OfficeofPurchasing&Contracting 10BaldwinSt [phone] MontpelierVT056337501 [fax] http://bgs.vermont.

gov/purchasing

8028282211 8028282222

INFORMATIONTECHNOLOGYREQUESTFORPROPOSAL FOR PRIMARYDATACENTERCOLOCATIONSERVICES

ExpectedRFPScheduleSummary: DATEPOSTED QUESTIONSDUE PROPOSALSDUE FINALISTDEMONSTRATIONS SELECTIONNOTIFICATION INDEPENDENTREVIEW PROJECTSTARTS 5/7/2012 5/18/2012 3:00p.m.ET 6/1/2012 3:00p.m.ET 6/29/2012 7/18/2012 6/29/2012 7/11/2012 7/26/2012 TBD

SEALEDBID

LOCATIONOFBIDOPENING: 10BaldwinStreet,Montpelier PLEASEBEADVISEDTHATALLNOTIFICATIONS,RELEASES,ANDAMENDMENTSASSOCIATEDWITHTHIS RFPWILLBEPOSTEDAT: http://bgs.vermont.gov/purchasing/bids THESTATEWILLMAKENOATTEMPTTOCONTACTVENDORSWITHUPDATEDINFORMATION.ITIS THERESPONSIBILITYOFEACHVENDORTOPERIODICALLYCHECK http://bgs.vermont.gov/purchasing/bidsFORANYANDALLNOTIFICATIONS,RELEASESAND AMENDMENTSASSOCIATEDWITHTHERFP. PURCHASINGAGENT: JohnMcIntyre TELEPHONE: (802)8282210 EMAIL: John.McIntyre@state.vt.us FAX: (802)8282222

TableofContents 1. OverviewandGeneralInformation 2. ScheduleofEvents 3. TechnicalResponse 4. RequiredPolicies,GuidelinesandMethodologies 5. GeneralTermsandConditions 6. SealedBidInstructions 7. VendorResponseContentandFormat 8. CostProposal 9. MethodofAward 10. SubmissionInstructionsandChecklist Attachments: AttachmentA:CertificateofCompliance WorkersCompensation;StateContractsComplianceRequirement;SelfReporting WorkersCompensation;StateContractsComplianceRequirement;SubcontractorReporting AttachmentB:OffshoreOutsourcingQuestionnaire AttachmentC:StandardStateProvisionsForContractsandGrants AttachmentD:CommodityPurchasesTermsandConditions

3 4 6 17 18 21 23 24 25 26

28 29 30 31 32 36

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OverviewandGeneralInformation
1.1

Overview TheOfficeofPurchasing&ContractingonbehalfoftheVermontDepartmentofInformationand Innovation(DII)issolicitingcompetitivesealed,fixedpriceproposals(Proposals)foritsPrimary DataCenterColocationServices(theWork)fromqualifiedofferors.Ifasuitableofferismadein responsetothisRequestforProposal(RFP),theDepartmentofInformationandInnovationmay enterintoacontract(theContract)tohavetheselectedofferor(theContractor)performallor partoftheWork.ThisRFPprovidesdetailsonwhatisrequiredtosubmitaProposalinresponse tothisRFP,howDIIwillevaluatetheProposals,andwhatwillberequiredoftheContractorin performingtheWork. ThisisaRequestforCompetitiveSealedProposals(RFP)toprequalifyvendorswhocanperform theservicedescribedinSection3ofthisRFP. StructureandScopeofRFP:DIIisseekingproposalsforprimarydatacentercolocationspace. TheStateofVermontisoneofthelargestdatacenterconsumersintheStateandislookingto consolidateitsPrimaryDataCenterintoonecolocationfacilityinMontpelier,VTareaby developingalongtermrelationshipwithawellqualifieddatacenterprovider.DIIisnotcurrently seekingmanagedservicesproposalsaspartofthescopeofthisRFP. ObjectiveofRFP: Identifyawellqualifieddatacenterprovidercapableofprovidinglongterm,secured,reliable, andcosteffectivedatacentercollocationservicesintheMontpelier,VTarea.

DepartmentBackgroundandPhilosophy: TheDepartmentofInformationandInnovationwascreatedin2003toprovidedirectionand oversightforallactivitiesdirectlyrelatedtoinformationtechnologywithinstategovernment, includingtelecommunicationsservices,informationtechnologyequipment,software, accessibility,andnetworksinstategovernment.TheCIOandCommissionerofDIIhave broadauthoritytomeetthegoalsofthedepartmentasestablishedbystatuteandpolicy. ItistheresponsibilityofDIItoensurethecontinueddeliveryofITsystemsthatarescalable, interoperable,sustainableandsecurethroughoutstategovernment.

CompatibilitywithStateStandardsandexistingTechnology: ItisassumedthatstateandfederalrequirementswithregardstoIRS1075,HIPAA,FISMAetc.can bemet.Thestateanticipateshavingaccesstoauditablelogsforfacilityaccessandwillbe includedinconfigurationandchangemanagementprocessesdeemedapplicabletostatebusiness orservicelevelagreementwithvendor.

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CurrentBusinessEnvironment: Asinformationtechnologiesthatdelivergoodbusinessvaluecontinuetoexpand,sowilltheneed forthesetechnologiestoremainavailableandresilient.Overthepastseveralyearsthedirection toserviceorientallfacetsofinformationtechnologyhascontinuedtogrowwithadvancementsin interoperability,networkthroughputandcloudservicedelivery. TheStatehasnotkeptpacewithadequateDataCenterfacilitiesandcontinuestosufferfromtrue datacenterexpertise.Aswecontinuetoconsolidatedatacenters,dataroomsandclosets,it becomesmorecriticaltoestablishabestinclassdatacentercapacityandprocesses.Leveraging datacentercapacityinacolocationfashionisthoughttobethemostefficientandeffectiveway todeliverbetterdatacenterservicesforallstatesystemsnowandinthefuture. AswecontinuetoconsolidatephysicalequipmentandestablishamorerobustVirtualizedFirst Policythroughoutthestate,ourphysicalspaceandpowerrequirementswillpeakinorabout 2013.Itisassumedthatthiscapacitywillstarttoreduceafterthatoverthenext510yearsas morecloudbasedsolutionsSoftwareasaService,PlatformasaServicemature.Forthese reasons,theStateislookingatdatacenterhostingsolutionsthatcanscaleupanddownas needed. 2 ScheduleofEvents Theexpectedtimetable,includingtheProposaldueDateandotherimportantdates,areset forthbelow.ThenameofanyVendorsubmittingaproposalshallbeamatterofpublicrecord ontheProposalDueDate.
RFPPublished QuestionsDue AnswerstoQuestionsPosted ProposalDue(seesectionbelowfordetailedinstructions onProposalFormatandsubmissioninstructions) FinalistSelection/Notification(thiscanbegeneralin nature,i.e.,within5weeksofreceivingproposals) FinalistPresentationsandSiteWalkthroughs RecommendationforAward IndependentReviewCompleted Followingtheselectionofaproposalforcontractaward, theselectedproposalwillbethesubjectofan independentreviewbeforeacontractcanbecompleted. Thetimerequiredforthisprocessis,ataminimum,3 weeks. NotificationofAward ContractNegotiationPeriod ContractDates RFPVersion:05032012 Page 7/31/20122:00p.m.ET 7/31/20128/17/2012 TBD 4 5/7/2012 5/18/20123:00p.m.ET 5/25/20123:00p.m.ET 6/1/20123:00p.m.ET 6/29/2012 6/29/2012 7/18/2012 7/18/20122:00p.m.ET 7/11/2012 7/26/2012


2.1

SinglePointofContact AllcommunicationsconcerningthisRequestforProposal(RFP)aretobeaddressedinwritingto theattentionof: JohnMcIntyre,PurchasingAgent StateofVermont OfficeofPurchasing&Contracting 10BaldwinSt Montpelier,VT056337501 JohnMcIntyre,PurchasingAgentisthesolecontactforthisproposal.Actualcontactwithany otherpartyorattemptsbybidderstocontactanyotherpartycouldresultintherejectionoftheir proposal. EmailAddress: John.McIntyre@state.vt.us

2.2

QuestionsandAnswers Anyvendorrequiringclarificationofanysectionofthisproposalorwishingtocommentortake exceptiontoanyrequirementsorotherportionoftheRFPmustsubmitspecificquestionsin writingnolaterthan5/18/2012@3:00PM.Questionsmaybeemailedto john.mcintyre@state.vt.us.AnyobjectiontotheRFPortoanyprovisionoftheRFP,thatisnot raisedinwritingonorbeforethelastdayofthequestionperiodiswaived.Atthecloseofthe questionperiodacopyofallquestionsorcommentsandtheState'sresponseswillbepostedon theStateswebsitehttp://bgs.vermont.gov/purchasing/bids.Everyeffortwillbemadetohave theseavailableassoonafterthequestionperiodends,contingentonthenumberandcomplexity ofthequestions.

2.3

Presentation/OnsiteReviewandWalkthrough: Apresentationmayberequiredifitwillhelptheevaluationcommitteemeasuretheratedfactors. Afteranydiscussionsforclarificationsandtheinitialevaluationofproposalsreceived,offerors whoseproposalreceivethehighestscoresandaredeterminedtobereasonablysusceptiblefor awardwillberequiredtoprovideapresentationtoTheStateaswellastoconductanonsite reviewandwalkthroughoftheproposeddatacenterlocation.TheStatewillfactorinformation presentedandonsitewalkthroughsintotheevaluationscoring.Offerorswillberesponsibleforall costsassociatedwiththeprovidingthedemonstration.

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Datesandtimesfortherequiredproposalandonsitewalkthroughswillbearrangedwithselected offerorsaftertheinitialreviewoftheproposal.Specificinstructionsforrequiredpresentation contentwillbeprovidedtoselectedofferorsonlyatthistime.TheState,atitssolediscretion,will selectofferorstoprovidepresentationsandreservestherighttooffernopresentationsorsite walkthroughstoofferorsifitsochooses. 3

3.1

TechnicalResponse ContractorRFPResponseRequirementsandResponsibilities Contractorshallprepareandsubmitproposalsinaccordancewithallrequirementsidentifiedin thisRFP.TheStateofVermontretainstherighttorejectanyproposalifitdoesnotconformto thestatedrequirements.BysubmittingaproposalinresponsetothisRFP,Contractoragreesto beboundbyandtocomplywiththetermsandconditionsincludedherein.Anyexceptionsshall beclearlyandexplicitlyidentifiedintheRFPresponse.RFPresponseswillincludeallinformation requiredbythisRFPalongwithanyadditionaldata,references,literature,printsand/ordesign documentationthattheContractorbelievesispertinenttotheevaluationofContractors proposal. ByelectingtorespondtothisRFP,Contractorrepresentsthatithasthecapabilities,fiscalmeans, personnel,andavailabilitynecessarytoprovidetherequiredservicestotheStateofVermont.The StateofVermontretainstherighttoverifyallinformationsubmittedbytheContractorand submissionofanRFPresponsebyContractorwillconstituteContractorsauthorizationtothe StateofVermonttopursuesuchverification.CostsproposedbytheContractorareexpectedto beinclusiveofallcostsnecessarytoperformservicesandprovideproductsrequiredbytheRFP, including(butnotlimitedto),assets,overhead,subcontractcosts,maintenancecosts,licensing, staffing,costoffacilities,andcostofconstruction.

3.2

PrimaryDataCenterColocationServicesOverview TheStateofVermonthasoutlinedthefollowingoverviewoftheirdatacenterrequirements: TheStateofVermontDepartmentofInformationandInnovation(DII)seekstoconsolidateits primarydatacenterfunctionalityinto1(one)highlyavailableandhighlysecuredatacenterin Montpelier,VTarea.Indoingso,TheStateseekstoenterintoarelationshipwithahighlyqualified, experienceddatacenterprovidertosupporttheconsolidationandlongtermdatacenter operationsofTheState. Throughthisevaluation,TheStatewillconsiderprovidersofferingexistingdatacenterspaces and/ornewlyproposedtobeconstructeddatacenterfacilitiesthatmeettherequirementsset forthinthisRFP.Alldatacenterfacilities,existingorproposed,willbeevaluatedbasedonthe ContractorsandthefacilitysabilitytomeetTheStatesrequirements. Inevaluationofanyproposalsofdatacenterfacilitiesthatrequireconstruction,regardlessofsize, TheStaterequeststherighttohaveoversightintodesign,productselection,andconstruction

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process.BysubmittingaproposalinresponsetothisRFP,Contractorherebyagreestothis provision.AnyexceptionstothisprovisionneedtobeexplicitlystatedintheRFPresponse.
3.3

FacilityRequirementsPrimaryDataCenterColocationServices TheStateseeksadatacenterfacilitythatmeetsthefollowingrequirements.Therequirementsset forthbelowareintendedtoserveasabaselinereferenceonly.Offerorsshallsubmitdetailed descriptionsoftheirdatacenterfacilityinSection4ofthisRFP.

3.3.1 Geography

TheStateseeksadatacenterfacilityinMontpelier,VT.area
3.3.2 Security

TheStateseeksadatacenterfacilitythatishighlysecurewithseparatelevelsand multiplepointsofauthentication.
3.3.3 Access

TheStaterequires24/7/365accesstothedatacenterfacility.
3.3.4 DedicatedSpaceandDataSecurity

TheStaterequiresadedicatedsuitefortheirdatacenter.Thesuiteshallbe separatelysecuredwithelectronicaccess.Allcabinetslocatedinsidethesuiteshall beindependentlysecured.

3.3.5 RacksandITLoad

TheStaterequiresdatacenterspaceintheirdedicatedsuitefor30contiguousracks onday1,withtheavailabilitytoadd15additionalITracksinthefuture.Thetotal anticipatedITloadatfullbuildoutisestimatedbetween250kW500kW.

3.3.6 Availability

TheStateseeksahighavailabilitydatacenterfacilitythatoffersredundancyincritical infrastructures,including(butnotlimitedto):mechanical,electrical, telecommunications.

3.3.7 EnergyEfficiency

TheStateseeksahighlyefficientdatacenterfacilitythatleveragesinnovative technologyandfavorableenvironmentalconditionsinMontpelier,VTareatoreduce energyconsumptioninthedatacenter.

3.3.8 Enclosure&Finishes

TheStaterequiresawelldesignedandconstructed,industrycompliantdatacenter envelopewithappropriatelyselectedmaterialsforflooring,paints,ceilings,etcthat areconsistentwithindustrystandardsandbestpractices.

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3.3.9

FireSuppression

TheStaterequirescleanagentfiresuppressionastheprimaryfiresuppression mechanisminthedatacenter.
3.3.10 IndustryStandards

TheStateseeksadatacentercomplaintwithindustrystandardsasdefinedby(but notlimitedto)thefollowingorganizations:ASHRAE,NEC,NFPA,BICSI,IEC,The UptimeInstitute,TheGreenGrid,TIA/EIA,USDepartmentofEnergy.

3.3.11 Certifications

TheStateseeksadatacentercompliantwithrequirementsofcertificationssuchas (butnotlimitedto):SAS70,SSAE16,ISO27002,PCI,HIPAA.
3.4

DataCenterSpecifications

InstructionstoOfferors:Completethefollowingspecificationstablebydescribing,indetail,howyour existingorproposedfacilitymeetsorwillmeettherequirementorcategoryindicated.Allresponses shouldbecompletedintheOfferorResponseboxprovided.Allquestionsshallbeaddressed;Offerors maychoosetoincludearesponseofN/AifOfferorbelievesitisappropriate.Thenotessection shouldbeleftblankandwillbeusedinternallybyTheStateonly.

Description

OfferorResponse Architectural

Notes

TotalGrossSquareFootage Totalnetusablesquarefootagefor datacentercolocationTotal#of Racks,FutureExpansionavailability WallFinishesDrywall,Masonry, etc VaporBarrier RFPVersion:05032012

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 FlooringRaisedFloor(includesub floorheight),Slab,StaticDissipative Tile CeilingFinishAcousticalCeiling, HardCeiling,ExposedDeck StructuralIntegrity RoofingSystemMembrane, Shingles,minimumwarranty,wind rating AisleSpacing BathroomFacilities ADAAccess Customerworkstations

Electrical UtilityFeedssize,numberof,utilty serviceprovider(s).Verifyiffeeds arededicatedtothedatacenter UPSCapacityincludebattery runtimeatfullload.Verifyfull capacityisdedicatedtothedata RFPVersion:05032012

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center. UPSRedundancyN,N+1,2N. Answershallindicatephysical numberofUPSsystemsatpartialor fullload(ifdifferent) ElectricalPowerDistributionfrom UPStoITRacks.Includemethod, strategy,voltage,redundancy,etc Lighting Grounding/Bonding PowerMonitoring.Ismonitoring dataavailabletoTheStateinraw format? Generatortype,capacity,current load.Verifyinfrastructureis dedicatedtothedatacenter.

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GeneratorRedundancyN,N+1,2N

ServiceLevelAgreementsfrom manufactureronequipmentusedto provideservicestoTheState Mechanical MechanicalStrategyfordatacenter whitespaceCRAC,CRAH,InRow Cooling,DirectEconomizer,other CoolingRedundancyindatacenter N,N+1,2N,other Supplyinlettemperaturesetpoints (indegreesFarenheit).What variancesareincluded? Mechanicalheatrejection design/strategywatercooled chiller,aircooledchiller,aircooled DX,glycolcooled,direct economization,other.Verify infrastructureisdedicatedtothe datacenter. MechanicalplantredundancyN, N+1,2N,etc. Economizationfreecooling strategy Humidity&dewpointspecifications RFPVersion:05032012 Page

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HVACMonitoringsystems.Is monitoringdataavailabletoThe Stateinrawformat?

ServiceLevelAgreementsfrom manufactureronequipmentusedto provideservicestoTheState FireSuppression WetPipeSprinkler PreactionSprinkler CleanAgent VESDA Security CustomerAccessPleaseindicateif 24x7.Ifnot,pleaseprovideonsite availabiltyandafterhoursresponse times OnsiteSecurityStaffPlease indicateif24x7.Ifnot,please provideonsiteavailavilityandafter hoursresponsetimes RFPVersion:05032012

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 OnsiteTechStaffPleaseindicateif 24x7.Ifnot,pleaseprovideonsite availavilityandafterhoursresponse times VisualIDRequiredforEntry? MeansofcontrolledaccessAccess Card,Biometric,etc CCTV Telecommunications OnsiteAccessProviders PlannedAccessprovidersinclude proposedtiming DarkFiberProvidersplease includespeedsavailable RFPVersion:05032012

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 ServiceLevelAgreements Pleasedescribeyourexisting customerSLAs.Doyouprovideat least99.99%availability? Pleasedescribethepenaltyfornon compliancewiththeSLA. PleaseoutlineanyadditionalSLAs thatareoffered.

3.5

ContractorInformation,Background,andStrategy

InstructionstoContractors:Pleaseprovideawrittennarrativeprovidingcomprehensiveanswerstothe questionsandrequirementsoutlinedbelow.Narrativesshallspecificallylistthesectionnumberand provideacompleteanswerforeachindividualsection/requirements.Allquestionsshallbeaddressed; ContractorsmaychoosetoaddressarequirementinthenarrativewitharesponseofN/Aif Contractorbelievesitisappropriate.

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3.5.1 3.5.2 3.5.3

CorporateInformationprovidefulllegalname,formofownershipandstateof ownership,legaladdressofheadquartersandanyotheroffices,numberofemployees. ContractorHistoryprovideabriefhistoryofyourorganization. CorporateCulture&Strategydescribeyourcompanysmission,strategy,culture,and vision.ExplainhowyoubelievethesecharacteristicsalignwiththeobjectivesoftheState ofVermont NameofOwnersprovidename(s)andpercentageownershipofowners. Management&Officersprovidenamesofcompanymanagementandofficersand experiencerelevanttothedatacenterindustryandservicesrequiredbythisRFP. Recognitionidentifyanddescribeanyawards,certifications,orpresscoveragein whichyourcompanywasrecognized. CustomerSatisfactionoutlineyourprocessformonitoringandmaintainingcustomer satisfaction. Innovation&IndustryTrendsdescribehowyourorganizationisinnovativeandhow youunderstand,address,andkeepupwithindustrytrends. ProposedTeamProvidenamesofindividualswhowillbedirectlyinvolvedwithThe Stateandexplaintheirexperienceandqualifications.

3.5.4 3.5.5 3.5.6 3.5.7 3.5.8 3.5.9

3.5.10 Warranties&GuaranteesProvidedetailsrelatedtoanywarrantiesorguarantees providedtoTheStatefortheproductsand/orservicesyourpropose. 3.5.11 CurrentReferencesprovidealistofcurrentcustomerreferenceswithassociated contactinformationthatTheStatecancontactonyourbehalf. 3.5.12 RelevantExperiencepleasedescribeyourhistoryandexperienceinworkingwith clientssimilartoTheStateofVermont. 3.5.13 FinancialStatementsTheofferorshallprovidefinancialinformationinsuchamanner thattheStatecanreasonablyformulateadeterminationaboutthestabilityandfinancial strengthoftheorganization.Thismustincludebutnotbelimitedtocompanysize, organization,dateofincorporation,ownership,numberofemployees,revenuesforthe lastfiscalyear,and,ifavailable,auditedfinancialstatementsforthemostrecent3years. AcurrentDunandBradstreetReportthatincludesafinancialanalysisofthefirmwould fulfillthisrequirement.AnofferorcanuseanAnnualReportasverificationoffinancial statusprovideditcontainsataminimumaCompiledIncomeStatementandBalance SheetverifiedbyaCertifiedPublicAccountingfirm.TheStatereservestherightto contacttheaccountingfirmifquestionsarise.Asanalternative,forthoseofferorsunable toprovideauditedfinancialstatementsorDunandBradstreetreport,theofferorshall providetaxreturnsandfinancialstatementsincludingincomestatementsandbalance sheetsforthemostrecent3years,andanyavailablecreditreports. 3.5.14 LitigationDiscloseanyandalljudgments,pendingorexpectedlitigation,orotherreal potentialfinancialreversals,whichmightmateriallyaffecttheviabilityorstabilityofthe offerorsorganization;orcertifythatnosuchconditionisknowntoexist.Pleasealso indicateifanyofsuchlitigationwasfiledbyacustomer.
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3.5.15 CertificationsPleaselistanyexistingcertificationsthatyourcompanyhas(SAS70,ISO, PCI,etc).Ifanycertificationsareplanned,pleaseindicatewhichcertificationsare plannedandtheproposedtimetableforcompletionofeach. 3.5.16 InformationSecurityPleasedescribe,indetail,yourinternalprocessforinformation securityandensuringtheinformationsecurityofyourcustomers.Includeinformationon policies,processes,andstandardsandhowstaffisscreenedforpotentialsecurityrisks. Describehowthispolicyismonitoredandenforcedwithinyourorganization. 3.5.17 Ingress/EgressPleasedescribeyourdemarkofbothinternetandSOVWAN ingress/egressasitrelatestoyouraccesscontrolandmultitenancyusage.Whenthese connectivitypointsenteryourfacility,howdotheygetterminatedintoStateofVermont dedicatedcolocationarea?Whocompletesthetermination?

3.5.18 DisasterRecoverPleasedescribeyourabilitytorespondtodisastersandunplanned eventsresultinginoutagestodatacenterservices. 3.5.19 PlannedMaintenancePleasedescribeyourproposedapproachforfacilitating maintenancewindowsandschedulingplannedmaintenance.

3.6

AdditionalDocumentation TheStatewillreviewadditionaldocumentationprovidedbytheOfferortoaidinthereviewofthis RFP.Alladditionaldocumentationmustbeexplicitlylistedinyourtableofcontents(seeSection 7)Additionaldocumentationmayinclude(butisnotlimitedto):

3.7

FacilityDesignDocumentationexistingand/orproposed Existingfacilitycertifications ProposedSLA OrganizationalChart Listofexistingorproposedpartners,subcontractors,oraffiliates. Resumesofproposedteammembers InformationSecurityPolicies

MultipleBidResponsesContractorNarrativeRequirement TheStateisseekingtoenterintoarelationshipwithaproviderforbothprimarydatacenter colocationservices(Montpelier,VTareaasoutlinedinthisRFP)andsecondarydatacenter colocationservices(Williston,VTareaasoutlinedinaseparateRFP).Ifapplicableandifitso chooses,TheStatewillevaluatethepotentialofusing1(one)vendortoprovidedatacenter colocationservicesinbothlocations. IfContractorisalsorespondingtothesecondarydatacentercollocationservicesRFP,providea narrativeasanAppendixtoyourresponsethatoutlinesanyfavorablepricingorrelated considerationsthatContractorwouldmaketoTheStateshouldTheStatechoosetocontractwith Contractorforbothprimaryandsecondarydatacentercolocationservices.Anyadditional

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informationContractorfeelsispertinenttoContractorsabilitytoprovidebothprimaryand secondarydatacentercolocationservicesandanyassociatedbenefitstoTheStatemaybe includedinthisappendix.

3.8

StaffingNotes ContractorshallobtainapprovalinadvancebytheStateofallstaffproposedforeachproject. ContractorshallnotifytheStateinadvanceandobtainapprovalofanynewstaffifstaffing changesduringaproject.IfanyContractorstaffdoesnotperformuptoacceptableorsatisfactory standardsasdocumentedinthecontractorSOW,theStateshallinformtheContractor.Whenso informed,theContractorshalleitherreplacethestaffmember(s)withapprovedstaffortake remedialactionagreedbytheStatetoensurestaffsareperformingatanacceptablestandard.

4
4.1

RequiredPolicies,Guidelines,andMethodologies RequiredProjectPolicies,GuidelinesandMethodologies TheContractorshallberequiredtocomplywithallapplicablelaws,regulations,policies, standardsandguidelinesaffectinginformationtechnologyprojects,whichmaybecreatedor changedperiodically.ItistheresponsibilityoftheContractortoinsureadherenceandtoremain abreastofneworrevisedLaws,regulations,policies,standardsandguidelinesaffectingproject execution.Agencyspecificconfidentialityandprivacypolicies,suchasHealthInsurancePortability andAccountabilityAct(HIPAA)mayapply.Thesemayinclude,butarenotlimitedto:

TheStatesInformationTechnologyPolicies&Proceduresat:http://dii.vermont.gov/Policy_Central TheStatesRecordManagementBestPracticeat:http://vermont archives.org/records/standards/pdf/RecordsManagementBestPractice.pdf TheStateInformationSecurityBestPracticeGuidelineat:http://vermont archives.org/records/standards/pdf/InformationSecurityBestPractice_Eff.20090501.pdf TheStateDigitalImagingGuidelinesathttp://vermont archives.org/records/standards/pdf/ImagingGuideline2008.pdf TheStateFileFormatsBestPracticeathttp://vermont archives.org/records/standards/pdf/FileFormatsBestPractice_Eff.20071201.pdf TheStateFileFormatsGuidelineathttp://vermont archives.org/records/standards/pdf/FileFormatsGuideline2008.pdf TheStateMetadataGuidelineathttp://vermont archives.org/records/standards/pdf/MetadataGuideline2008.pdf

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5
5.1

GeneralTermsandConditions: NonCommitment TheStatereservestherighttomakeanyawardornoawardasitdeterminesbestsatisfiesthe needsandrequirementsofTheStateforprimarydatacentercolocationservices.Nothing containedinthisRFPshallconstituteabindingagreementbetweenTheStateandaContractor. ShouldaContractorbechosenattheconclusionoftheRFPprocess,TheStatewillenterinto contractnegotiationswithselectedContractoratthattime. Confidentiality Thesuccessfulresponsewillbecomepartofthecontractfileandwillbecomeamatterofpublic record,aswillallotherresponsesreceived.Iftheresponseincludesmaterialthatisconsideredby thebiddertobeproprietaryandconfidentialunder1VSA,Chapter5,thebiddershallclearly designatethematerialassuch,explainingwhysuchmaterialshouldbeconsideredconfidential. Thebiddermustidentifyeachpageorsectionoftheresponsethatitbelievesisproprietaryand confidentialwithsufficientgroundstojustifyeachexemptionfromrelease,includingthe prospectiveharmtothecompetitivepositionofthebidderiftheidentifiedmaterialweretobe released.Undernocircumstancescantheentireresponseorpriceinformationbemarked confidential.Responsessomarkedmaynotbeconsidered.

5.2

5.3

ContractRequirements TheselectedvendorwillsignacontractwiththeStatetoprovidetheitemsnamedinitsresponse, atthepriceslisted.Minimumsupportlevels,terms,andconditionsfromthisRFP,andthe vendorsresponse,willbedraftedasrequirementsofthecontract.Thiscontractwillbesubjectto reviewthroughoutitsterm.PLEASENOTETHATTHESTATEWILLNOTACCEPTTHEVENDORS STANDARDFORMINLIEUOFTHESTANDARDSTATECONTRACTPROVISIONS.

5.4

TermsandConditionsforTechnologyContracts TheStatewillconsidercancellationupondiscoverythatavendorisinviolationofanyportionof theagreement,includinganinabilitybythevendortoprovidetheproducts,support,and/or serviceofferedintheirresponse.Thestatereservestherighttopurchasehardwareorsoftware recommendedinthevendorsproposalfromanystatecontractinforce. Vendorsplanningtosubmitabidareadvisedofthefollowing: 1. TheStateofVermontexpectsthevendorandtheirlegalcounseltocarefullyreviewandbe preparedtobeboundbytheStandardStateProvisionsforContractsandGrantsoutlinedin AttachmentC. 2. IfthevendorwishestoproposeanexceptiontoanyStandardStateProvisionsforContracts andGrants,itmustnotifytheStateofVermontinitsresponsetotheRFP.Failuretonote exceptionswillbedeemedtobeacceptanceoftheStandardStateProvisionsforContractsand GrantsasoutlinedinAttachmentCoftheRFP.IfexceptionsarenotnotedintheRFPbut raisedduringcontractnegotiations,theStatereservestherighttocancelthenegotiationif deemedtobeinthebestinterestsoftheStateofVermont.

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3. AllcontractsaresubjecttoreviewandapprovalbytheAttorneyGeneralandSecretaryof Administration.Asoftwarelicenseandmaintenancesupportagreementwillberequiredforall majorsoftwareproposedforthisproject. 4. Onceawarded,thetermoftheContractwillbefromtheawarddateforwardthroughthe termstatedinthecontract.TheStatemayrenewthisContractforadditionalrenewals, subjecttoandcontingentuponthediscretionarydecisionoftheVermontLegislatureto appropriatefundsforthisContractineachnewfiscalyear.TheStatemayrenewallorpartof thisContractsubjecttothesatisfactoryperformanceoftheContractorandtheneedsofState ofVermont.Thevendorshouldguaranteethatitsrateofferings,overthetermofthe contract,arecomparabletoothercustomersofsimilarsizeandrequirements.Ifofferingsare renderedtoacomparablecustomerwhichimprovethepricingagreedtointhecontract,the vendoragreestoapplythosesamediscountsandofferingstotheStateofVermont. 5. TheStateofVermonthasnolegalauthoritytoindemnifyavendorandwillnotconsider limitationsofliabilityorthirdpartyclaims.These2conditionsarenotnegotiable.Vendors whoarenotabletolegallyenterintoacontractunderthoseconditionsshouldnotsubmita bid. Thesuccessfulbidderwillberequiredtocompleteanondisclosureagreement.
5.5

PerformanceMeasures InaccordancewithcurrentStateofVermontpolicyandprocedures,thecontractmayinclude vendorperformancemeasures.Thespecificperformancemeasureswillbedeterminedduringthe contractnegotiationprocess. AcknowledgmentofTerms AstatementfromthevendoranditslegalcounselacknowledgingallCustomaryStateContract ProvisionsandPurchasingandContractAdministrationTermsandConditionswithanyexceptions oradditionalprovisionsnoted.(Thesewillbeconsideredwhenmakinganaward). Indemnification TheStateofVermonthasnolegalauthoritytoindemnifyavendor,andthatissueisnot negotiable.

5.6

5.7

5.8

LocationofWork Asageneralrule,projectworkwillbedoneinMontpelier,Vt.Thebidderwillberequiredtowork onsitein(suchsiteorsitesinarea,Vt.asmaybeidentifiedbytheState)wherespacewillbe provided,howevertraveltootherStatefacilitiesmaybeneededandthevendorwillbe responsibleforsuchtravelusingtheirownmodeoftransportation.Occasionalexceptionstothis rulemaybeestablishedbymutualagreementbetweentheBidderandtheStateProjectManager.

5.9

StatementofRights TheStateofVermontreservestherighttoobtainclarificationoradditionalinformationnecessary toproperlyevaluateaproposal.Vendorsmaybeaskedtogiveaverbalpresentationoftheir

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proposalaftersubmission.Failureofvendortorespondtoarequestforadditionalinformationor clarificationcouldresultinrejectionofthatvendor'sproposal.Tosecureaprojectthatisdeemed tobeinthebestinterestoftheState,theStatereservestherighttoacceptorrejectanyandall bids,inwholeorinpart,withorwithoutcause,andtowaivetechnicalitiesinsubmissions.The Statealsoreservestherighttomakepurchasesoutsideoftheawardedcontractswhereitis deemedinthebestinterestoftheState.

5.10 Taxes

Moststatepurchasesarenotsubjecttofederalorstatesalesorexcisetaxesandmustbeinvoiced taxfree.Anexemptioncertificatewillbefurnisheduponrequestcoveringtaxableitems.The contractoragreestopayallVermonttaxeswhichmaybedueasaresultofthisorder.Iftaxesare tobeappliedtothepurchaseitwillbesonotedintheresponse.

5.11 OrderofPrecedence

TheorderofprecedencefordocumentationwillbetheStateofVermontStandardContractForm andattachments,thebiddocumentandanyamendments,andthevendorsresponseandany amendments.

5.12 SpecificationChange

AnychangesorvariationsinthespecificationsmustbereceivedinwritingfromtheOfficeof Purchasing&Contracting.Verbalinstructionsorwritteninstructionsfromanyothersourceare nottobeconsidered.

5.13 Amendments

Nochanges,modifications,oramendmentsinthetermsandconditionsofthiscontractshallbe effectiveunlessreducedtowriting,numbered,andsignedbythedulyauthorizedrepresentative oftheStateandContractor.

5.14 NonCollusion

TheStateofVermontisconsciousofandconcernedaboutcollusion.Itshouldthereforebe understoodbyallthatinsigningbidandcontractdocumentstheyagreethatthepricesquoted havebeenarrivedatwithoutcollusionandthatnopriorinformationconcerningthesepriceshas beenreceivedfromorgiventoacompetitivecompany.Ifthereissufficientevidencetowarrant investigationofthebid/contractprocessbytheOfficeoftheAttorneyGeneral,allbiddersshould understandthatthisparagraphmightbeusedasabasisforlitigation.

5.15 BusinessRegistration

TobeawardedacontractbytheStateofVermontanofferormustbe(exceptanindividualdoing businessinhis/herownname)registeredwiththeVermontSecretaryofStatesoffice http://www.sec.state.vt.us/tutor/dobiz/forms/fcregist.htmandmustobtainaContractors BusinessAccountNumberissuedbytheVermontDepartmentofTaxes http://www.state.vt.us/tax/pdf.word.excel/forms/business/s1&instr.pdf

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5.16 ContractNegotiation

Uponcompletionoftheevaluationprocess,theStatemayselectoneormoreServiceProviders withwhichtonegotiateacontract,basedontheevaluationfindingsandothercriteriadeemed relevantforensuringthatthedecisionmadeisinthebestinterestoftheStateofVermont.Inthe eventtheStateissuccessfulinnegotiatingwiththeServiceProvider,theStatewillissueanotice ofaward.IntheeventStateisnotsuccessfulinnegotiatingacontractwithaselectedService Provider,theStatereservestheoptionofnegotiatingwithanotherServiceProvider.

5.17 SoftwareLicenseandMaintenanceAgreementRequirements

ThebiddershallprovideStateofVermontwithaContractorAgreementforanySystemlicenses andmaintenancesupportthatispartoftheproposedrequirements.Failuretoprovidethelicense andmaintenanceagreementsaspartoftheRFPresponsemayresultinrejectionofthevendors proposal. Asalreadynoted,theStateofVermonthasnolegalauthoritytoindemnifyavendor,andwillnot consideradditionallimitationsofliabilityeitherfortheprimarycontractoranyrelatedsoftware agreementthattheVendorwishestheStatetosign,andthoseissuesarenotnegotiable.Vendors whoarenotabletolegallyenterintoacontractunderthoseconditionsshouldnotsubmitabid. 6 SealedBidInstructions:

6.1.1

Allbidsmustbesealedandmustbeaddressedto:
JohnMcIntyre, PurchasingAgent,StateofVermont, OfficeofPurchasing&Contracting, 10BaldwinSt. Montpelier,VT056337501. Email:john.mcintyre@state.vt.us

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BIDENVELOPESMUSTBECLEARLYMARKEDSEALEDBIDANDSHOWTHE REQUISITIONNUMBERAND/ORPROPOSALTITLE,OPENINGDATEANDNAMEOF BIDDER.

6.1.2

AllbiddersareherebynotifiedthatsealedbidsmustbeintheofficeoftheVermont PurchasingandContractAdministrationDivisionbythetimeofthebidopening.Bids notinpossessionofthePurchasingandContractAdministrationDivisionatthetime ofthebidopeningwillnotbeconsidered,andreturnedtothevendor. PurchasingandContractAdministrationDivisionmay,forcause,changethedate and/ortimeofbidopeningsorissueanaddendum.Ifachangeismade,theStatewill makeareasonableefforttoinformallbiddersbypostingat: http://bgs.vermont.gov/purchasing/bids. Allbidswillbepubliclyopened.Typically,theOfficeofPurchasing&Contractingwill openthebid,readthenameandaddressofthebidder,andreadthebidamount. However,theOfficeofPurchasing&Contractingreservestherighttolimitthe informationdisclosedatthebidopeningtothenameandaddressofthebidderwhen, initssolediscretion,theOfficeofPurchasing&Contractingdeterminesthatthe nature,type,orsizeofthebidissuchthattheOfficeofPurchasing&Contracting cannotimmediately(attheopening)determinethatthebidsareincompliancewith theRFP.Assuch,therewillbecasesinwhichthebidamountwillnotbereadatthe bidopening.Bidopeningsareopentomembersofthepublic.Bidresultsareapublic recordhowever,thebidresultsareexemptfromdisclosuretothepublicuntilthe awardhasbeenmadeandthecontractisexecuted.

6.1.3

6.1.4

6.2

DeliveryMethods:
6.2.1

U.S.MAIL:Biddersarecautionedthatitistheirresponsibilitytooriginatethemailing ofbidsinsufficienttimetoensurebidsarereceivedandtimestampedbytheOffice ofPurchasing&Contractingpriortothetimeofthebidopening. EXPRESSDELIVERY:Ifbidsarebeingsentviaanexpressdeliveryservice,becertain thattheRFPdesignationisclearlyshownontheoutsideofthedeliveryenvelopeor box.ExpressdeliverypackageswillnotbeconsideredreceivedbytheStateuntilthe expressdeliverypackagehasbeenreceivedandtimestampedbytheOfficeof Purchasing&Contracting. HANDDELIVERY:Handcarriedbidsshallbedeliveredtoarepresentativeofthe Divisionpriortothebidopening. ELECTRONIC:Electronicbidswillnotbeaccepted. FAXBIDS:FAXEDbidswillnotbeaccepted.

6.2.2

6.2.3

6.2.4 6.2.5

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VendorResponseContentandFormat TheStatediscouragesoverlylengthyandcostlyproposals;however,inorderfortheStateto evaluateproposalsfairlyandcompletely,offerorsmustfollowtheformatsetoutinthisRFPand provideallinformationrequested.

7.1

NumberofCopies:Submitanunboundoriginal(clearlymarkedassuch)andthree(3)paper copiesandone(1)CDROMcopy. ThebidshouldincludeaTransmittalLetterandTechnicalResponseandaseparatePricing Response.Thebidshallincludeatableofcontents,precedingthecoverletter,withapplicable pagenumberstoallcontentincludedinyourresponse. CoverLetter

7.3.1 Confidentiality.

7.2

7.3

AsdiscussedaboveunderSection5.3,allsubmittalswillbesubjecttotheStatesAccess toPublicRecordsLaw,1VSA315etseq.SubsequenttoawardofthisRFP,allorpartof anysubmittalwillbereleasedtoanypersonorfirmwhorequestsit.Proposersshall specifyintheircoverletteriftheydesirethatanyportionoftheirsubmittalbetreatedas proprietaryandnotreleasableaspublicinformation.Aredactedcopyshouldbeincluded forportionsofsubmittalthatisnotproprietary.

7.3.2 ExceptionstoTermsandConditionsforTechnologyContracts.

IfthevendorwishestoproposeanexceptiontoanyTermsandConditionsforTechnology Contracts,itmustnotifytheStateofVermontinthecoverletter.Failuretonote exceptionswillbedeemedtobeacceptanceoftheTermsandConditionsforTechnology Contracts,asoutlinedinAttachmentDofthisRFP.IfexceptionsarenotnotedintheRFP butraisedduringcontractnegotiations,theStatereservestherighttocancelthe negotiationifdeemedtobeinthebestinterestsoftheStateofVermont.

7.4

Quality Ifapplicable,allproductsprovidedundertheseagreementswillbenewandunused,unless otherwisestated.Factorysecondsorremanufacturedproductswillnotbeacceptedunless specificallyrequestedbythepurchasingagency.Allproductsprovidedbythecontractormust meetallfederal,state,andlocalstandardsforqualityandsafetyrequirements.Productsnot meetingthesestandardswillbedeemedunacceptableandreturnedtothecontractorforcredit atnochargetotheState.

7.5

WorkersCompensation;StateContractsComplianceRequirement TheDepartmentofBuildingsandGeneralServicesinaccordancewithAct54,Section32ofthe Actsof2009andfortotalprojectscostsexceeding$250,000.00,requiresbidderscomplywiththe followingprovisionsandrequirements.

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(a)(1)Bidderisrequiredtoselfreportdetailedinformationincludinginformationrelatingto pastviolations,convictions,suspensions,andanyotherinformationrelatedtopast performanceandlikelycompliancewithpropercodingandclassificationofemployees requestedbytheapplicableagency. Thebidderisrequiredtoreportinformationonanyviolationsthatoccurredintheprevious12 months. (a)(2)Bidderisrequiredtoprovidealistofsubcontractorsonthejobalongwithlistsof subcontractorssubcontractorsandbywhomthosesubcontractorsareinsuredforworkers compensationpurposes.Includeadditionalpagesifnecessary.Thisisnotarequirementfor subcontractorsprovidingsuppliesonlyandnolabortotheoverallcontractorproject.

Inorderforabiddersresponsetobeconsideredvalid,biddersmustcompleteandsubmitthe followingtwo(2)formsattimeofbid:
7.6

SelfReporting SubcontractorReporting

CertificateofCompliance:Thisformmustbecompletedandsubmittedaspartoftheresponse fortheproposaltobeconsideredvalid. WorkersCompensation;StateContractsComplianceRequirement;SelfReporting:Thisform mustbecompletedandsubmittedaspartoftheresponsefortheproposaltobeconsideredvalid. WorkersCompensation;StateContractsComplianceRequirement;SubcontractorReporting: Thisformmustbecompletedandsubmittedaspartoftheresponsefortheproposaltobe consideredvalid. OffshoreOutsourcingQuestionnaire:Thisformmustbecompletedandsubmittedaspartofthe proposaltobeconsideredvalid. CostProposal InstructionstoOfferors:Completethetablebelowbyprovidingassociatedpricingintheboxes providedforeachrequestedcategory.Responsesinthenotessectionshouldinclude(butarenot limitedto):detailsofwhatisincluded,exclusions,annualpercentageofescalationcharges.All questionsshallbeaddressed;OfferorsmaychoosetoincludearesponseofN/AifOfferor believesitisappropriate. Description MonthlyFee NRC/SetUpFees Notes
Privatecolocationsuite Page 24

7.7

7.8

7.9

1. 2.

42URackRental

3.

Power:Rack<5kwofITload

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4.

Power:Rack5kw10kWofIT load Power:Rack>10kWofITload

5.

6.

Coolingper42URack

7. 8.

DarkFiber:2strands

DarkFiber:4strands

9.

DarkFiber:6strands

10. DarkFiber:12strands

11. ISPCrossConnectFees 12. OfficeSpace 13. RemoteHands

14. AdministrativeFees 8.1

CostsofPreparation Theofferorshallbesolelyresponsibleforallexpensesincurredinthepreparationofaresponse tothisRFPandshallberesponsibleforallexpensesassociatedwithanypresentationsor demonstrationsassociatedwiththisrequestand/oranyproposalsmade.Remember:the proposalmustbefixedcost,inclusiveofexpenses,forspecificdeliverables.TheStategenerally doesntenterintotimeandmaterialcontracts.

MethodofAward AwardswillbemadeinthebestinterestoftheStateofVermont.TheStatemayawardoneor morecontractsandreservestherighttomakeadditionalawardstoothercompliantbiddersat anytimeduringthefirstyearofthecontractifsuchawardisdeemedtobeinthebestinterestof theState.Allotherconsiderationsbeingequal,preferencewillbegiventoresidentbiddersofthe stateand/ortoproductsraisedormanufacturedinthestate.

9.1

IndependentReview:

PerVermontstatute,allinformationtechnologycontractswithavalueof$500,000ormoremust undergoanindependentreviewbyanuninvolvedpartywhoisengagedbytheStateChief
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InformationOfficertoreviewthedecisionofthecontractingagencyinitsselectionofaparticular informationtechnologyproposal.ThecostoftheindependentreviewisbornebytheState SponsorAgency.Thisreviewincludesthefollowingelements: Anacquisitioncostassessment Atechnologyarchitecturereview Animplementationplanassessment Acost/benefitanalysis

10 SubmissionInstructionsandChecklist:
10.1 ClosingDate

Theclosingdateforthereceiptofproposalsis6/1/2012at3PM.Bidmustbedeliveredto: VermontPurchasingandContractAdministrationDivision OfficeofPurchasing&Contracting 10BaldwinSt, MontpelierVT056337501 Priorto3PM.Proposalsorunsolicitedamendmentssubmittedafterthattimewillnotbe acceptedandwillbereturnedtothevendor. ThebidopeningwillbeheldatOfficeofPurchasing&Contracting10BaldwinSt,Montpelier VT056337501andisopentothepublic.

10.2 SubmissionChecklist

HardCopies(3)(Reference7.1) OriginalUnboundMaster(1)(Reference7.1) TransmittalLetter(Reference7.2) CD(Reference7.1) TableofContents(Reference7.1) TechnicalResponse(ReferenceSection3) DataCenterSpecifications(Reference3.4) ContractorInformation,Background,andStrategy(Reference3.5) AdditionalDocumentation(Reference3.6) MultipleBidNarrative(Reference3.7) 10.2.7 StandardStateProvisionsforContractsandGrants(ReferenceAttachmentC) 10.2.8 Offshore/outsourceform(ReferenceAttachmentB) 10.2.9 CertificateofCompliance(ReferenceAttachmentA) 10.2.10 License&MaintenanceAgreements(Reference5.20ifapplicable) 10.2.11 WorkersCompensation;StateContractsComplianceRequirement;SelfReporting 10.2.12 WorkersCompensation;StateContractsComplianceRequirement;Subcontractor Reporting
10.2.1 10.2.2 10.2.3 10.2.4 10.2.5 10.2.6

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10.3 SealedBidInstructions

Attachments: AttachmentA:CertificateofCompliance REMEMBER! ALLNOTIFICATIONS,RELEASESANDAMENDMENTSWILLBEPOSTEDAT: http://bgs.vermont.gov/purchasing/bids THESTATEWILLMAKENOATTEMPTTOCONTACTVENDORSWITHUPDATEDINFORMATION.ITWILL BETHERESPONSIBILITYOFEACHVENDORTOPERIODICALLYCHECKTHISSITEFORTHELATEST DETAILS.

AttachmentB:OffshoreOutsourcingQuestionnaire AttachmentC:StandardStateProvisionsforContractsandGrants(January8,2009) AttachmentD:CommodityPurchasesTermsandConditions(ifapplicable) WorkersCompensation;StateContractsComplianceRequirement;SelfReporting WorkersCompensation;StateContractsComplianceRequirement;SubcontractorReporting

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AttachmentA:CertificateofCompliance DATE: This form must be completed in its entirety and submitted as partof the response for the proposal to beconsideredvalid. Taxes:Pursuantto32V.S.A.3113,bidderherebycertifies,underthepainsandpenaltiesofperjury, thatthecompany/individualisingoodstandingwithrespectto,orinfullcompliancewithaplantopay, anyandalltaxesduetotheStateofVermontasofthedatethisstatementismade.Apersonisingood standingifnotaxesaredue,iftheliabilityforanytaxthatmaybedueisonappeal,orifthepersonisin compliancewithapaymentplanapprovedbytheCommissionerofTaxes.

Insurance:Biddercertifiesthatthecompany/individualisincompliancewith,orispreparedtocomply with,theinsurancerequirementsasdetailedinSection7ofAttachmentC:StandardStateContract Provisions.Certificatesofinsurancemustbeprovidedpriortoissuanceofacontractand/orpurchase order.Ifthecertificate(s)ofinsurancearenotreceivedbytheOfficeofPurchasing&Contractingwithin five(5)daysofnotificationofaward,theStateofVermontreservestherighttoselectanothervendor. PleasereferencetheRFPand/orRFQ#whensubmittingthecertificateofinsurance.

ContractTerms:TheundersignedherebyacknowledgesandagreestoAttachmentC:StandardState ContractProvisions.

TermsofSale:Theundersignedagreestofurnishtheproductsorserviceslistedatthepricesquoted. TheTermsofSalesareNet30daysfromreceiptofserviceorinvoice,whicheverislater.Percentage discountsmaybeofferedforpromptpaymentsofinvoices;howeversuchdiscountsmustbeineffectfor aperiodof30daysormoreinordertobeconsideredinmakingawards. FormofPayment:WouldyouaccepttheVisaPurchasingCardasaformofpayment? __Yes__No InsuranceCertificate(s):Attached___________willprovideuponnotificationofaward____________ DeliveryOffered:_______daysafternoticeofawardTermsofSale:___________________ (IfDiscount) QuotationValidfor:_____days Date:__________ NameofCompany:_________________________ContactName:______________________________ Address:________________________________FaxNumber:_______________________ _________________________________________Email:______________________________ By:______________________________________ Name:_______________________________ Signature(BidNotValidUnlessSigned) (TypeorPrint)

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WorkersCompensation;StateContractsComplianceRequirement
RFP/PROJECT: DATE: WORKERSCOMPENSATION;STATECONTRACTSCOMPLIANCEREQUIREMENT SelfReporting Form1of2 Thisformmustbecompletedinitsentiretyandsubmittedaspartoftheresponsefortheproposaltobeconsideredvalid. TheDepartmentofBuildingsandGeneralServicesinaccordancewithAct54,Section32oftheActsof2009andfortotal projectscostsexceeding$250,000.00,requiresbidderscomplywiththefollowingprovisionsandrequirements. Bidderisrequiredtoselfreportthefollowinginformationrelatingtopastviolations,convictions,suspensions,andanyother informationrelatedtopastperformancerelativetocodingandclassificationforworkerscompensation.Thestateis requiringinformationonanyviolationsthatoccurredintheprevious12months. SummaryofDetailedInformation DateofNotification Outcome WORKERSCOMPENSATIONSTATECONTRACTSCOMPLIANCEREQUIREMENT:Bidderherebycertifiesthatthe company/individualisincompliancewiththerequirementsasdetailedinAct54,Section32oftheActsof2009. Date: ContactName: NameofCompany: Title: Address: PhoneNumber: FaxNumber: Email: Name: By: Signature(BidNotValidUnlessSigned)* (TypeorPrint) *Formmustbesignedbyindividualauthorizedtosignonthebiddersbehalf.

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RFP/PROJECT: DATE: WORKERSCOMPENSATION;STATECONTRACTSCOMPLIANCEREQUIREMENT SubcontractorReporting Form2of2 Thisformmustbecompletedinitsentiretyandsubmittedaspartoftheresponsefortheproposaltobeconsideredvalid. TheDepartmentofBuildingsandGeneralServicesinaccordancewithAct54,Section32oftheActsof2009andfortotal projectscostsexceeding$250,000.00requiresbidderstocomplywiththefollowingprovisionsandrequirements. Bidderisrequiredtoprovidealistofsubcontractorsonthejobalongwithlistsofsubcontractorssubcontractorsandby whomthosesubcontractorsareinsuredforworkerscompensationpurposes.Includeadditionalpagesifnecessary.Thisis notarequirementforsubcontractorsprovidingsuppliesonlyandnolabortotheoverallcontractorproject. Subcontractor InsuredBy SubcontractorsSub InsuredBy Date: ContactName: NameofCompany: Title: Address: PhoneNumber: FaxNumber: Email: Name: By: Signature(BidNotValidUnlessSigned)* (TypeorPrint) *Formmustbesignedbyindividualauthorizedtosignonthebiddersbehalf.

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AttachmentB:OffshoreOutsourcingQuestionnaire VendorsmustindicatewhetherornotanyservicesareorwillbeoutsourcedunderthetermsofanyagreementwiththeStateofVermont. IndicateN/Aifnotapplicable.ThisisrequiredbytheStateofVermontbutcannotbeusedasanevaluationcriterionunderFederalLaw. Services: ProposedServiceto BidTotalor Representswhat%of OutsourcedWork beOutsourced ContractEstimate totalContractDollars OutsourcedDollars Location(Country) Subcontractor Ifanyoralloftheservicesareorwillbeoutsourcedoffshore,Vendorsarerequiredtoprovideacostestimateofwhatthecostwouldbeto providethesameservicesonshoreand/orinVermont. BidTotalorContract BidTotalorContract Estimateifprovided Estimateifprovided OnshoreWork ProposedServiceto inVermont CostImpact Location Subcontractor beOutsourced Onshore NameofBidder: SignatureofBidder: Date:
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AttachmentC:StandardStateProvisionsFORCONTRACTSANDGRANTS
1.EntireAgreement:ThisAgreement,whetherintheformofaContract,StateFundedGrant,or FederallyFundedGrant,representstheentireagreementbetweenthepartiesonthesubject matter.Allprioragreements,representations,statements,negotiations,andunderstandings shallhavenoeffect. 2.ApplicableLaw:ThisAgreementwillbegovernedbythelawsoftheStateofVermont. 3.Definitions:ForpurposesofthisAttachment,PartyshallmeantheContractor,Granteeor Subrecipient,withwhomtheStateofVermontisexecutingthisAgreementandconsistentwith theformoftheAgreement. 4.Appropriations:IfthisAgreementextendsintomorethanonefiscalyearoftheState(July1 toJune30),andifappropriationsareinsufficienttosupportthisAgreement,theStatemay cancelattheendofthefiscalyear,orotherwiseupontheexpirationofexistingappropriation authority.InthecasethatthisAgreementisaGrantthatisfundedinwholeorinpartbyfederal funds,andintheeventfederalfundsbecomeunavailableorreduced,theStatemaysuspendor cancelthisGrantimmediately,andtheStateshallhavenoobligationtopaySubrecipientfrom Staterevenues. 5.NoEmployeeBenefitsForParty:ThePartyunderstandsthattheStatewillnotprovideany individualretirementbenefits,grouplifeinsurance,grouphealthanddentalinsurance,vacation orsickleave,workerscompensationorotherbenefitsorservicesavailabletoStateemployees, norwillthestatewithholdanystateorfederaltaxesexceptasrequiredunderapplicabletax laws,whichshallbedeterminedinadvanceofexecutionoftheAgreement.TheParty understandsthatalltaxreturnsrequiredbytheInternalRevenueCodeandtheStateof Vermont,includingbutnotlimitedtoincome,withholding,salesanduse,androomsandmeals, mustbefiledbytheParty,andinformationastoAgreementincomewillbeprovidedbythe StateofVermonttotheInternalRevenueServiceandtheVermontDepartmentofTaxes. 6.Independence,Liability:ThePartywillactinanindependentcapacityandnotasofficersor employeesoftheState. ThePartyshalldefendtheStateanditsofficersandemployeesagainstallclaimsorsuitsarising inwholeorinpartfromanyactoromissionofthePartyorofanyagentoftheParty.TheState shallnotifythePartyintheeventofanysuchclaimorsuit,andthePartyshallimmediately retaincounselandotherwiseprovideacompletedefenseagainsttheentireclaimorsuit. AfterafinaljudgmentorsettlementthePartymayrequestrecoupmentofspecificdefensecosts andmayfilesuitinWashingtonSuperiorCourtrequestingrecoupment.ThePartyshallbe entitledtorecoupcostsonlyuponashowingthatsuchcostswereentirelyunrelatedtothe defenseofanyclaimarisingfromanactoromissionoftheParty. ThePartyshallindemnifytheStateanditsofficersandemployeesintheeventthattheState,its officersoremployeesbecomelegallyobligatedtopayanydamagesorlossesarisingfromany actoromissionoftheParty. 7.Insurance:BeforecommencingworkonthisAgreementthePartymustprovidecertificatesof StateofVermontAttachmentC_1/10/11Page1of4
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insurancetoshowthatthefollowingminimumcoveragesareineffect.Itistheresponsibilityof thePartytomaintaincurrentcertificatesofinsuranceonfilewiththestatethroughthetermof theAgreement.Nowarrantyismadethatthecoveragesandlimitslistedhereinareadequateto coverandprotecttheinterestsofthePartyforthePartysoperations.Thesearesolely minimumsthathavebeenestablishedtoprotecttheinterestsoftheState. WorkersCompensation:Withrespecttoalloperationsperformed,thePartyshallcarryworkers compensationinsuranceinaccordancewiththelawsoftheStateofVermont. GeneralLiabilityandPropertyDamage:Withrespecttoalloperationsperformedunderthe contract,thePartyshallcarrygeneralliabilityinsurancehavingallmajordivisionsofcoverage including,butnotlimitedto: PremisesOperations ProductsandCompletedOperations PersonalInjuryLiability ContractualLiability Thepolicyshallbeonanoccurrenceformandlimitsshallnotbelessthan: $1,000,000PerOccurrence $1,000,000GeneralAggregate $1,000,000Products/CompletedOperationsAggregate $50,000Fire/Legal/Liability PartyshallnametheStateofVermontanditsofficersandemployeesasadditionalinsuredsfor liabilityarisingoutofthisAgreement. AutomotiveLiability:ThePartyshallcarryautomotiveliabilityinsurancecoveringallmotor vehicles,includinghiredandnonownedcoverage,usedinconnectionwiththeAgreement. Limitsofcoverageshallnotbelessthan:$1,000,000combinedsinglelimit. PartyshallnametheStateofVermontanditsofficersandemployeesasadditionalinsuredsfor liabilityarisingoutofthisAgreement. 8.ReliancebytheStateonRepresentations:AllpaymentsbytheStateunderthisAgreement willbemadeinrelianceupontheaccuracyofallpriorrepresentationsbytheParty,including butnotlimitedtobills,invoices,progressreportsandotherproofsofwork. 9.RequirementtoHaveaSingleAudit:InthecasethatthisAgreementisaGrantthatisfunded inwholeorinpartbyfederalfunds,andifthisSubrecipientexpends$500,000ormorein federalassistanceduringitsfiscalyear,theSubrecipientisrequiredtohaveasingleaudit conductedinaccordancewiththeSingleAuditAct,exceptwhenitelectstohaveaprogram specificaudit. TheSubrecipientmayelecttohaveaprogramspecificauditifitexpendsfundsunderonlyone federalprogramandthefederalprogramslaws,regulatingorgrantagreementsdonotrequire StateofVermontAttachmentC_1/10/11Page2of4
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afinancialstatementauditoftheParty. ASubrecipientisexemptifthePartyexpendslessthan$500,000intotalfederalassistancein oneyear. TheSubrecipientwillcompletetheCertificationofAuditRequirementannuallywithin45days afteritsfiscalyearend.Ifasingleauditisrequired,thesubrecipientwillsubmitacopyofthe auditreporttotheprimarypassthroughPartyandanyotherpassthroughPartythatrequestsit within9months.Ifasingleauditisnotrequired,theSubrecipientwillsubmittheScheduleof FederalExpenditureswithin45days.TheseformswillbemailedtotheSubrecipientbythe DepartmentofFinanceandManagementneartheendofitsfiscalyear.Theseformsarealso availableontheFinance&ManagementWebpageat: http://finance.vermont.gov/forms 10.RecordsAvailableforAudit:ThePartywillmaintainallbooks,documents,payrollpapers, accountingrecordsandotherevidencepertainingtocostsincurredunderthisagreementand makethemavailableatreasonabletimesduringtheperiodoftheAgreementandforthree yearsthereafterforinspectionbyanyauthorizedrepresentativesoftheStateorFederal Government.Ifanylitigation,claim,orauditisstartedbeforetheexpirationofthethreeyear period,therecordsshallberetaineduntilalllitigation,claimsorauditfindingsinvolvingthe recordshavebeenresolved.TheState,byanyauthorizedrepresentative,shallhavetherightat allreasonabletimestoinspectorotherwiseevaluatetheworkperformedorbeingperformed underthisAgreement. 11.FairEmploymentPracticesandAmericanswithDisabilitiesAct:Partyagreestocomplywith therequirementofTitle21V.S.A.Chapter5,Subchapter6,relatingtofairemploymentpractices, tothefullextentapplicable.Partyshallalsoensure,tothefullextentrequiredbytheAmericans withDisabilitiesActof1990,asamended,thatqualifiedindividualswithdisabilitiesreceive equitableaccesstotheservices,programs,andactivitiesprovidedbythePartyunderthis Agreement.Partyfurtheragreestoincludethisprovisioninallsubcontracts. 12.SetOff:TheStatemaysetoffanysumswhichthePartyowestheStateagainstanysumsdue thePartyunderthisAgreement;provided,however,thatanysetoffofamountsduetheStateof Vermontastaxesshallbeinaccordancewiththeproceduresmorespecificallyprovided hereinafter. 13.TaxesDuetotheState: a. Partyunderstandsandacknowledgesresponsibility,ifapplicable,for compliancewithStatetaxlaws,includingincometaxwithholdingforemployees performingserviceswithintheState,paymentofusetaxonpropertyused withintheState,corporateand/orpersonalincometaxonincomeearned withintheState. b. Partycertifiesunderthepainsandpenaltiesofperjurythat,asofthedatethe Agreementissigned,thePartyisingoodstandingwithrespectto,orinfull StateofVermontAttachmentC_1/10/11Page3of4
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c.

d.

compliancewith,aplantopayanyandalltaxesduetheStateofVermont. PartyunderstandsthatfinalpaymentunderthisAgreementmaybewithheldif theCommissionerofTaxesdeterminesthatthePartyisnotingoodstanding withrespecttoorinfullcompliancewithaplantopayanyandalltaxesdueto theStateofVermont. PartyalsounderstandstheStatemaysetofftaxes(andrelatedpenalties, interestandfees)duetotheStateofVermont,butonlyifthePartyhasfailedto makeanappealwithinthetimeallowedbylaw,oranappealhasbeentaken andfinallydeterminedandthePartyhasnofurtherlegalrecoursetocontest theamountsdue.

14.ChildSupport:(ApplicableifthePartyisanaturalperson,notacorporationorpartnership.) Partystatesthat,asofthedatetheAgreementissigned,he/she: a. isnotunderanyobligationtopaychildsupport;or b. isundersuchanobligationandisingoodstandingwithrespecttothat obligation;or. c. Partymakesthisstatementwithregardtosupportowedtoanyandallchildrenresiding inVermont.Inaddition,ifthePartyisaresidentofVermont,Partymakesthisstatement withregardtosupportowedtoanyandallchildrenresidinginanyotherstateor territoryoftheUnitedStates. 15.SubAgreements:Partyshallnotassign,subcontractorsubgranttheperformanceofhis AgreementoranyportionthereoftoanyotherPartywithoutthepriorwrittenapprovalofthe State.Partyalsoagreestoincludeinallsubcontractorsubgrantagreementsataxcertificationin accordancewithparagraph13above. 16.NoGiftsorGratuities:Partyshallnotgivetitleorpossessionofanythingofsubstantial value(includingproperty,currency,traveland/oreducationprograms)toanyofficeror employeeoftheStateduringthetermofthisAgreement. 17.Copies:AllwrittenreportspreparedunderthisAgreementwillbeprintedusingbothsidesof thepaper. 18.CertificationRegardingDebarment:Partycertifiesunderpainsandpenaltiesofperjurythat, asofthedatethatthisAgreementissigned,neitherPartynorPartysprincipals(officers, directors,owners,orpartners)arepresentlydebarred,suspended,proposedfordebarment, declaredineligibleorexcludedfromparticipationinfederalprogramsorprogramssupportedin wholeorinpartbyfederalfunds. (EndofStandardProvisions) StateofVermontAttachmentC_1/10/11Page4of4 hasagreedtoapaymentplanwiththeVermontOfficeofChildSupportServices andisinfullcompliancewiththatplan.

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 AttachmentD:CommodityPurchasesTermsandConditions
1.StatementofRights:TheStateofVermontreservestherighttoobtainclarificationoradditional informationnecessarytoproperlyevaluateaproposal.Vendorsmaybeaskedtogiveaverbal presentationoftheirproposalaftersubmission.Failureofvendortorespondtoarequestforadditional informationorclarificationcouldresultinrejectionofthatvendor'sproposal.Tosecureaprojectthatis deemedtobeinthebestinterestoftheState,the Statereservestherighttoacceptorrejectanyandallbids,inwholeorinpart,withorwithoutcause,and towaivetechnicalitiesinsubmissions.TheStatealsoreservestherighttomakepurchasesoutsideofthe awardedcontractswhereitisdeemedinthebestinterestoftheState. 2.Responses:Responsesmustbesubmittedon,orinaccordancewith,formsorformatrequirements providedbytheOfficeofPurchasing&Contracting.Pricesandallotherinformationenteredonthequote, exceptsignatureofvendor,shouldbetypedorprintedforlegibility.ALLSUBMISSIONSMUSTBESIGNED. 3.Prices:Unlessotherwisestated,pricesarenetandnochargeforpacking,shipping,orforanyother purposewillbeallowedoverandabovethepricequoted.Pricesquotedforprintingaretoinclude printing,binding,wrapping,andpackaging.AllpricesaredeliveredF.O.B.destination,unlessotherwise stated. 4.Taxes:Moststatepurchasesarenotsubjecttofederalorstatesalesorexcisetaxesandmustbe invoicedtaxfree.Anexemptioncertificatewillbefurnisheduponrequestcoveringtaxableitems.The contractoragreestopayallVermonttaxeswhichmaybedueasaresultofthisorder.Iftaxesaretobe appliedtothepurchaseitwillbesonotedintheresponse. 5.OrderofPrecedence:TheorderofprecedencefordocumentationwillbetheStateofVermont StandardContractFormandattachments,thebiddocumentandanyamendments,andthevendors responseandanyamendments. 6.Substitution:Unlessotherwisestated,vendorsmayoffersubstitutestoitemsidentifiedbya manufacturersnumberorbrand.Whenofferingasubstitution,vendormustdescribeanydifferencesand providetechnicalinformationthatwillassistintheevaluation.Afteranawardismade,substitutionsare notacceptableunlessauthorizedinwritingbytheOfficeofPurchasing&Contracting. 7.SpecificationChange:Anychangesorvariationsinthespecificationsmustbereceivedinwritingfrom theOfficeofPurchasing&Contracting.Verbalinstructionsorwritteninstructionsfromanyothersource arenottobeconsidered. 8.MethodofAward:Awardswillbemadeundertheprovisionsof29V.S.A.903.TheStatemayaward oneormorecontractsandreservestherighttomakeadditionalawardstoothercompliantbiddersatany timeduringthefirstyearofthecontractifsuchawardisdeemedtobeinthebestinterestoftheState.All otherconsiderationsbeingequal,preferencewillbegiventoresidentbiddersoftheStateand/orto productsraisedormanufacturedintheState. 9.Default:Incaseofdefaultofthecontractor,theStatemayprocurethematerialsorsuppliesfromother sourcesandholdthecontractorresponsibleforanyexcesscostoccasionedthereby,provided,thatif publicnecessityrequirestheuseofmaterialsorsuppliesnotconformingtothespecificationstheymaybe acceptedandpaymentthereforeshallbemadeataproperreductioninprice.

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10.Cancellation:TheStatespecificallyreservestherighttocancelthecontractoranyportionthereof providing,intheopinionofitsCommissionerofBuildingsandGeneralServices,theservicesormaterials suppliedbythecontractorarenotsatisfactoryorarenotconsistentwiththetermsofthecontract. 11.Delivery:Liabilityforproductdeliveryremainswiththecontractoruntiltheproductisproperly deliveredandsignedforinaccordancewiththeOfficeofPurchasing&Contractingtermsandconditions. Shipmentsshallbesecurelyandproperlypacked,accordingtoacceptedcommercialpractices,without extrachargeforpackingcasesorothercontainers.SuchcontainerswillremainthepropertyoftheState unlessotherwisestated.Deliveredgoodsthatdonotconformtothespecificationsorarenotingood conditionuponreceiptshallbereplacedpromptlybythecontractor. 12.Invoicing:AllinvoicesaretoberenderedbytheContractoronthevendor'sstandardbillheadand forwardeddirectlytotheinstitutionoragencyorderingmaterialsorservices. 13.NonCollusion:TheStateofVermontisconsciousofandconcernedaboutcollusion.Itshould thereforebeunderstoodbyallthatinsigningbidandcontractdocumentstheyagreethattheprices quotedhavebeenarrivedatwithoutcollusionandthatnopriorinformationconcerningthesepriceshas beenreceivedfromorgiventoacompetitivecompany.Ifthereissufficientevidencetowarrant investigationofthebid/contractprocessbytheOfficeoftheAttorneyGeneral,allbiddersshould understandthatthisparagraphmightbeusedasabasisforlitigation. 14.Amendments:Nochanges,modifications,oramendmentsinthetermsandconditionsofthiscontract shallbeeffectiveunlessreducedtowriting,numbered,andsignedbythedulyauthorizedrepresentative oftheStateandContractor. 15.Confidentiality:Thesuccessfulresponsewillbecomepartofthecontractfileandwillbecomea matterofpublicrecordaswillallotherresponsesreceived.Iftheresponseincludesmaterialthatis consideredbythebiddertobeproprietaryandconfidentialunder1VSA,Chapter5,thebiddershall clearlydesignatethematerialassuch,explainingwhysuchmaterialshouldbeconsideredconfidential. Thebiddermustidentifyeachpageorsectionoftheresponsethatitbelievesisproprietaryand confidentialwithsufficientgroundstojustifyeachexemptionfromrelease,includingtheprospective harmtothecompetitivepositionofthebidderiftheidentifiedmaterialweretobereleased.Underno circumstancescantheentireresponseorpriceinformationbemarkedconfidential.Responsessomarked maynotbeconsidered. 16.Certificationforapparel,footwear,andtextiles(sweatshopprohibition):Beforecommencingwork onthiscontract,thecontractormustprovidecertificationfromeachsupplierthatmeetsthe requirementsof29V.S.A.922(a)aswellasalistofthenamesandaddressesofeachsupplier,as requiredby29V.S.A.922(b).Contractorcertifiesthatif,atanytimeduringthecontractperiod,thereare changestotheinformationinthecertificationortothelistofsuppliersthecontractorwillpromptly informtheCommissionerofBuildingsandGeneralServicesofsuchchanges.

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