UWSA

Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
ITEM 1 2 3 4 5 5.1 5.2 5.3 5.4 5.5 5.6 5.7 6 6.1 6.2 DESCRIPTION Call to Order Chairs Business Approval of Agenda Approval of Minutes Presentations UWSA By-Elections 2013 Report Fall Reading Week Survey Results Ancillary Fee Updates Presidents Report SUDSummit Report VP Social Report(Tabled from last meeting) CFS-Ontario General Meeting Presentation and Report Posted Motions In Camera(Tabled from last meeting, see attachment) Be It Resolved That By-Law 30 and all relevant documents be amended to the following: Part 1: President and Vice-Presidents 1.1 Each of the President and Vice-Presidents shall: a) Be an Elected Member; b) Serve no more than one (1) year without being re-elected; c) Continue to be a Member by virtue of his or her position as President or Vice-President; d) Act on the approval of Council and Board on matters of their respective jurisdictions and on the approval of the Executive Committee where urgent action cannot await a meeting of the appropriate body; e) Be held to account by Council on behalf of the Members; f) File at least one (1) report to Council each month; g) Serve on Council, Board and all other UWSA bodies to which his or her position is required to serve; h) Serve on all university and other external bodies to which his or her position is entitled; i) Serve on those bodies, represent and advocate the position of the UWSA as specifically expressed in the Constitution, By-laws, Policies and Resolutions; j) Oversee all individuals and bodies assigned specifically to his or her position by the Constitution, Bylaws, Policies or Resolutions; k) Be familiar with the Constitution, By-laws, Policies, and Resolutions of the UWSA; l) Engage and mobilize students in regards to issues regarding their specific portfolio; and, m) Hold rotating office hours in different buildings on campus at least once every two weeks.

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ACTION Chair Chair Mohammad Akbar Hussein Zarif, Mohammad Akbar Mohammad Akbar Rob Crawford Rob Crawford Ivona Bilbilovska Mohammad Akbar Omar Shahid Hussein Zarif

UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
1.2 The Member elected President of the UWSA (President) shall: 1.2.1 In addition to the conditions in 1.1, be the chief executive officer and accordingly be responsible for the overall functioning of the UWSA. In fulfillment of the foregoing and without limiting the generality thereof, the President shall: a) Be the de-facto representative and spokesperson for the UWSA at official functions and public events, unless pertaining to other porfolios; b) Advocate, lobby and work with Campus Services to bring better services for students, such as but not limited to; University Bookstore Catering Services Conference & Accommodation Services Document Imaging Food Services Campus Parking Student Health Services UWinCARD Office c) Take direction from Board on all issues of their portfolio that are of a primarily financial or corporate nature, unless specifically tasked otherwise; d) Take direction from Council on all issues of their portfolio that are of a primarily representative or political nature, unless specifically tasked otherwise; e) Meet regularly with the Vice-Presidents to provide leadership, guidance, and co-ordination; f) Ensure all individuals and bodies are operating in accordance with the Constitution, Bylaws, Policies and Resolutions; g) Have access to all personnel records; h) Hold signing authority in all instances where one (1) or more Officer signatures is required; j) Serve as an ex-officio to the University Board of Governors and Senate; k) Serve on the University Policy Committee of the UWSA; l) Serve as a non-voting, ex-officio Member on all UWSA bodies except where specifically and explicitly stated otherwise in the Constitution or By-laws; m) Be vested with all other duties and privileges of a Councilor, Director and Officer, to the extent that they do not conflict with the foregoing provisions; n) Work with the Marketing and Communications Committee to research student opinion on a variety of issues; o) Act as the staff relations officer and liaise between the UWSAs staff and The Board; p) Seek to meet with and engage students on issues that affect

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UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
them at all times q) Create a transition manual for the incoming President; and, r) Train and advise the incoming President. 1.3 The Member elected Vice-President External Affairs of the UWSA (VPX) shall: 1.3.1 In addition to the conditions in 1.1, be responsible for the advocacy and external representation functions of the UWSA. a) Be responsible for the UWSAs Student Refugee Fund and work, with any bodies related to the fund, such as but not limited to World University Service of Canada and the International Student Centre; b) Liaise with federal, provincial and municipal politicians, and other civil servants; c) Engage in community outreach; d) Work with any other post-secondary student group and any advocacy organization to which the UWSA belongs; e) Advocate, lobby, and work with labour and faculty unions on campus to enact change and better services on campus; f) Liaise with the Office of Human Rights, Equity and Accessibility (OHREA) in regards to appeals regarding discriminatory practices; g) Serve on the External Policy Committee; h) Create a transition manual for the incoming Vice-President External Affairs; and, i) Train and advise the incoming Vice-President External Affairs. 1.4 The Member elected Vice-President Academic Affairs of the UWSA (VPAA) shall: 1.4.1 The VPAA shall, in addition to the conditions in 1.1, be responsible for the academic representation and advocacy functions engaged in by the UWSA. In fulfillment of the foregoing and without limiting the generality thereof, the VPAA shall: a) Meet regularly with the President to discuss matters arising under this portfolio; b) Be responsible for UWSA functions involving academic matters, including grade appeals; c) Along with Student Senators, address the issues of the day that limit the abilities of students to pursue a degree at the University, such as post-secondary funding, tuition, OSAP and other loans, scholarships, bursaries, and student housing; d) Along with Student Senators, work with University personnel and bodies engaging in academic matters, including the Provost, Vice-Provost Students, Registrar, Deans, Senate, Senate committees, Faculty and Department councils, and Co-op Education Office; e) Work with University personnel and bodies engaging in initiatives designed to improve students ability to pursue a degree at the University, including but not limited to, the Office

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UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
of Human Rights, Equity, and Accessibility, Student Disability Services, the Office of the Registrar, and the Student Financial Aid Office; f) Be vested with all other duties and privileges of a Councilor and Officer, to the extent that they do not conflict with the foregoing provisions; g) Chair and hold monthly meetings of the student senate caucus, in accordance with these by-laws; h) Ensure that academic advocacy service is available to students and assist students with appeals in consultation with Community Legal Aid; i) Along with the VPX, liaise with the Office of Human Rights, Equity and Accessibility (OHREA) in regards to appeals regarding discriminatory practices; j) Carry out research on issues affecting students, that is of a primarily academic nature; k) Create a transition manual for the incoming Vice-President Academic Affairs; and, l) Train and advise the incoming Vice-President Academic Affairs. 1.5 The Member elected Vice-President Equity and Administration of the UWSA (VPEA) shall: 1.5.1 In addition to the conditions in 1.1, be the corporate secretary and accordingly be responsible for the legal and administrative functioning of the UWSA. The VPEA shall also be responsible for the equity and social justice functions engaged in by the UWSA. In fulfillment of the foregoing and without limiting the generality thereof, the VPEA shall: a) Meet regularly with the President to discuss matters arising under this portfolio; b) Be responsible for the maintenance of all official documents of a corporate nature that are not principally financial, including the Letter Patent, corporate seal, Constitution, Bylaws, Policies, Resolutions, Council minutes, Board minutes, Executive Committee minutes, proxies, and petitions; c) Ensure proper notice and agendas are provided to Councillors for Council meetings, Directors for Board meetings and President and Vice-Presidents for Executive Committee meetings; d) Involve legal counsel as required from time to time and make such counsel known and available to all Councilors and Directors; e) Serve on the Internal Policy Committee of the UWSA; f) Be vested with all other duties and privileges of a Councilor and Officer, to the extent that they do not conflict with the foregoing provisions; g) Along with the other executive, work with and empower the Afrofest coordinator in any capacity possible to ensure a successful Afrofest; h) Encourage and maintain a working relationship with the Turtle

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UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
Island Aboriginal Education Centre; i) Encourage and maintain a working relationship with the Ontario Public Interest Group (OPIRG), and liaise regularly with the OPIRG Board of Directors; j) Encourage and maintain a working relationship with Out on Campus and liaise regularly with the Out on Campus coordinator; k) Encourage and maintain a working relationship with Womyns Centre and liaise regularly with the Womyns Centre Coordinator; l) Encourage and maintain a working relationship with Shinerama and liaise regularly with the Shinerama Coordinator; m) Encourage and maintain a working relationship with the Peer Support Centre and liaise regularly with the Peer Support Centre Coordinator; n) Encourage and maintain a working relationship with Walksafe and liaise regularly with the Walksafe coordinator; o) Organize and administer the UWSA Awards Banquet; p) Be the UWSAs primary judicial panel member, unless directed otherwise by UWSA Senate Caucus (2/3) vote majority; q) Create a transition manual for the incoming Vice-President Equity and Administration; and, r) Train and advise the incoming Vice-President Equity and Administration. 1.6 The Member elected Vice-President Finance & Operations of the UWSA (VPF&O) shall: 1.6.1 In addition to the conditions in 1.1, be the senior Vice President and corporate treasurer and accordingly be responsible for the financial functioning of the UWSA. The VPF&O shall also be responsible for the service and business enterprise functions engaged in by the UWSA. In fulfillment of the foregoing and without limiting the generality thereof, the VPF&O shall: a) Meet regularly with the President to discuss matters arising under this portfolio; b) Report on the financial status of the UWSA to Board at least one (1) time per month, or as necessary; c) Be responsible, along with the President, for ensuring that all contracts that are signed are with due authority and in the best interests of student; d) Be responsible for the creation of an annual budget to be approved by Board and Council; e) Ensure that the budget is followed and that any deviations in spending from the budget are brought to the attention of Board as soon as possible; f) Ensure an annual financial audit takes place and is reported to Board as soon as possible; g) Oversee all finances of the UWSA and all finances in which the UWSA has oversight, and create financial controls in regards to

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UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
this provision; h) Be responsible directly to Board for negotiations and changes to the Health and Dental Plan; i) Work with the other Officers and staff to promote the services and business enterprises of the UWSA; j) Hold signing authority in conjunction with the President for documents of a primarily financial nature where more than one (1) signature is required; k) Call for any expenditure of the UWSA to be sent to the Board of Directors for final approval, where such an expenditure has not been approved directly by Board; l) Maintain the financial duties of the services and entities of the UWSA, such as but not limited to the Student Run Food Bank, Womyns Centre, Walksafe, Shinerama, Afrofest, Clubs and Societies, and Peer Support Centre; m) Hold authority over changes to the UWSA website; n) Serve on the Student Centre Policy Management Board; o) Serve on the Financial Policy and Services Committee of the UWSA; p) Be vested with all other duties and privileges of a Councilor and Officer, to the extent that they do not conflict with the foregoing provisions; q) Attend all meetings of The Board and Executive Committee; r) Assume the duties of the President where the President is unable or unwilling, or the Presidential seat is vacant; s) Create a transition manual for the incoming Vice-President Finance & Operations; and, t) Train and advise the incoming Vice-President Finance & Operations. 1.7 The Member elected Vice President Events and Development (VPED) shall: 1.7.1 In addition to the conditions in 1.1, be responsible for all social and student life functions of the UWSA that are not related to the portfolios of the other executive. In fulfillment of the foregoing provisions and without limiting the generality thereof, the VPED shall: a) Be responsible for all social media aspects of the UWSA, and the development of the UWSA as a brand, and visibility on and off campus; b) Be responsible for the maintenance of the UWSAs website; c) Be responsible for student life and programming designed to encourage and facilitate personal and social growth of students; d) Work with University personnel and bodies to further student life, including but not limited to Windsor Welcome Week Committee, Athletics, Residence Life Services, and Food Services; e) Oversee and work with societies, clubs, student media and

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UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
other local student groups not recognized by the University as official student representative bodies to develop student life and a better campus community; f) Serve on the Marketing and Communications Committee of the UWSA; g) Serve on the Programming Committee of the UWSA; h) Work with faculty, unions, clubs, and societies to coordinate joint efforts in the organization of events; i) From the scope of student life, work with the Shinerama Coordinator, Afrofest Coordinator, and any other charitable endeavours the UWSA may engage in; j) Work to promote to Members the social aspects of the UWSA; k) Be vested with all other duties and privileges of a Councilor and Officer, to the extent that they do not conflict with the foregoing provisions; l) Hold rotating office hours in different buildings on campus at least once every two weeks; m) Work to mobilize and educate students on issues pertaining to their respective portfolio; n) Create a transition binder for the incoming Vice President Events and Development; and, o) Train and advise the incoming Vice President Events and Development. Changes to Constitution: n/a Changes to By-laws: By-law 2: Part 1 1.1 and 1.2 VPA to VPEA Part 2: 2.1 VPA to VPEA Part 3 3.1 VPA to VPEA 3.2 VPA to VPEA 3.5 VPA to VPEA By-law 5: Part 1: 1.4 VPA to VPEA Part 3: 3.1.1: VPA to VPEA By-law 10: Part 2: 2.1 b) VPA to VPEA c) VPUA to VPAA e) VPX

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UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
f) VPED g) Board of Governors Member, and, f) Student Senators as defined by University of Windsor Senate By-laws. Part 4: 4.1.1 VPA to VPEA 4.5.2 VPA to VPEA 4.5.3 VPA to VPEA 4.6.1 VPA to VPEA 4.6.2 VPA to VPEA Part 5 5.2.4 VPA to VPEA By-law 20 Part 4: 4.1.1 VPA to VPEA 4.4.2 VPA to VPEA By-law 30: Part 1: Changes to by-laws By-Law 40 3.5 VPA to VPEA By-law 45 Part 4: 4.1.4 VPA to VPEA 4.1.5 VPA to VPEA Part 5 5.3.1 VPA to VPEA 5.5.1 VPUA to VPX 5.5.2 VPUA to VPX 5.6 VPA to VPEA 5.7.3 b) and c) VPA to VPEA By-law 50 none By-law 60 2.1.4 a) VPA to VPEA 2.1.5 a) f) g) VPA to VPEA 2.1.6 a) VPA to VPEA i) VPA to VPEA By-Law 70 1.3.1 VPA to VPEA 2.3.1 VPA to VPEA 2.3.2 VPA to VPEA By-law 80

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UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
Part 2: Change all to new positions 5.1.1.4 VPA to VPEA 5.1.1.5 VPA to VPEA 5.1.2.1 VPA to VPEA 5.1.2.2 VPA to VPEA By-Law 85 5.1.4 VPA to VPEA 5.1.5 VPA to VPEA 5.2.1 VPA to VPEA 5.2.2 VPA to VPEA Elections Policy 3.1 VPA to VPEA 3.3 VPA to VPEA 4.2.2 VPA to VPEA 4.2.3 VPA to VPEA 8.7 VPA to VPEA 10.1 e) VPA to VPEA BE IT RESOLVED THAT the UWSA Council accept the Fall 2013 By- Election as presented; BE IT FURTHER RESOLVED THAT any additional positions vacated after the passing of this resolution be included in the by-election by the Officer in charge of the elections at that time; 6.3

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6.2

Mohammad Akbar

Whereas the vast majority of Canadian municipalities operate Omar Shahid and maintain highly regulated and sophisticated water distribution systems that meet strict water quality requirements; and Whereas public tap water is safe, healthy, paid for by taxpayers, and significantly more accessible and environmentally- sustainable than bottled water; and Whereas public ownership, operation, and management of water services is the only way to ensure safe, accessible, high-quality drinking water; and Whereas manufacturing and disposal of plastic bottles creates garbage and releases dangerous toxic chemicals and contaminants into the air; and Whereas bottled water distribution requires fossil-fuel based transportation and contributes to global warming while tap water delivery is energy efficient; and

UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre

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6.4

6.5

6.6

Whereas independent, peer-reviewed, scientific studies have found toxic contaminants such as arsenic, mercury, and bromides in bottled water; and Whereas the bottled water industry seeks to undermine confidence in the public tap water system in order to sell more of its product; therefore Be it resolved that UWSA endorse the Campaign for Bottled Water-Free Communities; and Be it further resolved that members be encouraged to take the Bottled Water-Free Communities Pledge and hold events to create awareness about this campaign; and Be it further resolved that members be encouraged to work together and with coalition partners to promote Bottled Water Free Day and create awareness of the dangers of water privatization. BE IT RESOLVED THAT the UWSA adopt the directives from the Mohammad Akbar CFS Ontario General Meeting as presented and distributed; BE IT FURTHER RESOLVED THAT the UWSA VP External work on the directives with the External Policy Committee and others who are interested, and report back to council on progress. BE IT FURTHER RESOLVED THAT the VP External work to promote the directives to students. Whereas research at the University of Windsor shows full time Hussein Zarif undergraduate students are overwhelmingly in favour of a Fall Reading Week. Be It Resolved That Council develop and endorse a campaign on Fall Reading Week. Be It Further Resolved That Council form an ad-hoc committee chaired by Hussein Zarif to create the campaign and strategy for the Fall Reading Week initiative. BE IT RESOLVED THAT the UWSA co brand with the Canadian Mohammad Akbar Federation of Students in all aspects of its functions using "Local 49 of the Canadian Federation of Students." BE IT FURTHER RESOLVED THAT IPC develop a policy on co- branding and identifying as a Local of CFS BE IT FURTHER RESOLVED THAT until that policy is developed and passed, the UWSA start branding as the "University of Windsor

UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
Students' Alliance" and "Local 49 of the Canadian Federation of Students" BE IT FURTHER RESOLVED THAT that materials that already exist as UWSA only materials still be used until such time as they run out, at which time they be replaced by materials that feature "Local 49 of the Canadian Federation of Students" BE IT RESOLVED THAT the UWSA adopt the directives from the CFS Ontario General Meeting as presented and distributed; BE IT FURTHER RESOLVED THAT the UWSA VP External work on the directives with the External Policy Committee and others who are interested, and report back to council on progress. BE IT RESOLVED THAT Council create an ad-hoc committee to oversee and implement UWSA campaigns for the 2013/2014 school year BE IT FURTHER RESOLVED THAT that this committee be open to any member of the UWSA to participate BE IT RESOLVED THAT Council approve by-law 46 in principle, to be sent to IPC for review, and brought back to council in accordance with Article 9 of the UWSA Constitution Whereas according to the Board of Governors 2013/2014 operating budget for the University of Windsor student academic fees pay 54.2%; and Whereas Government Grants only pay 43.8% ; and Whereas the Board of Governors consists of 32 members; and Whereas student representation of the Board of Governors consists of 4 student seats between UWSA, OPUS, and GSS; and Whereas the University of Windsor Act outlines the Board of Governors as responsible for the Government, conduct, management and control of the University and of its properties, revenues, business and affairs vested in the Board, and the Board has all the powers necessary or convenient to perform its duties and achieve the objects and purposes of the University; and Whereas the share of university operating budgets funded by tuition fees continues to increase under the Provincial government's current framework; and Whereas student academic fees are responsible for the majority of the budget at the University of Windsor; and Whereas the majority investors are entitled to proportional representation over the body which oversees the financial affairs of the University; therefore BE IT RESOLVED THAT the UWSA circulate petitions to students to have the University re-open the University of Windsor Act, 1698- 1969 (as amended); and

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6.7

Mohammad Akbar

Rob Crawford

Rob Crawford

UWSA Council Meeting Agenda Thursday, August 29, 2013 Council Chambers, CAW Student Centre
BE IT FURTHER RESOLVED THAT this initiative be geared towards getting proportional representation on the Board of Governors BE IT FURTHER RESOLVED THAT this initiative also be used to educate students on the decrease of public funding in post- secondary institutions New Business Question Period Adjournment

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