Tutorial on e-BLOTTER

e-BLOTTER

To access the PNP Crime Incident Reporting and e-Blotter System, click on the e-BLOTTER icon on your desktop. Upon loading the system, it will prompt the user to key-in valid USER ID and PASSWORD. Click the OK button to unlock the system.

 If the USER ID and PASSWORD were entered incorrectly (

sub screen below will appear).Click OK button and reenter valid username and password.

If the USER ID and PASSWORD were entered incorrectly ( sub screen below will appear). Click OK button and re-enter valid username and password.

Main Menu of Crime Incident Reporting System (e-Blotter)

Adding a Record

To add new record, the user must fill up first the following fields to enable the Add Record button, otherwise screen (error message) will appear

 Key-in the Crime Cite Number field (Date of Entry, Case Report No., Cite No.) Click the calendar icon for Date Committed and Date Reported fields. Key-in the time on the Time Committed and Time Reported field. Click the combo box/arrow down button for Reporting Unit and Place of Commission fields, each fields has its corresponding pop-up screen (e.g. PRO) wherein available date can be selected.

 Incident Type, Public/Private, and Joint Operation fields can be filled up by selecting the data in the combo box provided. Click the Spot Report field or the Full View icon to key-in the detailed information of crimes committed as reported. Click Save button to save a record. Click Cancel button to disregard changes.

To Add Record for : Case Details

Click the Case Details field to unlock. Then click the Add Record button (sub-screen above will appear.) Fill-in the necessary fields with required data on the textboxes provided, (Investigator on Case, Head/Supervisor, IS No, Prosecutor Fiscal, CC No, Judge, Court). Fields like: Category, Offense Desc, Offense, Type, Means Use, Modus, Case, Status, Progress Report can be filled up by selecting the data on the combo box provided. For Date File field, click the calendar icon to select the date.

 Click the Drugs field button (sub-screen below) will appear where the user can add /edit record.

Click Save button to save a record. Click Cancel button to disregard changes.

To add records for the screens above:

Click the Add Record button. Fill-in the necessary fields with required data on the textboxes provided. For fields with combo box provided click the box to select the desired data. Click Save button to save a record. Click Cancel button to disregard changes.

To Add Record for : Victims

Click the Victims field to unlock it. Then click the Add Record button (sub-screen above will appear.)

To Add Record for : Victims

Fill-in the necessary fields with required data on the textboxes provided. For fields with combo box provided click the box to select the data. Click Save button to save a record. Click Cancel button to disregard changes.

To Add Record for : Suspects

Click the Suspects field to unlock it. Then click the Add Record button (sub-screen above will appear.)

To Add Record for : Suspects

Fill-in the necessary fields with required data on the textboxes provided. For fields with combo box provided click the box to select the desired data. Click the Offense button and sub-screen below will appear where the user can Add/Edit record. Click Save button to save a record. Click Cancel button to disregard changes.

Pictures Screen

To Add Record for : Reportee

Click the Reportee field to unlock it. Then click the Add Record button (sub-screen above will appear.)

To Add Record for : Reportee

Fill-in the necessary fields with required data on the textboxes provided. For fields with combo box provided click the box to select the desired data. Click Save button to save a record. Click Cancel button to disregard changes.

Search Category

To enable the Search module click the Search button from the main menu, screen above will appear. In Search module the user can search crime information by Suspect, Victim, Firearms and Vehicle.

 Click the Suspect field (screen below will appear). Key-in the required data. Click the Search button to show the list of Suspects.

NOTE: Do the same procedure with other reference tables.

Case Preview Screen

Click the Case Preview button to view the Crime Incident Report Form.

Incident Form
Click the Incident Form button to view the Crime Incident Report Form.

REPORTS Screen

This module allows the user to query and generate a hard copy of the reports. There are two (2) Report Criteria that can be generated, the Detailed and Statistical list of reports.

Detailed Reports

To produce hardcopy for Detailed list of reports; Click the Detailed button. Click the arrow down keys to select . Click on the Ok button (screen below will appear).

Statistical Reports

Statistical Reports Click the period covered, fill-in the other required data. Click the Preview button to view reports(as shown on screen below). Click Close Form button to cancel.

Detailed Reports Sample

Utility

SEND DATA
The SEND DATA facility is used to create a zip file and send it to new location.

FINISH Dialog box

When successful in creating zip file, sending it to a zip file location.

RECEIVE DATA
The RECEIVE DATA facility is used to Unzip and extract crime data and send it to new location.

LOCATION

SET PASSWORD

To Set/Change password: Click Update button. Fill in the employee information ( Lastname, Firstname, & Middlename) Fill in the login information ( User ID, Password & confirmed password) Click Done button to save transaction. Click Cancel button to cancel transaction. Click Close button to exit.

This User Access module is used to maintain the account of the systems user. The system administration can add or edit the account/s of the systems users as well as limiting their access rights on the system.

To Add a Users Account

Click on Add button. Fill in login information (User ID) Fill in the employee information (Lastname, Firstname, Middlename) Click the Account Permission given to the user. Click on the Save button to save new user account. Click Cancel button to discard added user account.

To Edit a Users Account

Click on Edit button. Edit the employee information(User ID, Lastname, Firstname, Middlename). Edit Account Permission given to the user by highlighting task and click button that will grant user access to the system. Click on Save button to save edited user account. Click on Cancel button to discard edited user account.

To delete a users account:

Click on any First, Next, Previous, Last buttons to select the name of user to be deleted. Once the name of user to be deleted appears click the Delete button. A confirmation box will appear as shown below to confirm; click the Yes button to delete and No button to cancel.

End of Lesson