Commonwealth of Massachusetts CommonWay RACI Matrix

Project Name Late Updated Date

CommonWay Project Management Methodology Nov 30 2009 Legend

R A C I V
Verifies Responsible Accountable Consulted Informed

RACI Matrix
Stage & Activity Name & Role
<Insert <Insert Name > Name > Sponsor Origination Complete project request Complete and Upload Business Case Complete and Upload Priority Scorecard Complete and Upload Customer Business Requirements Complete and Upload Customer Technical Requirements Categorizing Work into project/operational Create Clarity Folder Structure Initiation Assign Project Manager Create Charter Approve Charter Charter Review and Resource Review Complete Status Report and Upload Status changed, where applicable Planning Create Scope Statement Create Budget Create MS Project Baseline Plan Create Communication Plan & Register Create Open Items Log Create Risk Log or Risk Register Refine Resource Requirements Create RACI Verify Clarity Information is Current Create Status Report C I A A A A A A A A A A A A A A I R V I R R R R I R R R R R R R R R R R A R V R I I R R R Project Manager <Insert Name > PMO <Insert Name > <Insert Name> <Insert Name> <Insert Name> <Insert Name> <Insert Name> <Insert Role> <Insert Name> <Insert Role> <Insert <Insert <Insert Name> Name> Name> <Insert Role> <Insert Role> <Insert Role>

Resource ITD IPG Security Business Manager Techincal Architect Engineer Analyst

Select from the below drop down list: R, A, C, I ,V.

I A R

I I V V

I V A I

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Commonwealth of Massachusetts CommonWay RACI Matrix

Legend
R A C I V
Verifies Responsible Accountable Consulted Informed

RACI Matrix
Stage & Activity Name & Role
<Insert <Insert <Insert <Insert <Insert <Insert <Insert <Insert Name Name > Name > Name > Name> Name> Name> Name> > Resource Project ITD IPG Security Business Sponsor PMO Manager Manager Techincal Architect Engineer Analyst <Insert Name> <Insert Role> <Insert Name> <Insert Role> <Insert <Insert <Insert Name> Name> Name> <Insert Role> <Insert Role> <Insert Role>

Execution & Control Continuously Monitor & Control Project Work Manage Budget: actuals/approved changes Manage Communication Plan Manage Communication Register Manage Open Items Log Manage Issues Log and Risk Register Manage Scope Manage Project Plan Create Status Report with escalation items Address Escalation Items or refer to PGB Identify potential variance; determine action Address Escalation Items Document/analyze impact of change Change Request Form & Log Secure funding to cover change requests Direct PM to notify PGB/PM of change requests needing resources prioritization process Maintain RACI Update Charter Closure Secure/Publish Survey Data Conduct/actively participate in Lesson's Learned Session(s) Create/publish Post Implementation Review Report Secure/upload formal approvals Close-out procurement

A A A A A A A A A R A A

R R R R R R R R R R R R

V I

A R

R C I

R A A R R R R A

A R R A A A R R Total Count

I I I A A R

I I R R R R R C C

R 54

A 39

C 8

I 19

V 7

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Commonwealth of Massachusetts CommonWay RACI Instructions

General Instructions
The purpose of the RACI Matrix is to document the responsibility of each role involved at each stage of the Project. It is a Matrix that provides a list of activities about roles different people have in relation to those activities. For each activity, different people are designated a letter in the acronym "RACIV" The roles and names are along the top and activities down the left side and in each of the table cells the appropriate RACIV acronym letter that needs to be selected from the drop down list. The RACI Matrix is typically used during the Planning stage and updated throughout the life of the project.

RACI Matrix Instructions

Enter the Project Name and the last updated Date. Enter the names and roles of the of the individual in the column with <Insert Name> and <Insert Role> . Ensure that both the role and the name are captured. Mandatory Roles are Sponsor, Project Manager & PMO Representative. If additional names and roles need to be included in the matrix, copy the last column and paste it on the adjacent empty column. If more roles are needed than what has been provided in the worksheet, ensure that the entire column is copied to capture all formulas. Replace the <Insert Activity> field with all the Activities associated with the respective stage of the project i.e. Origination; Initiation; Planning; Execution and Control; Closing. To Insert more activities, highlight the rows, click on Insert Tab from the Menu Tool bar, select Rows. Ensure that the newly inserted rows has all the drop-down validations. Tips: Column B8 TO N8 - Insert Names. Column B8 to N9 - Insert Roles. Column B11 to N34 - Select from the drop down list: R, A, C, I, V. Enter the Responsibility code for each Individual and role. Select from the drop-down list: R, A, C, I, V.

Acronym
R

Definition

A C I V

Responsible - Complete the work. There should be at least one R (otherwise the work is not performed) and there can be multiple Rs (team members) Accountable- Approves the completed work and is held fully accountable for it. There should be one and only one A. Consulted- Possesses the information and/or capability to complete the work. Two-way communication (typically between R and C). Optional. Informed - Informed of progress and results. One-way communication (typically from R to I). Optional. Verifies - Checks the work to ensure that it meets defined criteria and standards. Optional.

Additional Hints
Insert Rows To Insert Rows, highlight the rows, Click on Insert Tab from the Menu Tool bar, select Rows. Insert Column To Insert Columns, highlight the column, Click on Insert Tab from the Menu Tool bar, select Column.

File Saving Instructions

Save the template as "<Project Name>_RACI_Matrix" Steps Step 1: Click File and select "Save As". Step 2: Select the location on your hard drive where you wish to store the file and save. Step 3: In the "File name" box, enter the file name in this format "<Project Name>_RACI_Matrix" Step 4: In the "Save as type" box, click Microsoft office Excel Workbook.

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Step 5: Click Save.

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