PROCEDURE FOR PREPARATION OF E-TDS RETURNS FROM EXCEL FILE Revision No 55.4 (A) DATA PUNCHING 1.

On installation of Web 24Q.xls Web E-TDS UNREGISTER VERSION

4 excel files are created on the desktop i.e. Web 26Q.xls Web 27Q.xls

2. 3. 4. a. b. c. d. e. 5.

Open any one of the said files for which you wish to prepare return. Click Enable Macros to continue when you are prompted for enabling Macros.

Each excel file contain the following sheets : Deductor Details Challan Details Deductee Details (including TDS details) Perquisite Details (in Web 24Q.xls only) State Code (showing codes of states) Save the file with a new name such as Webtel26.xls so that the original file remains unchanged and may be used for return of another company. Enter data on any sheet in the format requested. Certain columns in Challan details are not required to be filled as the same shall be filled automatically at the time of Verification. Certain columns in Deductee Details such as address of Deductee etc. may be left blank as the same are not required for the return. To assist data entry, Tool tip is available in every cell of the worksheet.

6.

7. 8.

Each row represents a single record. All mandatory fields like Section no., State code, Name of Party, Rate of deduction of tax, etc. MUST be filled on the Deductee sheet for each record i.e. 10 payments may have been made to a party. For each payment made all the mandatory fields must be filled. It is not sufficient to write the Section Code, Name etc. for one payment made and leave blank for others. Section Code and Date MUST be given for each row in Challan sheet also. Do not enter any data other than the data asked for. No totals should be put in any sheet.

9.

10. DO NOT LEAVE ANY BLANK ROWS whether in the beginning or after end of any section details or anywhere else. A blank row is interpreted as the end of records. DO NOT INSERT OR DELETE ANY COLUMNS. 11. If you have already punched the data in your own excel file, you do not need to punch it again. Check the format from the excel templates provided to you. If the format of your punched data is in a different format or the sequence of fields is different, first change it to the format provided in our excel sheets. Then just paste the data from your excel sheet to the excel sheet provided by us.

(B) DATA VERIFICATION 1. After entering some data, Press Verify Data on the Deductor details Sheet.

Alternatively, Press Alt+F8 OR click on menu bar. Go to Tools > Macros > Macro. Run or double click the macro 'ThisWorkbook.VerifyData_Webtel_ETDS'. 2. This will verify the data punched. The number of errors would be shown. On pressing OK, a List of Errors would appear showing the type of error. Double Click the first error OR Click on the error & Press Jump to go to that error which will be highlighted in red. Correct the error. Go to next error in the list of errors and correct it. Similarly correct all the errors and verify data again by repeating step 1. If some errors are still there, the list of the same shall appear. Correct the same. Steps 1 & 2 have to be carried out again and again till there are no errors and Resume data entry and at any stage data can be verified through step 1. Complete data entry in all sheets. Repeat steps 1-5.

3.

4. 5. 6. 7.

(C) DATA EXPORT 1. After complete data entry and verification, Press file to text format. Alternatively, Press Alt+F8 'ThisWorkbook.ExportETDS_Webtel' . 2. 3. Message Generate Text File

on Deductor Sheet for exporting

OR click on menu bar. Go to Tools > Macros > Macro. Select the macro No error would be reconfirmed. shall be displayed.

Data exported to C:\etds(24/26/27).txt

Some errors may be still there even though the format has been verified as correct. In this case, error message such as Tax deposited is more than Tax Deducted . Do you still want to export? displayed. Here one has the option to go ahead with the export or correct the errors first. In this case if tax deposited is actually more than tax deducted, then click Yes and export. The message Finished Exporting File : C:\etds(24/26/27/27E).txt relevant TDS Return in text format shall be generated. shall be displayed and the

4.

5.

Form 27A shall automatically open. Check the necessary details, make corrections, if any, and take printout of the same. Total Deductee Records means the total number of entries i.e. if there are 10 payments to a single party Rajeev Khandelwal & Associates, it should be counted as 10 records. If you wish to take print out at a later stage, then Sheet 27A can be displayed as follows : Format>Sheet>Unhide>27A>OK.

(D) DATA VALIDATION 1. For Data Validation, run NSDL File Validation Utility on Deductor Sheet. by pressing Validate Text File

Alternatively, go to 2. 3. In the Input File

Start>Programs>Web E TDS>Validation Utility. enter the TDS return file with location i.e. C:\eTDS(24/26/27/27E).txt C:\

In the Error/Upload & Statistics Report File No File name is to be given here. Click the Button If the message Validate Invalid File

enter any path only e.g.

4. 5. 6. 7.

appears, Open the Error/Response file

C:\eTDS(24/26/27/27E)err.txt

Check the type of error in the Errror Description. For Example if error is due to : Invalid File Creation Date. This occurs if the date and time of computer clock is not correct. Please set the date and time of the computer clock to current date and time if it is not so. Similarly correct any other error. With error code, the type of Record is displayed : e.g. File Header (1st line), Batch Header(2nd line), Challan Record or Deductee Record. Line No. is the number of the row in the text file and is shown in the beginning of the row. The error in the text file can be located by going to the Line number of the error code. Make the corrections. Please Click the Button The Message Press Cancel Valid File Validate again.

8. 9. 9.

shall be displayed. Press OK and validation shall be completed.

to come out of the NSDL Utility.

(E) DATA SUBMISSION 1. Double click on C:\eTDS(24/26/27/27E).html to open it. The following are displayed : TAN, Financial Year, Form No. and Control Totals like Total Amount Paid and Total TDS etc. This file is not to be submitted. Another file with .fvu extension is created such as Copy this file to a Floppy or CD. Print label containing the following details : (a) Name of the Deductor (b) TAN (c) Form No. (d) Period to which the return pertains. Affix the label on Floppy/CD. The above procedure as given in (A) to (E) is to be followed for each return form i.e. 24, 26, and 27 & 27E. The following are to be delivered to TIN Facilitation centres, (list of which is available at www.tin.nsdl.com). a. Separate return file for Form 24, 26 27 and 27E in separate floppy or CD. b. Separate printed Form 27A for each return, duly signed by the authorized person. C:\eTDS(24/26/27/27E).fvu

2.

3.

4. 5. 6.

c.

Necessary filing fee (Rs. 25/- to Rs. 50/-, Service Tax extra).

ER VERSION

Web 27EQ.xls

changed and may

ails are not required umns in Deductee for the return.

section details

at provided

OK, a List of k on the error &

rrect all the errors

No error

is displayed.

on Deductor Sheet for exporting the

Macro. Select the macro

ct. In this case, error ant to export? shall be In this case if tax and export. shall be displayed and the

ons, if any, and

be counted as

Validate Text File

4/26/27/27E).txt

C:\eTDS(24/26/27/27E)err.txt

date and time of computer nd time if it is not so.

e row. The error

all be completed.

TDS etc.

i.e. 24, 26, and 27 & 27E. at www.tin.nsdl.com).

TAN of Deductor PAN of Deductor Name of Deductor Branch/ Division (if any) Address of Deductor : Flat / Door/ Block
No.

First Step Verify Data Second Step

Generate Text File

Name of Premises / Building/ Road / Street / Lane Area / Locality / Town / District / City State PIN STD Code Telephone No E-Mail Change of Address of Deductor since last Return Status of Deductor Company Name of the Person responsible for deduction Designation of the Person Responsible for Deduction Address of Responsible Person : Flat / Door/ Block No. Name of Premises / Building/ Road / Street / Lane Area / Locality / Town / District / City State PIN STD Code Mobile No E-Mail Assessment Year 2014-2015 Return for Period ending 30/6/2013 Previous Year 2013-2014 Quarter Q1 Total Amount Paid Total Amount of tax deducted Total Amount of tax deposited Total Challan Records Total Deductee Records Additional Details for Govt. Deductor PAO Code DDO Code Ministory Name Other Ministory Name PAO Registration No. DDO Registration No.

Third Step

Change of Address of Responsible Person

Other Information Receipt No. of Original Return Acknowledgement No. of TAN Application Total number of Annexures enclosed Remarks

#N/A

#N/A

308 2009-2010

Please do not leave any blank rows. Please do not insert or delete a column.

#N/A

Serial No.

TDS in Challan (Rs.)

Surcharge in Challan (Rs.)

Education Interest in Cess in Challan(Rs.) Challan (Rs.)

Other Total Tax Amount in Deposited in Challan (Rs.) Challan (Rs.) (302+303+304+3 05+306) 306 307

301

PLEASE FILL COLUMN NO. 301 TO 311(b) & REMARKS, IF ANY.PUNCH D

302

303

304

305

Cheque/ DD No. (if any)

BSR Code / Date on which Whether 24G Receipt tax deposited TDS Number deposited by book entry ? 309 310 312

Bank Challan No.

Transfer Voucher No. / DDO Serial No. (for Govt. deductor)

F ANY.PUNCH DATA FROM ROW 4.

308

311(a)

311(b)

Remarks

No. of deductee records in challan

TDS as per Deductee details for this challan (Rs.)

Surcharge as per Deductee details for this challan (Rs.)

Education Cess as per Deductee details for this challan (Rs.)

Interest Amount (Rs.)

AUTOFILL COLUMNS : NO DATA TO BE PUNCHED

Other Amount (Rs.)

Total Tax DEDUCTED as per Deductee details for this challan (Rs.)

Total Tax DEPOSITED as per Deductee details for this challan (Rs.)

UNCHED

Please do not leave any blank rows. Please do not insert or delete a column.

Serial No.

Employee Employee PAN of the Serial No. Reference Employee No. provided by employer

Name of the Employee

Date of Payment / credit

Taxable Amount on which tax deducted (Rs.)

313

314

315

316

317

318

TDS (Rs.)

Surcharge (Rs.)

Education Total Tax Cess (Rs.) DEDUCT ED (319+320 +321) (Rs.)

Challan Serial No. (as per Challan details)

Total Tax Date of DEPOSIT Deduction ED (Rs.)

Date of Deposit

319

320

321

322

323

324

325

Reason for Non-deduction/ Lower deduction/ Higher deduction , if any 326

Please do not leave any blank rows. Please do not insert or delete a column.

State Code 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35

State Name ANDAMAN AND NICOBAR ISLANDS ANDHRA PRADESH ARUNACHAL PRADESH ASSAM BIHAR CHANDIGARH DADRA & NAGAR HAVELI DAMAN & DIU DELHI GOA GUJARAT HARYANA HIMACHAL PRADESH JAMMU & KASHMIR KARNATAKA KERALA LAKHSWADEEP MADHYA PRADESH MAHARASHTRA MANPUR MEGHALAYA MIZORAM NAGALAND ORISSA PONDICHERRY PUNJAB RAJASTHAN SIKKIM TAMILNADU TRIPURA UTTAR PRADESH WEST BENGAL CHHATISHGARH UTTARANCHAL JHARKHAND

Ministry name Ministry code Agriculture 01 Atomic Energy 02 Fertilizers 03 Chemicals and Petrochemicals 04 Civil Aviation and Tourism 05 Coal 06 Consumer Affairs, Food and Public Distribution 07 Commerce and Textiles 08 Environment and Forests and Ministry of 09Earth Science External Affairs and Overseas Indian Affairs 10 Finance 11 Central Board of Direct Taxes 12 Central Board of Excise and Customs 13 Contoller of Aid Accounts and Audit 14 Central Pension Accounting Office 15 Food Processing Industries 16 Health and Family Welfare 17 Home Affairs and Development of North Eastern 18 Region Human Resource Development 19 Industry 20 Information and Broadcasting 21 Telecommunication and Information Technology 22 Labour 23 Law and Justice and Company Affairs 24 Personnel, Public Grievances and Pensions 25 Petroleum and Natural Gas 26 Plannning, Statistics and Programme Implementation 27 Power 28 New and Renewable Energy 29 Rural Development and Panchayati Raj 30 Science And Technology 31 Space 32 Steel 33 Mines 34 Social Justice and Empowerment 35 Tribal Affairs 36 D/o Commerce (Supply Division) 37 Shipping and Road Transport and Highways 38 Urban Development, Urban Employment and Poverty 39 Alleviation Water Resources 40 President's Secretariat 41 Lok Sabha Secretariat 42 Rajya Sabha secretariat 43

Election Commission 44 Ministry of Defence (Controller General of Defence 45 Accounts) Ministry of Railways 46 Department of Posts 47 Department of Telecommunications 48 Andaman and Nicobar Islands Administration 49 Chandigarh Administration 50 Dadra and Nagar Haveli 51 Goa, Daman and Diu 52 Lakshadweep 53 Pondicherry Administration 54 Pay and Accounts Officers (Audit) 55 Ministry of Non-conventional energy sources 56 Government Of NCT of Delhi 57 Others 99