Publication Date: December 2012 Effective Date: January 2013

Using This Guide

Use this guide to improve your understanding of how to license Microsoft Dynamics GP 2013 and Microsoft Dynamics NAV 2013 for the Services Provider License Agreement (SPLA). This guide does not apply to Microsoft Dynamics AX, Microsoft Dynamics SL, or prior versions of Microsoft Dynamics GP and Microsoft Dynamics NAV. This guide is not intended to influence the choice of Microsoft Dynamics products and services. The examples presented in this guide are illustrative. Microsoft Corporation reserves the right to review and/or update the existing version of this document without any advance notice. For help determining the right technology solution for any given organization, including the license requirements for a specific product or scenario, consult with your Microsoft Dynamics Certified Partner or your Microsoft account team. This guide does not supersede or replace any of the legal documentation covering use rights for Microsoft products. Specific product license terms are detailed in the Service Provider User Rights (SPUR) document, which are available at http://www.microsoftvolumelicensing.com/userights/DocumentSearch.aspx?Mode=3&DocumentTypeId=2. License Keys vs. License Entitlements An important distinction to make is between license keys (activation keys) and license entitlements. License keys are used to activate the Microsoft Dynamics software that the customer has licensed. License entitlements are what customers are entitled to run and use based on the licenses they have acquired.

Contents
How to License Microsoft Dynamics GP 2013 and Microsoft Dynamics NAV 2013 for SPLA ............... 3
Overview of Services Provider License Agreement ....................................................................................................................................... 3 Licesning Model........................................................................................................................................................................................................... 3 Potential Changes to Functionality ...................................................................................................................................................................... 4 Named User Licensing .............................................................................................................................................................................................. 4 Available User Licenses ............................................................................................................................................................................................. 5 Components .................................................................................................................................................................................................................. 6 Access by External Users for Microsoft Dynamics NAV .............................................................................................................................. 6 Multiplexing................................................................................................................................................................................................................... 7 Enhancement Plan Benefits .................................................................................................................................................................................... 7 Licenses for Additonal Software ........................................................................................................................................................................... 7 Additional Resources ................................................................................................................................................................................................. 9 Appendix A - Limited User Included Tables ................................................................................................................................................. 10 Appendix B - Functionality Details for Microsoft Dynamics GP 2013 ................................................................................................ 11 Appendix C - Functionality Details for Microsoft Dynamics NAV 2013 ............................................................................................ 13

How to License Microsoft Dynamics GP 2013 and Microsoft Dynamics NAV 2013 for SPLA
OVERVIEW OF SERVICES PROVIDER LICENSE AGREEMENT
Microsoft Services Provider License Agreement (SPLA) is a licensing program that enables service providers with hosted services to license Microsoft products on a monthly basis to provide services and hosted applications to their end customers. Some examples of Service Providers include Web Hosters, application services providers, messaging and/or collaboration services providers, platform infrastructure providers, business process outsourcers, streaming media Service Providers, and Independent Software Vendors (ISVs) with hosted applications running on Microsoft technologies. Software services exclude any services that involve installing a Microsoft licensed product directly on any device to permit a customer to interact with the Microsoft licensed product. The SPLA provides third party commercial use rights to service providers, who will be the holder of these Microsoft licenses and provide the software service. Unlike with Business Ready Licensing for on-premise deployments, with SPLA the end customer organization receiving the software service is not required to obtain their own Microsoft licenses. End customers receive the right to interact with functionalities of Microsoft software through the Service Providers SPLA licenses. Service Providers cannot use products purchased through retail or purchased in their name through Microsoft Volume Licensing to provide software services. In order to install and use the functionality of the software, you must obtain the appropriate license keys from Microsoft. Procedures to obtain such license keys will be published at http://www.explore.ms or as provided by your reseller.

LICENSING MODEL
The licensing model for SPLA is the same as the Server/CAL model used for Perpetual Licensing, with the following exceptions: Licenses under the SPLA are non-perpetual (or subscription) licenses that can be used during the term of the agreement only. Because the solution functionality is running on the solution providers premises and not on the customer premises, the customer does not need to purchase Server licenses. Therefore, there are no Starter or Extended Pack licenses. Instead of CALs for licensing access to the solution functionality, SPLA uses Subscriber Access Licenses (SALs). Instead of concurrent users, SPLA is licensed on a named user basis.

Figure 1: SPLA licensing model

POTENTIAL CHANGES TO FUNCTIONALITY

With SPLA, you leasing have the rights to use the software functionality for a limited period of time. The software made available through your SPLA licenses is always the most current version and functionality. Over time, that functionality may change, and previous versions may no longer be available. Therefore, if you deploy your solution using a certain version and then re-download your license keys at a later time, the functionality may have changed. For that reason, we strongly recommend carefully reading the SPLA Mapping Guideline and testing the new license keys in a non-production environment prior to deployment. Please understand the differences between the current functionality and your existing Microsoft Dynamics software to avoid any unexpected result. For a list of functionality included in Microsoft Dynamics GP 2013 for SPLA please see Appendix B. For a list of functionality included in Microsoft Dynamics NAV 2013 for SPLA please see Appendix C.

NAMED USER LICENSING

Under the SPLA model, access to the Dynamics ERP solution functionality is licensed through user licenses on a Named User basis. Named User licenses are specific to an individual and cannot be shared.
Figure 2: Named User Licensing

Note: If a user leaves the organization, the license may be reassigned to another user.

AVAILABLE USER LICENSES

The Microsoft Dynamics GP 2013 and Microsoft Dynamics NAV 2013 licensing model offers two user license types: Full User and Limited User.
Figure 3: Available User Licenses

Full User licenses provide users full read and full write capabilities to all of the licensed solution functionality through any and all modes of access, including the Windows Client, the Web Client, or, in the case of Microsoft Dynamics NAV 2013, the Microsoft SharePoint Client or any other mode of access going through the API (including Web Services). Full User licenses are for users requiring unlimited read and write access to the complete solution functionality. Limited User licenses provide users full read, but limited write, capabilities to all of the licensed solution functionality through any and all modes of access including the Windows Client. The Limited User license is designed to give customers a lower-cost alternative for extending ERP to users who only need to perform the following tasks: For Microsoft Dynamics GP 2013 o o o Read access to data contained in the ERP solution through the Microsoft Windows client for Microsoft Dynamics GP and web client for Microsoft Dynamics GP Write access via the time and expense functionality Access to one named Business Portal User and one named Management Reporter Viewer User.

For Microsoft Dynamics NAV 2013 o Read access to data contained in the ERP solution through any client accessing the application via the Microsoft Dynamics NAV Application Programming Interface (API) including but not limited to dthe User Interface Web Services for Microsoft Dynamics NAV Write access via the Timesheet functionality Write access through any client accessing the ERP solution via the Microsoft Dynamics NAV API to a maximum of three (3) Application tables objects in any range number with the following exceptions: limited users are not allowed to write to any of the following tables: General Ledger

o o

(table 17), Permission Set (table number 2000000004), Permission (table number 2000000005) or Access Control (table number 2000000053); and any table described in Appendix A as Limited User Included Tables do not count towards the 3 table objects

You do not need a SAL for users who access Microsoft Dynamics GP 2013 or Microsoft Dynamics NAV 2013 using the client software only for the sole purpose of providing supplemental professional accounting or bookkeeping services related to the auditing process.

COMPONENTS
You may only run instances of discrete pieces of functionality known as components on a per Processor basis along with your selected SAL. We may modify the list of components. For those Components licensed under the Processor License model you need to only license and report one Processor License per system database, regardless of how many processors are used. A system database means the underlying database that controls your users and financial reporting units. For details on the additional components available, please see http://www.explore.ms.

ACCESS BY EXTERNAL USERS FOR MICROSOFT DYNAMICS NAV

External users are customers of organizations licensing Microsoft Dynamics NAV 2013. External users are defined in the security table by assigning named customer users an External User designation. External users do not consume named users for access. External users must not be used to perform business processes on the customers behalf.
Figure 4: Internal vs. External Users

MULTIPLEXING
For the purpose of this Licensing Guide, multiplexing is defined as the use of hardware or software (including manual procedures) to reduce the number of devices or individuals that access or use the Microsoft Dynamics ERP solution by pooling connections. Multiplexing does not reduce the number of user licenses required to access the Microsoft Dynamics ERP solution. Any user that accesses the Microsoft Dynamics ERP solutioneven when accessing indirectlymust be properly licensed. When connecting to Microsoft Dynamics through a pooling resource, users must be licensed with Full User or Limited User licenses in compliance with the software license terms and the pooling resource must limit the number of simultaneous users to match the number named users licenses acquired specifically for the pooling resource.
Note: Licensed users may manually rekey information (when coming from non-licensed users) into the Microsoft Dynamics ERP solution. This scenario is not considered to be multiplexing.
Figure 5: Multiplexing

Multiplexing does not reduce the number of user licenses required.

ENHANCEMENT PLAN BENEFITS

Your Microsoft Dynamics solution is mission-critical to the success of your business and under the SPLA Licensing model your enhancement plan benefits are included at no additional fee. Receiving unlimited access to resources and tools will help your team understand how the software works, showing them how to get the most out of your solution, and enabling improved business performance. The Enhancement Plan helps you to: Maximize value: Provides the latest upgrades, updates, hotfixes, training, and more, enabling you to realize the full potential of your Microsoft Dynamics solutionfrom the moment you make your purchase decision through the full lifecycle as a customer. Protect your investment: Protect your investment by keeping your solution up to date and running at its peak performance. Updates not only help maintain legal and regulatory compliance but also help keep your solution running securely and uninterrupted. Increase business productivity: Self-support tools and training through our online portal, CustomerSource, enables your employees to troubleshoot issues on their own, enhancing overall productivity.

Note: Protected List Price and Transition Investement Credits do not apply when purchasing SPLA Licensing. SPLA Services providers have the option to sign up for a CustomerSource Only account and have the ability to add all of their customers to this CustomerSource account.

Services providers will be responsible for maintaining this customer account and managing access by adding or removing their customers from the professional list. To request a SPLA CustomerSource Only account, the Partner must send an email to their local ROC and include the SPLA Partner Name, SPLA Account Number, SPLA Administrator Name and SPLA Administrator email address.

LICENSES FOR ADDITIONAL SOFTWARE

Licenses for additional software that may be required for the solutionsuch as Microsoft Windows Server, Microsoft SQL Server, and Microsoft SharePoint Serverand their corresponding Subscriber Access Licenses (SALs) are not included with the Microsoft Dynamics GP 2013 or the Microsoft Dynamics NAV 2013 licenses. They must be acquired separately in accordance with the applicable licensing requirements for these products. These licenses may be purchased through traditional Microsoft Volume Licensing channels.
Figure 6: Licenses for Additional Software are not included with Microsoft Dynamics GP or NAV licenses

For example, if the Dynamics ERP solution is utilizing SQL Server, the customer needs the appropriate server or core licenses and CALs for SQL Server in addition to the Microsoft Dynamics licenses.
Figure 7: SQL Server Licenses Must be Acquired Separately

In this example, five users are accessing the Microsoft Dynamics ERP solution, which is connecting to a SQL Server database. SQL Server is being licensed through a server/CAL model, so the customer requires the appropriate SQL Server licenses and CALs. Because SQL Server CALs are also licensed on a Named User (or device) basis, each user (or device) requires a SQL Server CAL along with the Microsoft Dynamics User subscription license.

For more information about licensing SQL Server, refer to http://www.microsoft.com/sqlserver/en/us/getsql-server/how-to-buy.aspx.

ADDITIONAL RESOURCES
SPLA Pricing and Ordering Information For details on pricing and ordering, please see http://www.explore.ms. SPLA Website For more information about SPLA, go to http://www.microsoft.com/licensing/licensing-options/splaprogram.aspx SPUR Website For a copy of the Service Provider User Rights, go to http://www.microsoftvolumelicensing.com/userights/DocumentSearch.aspx?Mode=3&DocumentTypeId= 2

APPENDIX A - LIMITED USER INCLUDED TABLES

The following tables do not count towards the maximum of three permitted for Limited Users in Microsoft Dynamics NAV. Last updated 20 November 2012 11 tables added. Table Table Name Table Table Name

43 44 51 97 309 336 337 355 356 357 358 359 361 389 405 455 480 481 952 953 5050 5051 5052 5054 5061 5062 5065 5072 5075 5078 5080 5106 5107 5108 5109 5110 5123

Purch. Comment Line Sales Comment Line User Time Register Comment Line No. Series Line Tracking Specification Reservation Entry Dimension Ledger Entry Journal Line Dimension Document Dimension Production Document Dimension Posted Document Dimension G/L Budget Dimension Service Contract Dimension Change Log Entry Approval Line Comment Dimension Set Entry Dimension Set Tree Node Time Sheet Detail Time Sheet Comment Line Contact Contact Alt. Address Contact Alt. Addr. Date Range Contact Business Relation Rlshp. Mgt. Comment Line Attachment Interaction Log Entry Campaign Entry Logged Segment Segment History To-do Document Dimension Archive Sales Header Archive Sales Line Archive Purchase Header Archive Purchase Line Archive Inter. Log Entry Comment Line

5125 5126 5150 5151 5199 5648 5766 5772 5773 5814 6550 7135 7310 7311 7312 7313 7318 7319 7320 7321 7322 7323 7324 7325 7326 7331 7332 7354 2000000067 2000000068 2000000073 2000000075 2000000080 2000000111

Purch. Comment Line Archive Sales Comment Line Archive Integration Page Integration Record Attendee FA Allocation Dimension Warehouse Activity Header Registered Whse. Activity Hdr. Registered Whse. Activity Line Inventory Period Whse. Item Tracking Line Item Budget Dimension Warehouse Journal Batch Warehouse Journal Line Warehouse Entry Warehouse Register Posted Whse. Receipt Header Posted Whse. Receipt Line Warehouse Shipment Header Warehouse Shipment Line Posted Whse. Shipment Header Posted Whse. Shipment Line Whse. Put-away Request Whse. Pick Request Whse. Worksheet Line Whse. Internal Put-away Header Whse. Internal Put-away Line Bin User Default Style Sheet Record Link User Personalization User Metadata Page Data Personalization Session Event

APPENDIX B - FUNCTIONALITY DETAILS FOR MICROSOFT DYNAMICS GP 2013

APPENDIX C - FUNCTIONALITY DETAILS FOR MICROSOFT DYNAMICS NAV 2013