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Saudi Aramco 7180 (5/89) G.I.

NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

OF

13

CONTENT :
This instruction describes Saudi Aramco's work schedules. It includes the procedures for using existing work schedules and developing new work schedules. 1. 2. 3. 4. Responsibilities Definitions Use and approval of existing work schedules Establishing new work schedules

Supplements 1.200 -1 -2 -3 -4 -5 List of non-restricted work schedules List of restricted work schedules List of special work schedules Work Schedule Request Forms Days-off schedule codes

1.0

RESPONSIBILITIES:
1.1 Each department head is responsible for assigning each of his employees to a valid work schedule approved for his department. That work schedule will be the most economical work schedule consistent with operational requirements. The Organization & Industrial Engineering Department (O&IE) is responsible for overall administration and control of Company work schedules. It reviews all work schedules and endorses those that are economically justifiable and operationally reasonable. Employee Relations Policy and Planning (ERP&P) is responsible for establishing work schedule policies that will ensure good industrial relation practices and will comply with Saudi Arab Labor Law. The Transportation Department (TD) is responsible for providing work-haul transportation for employees in accordance with approved work schedules. TD reviews proposed new or revised work schedules submitted for approval, and advises O&IE of TD's ability to provide transportation for such schedules, based on availability of existing transportation resources.

1.2

1.3

1.4

2.0

DEFINITIONS:
2.1 A Work Schedule defines the hours and days that an employee works. It includes: 2.1.1 Work Schedule Code: A unique alpha-numeric designating a particular work schedule.

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Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

OF

13

2.1.2

Work Cycle: The total number of days worked and the number of days off before the work schedule repeats itself (i.e., 5 days worked and 2 days off is a 7-day work cycle; and a work schedule with 7 days on 2 off, 7 days on 2 off, 7 days on 3 off; has a 28-day work cycle). Work Shift: The hours that the employee is at work (e.g., 0700 to 1600 hrs.). It includes lunch periods. Some work schedules have two or three work shifts each. No split work shifts (i.e., 0600-1000, 1400-1800) are permitted without the approval of the VP., Employee Relations and Training. Lunch Period: The hours assigned an employee for meals (e.g., 1130 to 1200 hrs.). Meal periods may be- 1/2 hour or one hour. All work schedules without lunch periods are restricted and not permitted unless approved as outlined in paragraph 3.2. Shift Premium: An incentive given to employees on work schedules requiring unusually early start times, or late end times, or two or more rotating work shifts. Shift premiums are expressed as a category (1, 2 or 3) which reflects the percentage of base salary paid to employees assigned to a work schedule approved for shift premium.

2.1.3

2.1.4

2.1.5

2.2

Normal Work Schedule (NWS): A work schedule with a seven-day work cycle and eight hours or less of work shift starting at or after 0530 hours with a lunch period of 1/2 or 1 hour and ending before 1800 hours. The Normal Work Schedule has no scheduled overtime and no shift premium. Irregular Work Schedule (IWS): A work schedule consisting of a seven-day work cycle, eight hour work shift, a lunch period, no scheduled overtime and: a) work either starts before 0530 or ends after 1800 hours, or b) work requires two rotating shifts. Restricted Work Schedule (RWS): A work schedule (with any one or a combination of the following aspects: a) built-in or scheduled overtime; b) six or seven consecutive days of work; c) no lunch break and/or d) rotating shifts. Special Work Schedule (SWS): A work schedule with a span of consecutive work days with built-in overtime followed by consecutive days off out-of-the-Kingdom. Employees on this work schedule accrue no vacation leave credit, and receive no holidays during work or leave days. Presently, only 42/21 is Special Work Schedule, and only U.S. $ or Sterling payroll employees are eligible for assignment to SWS. Built-In-Overtime: Also defined as scheduled overtime contained within either a scheduled work day or cycle. Overtime is not automatically paid to employees on work schedules with built-in-overtime. The time sheet should reflect the actual hours worked and is the only document based on which overtime will be paid. Employees are paid built-in overtime only if they work more than 8 hours/day and they get paid the 7th day overtime only if they work seven consecutive days.

2.3

2.4

2.5

2.6

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Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

OF

13

3.0

USE AND APPROVAL OF EXISTING WORK SCHEDULES:


3.1 Non-Restricted Work Schedules: All Non-Restricted Work Schedules are listed in Supplement 1.200-1. These include Normal and Irregular Work Schedules which have zero, level one or level two shift premium, have no scheduled built-in overtime and have a lunch period. These schedules can be used at any department head's discretion. Restricted Work Schedules: All applications of Restricted Work Schedules must be endorsed by O&IE and approved by ERP&P before they can be used by any department. 3.2.1 All Restricted Work Schedules are listed in Supplement 1.200-2-2. By agreement with the Ministry of Labor and in compliance with the labor law, the 12-hour shift schedules (R-15, R-21, R-27, R-28 and R-29) are restricted for use in remote areas where company remote area bachelor housing is normally available, i.e., Tanajib, E.W. Pipelines, offshore, etc. To request application of any Restricted Work Schedule, complete a RESTRICTED WORK SCHEDULE REQUEST FORM. See Supplement 1.200-4 for an example of this form. (Additional forms are available from O&IE). Submit the completed form with supporting justification to O&IE. DO NOT obtain signatures outside of your administrative area. The request is formally reviewed by O&IE to ensure it complies with items outlined in 1.0 - Responsibilities. If the Restricted Work Schedule is economically justifiable and operationally reasonable, O&IE will endorse it and forward it to ERP&P for their review. ERP&P will review the request. If it complies with good industrial relations practices and Saudi Arab labor law, ERP&P will approve the work schedule and return it to O&IE. If a request is ruled not justifiable, or non-complying and/or fails to satisfy items outlined in 1.0 - Responsibilities, it will be rejected by O&IE or ERP&P and returned to the originator.

3.2

3.2.2

3.2.3 3.2.4

3.2.5 3.2.6

3.3

Special Work Schedules are temporary work schedules applicable mainly to remote locations and used to recruit U.S. or U.K. personnel with critically required skills. When the employment situation changes so that manpower requirements can be met through conventional methods, Special Work Schedules will be eliminated. 3.3.1 The 42/21 SWS consists of 42 days in SAO working, following by 21 days off, with pay, outside of SAO. There is a minimum of six work days per week and ten work hours per day for the 42/21 work schedule. The days off outside SAO are inclusive of travel time, holidays and vacation days. SAO holidays falling on scheduled work days are considered as a normal part of the work schedule and are not compensated at premium rates. Applications of SWS for jobs located in REMOTE AREAS must satisfy ALL of the below-listed criteria. These are in addition to those items outlined in 1.0 - Responsibilities.

3.3.2

3.3.3

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Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

OF

13

3.3.3.1

The remote area must be more than 50 kilometers by secondary road, or approximately one hour driving time by major government highway from the nearest company family camp or a developed community where family housing is available for lease or purchase. The SWS does not inhibit the development of Saudi Arabs. The SWS is operationally feasible. That is, the period of time needed to complete each task or project is short enough to permit frequent replacement of incumbents without hampering the department's operations. Extended absence from the job is tolerable and decisions by the employee can be made by others or postponed while he is out-of-Kingdom.

3.3.3.2 3.3.3.3

3.3.4

Authorizations for SWS in REMOTE areas are valid as long the conditions exist for that application. O&IE Department will periodically ask each department to rejustify their application. At a minimum, this will be once every two years. To request the use of Special Work Schedules, complete a Special Work Schedule REQUEST FORM (see Supplement 1.200-4). 3.3.5.1 3.3.5.2 3.3.5.3 The justification should include statements indicating how the requirements in paragraph 3.3.4 for remote areas are met. Obtain department head and administrative area head signatures. Forward the request to O&IE.

3.3.5

3.3.6

O&IE reviews the request to ensure that all requirements (as outlined in 3.3.4) are met. If requirements are met, the request is endorsed and forwarded to ERP&P for their review. If endorsed, the request is forwarded to Vice President, Employee Relations and Training. If requirements are not met, the request is returned to the originator with a complete explanation of the deficiencies. The Vice President - Employee Relations and Training approves or rejects the remote area SWS request. The form is returned to O&IE Department which takes the final action and notifies the requesting organization of the outcome.

3.3.7 3.3.8

4.0

ESTABLISHING NEW WORK SCHEDULES:


4.1 An organization may recommend the establishment of new work schedules. Reasons for the establishment of new work schedules include the improvement of operations, productivity, employee relations, safety, or reduction of cost. 4.1.1 Submit any such request or recommendation to O&IE on the appropriate Work Schedule Request form (Supplement I.200-4), accompanied by a detailed narrative justification. The justification must be very strong and the improvement factually demonstrable for the new schedule to be established.

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13

Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

OF

13

4.1.2 4.1.3

The new schedule must apply to a minimum of 15 employees. Transportation requirements must be consistent with, and not unreasonably strain available transportation resources. The Transportation Department should be consulted on busing requirements before new work schedules are evaluated.

4.2

The review procedures for establishing NEW Non-restricted or Restricted Work Schedules are identical to the approval procedures for applying EXISTING Restricted Work Schedules (see paragraph 3.2) The approval procedures for establishing NEW Special Work Schedules are identical to the approval procedures for using EXISTING Special Work Schedules (see paragraph 3.3).

4.3

5.0

SUPPLEMENTS:
1.200-1 1.200-2 ]-.200-3 I-.200-4 1.200-5 List of Non-Restricted Work Schedules List of Restricted Work Schedules List of Special Work Schedules Work Schedule Request Forms Days off Schedule Codes

Concur: Director Employee Relations Policy and Planning Dept.

Approved: Manager Organization & Industrial . Engineering Dept

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13

Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

OF

13

SUPPLEMENT 1.200-1 1.0 NON-RESTRICTED WORK SCHEDULES


1.1 NORMAL WORK SCHEDULE

Overtime Hrs. (b) (a) Work 7th Per Schedule Shift Days Work shift hours Code Premium On/Off shift day N11 0 5/2 0 0 Any 8 hours starting at/after 0530 and ending no later than 1800 P11 0 5/2 0 0 Any 7 hours starting at/after 0530 and ending no later than 1800 P12 0 5/2 0 0 Any 6 hours starting at/after 0530 and ending no later than 1800 P13 0 5/2 0 0 Any hours fewer than 6 starting at/after 0530 and ending no later than 1800

Lunch period Yes Yes Yes Yes

1.2

IRRIGULAR WORK SCHEDULE

Overtime Hrs. Work (a) (b) Schedule Shift Days Per 7th Code Premium On/Off shift day Work shift hours N12 1 5/2 0 0 Any 8 hours starting before 0530 or ending after 1800 N13 2 5/2 0 0 Any two 8 hours shifts totaling 16 hrs 5/2 0 0 work per day

Lunch period Yes Yes

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Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

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2.0

RESTRICTED WORK SCHEDULES


RESTRICTED WORK SCHEDULES

SUPPLEMENT 1.200-2

Overtime Hrs. Work (a) (b) Schedule Shift Days Per 7th Code Premium On/Off shift day Work shift hours R11 0 5/2 0 0 Any 8 hours starting at/after 0530 and ending no later than 1800 R12 1 5/2 0 0 Any 8 hours starting before 0530 or ending after 1800 R13 0 5/2 1-3 0 Any 8 hours with 1-3 hrs overtime starting at/after 0530 and ending no later than 1800 R14 0 5/2 3-4 0 Any 8 hours with 3-4 hrs overtime starting at/after 0530 and ending no later than 1800 R15 (d) 0 14/7 4 24 Any 12 hours starting at/after 0530 and ending no later than 1800 R16 2 Various 0 0 Various One shift, any 8 hrs starting at/after 8 0 R17 0 7/3 0530 and ending no later than 1800 8 0 7/3 0 0 6/2 R18 2 5/2 0 0 Any two 8 hours shifts totaling 16 hrs 5/2 work per day Any two 8 hours shifts totaling 16 hrs 8 0 R19 2 7/2 8 work per day 0 7/3 0 0 6/3 R20 (d) 3 5/2 4 0 Any two 12 hours shifts totaling 24 5/2 4 0 hours work per day R21 (d) 3 14/7 4 24 Any two 12 hours shifts totaling 24 14/7 4 24 hours work per day R22 3 7/2 0 8 Any three 8 hours shifts totaling 24 7/2 0 8 hrs work per day 7/3 0 8 R23 3 7/2 0 8 Any three 8 hours shifts totaling 24 7/2 0 8 hrs work per day 7/3 0 8 R24 3 7/3 0 8 Any three 8 hours shifts totaling 24 7/3 0 8 hrs work per day 6/2 0 0

Lunch period No No Yes

Yes

No Yes Yes

No No

No No Yes

No

No

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Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

OF

13

RESTRICTED WORK SCHEDULES (Continued)

Overtime Hrs. Work (a) (b) Schedule Shift Days Per 7th Code Premium On/Off shift day Work shift hours R25 3 5/2 0 0 Any three 8 hours shifts totaling 24 5/2 0 0 hrs work per day 5/2 0 0 R26 (c) 0 Various 0 0 As required One shift, any 8 hours starting at or R27 (d) 0 14/7 0-4 16-24 after 0530 and ending no later than 1800. R28 (d) 3 7/3 4 12 Any two 12 hours shifts totaling 24 7/4 4 12 hours work per day. R29 (d) 3 6/3 4 0 Any two 12 hours shifts totaling 24 hours work per day. R31 (d) 0 7/3 0-4 12 Any 12 hours at/after 0530 and ending 7/4 0-4 12 no later than 1800

Lunch period No

Yes Yes No No No

NOTES: (1) Shift premium is provided by Employee Relations Policy and Planning. Level 1=5%, level 2=7%, level 3=10% of base salary. The days On/Off may be sequenced to suit the using departments needs. Scheduled overtime hours per work day for one employee. Scheduled overtime hours for all 7th days in Days On/Off Column. For Physicians and Pilots. Restricted to remote areas with company housing available.

(2) (a) (b) (c) (d)

Concur: F. H. KHOJA Director Employee Relations Policy and Planning Dept.

Approved: M. F. AL-GHANIM Manager Organization & Industrial Engineering Dept

___________________________________

____________________________________

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Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

OF

13

3.0

SPECIAL WORK SCHEDULES


Overtime Hrs. Work (a) (b) Schedule Shift Days On/ Per 7th Code Premium Off shift day S11 0 42/21 2 0 (6dy/wk) S12 3 42/21 4 0 (6dy/wk) 4 0 S13 3 42/21 4 72 (7dy/wk) 4 72 S15 0 42/21 4 72 (7dy/wk) S16 0 42/21 3.5 0 (6dy/wk)

SUPPLEMENT 1.200-3

Work shift hours Any 10 hours starting at/after 0530 and ending no later than 1800 Any two 12 hours shifts totaling 24 hours work per day. Any two 12 hours shifts totaling 24 hours work per day. Any 12 hours starting at/after 0530 and ending no later than 1800 Any 11.5 hours starting at/after 0530 and ending no later than 1800

Lunch period Yes No No Yes Yes

(a) Scheduled overtime hours per work day for one employee. (b) Scheduled overtime hours for all 7th days in Days On/Off Column.

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Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

10

OF

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SUPPLEMENT 1.200-4
WORK SCHEDULES REQUEST FORMS CONTENT: Page two of this supplement is an application form to be used to request an existing Restricted Work Schedule for your department. It is also to be used for developing new work schedules. Page three is for all Special Work Schedule requests. These forms are available from the Organization & Industrial Engineering Department.

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Manager

Organization & Industrial Engineering Department R-3073, Dhahran

RESTRICTED WORK SCHEDULE REQUEST FORM (See General Instruction 1.200) REQUESTING DEPT:_________________

The ______________________________________Division (Organization Code ______-_______) requests that the following job(s) be authorized for use on the work schedule(s) shown below:

Work schedule code

job codes

Job titles

Work site (a)

Payroll (b)

All work schedule requests must be justified in accordance with General Instruction 1.200. Attach a separate page with the required justifications. (1) Requested by name:_______________________________Signature: ______________________ Date Tel. No. ___________________________Address: ____________________________________

(2)

Concurred by name:______________________________Signature: _______________________ (Dept. Head) Date Endorsed by name:_______________________________Signature: _______________________ Manager O&IE. Date Approved by name:_______________________________ Signature: ____________________ Director, ERP&P. Date Indicates exact work site. Indicates the payroll (,$, SR, Other) of the employees to be on the work schedule.

(3)

(4) (a) (b)

Manager Organization & Industrial Engineering Department R-3073, Dhahran

SPECIAL WORK SCHEDULE REQUEST FORM (See General Instruction 1.200) REQUESTING DEPT:_________________

The ______________________________________Division (Organization Code ______-_______) requests that the following job(s) be authorized for use on the work schedule(s) shown below:

Work schedule code

job codes

Job titles

Work site (a)

Payroll (b)

All work schedule requests must be justified in accordance with General Instruction 1.200. Attach a separate page with the required justifications. (1) Requested by name:_______________________________ Signature: _______________________ Division Head Date Tel. No. ___________________________Address: ____________________________________ Concurred by name:______________________________ Signature: _______________________ Department Head Date Concurred by name:_______________________________ Signature: ______________________ Admin. Area Head Date Endorsed by name:_______________________________ Signature: _______________________ Manager, O&IE Date Endorsed by name:_______________________________ Signature: _______________________ Director, ERP&P Date Approved by name :(REMOTE SWS ONLY)_______________________ Signature: _________________________ V.P., Emp. Rel. & Trng. (a) (b) (c) Indicate exact work site. Indicates the payroll (,$) of the employees to be on the work schedule. V. P.-Employee Relations and Training approves all remote SWS requests. Date ______________

(2)

(3)

(4)

(5)

(c)

Saudi Aramco 7180 (5/89) G.I. NUMBER

SAUDI ARABIAN OIL COMPANY (Saudi Aramco) GENERAL INSTRUCTION MANUAL


ISSUING ORG. SUBJECT:

1.200
ISSUE DATE

Approved

REPLACES

ORGANIZATION & INDUSTRIAL ENGINEERING DEPT. WORK SCHEDULES-SAO

6/20/1998
APPROVAL

10/18/1997
PAGE NUMBER

MFG

13

OF

13

SUPPLEMENT 1.200-5
DAYS-OFF SCHEDULE CODES CONTENTS: These days-off codes are to be used in completing all froms A-8000 and Employee Data Base actions regarding work schedules.

Days off Any work schedule with the same two Thu-fri consecutive days off (i.e. 5/2) Fri-Sat Sat-Sun Sun-Mon Mon-Tue Tue-Wed Wed-Thu Any work schedule with the same one Thu day off (i.e. 6/1) Fri Sat Sun Mon Tue Wed Any work schedule with the same seven Thu thru Wed consecutive days off (i.e. 14/7) Fri thru Thu Sat thru Fri Sun thru Sat Mon thru Sun Tue thru Mon Wed thru Tue Any work schedule with different day off each cycle (i.e. 7/2, 7/3, 6/3)

Code 01 02 03 04 05 06 07 08 09 10 11 12 13 14 29 30 31 32 33 34 35 99

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