4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible Ed

Action Item Description Team members for coordinating and focus area teams Submit form to Ron/Ann for contract. SOW developed and to Michael Rivera Timeline for Academy and share updates during calls

Due Date

Status

Comments

1.

Identify & secure team members

Complete

Develop Scope of Work for Academy team

2.

Ed

Complete

3.

Draft overall timeline and monthly calendar

Regional Updates
4.

Team

Provide monthly update for regions

Ongoing

5. 6. 7.

Review budget and develop spreadsheet for expenditures Update SMT in Fall F2F Develop Needs assessment Ed/Mary Mary Arnold Review past evaluations from Complete

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description academies and develop new assessment.

Due Date

Status

Comments

Send Assessment to system

8.

Mary/Ed

Send to NAE4HA and state liaisons for disbursement to potential participants

Complete

9.

Prepare presentation to SMT

Mary Arnold Mary Arnold

Analyze and share Needs 10. Assessment report to team

11.

Identify audience Identify marketing strategy and plan

12.

Do we expand to include partners or selected partners NAE4HA postcard/flyer/slicksheet at meeting, in registration packets. Liaison calls. Update for state newsletters. Contact to state program

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

Marketing team for

13. involvement 14.

leaders. Contact Andy F.

Research and share Platform 15. information on Best Practices in blended learning Develop list of delivery modes 16. for reference and considerations Identify 3-5 platform
17. providers

Do we conduct Core sessions and enrichment sessions

See VALT Notes.docx. Dougs handout from meeting. See Elements of Virtual.docx iCohere, Performedia, Tagorus, Digitell, New Peach

Schedule Calls with providers

18. to demonstrate product

Determine platforms and

19. request RFP for delivery

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

20.

Develop list of deliverables required of provider

Microsite, registration, livestream, recording and archiving. Participant tracking and participation

Develop list of blended 21. learning approaches to share with Team Finalize Delivery plan based
22. upon needs assessment

Finalize Content from Needs 23. assessment and Outcomes discussions Identify specialized training 24. for content not delivered in Academy Develop microsite for support,
25. registration, and SM

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

Specialized training plan and

26. schedule 27. Develop schedule of Academy 28. Post schedule on microsite

Schedule Monthly touch-base

29. call for team

Update on status and budget Team/work group Volunteer development. Curriculum. Evaluation. Resource Development. Program Delivery/Development. Focus of Outcomes: ToT, Job Aids, Adapted, engaged learning

Subcommittees to review and decide on Outcomes

30.

31. 32. Identify reviewers for lessons

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

Identify Presenters for

33. targeted outcomes

Develop Scope of Work for Presenters

34.

Identify deliverables for presenters: Develop PPT and record narration, Handouts. Tools and training scripts Send SOW to Michael Rivera for approval Assess for engagement and interaction

Send SOW for Presenters for

35. approval

Review lesson plans from 36. presenters and provide feedback

37.

Identify Volunteers to
38. introduce all Speakers 39. Research and Identify Plenary

Team/work

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible group

Action Item Description

Due Date

Status

Comments

speaker Submit Budget requests for

40. Plenary speaker

Send SOW for Plenary for

41. approval

Research and Identify

42. Capstone speaker

Submit Budget requests for

43. Capstone costs

Set up practice sessions for

44. presenters and share process

Request Biographical
45. information from Speakers 46. Develop Program description 47. Send Presenter confirmation

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

letters and updates Draft announcement for Don

48. to send out

Draft announcement about

49. academy to the system

Develop Social Media Plan

50. Marketing

Ed/Ashley

Develop Social Media Plan as

51. tool for Academy

Identify Social Media 52. Coordinator for Academy marketing and support Coordinate with platform 53. provider, schedule and support.
54. Accounting update

Reconcile expenditures

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

planned and projected

55. 56.

Pre-Event Tech Check

57.

Participants to confirm technology needs and function prior to event

Schedule Pre-Event Web 58. Conference to review assignments Develop Pre-Event Web
59. Conference

How we got here. Assessment and development Two weeks out

Pre-Event discussion for team

60. and presenters 61. Pre-Event practice

Conduct Pre-Event Web

62. Conference

December

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

Develop WBLO intros for

63. online resources 64. 65. EVENT EVENT EVENT 66.

PD minisite. Online learning center. Et al

Complete and submit report 67. for review

68. Develop evaluation

Compile and analyze 69. evaluation results

70. Develop final Academy report

Develop plan for transfer of

71. learning

Transference to Community 72. partners 10

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description Conference Call Adobe Connect

Due Date

Status

Comments

Meeting to process lessons

73. learned

Review Team SOW and 74. Provide stipends

75. Thank yous and recognitions 76.

Ed

Review SOWs and notify Ron for payment to be made

Develop event manual Develop WBLOs on content Using PPTs, audio recordings, handouts

Copies of all documents, timeline, SOW, research

77.

Upload WBLOs into LMS

78. and/or 4-H.org

Draft information for the final

79. report 80. 81.

Janet

Review by coordinating team

11

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

Questions and Thoughts to

82. consider 83. Exhibit hall flash talks

Provide attendees with list of

84. others 85. Provide a help desk, Q & A

Certificate of completion.
86. CEUs

Introduction then virtual field trip to read Rich content 87. readying or viewing, complete a reflection and return and share with CoP Engagement of learners: statement of goals, reflection 88. exercises and goal statement at end 12

4-H Science Academy Project Management Timeline/Actions

8/3/2013

Action Item

Person Responsible

Action Item Description

Due Date

Status

Comments

Monetize registration inside

89. and outside

Do we consider repeating on 90. smaller scale for other audiences?

13