Bank Statement To Cash Reconciliation: EMO Cript

Bank Statement to Cash Reconciliation Oracle Accelerator for E-Business Suite
DEMO SCRIPT Bank Statement to Cash Reconciliation
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Copyright 2005, Oracle Corporation. All rights reserved.
Demo Script
Bank Statement to Cash Reconciliation
Contents
Overview .................................................................................................................................. 1 Business Scenarios Test Sequences ....................................................................................... 3 00 Test Specification Prerequisite Steps ............................................................................ 4 Bank Statement to Cash Reconciliation ........................................................................ 4 10 Test Specification Define a Bank ................................................................................... 5 -........................................................................................................................................... 5 20 Test Specification Enter Bank Statements - Manual ................................................. 12 CM01 ............................................................................................................................... 12 30 Test Specification Import Bank Statements ............................................................... 14 CM02 ............................................................................................................................... 14 40 Test Specification Reconcile Statements Lines - Manual ......................................... 16 CM03 ............................................................................................................................... 16 50 Test Specification Reconcile Statements Lines - Automatic .................................... 18 CM04 ............................................................................................................................... 18 60 Test Specification Period End Process........................................................................ 20 CM05 ............................................................................................................................... 20 Open and Closed Issues for this Deliverable .................................................................... 22 Open Issues..................................................................................................................... 22 Closed Issues .................................................................................................................. 22
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Overview
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Demo Script
Bank
Overview
Bank Statement to Cash Reconciliation demonstrates the business processes for entering and reconciling bank statements with cash transactions from accounts payable and accounts receivable and cash balances in the general ledger. This script will demonstrate the Core functionality of the Oracle applications involved. All demo scripts for the Accounting to Financial Reports business flows are fully integrated within the Financials family of applications. Optionally, individual demo scripts may be executed independently allowing the implementer flexibility to exclude some flows from an implementation. Each demo script indicates the dependent steps that may be omitted when running demo scripts independently. Accounting to Financial Reports business flows also demonstrate the most common integration points with flows outside of Accounting to Financial Reports. In each case, the dependency is conditional upon the implementation of upstream flows. The dependency is fully documented within each demo script and summarized in the overview under the heading Conditional Dependencies. The demo scripts should be run in the appropriate sequence as much of the data created in a given flow demo script serves as seed data or prerequisite data to a subsequent flow demo script.
Accounting to Financial Reports Demo Script Sequence When implementing the Accounting to Financial Reports flows alone, the demo scripts should be executed in the sequence depicted below. Flows that may be run concurrently and are independent of each other use the same number with a different letter and therefore may be run concurrently.

1a - Expense Report to Invoice 2a - Supplier Invoice To Payment 3a - Receipt To Assets 4a - Assets To Depreciation 5 - Period End Close to Financial Reports
1b - Customer Invoice to Receipt
3b - Bank Statements to Cash Reconciliation 4b - Subledger Journals to Post
3c - Budgets to Approval
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Overview
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Demo Script
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Conditional Dependencies Integration points between this flow and flows outside of Accounting to Financial Reports are listed below. Each of these dependencies is conditional upon the implementation of the indicated upstream flows. If you are implementing any of the upstream flows listed below, the additional listed dependencies may be demonstrated along with this flow given the proper sequence as shown below is followed. The conditional dependency is clearly denoted in the demo script at the point where the dependency affects this business flow. Finally, the conditional prerequisites are indicated in detail. This business flow does not have any conditional dependencies with flows outside of Accounting to Financial Reports.
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Overview
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Demo Script
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Business Scenarios Test Sequences

Test Status: Draft, Review, Success, and Defective Tests 00 10 20 30 40 50 60 Test Name Test Specification Prerequisite Steps Test Specification Define a Bank Test Specification Import Bank Statements Test Specification Enter Bank Statements Manual Test Specification Reconcile Statements Lines - Manual Test Specification Reconcile Statements Lines - Automatic Test Specification Period End Process Tester1 Tester2 Tester3 Date Notes
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Business Scenarios Test Sequences
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Demo Script
Bank
00 Test Specification Prerequisite Steps

Business Process: Bank Statement to Cash Reconciliation Event: Business Flow: Prerequisite steps for Bank Statement to Cash Reconciliation Summary Process: Cash Management
Description: The Demo Script Customer Invoice to Receipt, Supplier Invoice to Payment and GL Journal to Post processes are prerequisite to Bank Statement to Cash Reconciliation. Payments/Receipts/Journals created in the prerequisite scripts for those flows are used in the testing of the functionality included in Bank Statement to Cash Reconciliation.
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00 Test Specification Prerequisite Steps
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Demo Script
Bank
10 Test Specification Define a Bank

Business Process: Event: Description: Creation of a Bank (Bank / Bank Branch/ Bank Account) Business Flow: Bank Statement to Cash Reconciliation Summary Process: Cash Management
Step# 10.00
Process Step Description Log in to EBusiness Suite
Path and Action Navigate to Oracle E-Business Suite (Url = http://<host>:<port> ) Click Apps Logon Links Logon to E-Business Suite Home Enter User Name/Password. Click on Login. Change Password. Select the Cash Management Responsibility Navigate: Setup Banks Banks Under Manage Banks and Branches Click on Banks function
Input Data Oracle E-Business Suite URL User ID: financials Password: Welcome New Password (If needed): Welcome
Expected Results Oracle E-Business Suite Home page opens
Actual Results
10.01
Select Responsibility Bank
Cash Management menu opens
10.02
The Banks webpage is displayed
10.03 10.03.01
Creating a Bank Step1
Click the Create button Enter the details in Step1 and then click on the Save and Next button.
Bank Options: Create new bank Country: United Kingdom Bank Name: Bank Number: Description:
Step1 of Bank creation is complete
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Demo Script Step# 10.03.02 Process Step Description Step2 Path and Action Click the Create button Enter the details in Step2 and then click on the Apply button. Click on the Save and Next button. Input Data
Bank Statement to Cash Reconciliation Expected Results Step2 of Bank creation is complete Country: United Kingdom Address Line 1: Address Line 2: Address Line 3: Town/City: Postal Code: Status: Contact Information Prefix: First Name: Middle Name: Last Name: Suffix: Job Title Code: Job Title: Contact Number: Department: Start Date: End Date: Comments: Email: Purpose: Format: Email: Status: Primary: Phone: Purpose: Type: Country Code: Area Code: Number: Ext: Status: Timezone: Step3 of Bank creation is complete. The Bank is created. Actual Results
Bank
10.03.03
Step3
Click the Create Contact button Enter the details in Step3 and then click on the Apply button. Click on the Finish button.
10.04
Creating a Bank Branch
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Demo Script Step# 10.04.01 Process Step Description Step1 Path and Action Navigate: Setup Banks Banks Under Manage Banks and Branches Click on Bank Branches function Click on the Create button. Enter the details in Step2 and then click on the Save and Next button. Input Data
Bank Statement to Cash Reconciliation Expected Results Step1 of Bank Branch creation is complete Actual Results
Bank
Country: United Kingdom Bank Name:
10.04.02
Step2
Bank Options: Create new branch Branch Name: United Kingdom Sort Code: BIC: Bank Code: Branch Type: EDI Location: EFT Number: Description: Inactive Date:
Step2 of Bank Branch creation is complete
10.04.03
Step3
Click on the Create button. Enter the details in Step3 and then click on the Apply button. Click on the Save and Next button
Country: United Kingdom Address Line 1: Address Line 2: Address Line 3: Town/City: Postal Code: Status:
Step3 of Bank Branch creation is complete
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Demo Script Step# 10.04.04 Process Step Description Step4 Path and Action Click on the Create Contact button. Enter the details in Step4 and then click on the Apply button. Click on the Finish button Input Data
Bank Statement to Cash Reconciliation Expected Results Step4 of Bank Branch creation is complete. The Bank Branch is created. Actual Results
Bank
Contact Information Prefix: First Name: Middle Name: Last Name: Suffix: Job Title Code: Job Title: Contact Number: Department: Start Date: End Date: Comments: Email: Purpose: Format: Email: Status: Primary: Phone: Purpose: Type: Country Code: Area Code: Number: Ext: Status: Timezone:
10.05 10.05.01
Create a Bank Account Step1
Navigate: Setup Banks Banks Under Manage Banks and Branches Click on Bank Branches function Click on the Create Account icon.
The Create Bank Account webpage opens up.
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Demo Script Step# 10.05.02 Process Step Description Step2 Path and Action Enter the details in Step2 and then click on the Continue button. Enter the details in Step3 and then click on the Next button. Input Data Country: Bank Name: Branch Name:
Bank Statement to Cash Reconciliation Expected Results You are navigated to the Create Bank Account screen. You are navigated to the Create Bank Account: Account Information screen. Actual Results
Bank
10.05.03
Step3
Bank Account Owner: Account Use Payables: Payroll: Receivables:
10.05.04
Step4
Enter the details in Step4 and then click on the Save and Next button
Account Name: Account Number: Currency: Multiple Currency Allowed: IBAN: Description:
You are navigated to the Create Bank Account: Account Controls screen.
10.05.05
Step5
Enter the details in Step5 and then click on the Save and Next button
General Controls Cash: Cash Clearing: Bank Charges: Foreign Exchange Charges: Netting Account: Receivables Controls Multiple Currency Receipts:
You are navigated to the Create Bank Account: Account Access screen.
10.05.06
Step6
Enter the details in Step6 and then click on the Continue button
Grant Access to Organization Account Use Payables: Receivables: Organization: End Date:
You are navigated to the Create Bank Account: Account Access Option screen.
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Demo Script Step# 10.05.07 Process Step Description Step7 Path and Action Enter the details in Step7 and then click on the Apply button Input Data GL Accounts
Bank Statement to Cash Reconciliation Expected Results You are navigated to the Create Bank Account: Account Access screen. Actual Results
Bank
Cash: Confirmed Receipts: Bank Charges: Remitted Receipts: Unapplied Receipts: Unidentified Receipts: On-Account Receipts: Receivables Activities Unearned Discounts: Earned Discounts:
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Demo Script Step# 10.05.08 Process Step Description Step8 Path and Action Enter the details in Step8 and then click on the Save and Next button. Click on the Create Contact button. Once done, click on the Apply button. Finally click on the Finish button. Input Data
Bank Statement to Cash Reconciliation Expected Results The Bank Account is created successfully. Actual Results
Bank
Contact Information Prefix: First Name: Middle Name: Last Name: Suffix: Job Title Code: Job Title: Contact Number: Department: Start Date: End Date: Comments: Email: Purpose: Format: Email: Status: Primary: Phone: Purpose: Type: Country Code: Area Code: Number: Ext: Status: Timezone:
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Demo Script
Bank
20 Test Specification Enter Bank Statements - Manual

Business Process: CM01 Event: Description: Entering Bank Statements Manually Business Flow: Bank Statement to Cash Reconciliation Summary Process: Cash Management
Step# 20.00
Path and Action Navigate to Oracle E-Business Suite (Url = http://<host>:<port> ) Click Apps Logon Links Logon to E-Business Suite Home Enter User Name/Password. Click on Login. Change Password. Select the Cash Management Responsibility Navigate: Bank Statements Bank Statements and Reconciliation Click on the New button Enter Bank Statement header information as stated in Input Data section
Input Data Oracle E-Business Suite URL User ID: financials Password: Welcome New Password (If needed): Welcome
Actual Results
20.01
Select Responsibility Navigate to Reconcile Bank Statements form
20.02
Bank Statements from opens
20.03
Enter Bank Statement Header Information
Account Number: Account Name: Date: Statement Number: GL Date: Control Totals Opening Balance Payments Receipts Closing Balance
Defaults Bank Details and Opening Balance details once Bank Account is chosen
Save the record Click on Lines button
Statement header created Bank Statement Lines form opens
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Demo Script Step# 20.04 Process Step Description Enter Bank Statement Lines Path and Action Click on Lines button Enter Bank Statement Lines information as stated in Input data section for Payment line Enter Bank Statement Lines information as stated in Input data section for Receipt line Input Data
Bank Statement to Cash Reconciliation Expected Results Creates Bank Statement line for payments Actual Results
Bank
Enter Bank Statement Lines information as stated in Input data section for Journal line
Save the records NOTE: Create Statement Lines as per the Bank Statement received from Bank. Statement lines given above are just sample lines that appears on the bank statements
Line: <Bank Statement Line Num> Type: Payment Code: Number: <Check Number> Transaction Date Value Date: Amount: Line: <Bank Statement Line Num> Type: Receipt Code: Number: <Receipt Number> Transaction Date Value Date: Amount: Line: <Bank Statement Line Num> Type: <Payment/Receipt> Code: Number: <Journal Line Description> Transaction Date Value Date: Amount:
Creates Bank Statement line for Receipts
Creates Bank Statement line for Journals
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Demo Script
Bank
30 Test Specification Import Bank Statements

Business Process: CM02 Event: Description: Importing Bank Statements received from Bank into Cash management Business Flow: Bank Statement to Cash Reconciliation Summary Process: Cash Management
Step# 30.00
Path and Action
Input Data Oracle E-Business Suite URL
Actual Results
Navigate to Oracle E-Business Suite (Url = http://<host>:<port> ) Click Apps Logon Links Logon to E-Business Suite Home Enter User Name/Password. Click on Login. Change Password. Select the Cash Management Responsibility Navigation: Bank Statements Bank Statements Interface Enter the details stated in Input Data column
User ID: financials Password: Welcome New Password (If needed): Welcome
30.01
Select Responsibility Navigate to Bank Statement Interface screen Enter Bank Statement Header information
30.02
Bank Statement Interface Screen opens
30.03
Account Number: Bank Name: Bank Branch: Currency: Statement Number: Date: Control Totals Opening : Payments : Receipts : Closing :
Bank statement Lines window opens
Click Lines button
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Demo Script Step# 30.04 Process Step Description Enter Bank Statement Lines information Path and Action Enter the details stated in Input Data column Input Data
Bank Statement to Cash Reconciliation Expected Results Saves Bank Statement Lines data in interface screen Actual Results
Bank
Payments Line Number: Code: <AP Payments source related transaction code> Number: <Check Number> Date: Amount: Receipts Line Number: Code: <AR Receipt source related transaction code> Number: <Receipt Number> Date: Amount: Journals (Payment) Line Number: Code: <Journal source related transaction code of Payment Type> Number: <Journal Line Description> Date: Amount:
30.04
Import Bank Statement from interface
Click on Save button and close the lines window Navigation: ToolsAuto Reconciliation Enter the details specified in Input Data column and Click on Submit button
Options Choose Import Verify the following defaulted details and correct, if required Bank Branch Name: Bank Account number: Statement Number From: Statement Number To: Statement Date From: Statement Date To: GL Date:
Submits following concurrent requests 1. Bank Statement Import 2. Bank Statement Import Execution Report Imports the Bank Statement
NOTE: In normal scenario, no need to enter Bank statement manually in Bank Statement Interface screen. Bank Statement is received from the bank in flat file in a specified format (e.g. SWIFT940/BAI2) and will be loaded into interface automatically by running concurrent program.
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Demo Script
Bank
40 Test Specification Reconcile Statements Lines - Manual

Business Process: CM03 Event: Description: Reconciling Bank Statement lines with Payments/Receipts/Journals manually Business Flow: Bank Statement to Cash Reconciliation Summary Process: Cash Management
Step# 40.00
Path and Action
Actual Results
Navigate to Oracle E-Business Suite (Url = http://<host>:<port> ) Click Apps Logon Links Logon to E-Business Suite Home Enter User Name/Password. Click on Login. Change Password. Select the Cash Management Responsibility Navigate: Bank Statements Bank Statements and Reconciliation Select Bank Statement that you wish to reconcile Click Review button
40.01
Select Responsibility Navigate to the Bank Statements and Reconciliation form
40.02
Bank Statement Lines window Opens up
40.03.01
Reconcile a Payment
Click on Lines button Select a Payment line that you wish to reconcile Click Available button Enter the data specified in Input Data column in the Find Transaction form and click Find and Mark button
Detail AP Payments <Check this box> Transaction Number: <Check numbers From> - <To> Date: <From> - <To>
Queries the Payments that matches specified criteria and marks the listed transactions
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Demo Script Step# 40.03.02 Process Step Description Path and Action Review the lines selected Click Reconcile button Select a Receipt line that you wish to reconcile Click Available button Enter the data specified in Input Data column in the Find Transaction form and click Find and Mark button Review the lines selected Click Reconcile button Select a Receipt/Payment related journal line that you wish to reconcile Click Available button Enter the data specified in Input Data column in the Find Transaction form and click Find and Mark button Review the lines selected Click Reconcile button Navigate: Bank Statements Bank Statements and Reconciliation Select Bank Statement that you wish to reconcile Click Review button Click on Lines button Click on Create button Input Data
Bank Statement to Cash Reconciliation Expected Results Reconciles Payment line Actual Results
Bank
40.04.01
Reconcile a Receipt
Detail AR Payments <Check this box> Transaction Number: <Receipt numbers From> - <To> Date: <From> - <To>
Queries the Receipts that matches specified criteria and marks the listed transactions
40.04.02
Reconciles Receipt line
40.05.01
Reconcile a Journal line
Detail Journal <Check this box> Transaction Number: <Journal Line Description> - <To> Date: <From> - <To>
Queries the Journal line that matches specified criteria and marks the listed transactions
40.05.02
Reconciles Journal line
40.06
Create Miscellaneous Receipts/Paymen ts for Bank Activity Lines
Create : Miscellaneous Organization: Activity: Receipt Number: Date: Currency: Method: Amount: GL Date:
Creates Miscellaneous Receipts/Payments and reconciles the same with statement line
Post Data entry click on Create button Click Yes on Decision screen to reconcile the line with Miscellaneous Receipt Created NOTE: Cash Management enables you to reconcile one statement line with another statement lines to enable the correction (for wrong entries/reversals etc..)made by bank directly
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Demo Script
Bank
50 Test Specification Reconcile Statements Lines - Automatic

Business Process: CM04 Event: Description: Reconciling Bank Statement lines with Payments/Receipts/Journals automatically Business Flow: Bank Statement to Cash Reconciliation Summary Process: Cash Management
Step#
Process Step Description
Path and Action
Input Data
Expected Results
Actual Results
Invoice Type: Standard Invoice 50.00 Log in to EBusiness Suite
Oracle E-Business Suite URL Navigate to Oracle E-Business Suite (Url = http://<host>:<port> ) Click Apps Logon Links Logon to E-Business Suite Home User ID: financials Password: Welcome New Password (If needed): Welcome
Oracle E-Business Suite Home page opens
50.01
Select Responsibility Navigate to the Bank Statements and Reconciliation form
Enter User Name/Password. Click on Login. Change Password. Select the Cash Management Responsibility Navigate: Bank Statements Bank Statements and Reconciliation
50.02
Reconcile Bank Statements window Opens up
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Demo Script Step# 50.03 Process Step Description Submit Auto Reconciliation program Path and Action Select Bank Statement that you wish to reconcile Navigation: ToolsAuto Reconciliation Enter the details specified in Input Data column and Click on Submit button Input Data
Bank Statement to Cash Reconciliation Expected Results Submits following concurrent requests 1. AutoReconciliation 2. AutoReconciliation Execution Report Auto Reconciliation program 1. Reconciles Payments/Receipts/ Journals 2. Creates Miscellaneous Receipts/Payments for the specified transactions to record Bank Changes/Interest Income etc Actual Results
Bank
Options Choose Reconcile Only Verify the following defaulted details and correct, if required and available for modification Bank Branch Name: Bank Account number: Statement Number From: Statement Number To: Statement Date From: Statement Date To: GL Date:
NOTE: Matching Criteria : Cash Management AutoReconciliation program uses the following criteria for matching the transactions AP Payments: 1. Payment Batches, Payment Instruction id with statement line Transaction Number 2. For the detail payment transactions stopped transactions, the matching sequence searches in the following order: a. Payment Number with statement line Transaction Number b. Invoice Number and Supplier Bank Account c. Invoice Number and Supplier Name AR Receivables : 1. Remittance batches (such as Direct Debit batches), the Remittance Batch Deposit Number or Receipt Batch Name matches the statement line Transaction Number and the transaction amount is within the reconciliation tolerance. 2. For detail remittance transactions, the matching sequence searches in the following order: a. Receipt Number with statement line Transaction Number b. Invoice Number and Customer Bank Account Number c. Invoice Number and Customer Name GL Journals : Cash Management AutoReconciliation program matches General Ledger journal transactions if the transactions meet the following criteria : a. The journal line is posted. b. The journal line Accounting Flexfield matches the bank account's Cash Accounting Flexfield. c. The journal line Description matches the statement line Transaction Number.
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Demo Script
Bank
60 Test Specification Period End Process

Business Process: CM05 Event: Description: Period End Process Run the reports statement lines that are not reconciled yet and transactions awaiting reconciliation Business Flow: Bank Statement to Cash Reconciliation Summary Process: Cash Management
Step# 60.00
Path and Action
Actual Results
Navigate to Oracle E-Business Suite (Url = http://<host>:<port> ) Click Apps Logon Links Logon to E-Business Suite Home
60.01
Select Responsibility Run Reports
Enter User Name/Password. Click on Login. Change Password. Select the Cash Management Responsibility Run report Bank Statement Detail Report Navigation: ViewRequestsSubmit Requests Choose Bank Statement Detail Report from LOV and Submit report with parameters specified in Input Data section Parameters: Break Level: Bank Account Bank Account number: Statement Number From: Statement Number To: Statement Date From: Statement Date To: <End date of Period> Statement Line Status: Unreconciled
60.02
Report lists all the statement lines details that are not yet reconciled
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Demo Script Step# 60.03 Process Step Description Run Reports Path and Action Run report Transactions Available for Reconciliation Report Navigation: ViewRequestsSubmit Requests Choose Transactions Available for Reconciliation Report from LOV and Submit report with parameters specified in Input Data section 60.04 Review Report output Review output of both the reports and reconcile the transactions that corresponding to the unreconciled statement lines Input Data
Bank Statement to Cash Reconciliation Expected Results Report lists all the transactions that are available for reconciliation. Actual Results
Bank
Parameters: Transaction Type : All AP/AR Operating Unit: Bank Account Number: Order By:
All transactions that corresponds to the unreconciled statements lines are reconciled
NOTE: Accounting for reconciliation entries happens in respective applications. For example, Accounting entries for AP Payments reconciliation happens from AP create accounting process and Accounting for AR Receipts happens from AR Create accounting Process. No Accounting Entries are created from Cash Management for reconciliation transactions.
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Demo Script
Bank
Open and Closed Issues for this Deliverable

Open Issues
ID Issue Resolution Responsibility Target Date Impact Date
Closed Issues
ID Issue Resolution Responsibility Target Date Impact Date
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Open and Closed Issues for this Deliverable
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Bank Statement To Cash Reconciliation: EMO Cript

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Bank Statement to Cash Reconciliation Oracle Accelerator for E-Business Suite

DEMO SCRIPT Bank Statement to Cash Reconciliation

R12 EBS v Draft1B

Copyright 2005, Oracle Corporation. All rights reserved.