Microsoft Word shortcut keys

Below is a listing of all the major shortcut keys in Microsoft Word. See the computer shortcut page if you are looking for other shortcut keys used in other programs. Shortcut Ctrl + 0 Ctrl + A Ctrl + B Ctrl + C Ctrl + D Ctrl + E Ctrl + F Ctrl + I Ctrl + J Ctrl + K Ctrl + L Ctrl + M Ctrl + P Ctrl + R Ctrl + T Ctrl + U Ctrl + V Ctrl + X Ctrl + Y Ctrl + Z Ctrl + Shift + L Ctrl + Shift + F Ctrl + Shift + > Ctrl + ] Ctrl + Shift + < Ctrl + [ Ctrl + / + c Ctrl + ' + <char> Description Adds or removes 6pts of spacing before a paragraph. Select all contents of the page. Bold highlighted selection. Copy selected text. Open the font preferences window. Aligns the line or selected text to the center of the screen. Open find box. Italic highlighted selection. Aligns the selected text or line to justify the screen. Insert link. Aligns the line or selected text to the left of the screen. Indent the paragraph. Open the print window. Aligns the line or selected text to the right of the screen. Create a hanging indent. Underline highlighted selection. Paste. Cut selected text. Redo the last action performed. Undo last action. Quickly create a bullet point. Change the font. Increase selected font +1pts up to 12pt and then increases font +2pts. Increase selected font +1pts. Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt. Decrease selected font -1pts. Insert a cent sign (). Insert a character with an accent (grave) mark, where <char> is the character you want. For example, if you wanted an accented you would use Ctrl + ' + e as your shortcut key. To reverse the accent

Ctrl + Shift + * Ctrl + <left arrow> Ctrl + <right arrow> Ctrl + <up arrow> Ctrl + <down arrow> Ctrl + Del Ctrl + Backspace Ctrl + End Ctrl + Home Ctrl + Spacebar Ctrl + 1 Ctrl + 2 Ctrl + 5 Ctrl + Alt + 1 Ctrl + Alt + 2 Ctrl + Alt + 3 Alt + Ctrl + F2 Ctrl + F1 Ctrl + F2 Ctrl + Shift + > Ctrl + Shift + < Ctrl + Shift + F6 Ctrl + Shift + F12 F1 F4 F5 F7 F12 Shift + F3 Shift + F7 Shift + F12 Shift + Enter Shift + Insert Shift + Alt + D Shift + Alt + T

mark use the opposite accent mark, often on the tilde key. View or hide non printing characters. Moves one word to the left. Moves one word to the right. Moves to the beginning of the line or paragraph. Moves to the end of the paragraph. Deletes word to right of cursor. Deletes word to left of cursor. Moves the cursor to the end of the document. Moves the cursor to the beginning of the document. Reset highlighted text to the default font. Single-space lines. Double-space lines. 1.5-line spacing. Changes text to heading 1. Changes text to heading 2. Changes text to heading 3. Open new document. Open the Task Pane. Display the print preview. Increases the highlighted text size by one. Decreases the highlighted text size by one. Opens to another open Microsoft Word document. Prints the document. Open Help. Repeat the last action performed (Word 2000+) Open the find, replace, and go to window in Microsoft Word. Spellcheck and grammar check selected text or document. Save as. Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word. Runs a Thesaurus check on the word highlighted. Save. Create a soft break instead of a new paragraph. Paste. Insert the current date. Insert the current time.

In addition to the above shortcut keys users can also use their mouse as a method of quickly do something commonly performed. Below some are examples of mouse shortcuts. Mouse Description shortcuts Click, hold, and Selects text from where you click and hold to the point you drag and let go. drag Double-click If double-click a word, selects the complete word. Double-clicking on the left, center, or right of a blank line will make the Double-click alignment of the text left, center, or right aligned. Double-click Double-clicking anywhere after text on a line will set a tab stop. Triple-click Selects the line or paragraph of the text the mouse triple-clicked. Ctrl + Mouse Zooms in and out of document. wheel

Find and replace text and other data in your Word 2010 files
Some of the content in this topic may not be applicable to some languages. Use Microsoft Word 2010 to find and replace text, formatting, paragraph breaks, page breaks, and other items. You can extend your search by using wildcards and codes to find words or phrases that contain specific letters or combinations of letters. You can also use the Go To command to find a specific place in your document.

What do you want to do?

Find text Find other document elements Find and replace text Find and replace specific formatting Search by using wildcards to find specific letters Use codes to find letters, formatting, fields, or special characters Go to a specific page, table, or other item

Find text
You can quickly search for every occurrence of a specific word or phrase. 1. On the Home tab, in the Editing group, click Find. Or press CTRL+F.

The Navigation pane opens. 2. 3. In the Search Document box, type the text that you want to find. Click a result to see it in your document, or browse through all the results by clicking the Next Search Result and Previous Search Result arrows.
NOTE If you make a change in your document and the search results disappear, click the down arrow in the Navigation pane to view the list of results.

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Find other document elements

To search for a table, a graphic, a comment, a footnote or an endnote, or an equation, do the following:

1.

On the Home tab, in the Editing group, click Find. Or press CTRL+F.

The Navigation pane opens. 2. Click the arrow next to the magnifying glass, and then click the option that you want.

3.

Click a result to see it in your document, or browse through all the results by clicking the Next Search Result and Previous Search Result arrows. Top of Page

More search options

To find the old Find dialog box, and all of its options, do one of the following:

On the Home tab, in the Editing group, click the arrow next to Find, and then click Advanced Find. In the Navigation pane, click the arrow next to the magnifying glass, and then click Advanced Find.
NOTE If you just need a basic option, such as Match case, you can click the arrow next to the magnifying glass, and then click Options.

Find and replace text

1. On the Home tab, in the Editing group, click Replace.

2. 3. 4.

In the Find what box, type the text that you want to search for and replace. In the Replace with box, type the replacement text. Click Find Next, and then do one of the following:

To replace the highlighted text, click Replace. To replace all instances of the text in your document, click Replace All. To skip this instance of the text and proceed to the next instance, click Find Next.

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Find and replace specific formatting

You can search for and replace or remove character formatting. For example, you can search for a specific word or phrase and change the font color, or you can search for specific formatting, such as bold, and change it. 1. On the Home tab, in the Editing group, click Replace.

2. 3. 4. 5.

If you don't see the Format button, click More. To search for text with specific formatting, type the text in the Find what box. To find formatting only, leave the box blank. Click Format, and then select the formats that you want to find and replace. Click the Replace with box, click Format, and then select the replacement formats.
NOTE If you also want to replace the text, type the replacement text in the Replace with box.

6.

To find and replace each instance of the specified formatting, click Find Next, and then click Replace. To replace all instances of the specified formatting, click Replace All. Top of Page

Search by using wildcards to find specific letters

You can use wildcards to search for text. For example, you can use the asterisk (*) wildcard to search for a string of characters (for example, "s*d" finds "sad" and "started").

Use wildcards to find and replace text

1. On the Home tab, in the Editing group, click the arrow next to Find, and then click Advanced Find.

2.

Select the Use wildcards check box. If you don't see the Use wildcards check box, click More.

3.

Do one of the following:

To choose a wildcard character from a list, click Special, click a wildcard character, and then type any additional text in the Find what box. For more information, see the table Wildcards for items you want to find and replace. Type a wildcard character directly in the Find what box. For more information, see the table Wildcards for items you want to find and replace.

4. 5.

If you want to replace the item, click the Replace tab, and then type what you want to use as a replacement in the Replace with box. Click Find Next, Find All, Replace, or Replace All. To cancel a search in progress, press ESC.

Wildcards for items you want to find and replace

NOTES

When the Use wildcards check box is selected, Word finds only the exact text that you specify. Notice that the Match case and Find whole words only check boxes are unavailable (dimmed) to indicate that these options are automatically turned on. You can't turn off these options. To search for a character that's defined as a wildcard, type a backslash (\) before the character. For example, type \? to find a question mark. You can use parentheses to group the wildcard characters and text and to indicate the order of evaluation. For example, type <(pre)*(ed)> to find "presorted" and "prevented". You can use the \n wildcard to search for an expression and then replace it with the rearranged expression. For example, type (Ashton) (Chris) in the Find what box and \2 \1 in the Replace with box. Word will find Ashton Chris and replace it with Chris Ashton.

TO FIND
Any single character Any string of characters The beginning of a word The end of a word One of the specified characters Any single character in this range ? *

TYPE

EXAMPLE
s?t finds sat and set. s*d finds sad and started. <(inter) finds interesting and intercept, but not splintered. (in)> finds in and within, but not interesting. w[io]n finds win and won. [r-t]ight finds right and sight. Ranges must be in ascending order. t[!a-m]ck finds tock and tuck, but not tack or tick.

< > [] [-]

Any single character except the characters in the range inside the brackets Exactly n occurrences of the previous character or expression At least n occurrences of the previous character or expression From n to m occurrences of the previous character or expression One or more occurrences of the previous character or expression

[!x-z]

{n} {n,} {n,m} @

fe{2}d finds feed but not fed. fe{1,}d finds fed and feed. 10{1,3} finds 10, 100, and 1000. lo@t finds lot and loot.

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Use codes to find letters, formatting, fields, or special characters

Use the following codes to find letters, formatting, fields, or special characters. Note that some codes work only if the Use wildcards option is turned on or off.

Codes that work in the Find what box or Replace with box
TO FIND
Paragraph mark ( ) Tab character ( ASCII character ANSI character Em dash ( ) En dash ( ) Caret character Manual line break ( Column break Page or section break Manual page break Nonbreaking space ( ) Nonbreaking hyphen ( Optional hyphen ( ) ) ) )

TYPE
^p (doesn't work in the Find what box when the Use wildcards option is turned on), or ^13 ^t or ^9 ^nnn, where nnn is the character code. ^0nnn, where 0 is zero and nnn is the character code ^+ ^= ^^ ^l or ^11 ^n or ^14 ^12 (when replacing, inserts a page break) ^m (also finds or replaces section breaks when the Use wildcards option is turned on) ^s ^~ ^-

Codes that work in the Find what box only (when Use wildcards is turned off)
TO FIND
Any character Any digit Any letter Picture or graphic (inline only)

TYPE
^? ^# ^$ ^g

Footnote mark Endnote mark Field (when field codes are visible) Comment (when comments are inline) Section break White space

^f or ^2 ^e ^d or ^19 or ^21 ^a or ^5 ^b ^w (any space or any combination of regular and nonbreaking spaces, and tab characters)

Code that works in the Replace with box only

TO FIND
Microsoft Windows Clipboard contents

TYPE
^c

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Go to a specific page, table, or other item

You can search for and replace special characters and document elements such as tabs and manual page breaks. For example, you can find all double paragraph breaks and replace them with single paragraph breaks. 1. On the Home tab, in the Editing group, click the arrow next to Find, and then click Go To.

2. 3.

In the Go to what box, click the type of item. Do one of the following:

To go to a specific item, type the appropriate identifying information for the item in the Enter item type box, and then click Go To. To go to the next or previous item of the specified type, leave the Enter box empty, and then click Next or Previous.

Keyboard shortcuts for Microsoft Word Article ID: 290938 - View products that this article applies to. This article was previously published under Q290938 If you are a Small Business customer, find additional troubleshooting and learning resources at the Support for Small Business site. Expand all | Collapse all On This Page Summary Microsoft Office basics Display and use windows Use dialog boxes Use edit boxes within dialog boxes Use the Open and Save As dialog boxes Undo and redo actions Access and use task panes and galleries Close a task pane Move a task pane Resize a task pane Access and use available actions Navigating the Ribbon Access any commands by using several keystrokes Change the keyboard focus without using the mouse Quick reference for Microsoft Word Common tasks in Microsoft Word Working with documents and webpages

Create, view and save documents Find, replace and browse through text Switch to another view Outline view Print and preview documents Review documents Edit and move text and graphics Delete text and graphics Copy and move text and graphics Insert special characters Insert characters by using character codes Select text and graphics Extend a selection Character and paragraph formatting Copy formatting Change or resize the font Apply character formats View and copy text formats Set the line spacing Align paragraphs Insert and edit objects Insert an object Edit an object Insert SmartArt graphics Insert WordArt

Mail merge and fields Perform a mail merge Work with fields Language bar Handwriting recognition Function key reference Function keys SHIFT+Function key CTRL+Function key CTRL+SHIFT+Function key ALT+Function key ALT+SHIFT+Function key CTRL+ALT+Function key References Properties Give Feedback <style>.tocTitle, #tocDiv{display: none;}</style> Summary This article describes keyboard shortcuts that are available in Microsoft Office Word 2010, Word 2007, Word 2003, and Word 2002. If one of the keyboard shortcuts doesn't work for your version of Word, go to one of the following articles: For Word 2010, go to Keyboard shortcuts for Word 2010 (http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-wordHP010370109.aspx?CTT=1) . For Word 2007, go to Keyboard shortcuts for Word 2007

(http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-microsoft-office-wordHP010147626.aspx?CTT=1) . For Word 2003, go to Keyboard shortcuts for Word 2003 (http://office.microsoft.com/en-us/word-help/keyboard-shortcuts-for-word-HP005186664.aspx?CTT=1) .

Notes These keyboard shortcuts refer to the U.S. keyboard layout. Keys on other layouts might not correspond exactly to the keys on a U.S. keyboard. For keyboard shortcuts in which you press two or more keys at the same time, the keys to press are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys to press are separated by a comma (,). This article does not cover customizing keyboard shortcuts or creating keyboard shortcuts for macros or AutoText. For more information, click a link in the See Also section. If you are using Microsoft Word 2010 Starter, be aware that not all features that are listed for Word are supported in Word Starter. For more information about the features that are available in Word Starter, see Word Starter feature support. Back to the top | Give Feedback Microsoft Office basics Display and use windows Collapse this tableExpand this table To do this Switch to the next window. Switch to the previous window. Close the active window. Press ALT+Tab ALT+SHIFT+Tab CTRL+W or

CTRL+F4 Restore the size of the active window after you maximize it. Move to a task pane from another pane in the program window (clockwise direction). You may have to press F6 multiple times. Move to a task pane from another pane in the program window (counterclockwise direction). When more than one window is open, switch to the next window. Switch to the previous window. Maximize or restore a selected window. Copy a picture of the screen to the Clipboard. Copy a picture of the selected window to the Clipboard. ALT+F5 F6

SHIFT+F6

CTRL+F6 CTRL+SHIFT+F6 CTRL+F10 PRINT SCREEN ALT+PRINT SCREEN

Use dialog boxes Collapse this tableExpand this table To do this Move to the next option or option group. Move to the previous option or option group. Switch to the next tab in a dialog box. Switch to the previous tab in a dialog box. Move between options in an open drop-down list, or between options in a group of options. Press Tab SHIFT+Tab CTRL+Tab CTRL+SHIFT+Tab Arrow keys

Perform the action assigned to the selected button; select or clear the selected check box. Select an option; select or clear a check box.

SPACEBAR

ALT+the letter underlined in an option ALT+DOWN ARROW First letter of an option in a dropdown list. ESC

Open a selected drop-down list. Select an option from a drop-down list.

Close a selected drop-down list; cancel a command and close a dialog box. Run a selected command. Use edit boxes within dialog boxes

Enter

Note An edit box is a blank in which you type or paste an entry, such as your user name or the path of a folder. Collapse this tableExpand this table To do this Move to the beginning of the entry. Move to the end of the entry. Move one character to the left or right. Move one word to the left. Move one word to the right. Select or cancel the selection of one character to the left. Press HOME END LEFT ARROW or RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW SHIFT+LEFT ARROW

Select or cancel the selection of one character to the right. SHIFT+RIGHT ARROW

Select or cancel the selection of one word to the left. Select or cancel the selection of one word to the right. Select from the cursor to the beginning of the entry. Select from the cursor to the end of the entry. Use the Open and Save As dialog boxes Collapse this tableExpand this table To do this Display the Open dialog box. Display the Save As dialog box. Open the selected folder or file. Open the folder one level above the selected folder. Delete the selected folder or file.

CTRL+SHIFT+LEFT ARROW CTRL+SHIFT+RIGHT ARROW SHIFT+HOME SHIFT+END

Press CTRL+F12 or CTRL+O F12 Enter BACKSPACE DELETE

Display a shortcut menu for a selected item such as a folder or file. SHIFT+F10 Move forward through options. Move back through options. Open the look in list. Undo and redo actions Collapse this tableExpand this table To do this Cancel an action. Press ESC Tab SHIFT+Tab F4 or ALT+I

Undo an action.

CTRL+Z

Redo or repeat an action. CTRL+Y Access and use task panes and galleries Collapse this tableExpand this table To do this Move to a task pane from another pane in the program window. You may have to press F6 multiple times. When a menu is active, move to a task pane. You may have to press CTRL+Tab multiple times. When a task pane is active, select the next or previous option in the task pane. Display the full set of commands on the task pane menu. Perform the action assigned to the selected button. Open a drop-down menu for the selected gallery item. Select the first or last item in a gallery. Scroll up or down in the selected gallery list. Press F6

CTRL+Tab

Tab or SHIFT+Tab CTRL+SPACE BAR SPACE BAR or Enter SHIFT+F10 HOME or END PAGE UP or PAGE DOWN

Close a task pane Press F6 to move to the task pane, if it is necessary. Press CTRL+SPACEBAR. Use the arrow keys to select Close, and then press Enter. Move a task pane Press F6 to move to the task pane, if it is necessary. Press CTRL+SPACEBAR.

Use the arrow keys to select Move, and then press Enter. Use the arrow keys to move the task pane, and then press Enter. Resize a task pane Press F6 to move to the task pane, if it is necessary. Press CTRL+SPACEBAR. Use the arrow keys to select Size, and then press Enter. Use the arrow keys to resize the task pane, and then press Enter. Access and use available actions Collapse this tableExpand this table To do this Display the shortcut menu for the selected part. Display the menu or message for an available action or for the Autocorrect Options button Collapse this imageExpand this image Press SHIFT+F10 ALT+SHIFT+F10

or the Paste options Collapse this imageExpand this image

button. If more than one action is present, switch to the next action and display its menu or message. Move between options in a menu of available actions. Perform the action for the selected item on a menu of available actions. Close the available actions menu or message. Arrow keys Enter ESC

Tips for Word 2010 You can ask to be notified by a sound when an action is available (not available in Word Starter). To hear audio cues, you must have a sound card. You must also have Microsoft Office Sounds installed on your computer. If you have access to the Internet, you can download Microsoft Office Sounds from Office.com. After you install the sound files, do the following: Press ALT+F, T to open Word Options. Press A to select Advanced, and then press Tab to move to the Advanced Options for working with Word. Press ALT+S two times to move to the Provide feedback with sound check box on the General tab, and then press SPACEBAR. Press Tab repeatedly to select OK, and then press Enter. Note When you select or clear this check box, the setting affects all Office programs that support sound. Navigating the Ribbon Access any commands by using several keystrokes Access keys let you quickly use a command by pressing several keystrokes, regardless of where you are in the program. Every command in Word 2010 can be accessed by using an access key. You can access most commands by using two to five keystrokes. To use an access key, follow these steps: Press ALT. The KeyTips are displayed over each feature that is available in the current view. Press the letter shown in the KeyTip over the feature that you want to use. Depending on which letter that you press, you may be shown additional KeyTips. For example, if the Home tab is active and you press N, the Insert tab is displayed, together with the KeyTips for the groups on that tab. Continue pressing letters until you press the letter of the command or control that you want to use. In some cases, you must first press the letter of the group that contains the command. Note To cancel the action that you are taking and hide the KeyTips, press ALT. Change the keyboard focus without using the mouse

Another way to use the keyboard to work with programs that feature the Office Ribbon is to move the focus among the tabs and commands until you find the feature that you want to use. The following table lists some ways to move the keyboard focus without using the mouse. Collapse this tableExpand this table To do this Select the active tab of the Ribbon and enable the access keys. Press ALT or F10. Press either of these keys again to move back to the document and cancel the access keys. F10 to select the active tab, and then LEFT ARROW or RIGHT ARROW CTRL+F1 SHIFT+F10 F6

Move to another tab of the Ribbon.

Expand or collapse the Ribbon. Display the shortcut menu for the selected item. Move the focus to select the following areas of the window: Active tab of the Ribbon Any open task panes Status bar at the bottom of the window Your document Move the focus to each command on the Ribbon, forward or backward. Move down, up, left, or right, among the items on the Ribbon.

Tab or SHIFT+Tab

DOWN ARROW, UP ARROW, LEFT ARROW, or RIGHT ARROW SPACEBAR or Enter SPACEBAR or Enter Enter

Enable the selected command or control on the Ribbon. Open the selected menu or gallery on the Ribbon. Enable a command or control on the Ribbon so that you can change a value.

Finish changing a value in a control on the Ribbon, and move the focus back to the document.

Enter

Get help on the selected command or control on the Ribbon. If F1 no Help topic is associated with the selected command, a general Help topic about the program is shown instead. Quick reference for Microsoft Word Common tasks in Microsoft Word Collapse this tableExpand this table To do this Create a nonbreaking space. Create a nonbreaking hyphen. Make letters bold. Make letters italic. Make letters underline. Decrease font size one value. Increase font size one value. Decrease font size 1 point. Increase font size 1 point. Press CTRL+SHIFT+SPACEBAR CTRL+SHIFT+HYPHEN CTRL+B CTRL+I CTRL+U CTRL+SHIFT+< CTRL+SHIFT+> CTRL+[ CTRL+]

Remove paragraph or character formatting. CTRL+SPACEBAR Copy the selected text or object. Cut the selected text or object. CTRL+C CTRL+X

Paste text or an object. Paste special. Paste formatting only Undo the last action. Redo the last action. Open the Word Count dialog box. Working with documents and webpages Create, view and save documents Collapse this tableExpand this table To do this Create a new document. Open a document. Close a document. Split the document window. Press

CTRL+V CTRL+ALT+V CTRL+SHIFT+V CTRL+Z CTRL+Y CTRL+Y

CTRL+N CTRL+O CTRL+W ALT+CTRL+S

Remove the document window split. ALT+SHIFT+C or ALT+CTRL+S Save a document. Find, replace and browse through text Collapse this tableExpand this table To do this Open the Navigation task pane (to search document). Press CTRL+F CTRL+S

Repeat find (after closing Find and Replace window). Replace text, specific formatting, and special items. Go to a page, bookmark, footnote, table, comment, graphic, or other location. Switch between the last four locations that you have edited. Open a list of browse options. Press the arrow keys to select an option, and then press ENTER to browse through a document by using the selected option. Move to the previous browse object (set in browse options). Move to the next browse object (set in browse options).

ALT+CTRL+Y CTRL+H CTRL+G ALT+CTRL+Z ALT+CTRL+HOME

CTRL+PAGE UP CTRL+PAGE DOWN

Switch to another view Collapse this tableExpand this table To do this Press

Switch to Print Layout view. ALT+CTRL+P Switch to Outline view. Switch to Draft view. Outline view Collapse this tableExpand this table To do this Promote a paragraph. Demote a paragraph. Demote to body text. Press ALT+SHIFT+LEFT ARROW ALT+SHIFT+RIGHT ARROW CTRL+SHIFT+N ALT+CTRL+O ALT+CTRL+N

Move selected paragraphs up. Move selected paragraphs down. Expand text under a heading. Collapse text under a heading. Expand or collapse all text or headings. Hide or display character formatting.

ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW ALT+SHIFT+PLUS SIGN ALT+SHIFT+MINUS SIGN ALT+SHIFT+A The slash (/) key on the numeric keypad

Show the first line off body text or all body text. ALT+SHIFT+L Show all headings with the Heading 1 style. Show all headings up to Heading n. Insert a tab character. Print and preview documents Collapse this tableExpand this table To do this Print a document. Switch to print preview. Move around the preview page when zoomed in. Move by one preview page when zoomed out. Press CTRL+P ALT+CTRL+I Arrow keys PAGE UP or PAGE DOWN ALT+SHIFT+1 ALT+SHIFT+n CTRL+TAB

Move to the first preview page when zoomed out. CTRL+HOME Move to the last preview page when zoomed out. CTRL+END Review documents

Collapse this tableExpand this table To do this Insert a comment. Turn change tracking on or off. Press ALT+CTRL+M CTRL+SHIFT+E

Close the Reviewing Pane if it is open. ALT+SHIFT+C Full Screen Reading view

Note Some screen readers may not be compatible with Full Screen Reading view. Collapse this tableExpand this table To do this Press

Go to the beginning of document. HOME Go to the end of document. Go to page n. Exit reading layout view. END n, ENTER ESC

References, footnotes and endnotes Collapse this tableExpand this table To do this Mark a table of contents entry. Press ALT+SHIFT+O

Mark a table of authorities entry (citation). ALT+SHIFT+I Mark an index entry. ALT+SHIFT+X

Insert a footnote. Insert an endnote. Work with webpages Collapse this tableExpand this table To do this Insert a hyperlink. Go back one page. Press CTRL+K ALT+LEFT ARROW

ALT+SHIFT+F ALT+SHIFT+D

Go forward one page. ALT+RIGHT ARROW Refresh. F9

Edit and move text and graphics Delete text and graphics Collapse this tableExpand this table To do this Delete one character to the left. Delete one word to the left. Delete one character to the right. Delete one word to the right. Press BACKSPACE CTRL+BACKSPACE DELETE CTRL+DELETE

Cut selected text to the Office Clipboard. CTRL+X Undo the last action. Cut to the Spike. CTRL+Z CTRL+F3

Copy and move text and graphics Collapse this tableExpand this table To do this Open the Office Clipboard. Press Press ALT+H to move to the Home tab, and then press F,O CTRL+C CTRL+X CTRL+V

Copy selected text or graphics to the Office Clipboard. Cut selected text or graphics to the Office Clipboard. Paste the most recent addition or pasted item from the Office Clipboard. Move text or graphics one time.

F2 (then move the cursor and press ENTER) SHIFT+F2 (then move the cursor and press ENTER) ALT+F3

Copy text or graphics one time.

When text or an object is selected, open the Create New Building Block dialog box. When the building block - for example, a SmartArt graphic - is selected, display the shortcut menu that is associated with it. Cut to the Spike. Paste the Spike contents. Copy the header or footer used in the previous section of the document. Insert special characters Collapse this tableExpand this table

SHIFT+F10

CTRL+F3 CTRL+SHIFT+F3 ALT+SHIFT+R

To insert this A field A line break A page break A column break An em dash An en dash An optional hyphen A nonbreaking hyphen A nonbreaking space The copyright symbol

Press CTRL+F9 SHIFT+ENTER CTRL+ENTER CTRL+SHIFT+ENTER ALT+CTRL+MINUS SIGN CTRL+MINUS SIGN CTRL+HYPHEN CTRL+SHIFT+HYPHEN CTRL+SHIFT+SPACEBAR ALT+CTRL+C

The registered trademark ALT+CTRL+R symbol The trademark symbol An ellipsis A single opening quotation mark ALT+CTRL+T ALT+CTRL+PERIOD CTRL+`(single quotation mark),`(single quotation mark)

A single closing quotation CTRL+'(single quotation mark),'(single quotation mark) mark Double opening quotation marks CTRL+`(single quotation mark),SHIFT+`(single quotation mark)

Double closing quotation CTRL+'(single quotation mark),SHIFT+'(single quotation mark) marks An AutoText entry ENTER (after you type the first few characters of the AutoText entry name and when the ScreenTip appears)

Insert characters by using character codes Collapse this tableExpand this table To do this Insert the Unicode character for the specified Unicode (hexadecimal) character code. For example, to insert the euro currency symbol, type 20AC, and then hold down ALT and press X. Find the Unicode character code for the selected character. Insert the ANSI character for the specified ANSI (decimal) character code. For example, to insert the euro currency symbol, hold down ALT and press 0128 on the numeric keypad. Select text and graphics Select text by holding down SHIFT and using the arrow keys to move the cursor. Extend a selection Collapse this tableExpand this table To do this Turn extend mode on. Select the nearest character. Increase the size of a selection. Press F8 F8, and then press LEFT ARROW or RIGHT ARROW F8 (press one time to select a word, two times to select a sentence, and so on) SHIFT+F8 Press The character code, ALT+X

ALT+X ALT+the character code (on the numeric keypad)

Reduce the size of a selection.

Turn extend mode off. Extend a selection one character to the right. Extend a selection one character to the left.

ESC SHIFT+RIGHT ARROW

SHIFT+LEFT ARROW

Extend a selection to the end of a word. CTRL+SHIFT+RIGHT ARROW Extend a selection to the beginning of a word. Extend a selection to the end of a line. Extend a selection to the beginning of a line. Extend a selection one line down. Extend a selection one line up. Extend a selection to the end of a paragraph. Extend a selection to the beginning of a paragraph. Extend a selection one screen down. Extend a selection one screen up. Extend a selection to the beginning of a document. Extend a selection to the end of a document. CTRL+SHIFT+LEFT ARROW

SHIFT+END SHIFT+HOME

SHIFT+DOWN ARROW SHIFT+UP ARROW CTRL+SHIFT+DOWN ARROW

CTRL+SHIFT+UP ARROW

SHIFT+PAGE DOWN SHIFT+PAGE UP CTRL+SHIFT+HOME

CTRL+SHIFT+END

Extend a selection to the end of a window. Extend a selection to include the complete document. Select a vertical block of text.

ALT+CTRL+SHIFT+PAGE DOWN

CTRL+A

CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel selection mode F8+arrow keys; press ESC to cancel selection mode

Extend a selection to a specific location in a document. Select text and graphics in a table Collapse this tableExpand this table To do this Select the next cell's contents. Select the previous cell's contents. Extend a selection to adjacent cells. Select a column. Press TAB

SHIFT+TAB

Hold down SHIFT and press an arrow key repeatedly

Use the arrow keys to move to the column's top or bottom cell, and then do one of the following: Press SHIFT+ALT+PAGE DOWN to select the column from top to bottom. Press SHIFT+ALT+PAGE UP to select the column from bottom to top.

Extend a selection (or block). Select a complete table.

CTRL+SHIFT+F8, and then use the arrow keys; press ESC to cancel section mode ALT+F5 on the numeric keypad (with NUM LOCK off)

Move through your document

Collapse this tableExpand this table To move One character to the left One character to the right One word to the left One word to the right One paragraph up One paragraph down One cell to the left (in a table) One cell to the right (in a table) Up one line Down one line To the end of a line To the beginning of a line To the top of the window To the end of the window Press LEFT ARROW RIGHT ARROW CTRL+LEFT ARROW CTRL+RIGHT ARROW CTRL+UP ARROW CTRL+DOWN ARROW SHIFT+TAB TAB UP ARROW DOWN ARROW END HOME ALT+CTRL+PAGE UP ALT+CTRL+PAGE DOWN PAGE UP PAGE DOWN

Up one screen (scrolling) Down one screen (scrolling)

To the top of the next page To the top of the previous page To the end of a document To the beginning of a document To a previous revision After you open a document, go to the location that you were working in when the document was last closed Move around in a table Collapse this tableExpand this table To move To the next cell in a row Press TAB

CTRL+PAGE DOWN CTRL+PAGE UP CTRL+END CTRL+HOME SHIFT+F5 SHIFT+F5

To the previous cell in a row SHIFT+TAB To the first cell in a row To the last cell in a row To the first cell in a column To the last cell in a column To the previous row To the next row Row up Row down ALT+HOME ALT+END ALT+PAGE UP ALT+PAGE DOWN UP ARROW DOWN ARROW ALT+SHIFT+UP ARROW ALT+SHIFT+DOWN ARROW

Insert paragraphs and tab characters in a table Collapse this tableExpand this table To insert Press

New paragraphs in a cell ENTER Tab characters in a cell Use Overtype mode To change the Overtype settings so that you can access Overtype mode by pressing INSERT, follow these steps: Press ALT+F, T to open Word Options. Press A to select ADVANCED, and then press TAB. Press ALT+O to move to the Use the Insert key to control overtype mode check box. Press SPACEBAR to select the check box, and then press ENTER. To turn Overtype mode on or off, press INSERT. Character and paragraph formatting Copy formatting Collapse this tableExpand this table To do this Copy formatting from text. Press CTRL+SHIFT+C CTRL+TAB

Apply copied formatting to text. CTRL+SHIFT+V Change or resize the font

Note The following keyboard shortcuts do not work in Full Screen Reading mode. Collapse this tableExpand this table

To do this

Press

Open the Font dialog box to change the font. CTRL+SHIFT+F Increase the font size. Decrease the font size. Increase the font size by 1 point. Decrease the font size by 1 point. Apply character formats Collapse this tableExpand this table To do this Press CTRL+SHIFT+> CTRL+SHIFT+< CTRL+] CTRL+[

Open the Font dialog box to change the formatting of characters. CTRL+D Change the case of letters. Format all letters as capitals. Apply bold formatting. Apply an underline. Underline words but not spaces. Double-underline text. Apply hidden text formatting. Apply italic formatting. Format letters as small capitals. SHIFT+F3 CTRL+SHIFT+A CTRL+B CTRL+U CTRL+SHIFT+W CTRL+SHIFT+D CTRL+SHIFT+H CTRL+I CTRL+SHIFT+K

Apply subscript formatting (automatic spacing). Apply superscript formatting (automatic spacing). Remove manual character formatting. Change the selection to the Symbol font. View and copy text formats Collapse this tableExpand this table To do this: Press:

CTRL+EQUAL SIGN CTRL+SHIFT+PLUS SIGN CTRL+SPACEBAR CTRL+SHIFT+Q

Display nonprinting characters. CTRL+SHIFT+* (asterisk on numeric keypad does not work) Review text formatting. Copy formats. Paste formats. Set the line spacing Collapse this tableExpand this table To do this Single-space lines. Double-space lines. Set 1.5-line spacing. Press CTRL+1 CTRL+2 CTRL+5 SHIFT+F1 (then click the text with the formatting you want to review) CTRL+SHIFT+C CTRL+SHIFT+V

Add or remove one line space before a paragraph. CTRL+0 (zero) Align paragraphs Collapse this tableExpand this table

To do this Switch a paragraph between centered and left-aligned. Switch a paragraph between justified and left-aligned.

Press CTRL+E CTRL+J

Switch a paragraph between right-aligned and left-aligned. CTRL+R Left align a paragraph. Indent a paragraph from the left. Remove a paragraph indent from the left. Create a hanging indent. Reduce a hanging indent. Remove paragraph formatting. Apply paragraph styles Collapse this tableExpand this table To do this Press CTRL+L CTRL+M CTRL+SHIFT+M CTRL+T CTRL+SHIFT+T CTRL+Q

Open Apply Styles task pane. CTRL+SHIFT+S Open Styles task pane. Start AutoFormat. Apply the Normal style. Apply the Heading 1 style. Apply the Heading 2 style. ALT+CTRL+SHIFT+S ALT+CTRL+K CTRL+SHIFT+N ALT+CTRL+1 ALT+CTRL+2

Apply the Heading 3 style.

ALT+CTRL+3

To close the Styles task pane, follow these steps: If the Styles task pane is not selected, press F6 to select it. Press CTRL+SPACEBAR. Use the arrow keys to select Close, and then press ENTER. Insert and edit objects Insert an object To insert an object, follow these steps: Press ALT, N, J and then J to open the Object dialog box. Do one of the following: Press DOWN ARROW to select an object type, and then press ENTER to create an object. Press CTRL+TAB to switch to the Create from File tab, press TAB, and then type the file name of the object that you want to insert or browse to the file. Edit an object To edit an object, follow these steps: With the cursor positioned to the left of the object in your document, select the object by pressing SHIFT+RIGHT ARROW. Press SHIFT+F10. Press the TAB key to reach Object name, press ENTER, and then press ENTER again. Insert SmartArt graphics To insert SmartArt graphics, follow these steps: Press and release ALT, N, and then M to select SmartArt. Press the arrow keys to select the kind of graphic that you want. Press TAB, and then press the arrow keys to select the graphic that you want to insert. Press ENTER. Insert WordArt

To insert WordArt, follow these steps: Press and release ALT, N, and then W to select WordArt. Press the arrow keys to select the WordArt style that you want, and then press ENTER. Type the text that you want. Press ESC to select the WordArt object, and then use the arrow keys to move the object. Press ESC again to return to the document. Mail merge and fields Perform a mail merge

Note You must be on the Mailings tab to use these keyboard shortcuts. Collapse this tableExpand this table To do this Preview a mail merge. Merge a document. Print the merged document. Press ALT+SHIFT+K ALT+SHIFT+N ALT+SHIFT+M

Edit a mail-merge data document. ALT+SHIFT+E Insert a merge field. Work with fields Collapse this tableExpand this table To do this Insert a DATE field. Insert a LISTNUM field. Press ALT+SHIFT+D ALT+SHIFT+L ALT+SHIFT+F

Insert a PAGE field. Insert a TIME field. Insert an empty field. Update linked information in a Word source document. Update selected fields. Unlink a field. Switch between a selected field code and its result. Switch between all field codes and their results.

ALT+SHIFT+P ALT+SHIFT+T CTRL+F9 CTRL+SHIFT+F7 F9 CTRL+SHIFT+F9 SHIFT+F9 ALT+F9

Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. ALT+SHIFT+F9 Go to the next field. Go to the previous field. Lock a field. Unlock a field. Language bar Handwriting recognition Collapse this tableExpand this table To do this Switch between languages or keyboard layouts. Display a list of correction alternatives. Press Left ALT+SHIFT Collapse this imageExpand this image F11 SHIFT+F11 CTRL+F11 CTRL+SHIFT+F11

+C Turn handwriting on or off. Collapse this imageExpand this image

+H Turn Japanese Input Method Editor (IME) on 101 keyboards on or off. Turn Korean IME on 101 keyboards on or off. Turn Chinese IME on 101 keyboards on or off. Tips You can select the keyboard shortcut for switching between languages or keyboard layouts in the Advanced Key Setting dialog box. To open the Advanced Key Setting dialog box, right-click the Language bar, and then click Settings. Under Preferences, click Key Settings. The Windows logo key Collapse this imageExpand this image ALT+~

Right ALT CTRL+SPACEBAR

is available on the bottom row of keys on most keyboards. Function key reference Function keys Collapse this tableExpand this table To do this Get Help or go to Microsoft Office.com. Move text or graphics. Press F1 F2

Repeat the last action. Select the Go To command (Home tab). Go to the next pane or frame.

F4 F5 F6

Select the Spelling command (Review tab). F7 Extend a selection. Update the selected fields. Show KeyTips. Go to the next field. Select the Save As command. SHIFT+Function key Collapse this tableExpand this table To do this Start context-sensitive Help or reveal formatting. Copy text. Change the case of letters. Repeat a Find or Go To action. Move to the last change. Go to the previous pane or frame (after you press F6). Press SHIFT+F1 SHIFT+F2 SHIFT+F3 SHIFT+F4 SHIFT+F5 SHIFT+F6 F8 F9 F10 F11 F12

Select the Thesaurus command (Review tab, Proofing group). SHIFT+F7

Reduce the size of a selection. Switch between a field code and its result. Display a shortcut menu. Go to the previous field. Select the Save command. CTRL+Function key Collapse this tableExpand this table To do this Expand or collapse the Ribbon. Press CTRL+F1

SHIFT+F8 SHIFT+F9 SHIFT+F10 SHIFT+F11 SHIFT+F12

Select the Print Preview command. CTRL+F2 Cut to the Spike. Close the window. Go to the next window. Insert an empty field. Maximize the document window. Lock a field. Select the Open command. CTRL+SHIFT+Function key Collapse this tableExpand this table To do this: Press CTRL+F3 CTRL+F4 CTRL+F6 CTRL+F9 CTRL+F10 CTRL+F11 CTRL+F12

Insert the contents of the Spke. Edit a bookmark. Go to the previous window. Update linked information in a Word 2010 source document. Extend a selection or block.

CTRL+SHIFT+F3 CTRL+SHIFT+F5 CTRL+SHIFT+F6 CTRL+SHIFT+F7

CTRL+SHIFT+F8, and then press an arrow key CTRL+SHIFT+F9 CTRL+SHIFT+F11 CTRL+SHIFT+F12

Unlink a field. Unlock a field. Select the Print command. ALT+Function key Collapse this tableExpand this table To do this Go to the next field. Create a new Building Block. Exit Word 2010. Restore the program window size.

Press ALT+F1 ALT+F3 ALT+F4 ALT+F5 ALT+F6

Move from an open dialog box back to the document, for dialog boxes that support this behavior. Find the next misspelling or grammatical error. Run a macro.

ALT+F7 ALT+F8

Switch between all field codes and their results. Display the Selection and Visibility task pane. Display Microsoft Visual Basic code. ALT+SHIFT+Function key Collapse this tableExpand this table To do this Go to the previous field. Select the Save command. Display the Research task pane. Run GOTOBUTTON or MACROBUTTON from the field that displays the field results. Display a menu or message for an available action. Select the Table of Contents button in the Table of Contents container when the container is active. CTRL+ALT+Function key Collapse this tableExpand this table To do this Press Press

ALT+F9 ALT+F10 ALT+F11

ALT+SHIFT+F1 ALT+SHIFT+F2 ALT+SHIFT+F7 ALT+SHIFT+F9 ALT+SHIFT+F10 ALT+SHIFT+F11

Display Microsoft System Information. CTRL+ALT+F1 Select the Open command. CTRL+ALT+F2