TRAINING AND COMMUNICATIONS

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SECTION 7 TRAINING AND COMMUNICATIONS

TRAINING AND COMMUNICATIONS POLICY Training and Communications Policy - Sample ............................................................................3 ORIENTATION FORM Orientation Form - Sample ............................................................................................................5 TOOL BOX MEETING RECORDS Tool Box Meeting Record Form - Sample.....................................................................................7 Record Books Available at NSCSA...............................................................................................8 EMPLOYEE TRAINING RECORD Employee Training Record Form - Sample .................................................................................10 PERFORMANCE EVALUATIONS Supervisor Performance Evaluation - Sample 1 .................................................................... 12-13 Supervisor Performance Evaluation - Sample 2 ..........................................................................14

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Training and Communications Policy

Purpose The purpose of this policy is to ensure that all employees receive adequate safety training. Policy The company will provide and ensure that all employees participate in all safety training that is necessary to minimize loss of human and physical resources. This training will include, but not be limited to: Safety orientations. Job-specific training as required. Appropriate safety training for supervisors and management. Task and trade-specific training and certification. Applicable specialized safety training.

In addition, safety meetings involving all employees will be held on a (weekly, by-weekly, monthly) basis.

Signed:

Date:

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ORIENTATION

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Orientation Form

Employee Name: Hire Date: Introduction

Company History Company Safety Policy

Trainer: Orientation Date: Meetings

Safety Committee Tool Box

Company Rules/Enforcement
Rules Enforcement Procedures

Personal Protective Equipment

Hard Hat Safety Glasses Steel Toe Boots Hearing Protection Reflective Vest Fall Protection Harness Respirator

Occupational Health & Safety Act

*Rights, responsibilities & how to exercise them

Regulations
Occupational Safety General Regulations WHMIS Regulations First Aid Regulations Fall Protection & Scaffolding Regulations

Safety Representative/JOHS Committee

Introduction

Hazard Assessments Responsibility for Safety

Manager Supervisor Worker Frequency Employee Involvement

Inspections
Frequency Employee Involvement

Emergency Procedures
Fire First Aid Communication Incident Reporting

Preventative Maintenance
Defective Equipment Maintenance Schedules

Safe Work Practices Job Procedures Employee's Signature: Trainer's Signature:

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TOOL BOX MEETING RECORDS

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Tool Box Meeting Record

Company Name Date: Project: Number in Crew: Trade: Review Last Meeting: # Attending: Foreman:

Topics Discussed:

Suggestion Offered:

Action(s) to be Taken:

Injuries/Incidents Reviewed:

Foremans Signature: Supervisors Remarks:

Signature:

Date: Note: Record Names and signature of Attendees on Reverse of Page

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EMPLOYEE TRAINING RECORDS

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EMPLOYEE TRAINING RECORD

Employee Name Trade/Occupation: Name of Course: Course Provider: Date Completed: Expiry Date: Employee Initials Date of Hire:

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PERFORMANCE EVALUATIONS

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SUPERVISOR PERFORMANCE EVALUATION

Employees Name: Evaluators Name: This section must be completed for all supervisors and should reflect their overall performance. It will be completed by the manager in consultation with all direct reports. It shall serve as a standard for all discussions and may be added to as need be. Each of the skills listed below are to be rated as follows:
E =EXCEEDS EXPECTATIONS; M =MEETS EXPECTATIONS; I =NEEDS IMPROVEMENT; N =NOT APPLICABLE

Evaluation Date:

LEADERSHIP SKILLS
Awareness: Is alert to needs / problems of company and its employees. Innovation and Creativity: Generates new ideas and finds novel applications; encourages others to do so Judgement: Implements sound decisions or timely actions based on available data. Motivation: Stimulates employees to achieve desired results through positive attitude and methods. Team Building: Builds and maintains productive working relationships with superiors, peers and subordinates. Safety Culture: Leads by example to ensure corporate culture reflects the commitment of senior management

E M I N SUPERVISORY SKILLS
Conflict Management: Identifies causes and resolves issues resulting in unproductive organizational and employee disputes. Delegation: Capitalizes on full potential of subordinates. Employee Appraisal: Evaluates employee performance fairly and objectively in accordance with company procedure. Employee Development: Plans for and follows through on employee development activities; encourages career growth in subordinates. Employee & Pay Equity Support: Knowledge of and adherence to the companys EE and PE policies and procedures. Financial Management: Understands budgeting and has ability to satisfactorily analyze financial data. Human Resources Planning: Identifies best possible staff for current and future needs and ensures the proper utilization of assigned staff. Leadership: Inspires productive achievement in subordinates; provides environment for self-motivation; has ability to coach and develop others.

E M I N

E =EXCEEDS EXPECTATIONS; M =MEETS EXPECTATIONS; I =NEEDS IMPROVEMENT; N =NOT APPLICABLE

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SUPERVISORY SKILLS (Contd.)

Organization: Arranges and relates work for effective accomplishment of results.

E M I N COMMUNICATION SKILLS
Team Commitment: Cooperates in working with others to achieve common objective. Actively contributes to team goals. Sincerity on working with others. Communication Channels: Keeps manager / associates apprized of important matters in timely fashion, maintains confidentiality. Interdepartmental Coordination: Interacts with other department / units so as to achieve company goals. Interpersonal: Interacts productively within and across function, works with others and wins cooperation, maintains enthusiasm and sense of humour. Oral Communications: Verbally expresses clear ideas, facts, problems and solutions.

E M I N

Planning: Predetermines results to be achieved and the course of action required to achieve them. Reviewing: Monitors and modifies work to ensure progress toward desired results. Team Management: Efficiently plans and prioritizes time and resources to improve productivity.

Hazard Identification - Leads the Hazard identification process for area of responsibility and identifies potential problems before loss occurs Inspection: Inspects informally and formally to ensure worker compliance with established rules, policies procedures and OH&S legislation Incident Investigation: Provides timely reports to senior management of workplace incidents and encourages worker reporting of non loss related incidents.

Close Out Meeting Notes:

Employees Signature: Evaluators Signature:

Date: Date:

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SEMI-ANNUAL EVALUATION
Employee Name: Evaluators Name: Reporting Date: Date: Jan-June July-Dec 9Year: 9

Any Area of Evaluation assessed below or exceeds the standard must be substantiated with comments. For additional space use the back of this page.

Area of Evaluation
Job Knowledge

Standard
Below Meets Exceeds

9 9 9

9 9 9

9 9 9

Supervisory Responsibilities:

Communication Skills:

OH&S: Inspection Completed Toolbox talks held? Hazard assessment completed? Incident investigations conducted New Hire Orientations completed? Other responsibilities to OH&S achieved Note & close out comments:

9 9 9 9 9 9

9 9 9 9 9 9

9 9 9 9 9 9

Employee Acknowledgement Management Approval Follow up: Required?

Sign: Sign: 9 Yes by (date):

Date: Date: 9 No:

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