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56th JCRC, King Edward VII Hall Annual General Meeting Report 1

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report 1
56th JCRC, King Edward VII Hall Annual General Meeting Report 1
56th JCRC, King Edward VII Hall Annual General Meeting Report 1
56th JCRC, King Edward VII Hall Annual General Meeting Report 1
56th JCRC, King Edward VII Hall Annual General Meeting Report 1
56th JCRC, King Edward VII Hall Annual General Meeting Report 1
56th JCRC, King Edward VII Hall Annual General Meeting Report 1
56th JCRC, King Edward VII Hall Annual General Meeting Report 1

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56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from King Edward

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from King Edward VII

Annual Report from King Edward VII Welcoming and Orientation Committee (KEWOC) 2013/2014

General Comments

Safety of the participants was ensured: No serious injuries occurred.

Successfully integrate the freshmen into the hall.

Attendance: 140 (Day 1), 90 (Day 5)

Factors that lead to success

Getting in touch with the freshmen early increase attendance.

Orientation Dates did not clash with Matriculation Fair and Faculty Orientation Week.

The Orientation Meals are appealing, appetizing and delicious.

New Initiatives

KEWOC 13/14 has done away with the old windbreaker and introduced the new hoodie jacket as part of the hall merchandise for all residents.

On top of that, the committee has also done away with lanyard and collar pin and introduced the KEVII Lunchbox as part of the freshmen-welcoming package.

KEWOC 13/14 has brought back the previously removed ‘history trail’ to instill hall pride into the new freshmen by informing them the hall history.

On top of that, the committee also has brought back the previously removed Barbeque Night and Campfire to brighten up the atmosphere for an impactful finale night.

During the day 4 of the camp, we introduced the new segment known as ‘War Game’ which receive high commendations from the freshmen.

We issued certificate of participation to the freshmen to thank them for participating in the Orientation Camp during the block initiation to formally welcome them into hall.

For the first time in KEVII history, during block initiation, we invited the freshmen to pen down their thoughts about the orientation experience onto the given post-it notes to stick it up on the “I <3 KE7” board.

This year’s block day is carried out on a weekday to maximize participation among hall residents. Laser tag for block day was in high demand amongst hall residents.

Areas for improvement

House Leaders should be recruited outside of KEWOC main committee to prevent overtaxing of KEWOC members.

Negotiate with OSA for a longer duration of Hall Orientation Camp.

More effort should be put into persuading Hall Residents to join as Orientation Group Leaders to solve any manpower issues.

Negotiate with Rag Committee to maximize the attendance of freshmen helpers/dancers throughout the Orientation Camp.

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56th JCRC, King Edward VII Hall Annual General Meeting Report We would like to thank

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report We would like to thank the

We would like to thank the SCRC, the 56 th JCRC, KEWOC members and the OGLs for all your support to make our Camp a success to kick start the new academic year in the right tone.

Prepared by:

Mr Goh Koon Tong (Mr) Head, KEWOC 2013/14

Linn Wen Min (Ms) Vice-Head, KEWOC 2013/14

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56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from RAG 2013/2014

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from RAG 2013/2014 General

Annual Report from RAG 2013/2014

General Comments

With a Silver award, the Rag performance this year was considered good. Our hall had collaborated with Raffles Hall and surrounded our work around the theme “The NutcracKERH”. We received many positive comments from alumni such as Yifan (Professional Dancer/Choreographer), Fen (Experienced Dancer/Choreographer) and Audrey (last year’s Rag Head), as well as praises from the hall masters, resident fellows (RFs) and the office staff. As our committee was small, we had to carry out our tasks efficiently. Overall, the performance had been successful because the different departments had worked hard for their individual goals and complemented each other closely.

Homecoming and Actual performance

The homecoming performance was a smaller-scale and preliminary run of the actual performance. Homecoming was a good opportunity for rag to tryout and correct any aspect of the performance before the main event - after homecoming performance we decided to change some of our costumes and make up to better match the different scenes or increase feasibility of the costumes. We were also able to improve the dancers’ performances better during practices thereafter.

From comments by the seniors, we also decided to use fire extinguishers for special effects, as well as add more details to the props for a more dramatic effect.

Our costumes were attractive and eye-catching, colourful and dramatic, and well-befitting of the storyline. Our make-up was dramatic. Together, there was creative interaction between props and dancers - for example, our dancers had entered stage from behind the backdrop towers in several scenes. Also, we had the nutcracker lead enter the story by springing out from a gift box. We used fire extinguishers to highlight some scenes too.

New improvements

Due to the budget cap and new prop specifications, we decided not to build a float and focus instead on the performance. The performance had a strong storyline with props and costumes designed to complement it strongly as opposed to abstractly designed props and costumes that is subjective to differently interpretations.

Our props were also largely built from reused materials from past year RAG projects, which is a more environmentally-friendly approach as opposed to purchasing more materials. We even used scrap cloth from the costume department for cladding of the backdrops in props, further highlighting our increase in complementariness of our departments.

Problems Encountered

There was a shortage of manpower due to rumors and late starting point. We should ask more freshman to join after KEWOC and continue doing props after Homecoming. We only managed to finish it with the help from seniors/alumni just before the actual props movement day.

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56th JCRC, King Edward VII Hall Annual General Meeting Report There was also miscommunication between

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report There was also miscommunication between Raffles

There was also miscommunication between Raffles Hall and our hall due to transmission lag and different personalities. In future, we should try to request for help from the JCRC.

Recommendations for the future

For the following years, we should aim to recruit seniors early so as to source for more leadership talents as well as dedicated seniors to teach and lead the freshmen. In addition, the formation of the committee should also be declared complete upon participation of the representatives from the other halls should we collaborate with other halls again. This prevents an imbalance in representation of halls in the committee.

Secondly, we highly recommend that the responsibility of the RAG dance head should fall on the incoming dance head of KE Dance as not only is the KE Dance head a expert in the area of organizing the dancers, it is also a means of exposing the Dance Head to more freshmen for recruitment and a chance to gain leadership experience prior to the semester.

Lastly, to solve miscommunication between halls, we should communicate using a main communication method at the very beginning of RAG preparation stage and follow a more structured communication system so that everyone is informed, including the two JCRCs. Also, we should ask for more help from SCRC if there is a need.

Prepared by:

Miss Zhang Danling Head, RAG 2013/14

Miss Sherene Tan Vice-Head, RAG 2013/14

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56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from Alumni Relations

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from Alumni Relations Committee

Annual Report from Alumni Relations Committee 2012/2013

Alumni Relations Committee (ARC), previously known as Alumni Committee served to foster a better relationship with hall residents and alumni. This year, ARC tried to reach out to more alumni and invite them to join various hall activities. With the increase in participation of the alumni, we hope to form a stronger bond between current residents and alumni.

Major Events

From the beginning of the year, ARC had updated the recent 5 years of alumni database. This is mainly due to the current hall alumni database was not completed and outdated with many of the email address were their NUS email which had already expired. ARC also set up booth at hall events which involved the alumni to complete the database. With such, we manage to contact more alumni to join the hall annual event such as InterCultural Night and Graduation & Alumni Appreciation Night and built a stronger bond between current hall residents and alumni.

On 20 April 2013, we organized a Graduation & Alumni Appreciation Night for the graduating hall residents. This year, we had changed the timing from the usual Friday night to a Saturday night so that more alumni could attend the event. A new section of alumni appreciation was added to thank the alumni for generously helping out with hall CCAs despite their busy personal schedules. Every graduating senior received an exclusive KEVII bear sponsored by SCRC and a booklet filled with wishes from fellow hall residents as farewell gifts.

Recommendations for Future

For the alumni database, within the recent 5 batches, there were still quite a number of alumni that we did not manage to contact. The reasons were the phone number changes and the email given was their expired NUS email. To prevent this problem, it should start from the graduating seniors, whereby their personal email address was taken down instead. At the later stage, the committee could reach out to more senior batches of alumni.

The withdrawal of members in between the semester was quite drastic. The number went from 15 to 7 people. Most of the members joined a lot of hall CCAs thus compromising on their commitment to ARC. Thus, selection of members with many other commitments should be cautioned.

Acknowledgement s

I would like to extend my gratitude to my committee members, whom put in efforts to make sure all our events run successfully. Next, I would like to thank Miss Ong Siying for her guidance as being the JCRC-in-charge of the committee. Last but not least, I would like to acknowledge with much appreciation the crucial role played by NUS Office of Alumni Relations for their support in our events.

Prepared by:

Miss Chan Kar Yan Chairperson, Alumni Relations Committee 2012/13

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56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from the Elections

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from the Elections Committee

Annual Report from the Elections Committee 2012/2013

Report Annual Report from the Elections Committee 2012/2013 The Elections Committee (EC) serves to facilitate a

The Elections Committee (EC) serves to facilitate a fair and transparent electoral process for the Junior Common Room Committee (JCRC) President and Vice President posts.

This year, we had a total of five officers to handle election related matters. However, the 56 th JCRC assisted tremendously, without which the election would not have been made possible. The whole process started with the nomination of candidates, finalisation of candidates, rally, presidential debate, voting and vote counting.

For the 57 th JCRC election, we had two teams, namely Mr. Kong Xie Shern (President) and Ms. Hon Qi (Vice President) as well as Mr. G Naresh Rajoogopal (President) and Mr. Charlton Lim Jia Sheng (Vice President). Mr. Kong Xie Shern, Mr. G Naresh Rajoogopal and Mr. Charlton Lim Jia Sheng had sought approval from the 56 th JCRC to run for elections, in compliance with Articles 16 and 17. Mr. Kong Xie Shern and Ms. Hon Qi were successfully named the 57 th JCRC President and Vice President respectively.

There were several measures put in place to ensure a fair electoral process. These include setting a fixed budget of SGD100 for each team and their expenditure was subject to inspection by EC at any point of time. Both teams also had equal chances to dinner rallies. Besides these, the EC decided to adopt the Town Hall format for the presidential debate and requested for hall leadersattendance. The format was thought to be a better reflection of the residentsconcerns as the questions were collected from the residents.

SCRC involvement was evident when the electoral processes were approved in a meeting and the Hall Master oversaw the vote counting process.

We would like to extend our most genuine gratitude to the SCRC and 56 th JCRC for their assistance and support. KE Media was wholly responsible for the publicity of the events and CMB for the audio and visual technical assistance.

We wish the 57 th JCRC the very best for their term in office.

Prepared by:

Miss Png Ning Returning Officer, Elections Committee 2012/13

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56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from the Hall

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from the Hall Marketing

Annual Report from the Hall Marketing Committee 2012/2013

General Comments

The purpose of the Hall Marketing committee is to bolster external communication, in terms of the hall’s public image; and to amplify internal communication efforts such as through the construction of an improved hall-residents relationship. Ultimately, the Hall Marketing committee aims to brand the hall as a premium choicea hall that is unified and loved by not just its residents, but the public.

Following up with the structural changes that were made in AY11/12, the committee this year was grouped as such: Events Management; Design and Publicity; and KEX. Capitalizing on the wealth of knowledge of the senior members, each department was assigned a senior mentor who has had at least one year of experience in the hall marketing committee. This restructuration was meant to firstly retain the talent pool and secondly to provide guidance for newer members. As a result of this senior-mentee structure, the group was able to carry out more projects this year.

Main projects of AY12/13

The key events of the committee include the annual hall bazaar, NUS Open House, E-games night and KEXposure camp.

KEXposure camp As the name suggests, KEXposure camp was concerned with exposing incoming freshmen to hall life, in particular, hall life in KE. This pre-orientation camp intended to introduce the KE way of life via fun and games during the camp. At a management level, administrative issues rendered the KEXposure camp a logistical improbability. Eventually, plans for an exposure camp could not be carried out. Despite that, the KEXposure camp committee still deserves the highest commendations for the effort and time they have put in. Their valiant effort has laid the foundations for future exposure camps. It is also a giant step for the team who is pushing for newer and fresher initiatives to attract higher quality freshmen.

Hall Bazaar The hall bazaar is an annual event by the hall marketing team to introduce our hall’s CCAs to the NUS community, and also to generate funds for the hall and the hall marketing committee. In previous years, the committee had problems securing a good venue for the bazaar due to time and administrative restrictions. This year, the committee started planning for the hall bazaar during the December holidays which allowed the team to secure the spot outside LT 27 in Sem 1 for the bazaar. While the team’s primary purpose was to provide a platform for CCAs to promote themselves, some CCAs have provided feedback that holding the bazaar in Sem 1 limits the type of performance that the CCA can perform as most productions only begin rehearsals in late Sem1 or early Sem 2. Nevertheless, the hall bazaar still managed to raise funds for the CCAs. It is recommended for the next committee to apply early for a venue during semester 2 so that more CCAs can be involved in the bazaar.

NUS Open House The approach to this year’s NUS Open House is different from previous years due to the unique circumstance of the event this year. Unlike previous years, the open house was held at U-Town. Also,

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56th JCRC, King Edward VII Hall Annual General Meeting Report the booth space allocated to

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report the booth space allocated to each

the booth space allocated to each hall was drastically reduced by more than 50%, and the duration of open house was reduced from the usual 3 days to just a day. This means that marketing efforts had to be very concentrated this year. This year, the team was situated at an inconvenient location which was away from the crowd at town plaza. Given that the team could not rely on a strategic location and booth to draw in the crowds, the team decided to focus on training quality ambassadors to achieve an optimized level of buzz marketing. The central idea for this year’s open house was to use the hall’s greatest asset—its peopleto reach out and touch the NUS community. Thanks to the warm and enthusiastic ambassadors, the team was able to pull in an impression number of interested freshmen within just a day. While more could have been done by the hall marketing team for this year’s open house, the team’s unprecedented move should be recognized still. It is recommended for the team to continue pushing for greater ambassador interaction and engaging as it was found to be effective in drawing in the crowd.

E-Games Night E-games night is a new addition to the repertoire of special projects that the hall marketing committee plans for. Every year, the marketing team will select at least one special project to partake in to lift current marketing efforts. To build a unified community in KE and to boost the ‘kampong’ spirit of the hall, the hall marketing team implemented its first e-games night. The night which was heavily supported by the JCRC and the SCRC, was a success for it attracted a high participation rate.

Recommendations

Given that social media is the darling of marketing, the hall should have a well-thought out social media marketing strategy that integrates all social media platforms, twitter, facebook and youtube. While the hall has a minimal presence on all of these social media platforms, better integration between these platforms is necessary. Cross-platform postings are recommended to build a strong brand and to engage with the target audience. Regular and timely updates on these website are necessary to keep the Facebook community interested in the hall’s events. Strategically collaborating with KE media will definitely be beneficial to the hall.

Acknowledgements

I would like to extend my heartfelt gratitude and thanks to:

1. My committee members who devoted their time and energy into every event that was planned.

2. Ms Shu Ting and Ms Amira for their commitment to the hall marketing committee and the initiatives that they have pushed for.

3. Ms Chua Jiani for continuously lending valuable support and guidance to the team.

4. Mr Chui Wai Kit, Mr Joel Soon, Mr Neo Jack Wee and Mr Goh Koon Tong for their energy and dedication to the team.

5. KE Media for the valuable assistance provided to us throughout the year.

Prepared by, Miss Dawn Tan Head, Hall Marketing 2012/13

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56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from the Merit

56th JCRC, King Edward VII Hall

Annual General Meeting Report

56th JCRC, King Edward VII Hall Annual General Meeting Report Annual Report from the Merit Awards

Annual Report from the Merit Awards Board (MAB) 2012/2013

Introduction

The Merit Awards Board (MAB) is tasked to identify those amongst us who display exceptional qualities, worthy of The Awards.

Every year, the MAB encourages the residents to look out for such deserving persons, and bring forth their name for nominations and voting. After which, a round of judging by the MAB ensues. Scores from both the voting and judging were taken into consideration before the finalization of awardees. The Awards were presented at our annual Dinner and Dance.

The MAB Awards

List of Awards

- Outstanding Freshman of the Year (Male/Female)

- Outstanding KEVIIan Award

- Cultural Medallion

- Sportsman/Sportswoman of the Year

- Cultural Artiste of the Year (Male/Female)

- Outstanding Student Leaders of Sports

- Outstanding Student Leaders of Administration and Management

- Outstanding Student Leaders of Culture

- Long Service Awards with Merit

- Alumni Appreciation Awards * Bolded awards are new/reintroduced

Award Winners

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Changes from MAB 2011/12 56th JCRC, King Edward VII Hall Annual General Meeting Report 1.

Changes from MAB 2011/12

56th JCRC, King Edward VII Hall

Annual General Meeting Report

JCRC, King Edward VII Hall Annual General Meeting Report 1. Re-introduction of the Culture Medallion 2.

1. Re-introduction of the Culture Medallion

2. Introduction of new award Cultural Artiste of the Year

3. Nominated members of MAB judged by a separate independent committee

4. Setting up of MAB website (http://kevii.nus.edu.sg/mab/)

Feedback from MAB Committee and SCRC

1. Nominees should be listed as separate choices according to CCA, rather than by their names due to issues of unfairness by garnering votes from more than 1 pool of voters.

2. Consider giving awards for special contributions e.g. Gerald for Web

3. Consider separatingCultural Artistes into Male and Female categories as with the sports sector.

4. Relative judging shouldn't be allowed during the judging process.

Prepared by:

Mr. Foo Fang Hau Merit Award Boards Chairperson 2012/13

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