CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL AUGUST 12, 2013

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street August 12, 2013 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Messina, Yamauchi, Ayala, Placido Led by Mayor Placido

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M13-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(d)(1): Rebamontan v. City of Alhambra, LASC Case No. GC049389 Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(d)(2): 2 matters. Initiation of litigation pursuant to Govt. Code Section 54956.9(d)(4): 2 matters. Discussion of Personnel Matters (Govt. Code Section 54957): Public Employee Evaluation - Title: Interim City Manager; Public Employee Appointment - Title: City Manager Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): City designated representatives: Mayor and City Attorney; Unrepresented Employee: Interim City Manager/City Manager; and, Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police 2 8-12-13

Miscellaneous Association, Alhambra Police Officers Association, Alhambra Police Management Association, Alhambra Fire Fighters Association, and the Alhambra City Employees Association. RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CEREMONIAL 1. PRESENTATION OF GRANT FROM THE SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT FOR THE ALHAMBRA FIRE DEPARTMENT 9/11 MEMORIAL F2M11-57, F2M13-3 The Director of the San Gabriel Valley Municipal Water District, MARK PAULSON, will present a grant in the amount of $25,000 to Mayor PLACIDO and Mr. ARNOLD FURR, President of the Alhambra Fire Fighters Association, for the 911 Memorial that is being constructed in the front of Fire Station 71 located at 310 North First Street. The grant funds will be used for the installation of a water efficient irrigation system and for installation of drought-tolerant plants at the Memorial.

CONSENT AGENDA (Item Nos. 2 15) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 2. AWARD CONTRACT: REMEDIATION OF THE HEATING VENTILATION AIR CONDITION (HVAC) SYSTEM AT THE POLICE DEPARTMENT - F2M12-39, C2M1337, M2M13-83 Staff requests that the City Council award a contract for remediation of the Heating Ventilation Air Condition System at the Police Department to Mintie Corporation. Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, for remediation of the Heating Ventilation Air Condition System at the Police Department to Mintie Corporation in the amount of $49,710; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M13-83)

3.

AWARD CONTRACT: LONGDEN NO. 2 WELL REPAIR & REHABILITATION PROJECT F2M13-38, N2M13-82, C2M13-38, M2M13-84 Staff requests that the City Council award a contract to General Pump Company, Inc. for the Longden Well No. 2 Repair and Rehabilitation Project. On July 11, 2013 two 3

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bids were received for the project: General Pump Company Inc. in the amount of $217,300 and Tri-County Pump which submitted a No Bid letter. Staff has reviewed the bids and found that the low bid submitted by General Pump Company Inc. is in full compliance and conformance with the bid specifications. Recommended Action: City Council award a contract, subject to final language approval by the City Manager and City Attorney, to General Pump Company Inc. for the Longden Well No. 2 Repair and Rehabilitation Project in the amount not to exceed $217,300; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M13-84)

4.

AWARD CONTRACT: WATER TRANSMISSION LINE FOR WELL NO. 9 TO THE GROUND WATER TREATMENT PLANT - F2M13-36, N2M13-69, C2M13-39, M2M1385 Staff requests that the City Council award a contract to Sully-Miller Contracting Co. for the Water Transmission Line for Well No. 9 to the Ground Water Treatment Plant and Street Rehabilitation on Granada Avenue from Alhambra Road to Mission Road and Clay Court from Granada Avenue to east City limits (Project). On June 13, 2013, the City Clerk received eleven bids for the Project ranging from $663,659.30 to $984,783. The bid received from Sully-Miller Contracting Co., in the amount of $663,659.30 is the lowest responsible bid. Sully-Miller has the necessary licenses and permits and has done similar projects of this type for other local jurisdictions. Recommended Action: City Council award a contract to the lowest responsible bidder, Sully-Miller Contracting Co., subject to final language approval by the City Manager and the City Attorney, in the amount of $663,659.30 for the Water Transmission Line for Well No. 9 to the Ground Water Treatment Plant and Street Rehabilitation on Granada Avenue from Alhambra Road to Mission Road and Clay Court from Granada to east City limits; waive the minor irregularity in the bid documents; direct the Director of Finance to appropriate funds in the amount of $436,395.30 from the Water Fund balance to account number 401.80.8884.91213 to pay for the Utilities Division portion of the project with the balance of the project, $227,264, allocated from the Gas Tax Fund balance to account number 221.70.7130.62210; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M13-85)

5.

AWARD CONTRACT: 2013 STREET BANNER PROJECT AT VARIOUS LOCATIONS F2M13-6B, N2M13-98, C2M13-40, M2M13-86 Staff requests that the City Council award a contract to SIEMENS for the 2013 Street Banner Project. On August 1, 2013 the City Clerk received three bids for the Project ranging from $331,200 to $114,920. The bid received from SIEMENS, in the amount of $114,920 is the lowest responsible bid. SIEMENS has the necessary licenses, permits and has done similar projects of this type for other local jurisdictions. In addition, $5,000 is being requested for the design and purchase of banners to be hung from the poles.

Recommended Action: City Council award a contract to SIEMENS, subject to final language approval by the City Manager and the City Attorney, in the amount of 4 8-12-13

$114,920 for the 2013 Street Banner Project Various Locations; an additional $5,000 be budgeted for the design and purchase of banners; direct the Director of Finance to allocate the funds, in the amount of $119,920, for the project and purchase of banners from the Redevelopment Property Tax Trust Fund (RPTTF); and, direct staff to undertake the steps necessary to finalize Councils action. (M2M13-86)

6.

CONTRACT APPROVAL: ADMINISTRATION OF THIRD PARTY CLAIMS F85-115, F2M10-58, C2M13-36, M2M13-87 Staff requests that the City Council approve a contract with Carl Warren & Company for third party claims administration. Carl Warren & Company is the Citys current liability claims administrator and has requested a one year contract. Carl Warren & Company is uniquely qualified to be the Citys third party claim administrator due to the familiarity with the City of Alhambra and the Independent Cities Risk Management Authority. Staff estimates an increase to the contract of no more than $1,500 for fiscal year 2013-2014. Recommended Action: City Council approve that certain Carl Warren & Company Third Party Claims Administration Contract for FY 2013-2014, a copy of which is on file in the office of the City Clerk as Contract No. C2M13-36 and by this reference incorporated herein and made a part hereof as though fully set forth herein; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M13-87)

7.

CONTRACT AMENDMENT: PROFESSIONAL INFORMATION TECHNOLOGY AND SUPPORT SERVICES F2M3-21, C2M12-19, M2M13-88 Staff requests that the City Council authorize an amendment to the contract (C2M12-19) between the City of Alhambra and Scientia Consulting Group for professional information technology and support services to include services to the Library in an amount not to exceed $72,600. An amount of $72,600 was approved for these professional services for the Library for FY 2013-2014. Recommended Action: City Council approve an amendment to the agreement between the City of Alhambra and Scientia Consulting Group for Professional Information Technology and Support Services (Contract No. C2M12-19) to include service to the Library in an amount not to exceed $72,600. (M2M13-88)

8.

ACCEPT GRANT: SAN GABRIEL VALLEY MUNICIPAL WATER DISTRICT FOR ALHAMBRA FIRE DEPARTMENT 9/11 MEMORIAL - F2M11-57, M2M13-89 Staff requests that the City Council approve and accept a grant from the San Gabriel Valley Municipal Water District (SGVMWD) for the 9/11 Memorial that is being constructed in the front of Fire Station 71. The SGVMWD has provided a grant in the amount of $25,000. The grant funds are to be used for the installation of a water efficient irrigation system and for installation of drought-tolerant plants.

Recommended Action: City Council accept the grant from the San Gabriel Valley Municipal Water District in the amount of $25,000 to be used for water efficient irrigation 5 8-12-13

and planting materials for the 9/11 Memorial; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M13-89)

9.

REQUEST FOR FUND APPROPRIATION: PURCHASE OF CHECK REMITTANCE SYSTEM HARDWARE & SOFTWARE FOR THE CUSTOMER SERVICE CENTER F99-50, M2M13-91 Staff requests that the City Council approve the purchase of requisite hardware and software from Creditron for the cash remittance system for the Utilities Department Customer Service Center and appropriate the funds for said purchase. The existing cash remittance system is almost seven years old and both the hardware and software components have recently experienced problems. Creditron will provide a trade-in allowance for the old hardware and software, thus reducing the purchase price from $33,847 to $15,607. Therefore, staff is also requesting that the City Council approve an appropriation from Water Fund Balance in the amount of $15,607 for this purchase. Recommended Action: City Council authorize the purchase of requisite hardware and software from Creditron for the Cash Remittance System in the amount not to exceed $15,607; appropriate funds from the Water Fund Balance for said purchase; and, direct staff to take the steps necessary to finalize Councils action. (M2M13-91)

10.

APPROPRIATION OF FUNDS FROM THE POLICE FACILITY ASSESSMENT FUND & STATE ASSET FORFEITURE FUND - F2M13-37, F2M12-28, M2M13-92 Staff requests that the City Council appropriate a total of $278,396 from the Police Facility Assessment Fund to be used towards improvements and upgrades to the police facility and a total of $7,100 from the State Asset Forfeiture Fund for the purchase of computer hardware and law enforcement equipment. Recommended Action: City Council appropriate a total of $278,396 from the Police Facility Assessment Fund to be used towards improvements and upgrades to the police facility and a total of $7,100 from the State Asset Forfeiture Fund for the purchase of computer hardware and law enforcement equipment as outlined the Chief of Polices August 12, 2013 report on file in the Office of the City Clerk; and, direct staff to undertake steps necessary to finalize Councils action. (M2M13-92)

11.

NOTICE OF COMPLETION: 3149 FRONT STREET REHABILITATION PROJECT F2M10-512, C2M13-11, M2M13-93 Staff requests that the City Council accept Contract No. C2M13-11 between the City of Alhambra and Damon Inc. for the 3149 Front Street Rehabilitation Project as complete and approve the Notice of Completion. The contract was awarded for $218,454 and was completed for $216,402 for a net savings of $2,052. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications.

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Recommended Action: City Council accept as complete contract C2M13-11 with Damon Inc. for the 3149 Front Street Rehabilitation Project, in the amount of $216,402; instruct the City Clerk to file the Notice of Completion with the County for recordation; and, instruct the Director of Finance to release the 5% retention 35 days from the date of recordation if no liens are filed. (M2M13-93) 12. MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the June 26, 2013 special meeting of the Alhambra City Council.

13.

CLASS SPECIFICATION: FIRE PROTECTION SPECIALIST F2M13-2, M2M13-90 Before a class specification becomes effective, it must be approved by the City Council. An assessment of the existing class specification by the Personnel and Fire Departments for the position of Fire Protection Specialist has sustained the need for an update of the representative duties and qualifications of this classification. Therefore, staff requests that the City Council approve the adoption of the class specification for the position of Fire Protection Specialist. Recommended Action: City Council adopt the revised class specification for the position of Fire Protection Specialist as described in the Assistant City Manager/Personnel Directors August 12, 2013 report on file in the Office of the City Clerk. (M2M13-90)

14.

PERSONNEL ACTIONS F2M13-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated August 12, 2013 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

15.

DEMANDS - F2M13-1 Recommended Action: City Council approve as submitted Final Check List (146851 thru 146854 and 147021 thru 147143) in the amount of $437,576.27 for the period ending July 12, 2013 and Schedule of Wire Transfers in the amount of $2,109,808.42 for the week ending July 12, 2013; Final Check List (147144 thru 147233) in the amount of $2,671,814.51 for the period ending July 18, 2013; Final Check List (147234 thru 147348) in the amount of $484,269.53 for the period ending July 19, 2013 and Schedule of Wire Transfers in the amount of $90,327.52 for the week ending July 19, 2013; Final Check List (147349 thru 147387) in the amount of $69,974.16 for the period ending July 25, 2013; and, Final Check List (147389 thru 147480) in the amount of $281,584.53 for the period ending July 26, 2013 and Schedule of Wire Transfers in the amount of $2,239,787.14 for the week ending July 26, 2013.

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ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M13-7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, August 26, 2013 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California. NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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