select Session name and click on Process Select and Click on "Display Errors Only", and click on Process . then click on Exist session Go to FBL3N and see the posting with Document type SA
Via Menus
Accounting --> Financial Accounting --> Accounts Payables -->Document Entry --> Invoice
FB60
Accounting --> Financial Accounting --> Accounts Payable --> Outgoing Payment --> Post F-58 or F110
Check number 100502 issued to Vendor . If you use F-53, then go to FCH5 and issues Check manually.
Via Transaction Code Go to Settings --> Specifications and Provide below information
FF67
Press Enter
Click on Save System Message : Statement/List Saved Click on Save again System Message : Statement/List Posted
Select "Display errors Only"and Click on Process, then select exist session Go to FBL3N and Observe that Citibank Check issue account is cleared
Via Transaction Code Note: Make sure that the status of text field for Bank charges account as optional, if it is mandatory, you are going to get an error while procession the bank charges.
FF67
Note that Bank charges amount should be entered with (minus) sign. Click on Save Executing Batch Input Session as below
Select Session name and click on Process Select "Display Errors Only" and Click on Process, then select exist session Go to FBL3N/FS10N and observe document posting in Bank charges account
Note1: To understand what are errors encountered during the bank statement procession, you can use transaction FEBA or FEBAN. Note2: In case if you not sure about the opening balance of the statement to be entered in FF67, you can go to FEBA/FEBAN and see what was the closing balance of last statement. The closing balance of last statement becomes opening balance of the current statement. Note3: There are no standard reports available on BRS in SAP similar to one given below: Bank Statement balance xxxxxxxxx + Checks Deposited but not cleared xxxxxx - Checks Issues but not cleared xxxxxx Book Balance xxxxxxxx
If you want a report like this, you may have to develop this report using ABAP development. Products: SAP ERP Financials Topics: Enterprise Resource Planning
2611 Views Tags: reconciliation, manual, statement, ebs, bank, brs
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