TRAVEL POLICY 1.

Purpose/Objective
This policy has been designated to enable a common understanding of guidelines and procedures through which travel requests will be processed.

2. Scope of the Policy

This policy applies to all employees of the office and offers guidelines for both Local and International travels. It is also applicable to all official trips at the instance of the business. However, it does not address personal trips.

3. Definition
a. Local Travel: This is travel between different geographical areas within the country. b. Regional Travel: This is travel within the African sub-region c. International Travel: Is travel across the continent an outside of the African subregion d. Road Travel This is travel by vehicle within or between difgeographical area

4. Policy Statement
Facilities department has realised, with observed travel transactions that processing business travels can sometimes be cumbersome, frustrating and costly. Thus the need to document a well defined and clear process for processing necessary travel documents for staff on local & international travels.

5. Responsibilities
All official travel requests must be routed through facilities department and supported by duly authorised memo/supporting document from designated authorities.

6. Procedure for International Air Travel

i. All travel requisition must be appropriately approved and signed-off before presentation to the facilities unit. The required approval for different categories of travel and staff is indicated in the table below:

Travel Type Local

Staff Cadre Team Head & Below HOD

Approval HOD Dept Head designate designate

Regional International ii.

Team Head * All All levels

Approved travel requisitions must be presented tot the facilities unit at least seven (7) days before the intended day of travel for regional and international trips; and at least twenty-four (24) hours before intended travel time for local travels. Staffs may indicate a preference for a specific airline as long as the rates are competitive and within the limits authorised for the trip. Staff who insists on a different arrangement which might potentially be more expensive can do so at their own cost.

iii.

7. Class of Tickets
The applicable ticket class to different staff cadre is indicated below;

Travel Type
Staff Level Senior Manager & below GM Directors & ED iv. Local Economy Economy Business Class Regional Economy Business Class Business Class International Economy Business Class Business / First Class

Employees may opt for ticket upgrade; however, cost differentials will be borne by the Employee. Employees desiring on upgrade must send a written notification of their intention to the facilities unit appropriately backed by cash. Employees are responsible for any delinquent charges incurred during the course of their travels. Thus, employees must always submit their expense reports HR & Admin department.

v.

8. Road Travel
Staff travelling by road shall be provided a pool vehicle. In the absence of one, he/she shall paid travel allowance, as defined in the HR Policy Manual.

9. Restrictions
Air travel : Not more than three (3) staffs of the corporate office may travel on the same flight at the same time. Road Travel: Not more than five (5) corporate office staffs may travel together in one vehicle at any time.

10. Acknowledgement:

We have read through the terms of the occupancy Rules and Conduct above and accept the said terms as stated there in. Failure to adhere to the prescriptions of this policy constitutes a security breach and a punishable offence. Any loss incurred as a result of failure to adhere to these policy prescriptions constitutes fruitless and wasteful expenditure.

11. Name:________________________________________________

12. Position:______________________________________________

13. Signature & Date:______________________________________