eCopy ScanStation OP

Simplify Document Scanning, Management & Distribution

scan
manage

share

eCopy ScanStation OP
The New Standard in Workflow Efficiency
Ricoh and eCopy unite to address your needs for document management to scan, share and file documents enterprise wide. When installed on a Ricoh MFP, eCopy ScanStation OP enables businesses to achieve greater workflow efficiency by converting paper information into easily managed digital files. Designed for paper-intensive offices, such as legal, healthcare and financial organizations, Ricoh and eCopy help speed the exchange of information. Supported functions include: Scan-to-Email, Fax, Folder, Desktop or Printer. And to further organize information assets for easy access and retrieval eCopy integrates with popular Enterprise Content Management (ECM) systems.

The ergonomic design includes a height-adjustable color touch-screen panel and keyboard, supporting 508A Disabilities Act Compliance.

ScanMailScanFaxScanDesktopScanFolder
The Ultimate Scan Hub
Engineered to boost your bottom line, Ricoh MFPs and eCopy ShareStation OP take care of business in the following critical ways
Reduce Costs with Paperless Communication Scan-and-Mail Scan in hard copy documents and e-mail just as you would from your desktop. Your document is instantly forwarded as an attachment to e-mail, with a copy sent to your Sent Items folder. With Light-weight Directory Access Protocol (LDAP) and local address book support, selecting destinations is a snap! Control Document Workflow Scan-to-Desktop Forward scanned images directly to a Scan Inbox and control the files from your workstation using the 10-license bundle of eCopy Desktop software - View, e-mail, fax, print or archive documents in seconds. - Select from scan formats including: TIFF, PDF image, PDF text and CPY (eCopy file format). - Collaborate on documents using annotation tools to edit files on-screen. Increase Productivity Scan-to-Folder Increase productivity of geographically dispersed workgroups on your network by allowing users to scan directly to a designated network folder. Bridge the Gap...Between Paper and Digital Workflows Scan-to-ECM Leverage your current ECM investment through advanced security, indexing, file type, search and retrieval functionality with Ricoh MFPs and eCopy.

Confirm scan results by previewing the document before processing.

Safeguarding Your Information Assets

Safeguard confidential documents sent over your network, control access to the MFP and protect valuable data.
Authentication eCopy ShareScan software utilizes your existing network log-on credentials. Encryption To prevent unauthorized access to sensitive documents, a password-encrypt option with password release can be enabled on the fly. Audit Trail Standard administrative controls include built-in tracking activity that assist with federal regulations, such as HIPAA and Sarbanes-Oxley. Your Ricoh MFP can create audit trails allowing network administrators to report on who was at the device, what was done, where a file was sent and when the event took place.

Receive automatic notification of files in a Quick Connect folder in real time.

Special eCopy ShareScan Software Features

Preview Save time by previewing the scanned image before sending a file. Review settings, adjust image quality, rotate, add or delete pages, change indexing data, and more. Quick Connect To meet your organizations specific departmental or enterprise-wide needs, customize ShareScan using unique Scan-to profiles. For example, press the Orders button when scanning order forms, with the file deposited in the Sales folder.

Touch-Screen panel technology allows for easy access of eCopy functions.

Ricoh
Main Unit
Hardware Components

eCopy ScanStation OP
Specifications
Security Features Monitor, keyboard, keyboard mount, support frame, PC, PC cover eCopy ShareScan Client, eCopy ShareScan Administration Console, eCopy ShareScan Service Manager, eCopy Desktop (bundled with 10-user license); documentation (installation/administration/user) Please visit www.ricoh-usa.com for complete and up-to-date list of supported devices Bundled with base product: Captaris RightFax Lotus Notes Microsoft Exchange/Outlook Scan-to-Desktop Scan-to-Printer Scan-to-Folder Microsoft Exchange 2003; Lotus Domino; other mail servers supporting LDAP/SMTP Microsoft Outlook 2003, Lotus Notes 6.5+; Novell GroupWise 6.5+; other MAPI-compliant mail applications TWAIN (ISIS drivers, VRS TWAIN, EFI Fiery TWAIN are not supported) SMTP; Lotus Notes; Microsoft Exchange; Omtool Fax Sr.; Genifax Filescan; Biscom FAXCOM; Captaris RightFAX; Equisys Zetafax; other commercially-available fax server products TIFF Fax Group 3, 2D, 1 bit (compatible with fax machines) TIFF Group 4 (2D, 1 bit), Grayscale 8-bit, and color 24-bit PDF (Easy to e-mail) CPY (eCopy Desktop file format) OCR Compatibility Device authentication; 128-bit encryption; password encryption; activity tracking ReadIRIS Pro/Corporate Edition; ScanSoft Omnipage Pr; Textbridge

Software Components

Options
Add-On Connectors and Services Bates Stamping Easily add a unique identifier stamp to each scanned page right at your Ricoh MFP using the optional Bates Stamping Service to meet judicial requirements for document identification. Cost Recovery Quickly track and assign individual client costs with the optional Cost Recovery Service, including the ability to charge back for paper documents scanned in from your Ricoh MFPs. Document costs are transferred automatically to time and billing packages for speedy billing. Enterprise Content Management Integrate with ECM systems such as: Documentum 5.2+, Hummingbird Enterprise DM 5.1+, Interwoven WorkSite 8.0+, OpenText Livelink 9.1+, and many more.

Supported Ricoh Devices

Software Connectors & Services

Mail Servers

Mail Clients

Scan Compatibility

For the latest information, please contact your Ricoh sales representative.

Network Fax Compatibility

Image Format Support

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Ricoh Corporation Five Dedrick Place, West Caldwell, NJ 07006 Ricoh is a registered trademark of Ricoh Corporation. Windows and Windows 95/98/Me/NT4.0/2000/XP are registered trademarks of Microsoft Corporation. 2006 eCopy, Inc. eCopy, the eCopy logo, eCopyFax, the Simplify logo, the MailRoom logo, eCopy ShareScan OP,eCopy ScanStation, eCopy ScanStation OP,eCopyDesktop, eCopy Quick Connect, eCopy Xpert Compression, UniDoc,SpeedFax, and SpeedPrint are trademarks of eCopy, Inc. ShareScan, Simplify,and MailRoom are registered trademarks of eCopy,Inc. All other terms and products are trademarks or registered trademarks of their respective owners and are hereby acknowledged.

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