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Write and Submit a Conference Paper Proposal

Each conference has its own program committee, and the number of proposals accepted for a meeting depends on program size (the number of sessions), technical coverage (the topics to be covered), and number and quality of paper proposals. Because program committees look for the best contributions, writing an effective paper proposal is important.

Organization
Your paper proposal should contain enough information to allow the Program Committee to make an accurate judgment of the content of your paper and presentation. Paper proposals should be around 350 words, which should be ample if you organize your text along the following lines: Description of the Paper Outline the scope and nature of the work upon which the paper is based (e.g., field data, laboratory data, original analysis, or computer work). If the paper is a review paper, make the extent of coverage clear. Applications Describe the possible applications of the knowledge provided in the paper. Results, Observations, and Conclusions Summarize the results and major conclusions to be presented in the paper and state how these differ from previous work on the same subject. State whether new information will be revealed and whether data from field, laboratory, or computer will be included. Technical Contributions Describe the significance of the proposed paper by listing up to three technical contributions or additions to the technical knowledge base of the petroleum industry.

Elements of a Good Paper Proposal


Appropriate Title A good title is short and informative (tells the reader what the paper is about). Use familiar terms and keywords so that someone doing a keyword title search for papers on the topic can

find the paper. Avoid words that are based on a value judgment, such as "new" and "improved," unless the material to be presented truly is new or an improvement over existing techniques. Problem Statement In writing a paper, you are assumed to be proposing a solution to a problem or to be presenting new knowledge that is of interest to oil and gas professionals. Your paper proposal should state succinctly the problem you intend to address. Your problem statement should convince Program Committee members that there is indeed an important problem that merits solution or further investigation. Objectives and Scope of Study State the objectives of the study clearly, listing them if possible. Outline the scope or limitations of your work. Point out the extent of coverage, aspects that are not yet well understood, and points that require further study. A candid acknowledgment of the limitations of your work adds credibility to your paper proposal. Because of limited space, paper proposals should avoid a literature review or other extensive background information. However, highlighting how your results differ from or complement previous results on the subject is appropriate. Typical objectives are to develop a new theory or principle; to show practical applications of known principles; to develop a solution to an engineering problem in a device, material, system or process; to design a new structure or process; or to develop a new and improved method. Method State briefly what you did and how you did it. The goal is to outline the steps and procedures you used to accomplish the objectives of your study. Results and Observations Give the major results or findings of the study. Highlight the importance of results to the area of study. Conclusions State the major conclusions of the study. Do not confuse conclusions with results and observations. Results and observations are facts, whereas conclusions are the lessons learned from interpretation of the facts. The following is an example of the difference:

Laboratory mice were fed different doses of a chemical from very small to very large doses.All the mice died within 3 days.

Result

and

Observation:

All

the

mice

died

within

days.

Conclusion: The chemical is toxic to mice even at very low concentrations. Applications Give the possible practical applications of the results of your study. How can the results of your work be applied to finding, producing, processing, and marketing hydrocarbons and related products efficiently, economically, and in an environmentally safe manner? Innovations or Technical Contributions

State what is new in your study and its importance to the field. List up to three of the most important innovations or technical contributions in your proposed paper. Do not be too modest to highlight the innovation or technical contribution of your work because it could determine whether your paper proposal is selected or rejected.

Criteria for Selection


Your proposal should demonstrate clearly that your paper: Will contribute to petroleum technology, particularly in the area identified as the technical focus for the specific meeting, or will present other information of immediate interest to E&P professionals. Will present information that is technically sound. Will present new knowledge or experience, the substance of which has not been published previously. Will not be commercial in nature and will not promote specific companies, products or services.

Submitting Your Paper Proposal


Submitting your proposal online is easy. The Call for Papers page lists conferences currently accepting paper proposals. Clicking on a conference name will take you to information about the meeting. The submission form can be accessed from either the Call for Papers page or from the meeting page.

Obtain necessary company clearance from your management before submitting your paper proposal. Ensure that your management understands that if your proposal is accepted, you will be required to prepare and submit a full manuscript for the conference proceedings and to present the paper at the conference. You will also be required to transfer copyright of the paper to SPE. Before you click the link to submit your proposal, you will need to gather all of the following information: You will need to log in. If you do not already have a login for the SPE website, go ahead and get one before you begin. If you have one, but don't remember your password, go through the forgot password process before you begin trying to submit your paper proposal. You might want to check that your contact information is also correct. Gather the names, mailing addresses, and email addresses for all of your co-authors. You will have the opportunity to search for co-authors in our database. If found, you'll save yourself some typing, but if not, you'll need to enter information on your co-authors. Be sure you have your title and abstract handy, and that you've reviewed the list of technical categories for the meeting to determine which apply to your paper proposal. The submission form asks specific questions. All information on the form should be provided. Enter a title that is concise yet descriptive of the primary content and application of the proposed paper. Company names and trade names are not permitted in paper titles. List the Corresponding Author (the author with whom SPE will correspond on all matters concerning the paper) name, company affiliation, and complete contact information (address, phone number, e-mail). List any coauthors in the order in which they should be printed in the program. Include each coauthor's company and contact information. This information is needed for the conference program and to send coauthors information on registering and attending the conference. Most conference program committees require authors to select technical categories for their papers. This information is used to direct your paper proposal to the best-qualified committee members for review. Select the most appropriate technical categories from the list for that meeting. (For most meetings, the list also will be found separate from the online submission form on the website. The list of technical categories will always be included in the printable (pdf) form.) Most Call for Paper Proposals include "Other" in the category list with a blank to fill in topics that are not on the list.

Submit your paper proposal in time for it to be received by the submission deadline. If your paper proposal is received after the deadline, it may not be considered. SPE meetings have a "no-paper, no-podium" policy. If your paper proposal is accepted, you will be required to submit your manuscript by the deadline. If you do not do so, you will not be allowed to present your paper at the conference. So when submitting your paper proposal, be certain that you will have time to write the full paper if your proposal is accepted. SPE requires that authors of accepted papers transfer copyright of the paper to SPE. This allows SPE to distribute the paper in the proceedings, to include it in the eLibrary, to consider it for peer review (if requested) and other uses