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PRESENT Mayor Alice M Baker Chairman Jane Mealy Vice Chairman John Feind
Commissioners Joy McGrew Linda Provencher Ron Vath City
Attorney Drew Smith Interim
City Manager Bernie Murphy Police Chief Dan Cody Public Works Director
City Engineer
Bob Smith Community Redevelopment Director Caryn Miller Assistant to the
City Manager
Libby Kania and Administrative Assistant Kate Settle
3 PROCLAMATIONS AND AWARDS Mayor Baker read the proclamation into the record
and commended the s
City Public Works Department
CONSENT AGENDA
GENERAL BUSINESS
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8 DISCUSS THE RATE SCHEDULE FOR REMOVAL OF YARD WASTE ESPECIALLY
PALM FRONDS COMMISSIONER
FEIND Bob Smith City Engineer and Hugh
Eberhardinger Solid Waste
Department Superintendent introduced the item They made a
power point presentation outlining the cost to the City and ofthe instances of the
depicting some
yard waste in the City and the amount of time staff requires to complete the large pick ups They
noted the cost savings to the City as well as introducing revenue producing routes since the
Ordinance has been in effect Discussion ensued and included how the fee was calculated the
number of months citizens were given gratis pick ups after the Ordinance was adopted whether
the fees would be charged after storms FEMA reimburses the
City after a storm educating the
citizens how much to put out at citizens the of
on a given time having options putting palm
fronds out little at time pay the City find another haul the
a a or means to yard debris the
various ways City staff has made it clear to the public via a letter the website and sanitation
workers talking to individual citizens educating the citizens if a contractor does the yard work
negotiate with the contractor that they remove the debris and construction debris not being
picked up by the Sanitation Department Commissioner Feind clarified the intent ofthe item was
not to look at the ordinance again in its entirety but to clarify the fees regarding the
palm fronds
Mr Smith broke down the cost to dump a full load of yard waste He felt it fair charge was a
Phyllis Carmel expressed her frustration with the ordinance Dave Robell felt why aggravate a
homeowner by not picking up his trash J Nejame explained what he needed to do in order for
him to get a pile down to the correct pick up size He noted the citizens need to know where
they
can take their construction debris and in other communities invest in a and use the mulch
chipper
for City property and sell the mulch to the citizens Rusty Place
suggested putting the pick ups
on a schedule Mr Smith reported the pick ups are on a schedule and he also reported in the
letter sent to each citizen
homeowner listed where they can take their construction debris Lea
Stokes lives in a condominium association and there is not a choice The association pays a
contractor to haul the waste She felt it unreasonable to the
was expect City to haul away the
kind of yard waste depicted in the presentation Mayor Baker noted the
City used to have a
chipper and wondered if it would pay for itself in run the long
Mr Eberhardinger explained the
chipper the City used to own was not cost efficient and the County did it as well and they could
not give a way the mulch produced Commissioner McGrew remembered the chipper as well
The mulch produced was full of carpenter ants etc There was no action taken on this item The
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After 9
00 a
mno vehicular traffic will be allowed The vendors
can stay open until 11
00 p m
and open
Friday night 00 a
9 m until 00
11 She
on on
Saturday p
m outlined where the
watermelon eating and contests would take She reviewed
BBQ eating place the entertainment
line up On the 4ch of July the parade will begin at 10
00 a m Fireworks will take place
between 9 to 9
30 p m She requested a banner be put up at City Hall the Chamber is requesting
the owners of Dollar General Finns and Cross Tides at SR 100 and AIA to allow banners to be
put up A question and answer period followed There was some discussion regarding closing the
street in front of City Hall Commissioner McGrew felt there should be
strongly some
reported the s current ordinance does not allow for an outside handler The City has stood
City
by the ordinance in every project that has come before the Commission Mr Murphy continued
and reported there may be a business opportunity for the City to get into the roll off business
Mr Smith did a preliminary cost and approximate revenue that could be generated by purchasing
a roll off truck He noted several ways in which the City could benefit from such a purchase
Mr Eberhardinger has research used equipment Mr Smith srecommendation was to treat the
roll off truck as a business Mr Murphy assured with Mr Smith s affirmation current staff
could do this type of work Commissioner Vath requested a business plan for this venture
showing the Commission expenses and revenues proving it will be an ongoing business that will
not costs the residents money He asked the Publix representatives if they buy the compactor or
Management to service the roll off at Publix and authorizing City Staff to enter into an
agreement with Publix that Publix would pay those service fees from Waste Management until
such time as the City is able to provide the service without using a contractor The motion
carried unanimously Motion by Commissioner Provencher seconded by Commissioner Vath
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for staff to bring back business
a
plan as far as purchasing one of these trucks as quickly as
possible The motion carried unanimously Commissioner Mealy recessed at 7 32 p m The
meeting reconvened at 7
47 p
m
presented the item and reviewed the documents distributed Commissioner Feind questioned the
necessity of the truck Chief Roberts assured him the truck was a necessity The truck the
department currently uses will go back to the Division of Forestry Commissioner Vath thought
maybe a club cab might be more applicable Chief Roberts explained the he and his firefighters
discussed the option but felt the longer the truck the harder to maneuver Motion by
Commissioner Vath seconded by Commissioner Provencher to approve the purchase of the
used fire truck as a brush truck have it
d and have the Chief convert it to our
appropriately logo
use the 2003 Chevy Silverado 3500 which is at the cost of 18 750 plus tax Mr Murphy
informed the Commission they will be bringing it back as a
budget amendment The motion
carried unanimously
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7 one million dollars would be changed to two million dollars Paragraph 13 the last line
paragraphs would change to paragraph The wording would reflect paragraph 5 and
paragraph 6 would be deleted The document would need to be renumbered as Item 6 will be
removed Commissioner Vath wondered if the tenant
changes can the agreement be renewed
Attorney Smith reported on the wording and intent of the tennination clause in the agreement
Howard Sklar wanted to clarify if the agreement was for one property in the
City and one
property only Commissioner Mealy reported the is limited the
agreement to property Motion
by Commissioner McGrew seconded by Commissioner Provencher we direct staff to execute
the necessary paperwork for the agreement for the right of way for the Salty Dog restaurant with
the changes that were mentioned by our
Attorney The motion carried unanimously
14 RESOLUTION 26
2009 APPROVING THE LOCAL AGENCY PROGRAM
AGREEMENT WITH THE STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION
16 RESOLUTION 2009
28 SETTING A FEE FOR GOLF CART REGISTRATION AND
RENEWAL PROVIDING FOR AN EFFECTIVE DATE Attorney Smith read the resolution
into the record Chief Cody felt the twenty dollars for the registration and the fifteen dollars for
renewal would be sufficient Motion by Commissioner Provencher seconded Commissioner
by
Vath we approve Resolution 2009
28with the twenty dollars for the registration fee and fifteen
dollars for the renewal fee The motion carried unanimously after a roll call vote
17 RESOLUTION 2009
29 AMENDING RESOLUTION 2008
54 WHICH ADOPTED THE
FY 09 BUDGET
08 TO REFLECT A BUDGET AMENDMENT FOR FUNDING TO
PURCHASE NECESSARY SIGNS FOR IMPLEMENTATION OF THE GOLF CART
ORDINANCE PROVIDING FOR CONFLICT AND PROVIDING AN EFFECTIVE DATE
Smith read the title ofthe resolution into the record Commissioner
Attorney Mealy clarified the
item waspreviously discussed the resolution was brought forward for funding purposes
Commissioner Vath questioned if the funds for the signs could come out of a department that
might have a little extra in their budget Mr Murphy gave a brief description of the budgetary
issues with the City revenues Motion by Commissioner Provencher seconded by
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Commissioner Vath we approve Resolution 2009
29 The motion carried
unanimously after a
roll call vote
19 CONSIDER APPOINTMENTS TO
unanimously
E THE ECONOMIC DEVELOPMENT TASK FORCE Kate Settle Administrative
Assistant announced the results ofthe ranking sheet as
being Ted Johnson to
complete the term
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of the SPAC seat ChrisCasper to move from an alternate position to completing the Citizen at
Large seat and appoint Andy Miklos to complete the alternate seat on the Economic
Development Task Force Motion by Commissioner Vath seconded by Commissioner Feind to
approve the ranking sheet as recited by our City Clerk The motion carried
unanimously
COMMISSION COMMENTS
20 COMMISSION COMMENTS Mayor Baker read two letters from the Flagler Beach
Department commending Officer Sheffield and Officer Arcieri for well done She read
a job a
longer funding the Florida Forever Grant Commissioner Feind commended the Jr
Lifeguard
Program and is pleased it is continuing He updated the Commission on his research regarding
the City applying for a grant from the Scenic
Highway for more parking on AIA He spoke with
the coordinator and she indicated it would not be feasible Commissioner
Mealy attended Taste
of She was a little there
Flagler disappointed was
only one local restaurant was in attendance
sElementary Schools 2
She attended Wadworth d grade Environmental Program at Gamble
Rogers Commissioner Mealy attended the Museum Board Meeting and reported on the funds
collected for the City by providing fire inspections
PUBLIC HEARING
21 ORDINANCE 2009
09AMENDING CHAPTER 18 OF THE CODE OF ORDINANCES
ARTICLE III PUBLIC SERVICE TAX TO AMEND SECTIONS 18
48 THROUGH 53
18 TO
STAFF REPORTS
equipment at the Wastewater Plant tomorrow Assistant to the City Manager Kania reminded the
Commission there are minor issues needed to be clarified with Clerk Apperson before the
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meeting times can be changed City Engineer asked the Commission for a little more time re
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