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Expand folder(s) and Double click to file to open it Also the tab
CV01N Create Documents
You can preview the first file in the DIR by selecting the row then click the eyeglass icon Double click the row in the list to open the DIR
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You can look at the file(s) by double clicking the appropriate row
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Document field should be blank to create a new document, allowing SAP to assign a unique number. Document type is a required field, specify the Z code that best describes the document(s) you will be linking to. The Document Part and Version will default to 000 / 00 Note: DIR templates can be created and used to simply the steps that follow. [Enter] or green check to continue
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Provide a description of the DIR Set the status to Released Lab/Office will help you search your DIRs later Authorization group controls who can see or use the DIR and improves searching as well
Click the Open icon to upload a file on your local computer or to a location that does not have a data carrier - simply browse to the file (V:\users if using Cytrix) Click the Create Original icon to create the new Original link to a location via a data carrier
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Specify the Application to open the Original (PDF or WRD or XLS) Give a brief description of the file Use a Data Carrier to navigate to stored documents on the network, S drive, etc.
These data carriers have been defined in SAP (Nev_01 to Nev_13) for Nevada region. This is where Ellipse documents were stored. We migrated all standard job documents from these links and stored them in Open text Repository. Documents that are currently sitting in these folders only serve as a backup in case you want to re-load an old document. If your document is stored in one of the links above, you will be able to choose the document. One important thing to note is, SAP will not let you select the data carrier if you dont have access to it as it will generate an error. Browse to locate the file;
Note: if no data carrier specified, navigate to your files via the Citrix V: drive, specify your username then navigate as usual
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Now you will need to check in the document into the OPEN Text Repository. Note the newly added document is not in locked position. Unlocked position indicates that the document is not checked in to the Open text. When you check in the document it gets locked into Open text. Check in Original by clicking the icon; DD is the only one defined for Plant Maintenance Documents, double click this row;
Note: You can have multiple originals in one DIR, in a WO, they would list like this;
Now the icon shows it is checked in and you can save and exit
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Even if you know the document name, search for it so the document fills the form;
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Note: Use the Eye glass to display the selected original to verify you have the correct Document Double click the desired document and note how the document filled in the other fields, check;
To display originals; Environment > Documents > Display Originals To add another file to the same operation; Edit > New Entries > Document
CV01N Create Documents Page 11 of 19 [Date]
Even if you know the document name, search for it so the document fills the form;
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Note: Use Eye glass to display original to verify you have the correct Document
The Quantity units of measure is a required field ea The Control key is a required field. 1 Click the footy icon to continue Save your changes
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Change Originals
From the Create screen, you can get to Change mode via menu Path; Document > Change or Open CV02N or search and open CV04N
Select the Original file row then click Make your changes then save
Click Yes Note how the Lock icon is now open Right click the Original and check in as a new version
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If you want a new version of the actual DIR; CV01N Specify the Document, type, Part and set the version number as appropriate
When [Enter] or Check it will prompt you that you are creating a new version of the DIR Click Continue Make changes as required to Original(s) then set the status to Released
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This example is for all safety procedures at Carlin M6, that are all stored on the same Data carrier and are all PDF mass upload to SAP is another way.
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Edit the Description Change the Status to Released Click the Magnify glass to set the Original to the appropriate file
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