Using AS/400 Query

In This Unit

Agenda

Overview
Designing the Query
Creating the Query

File Selection
Specifying How to Join Files

Selecting and Sequencing Fields

Selecting Records

Defining Results Fields

Creating Blank Columns within the Query
Selecting Report Summary Functions
Formatting Report Breaks

Exiting, Saving, and Running the Query

Running Saved Queries

Special Tips for Using Queries

‘RUNQRY’ Command
Creating a Library for Your Queries
‘CRTLIB’ Command
Finding a File While in a Program
Using ‘SysRq’ 3
 Using AS1400 Query

AS1400 Query Training

Objective
- to gain the ability to use Query/400 in order to generate customized reports
based on single or multiple files

Getting into Query

- ‘Go Query’
- ‘Wqry’
- Query/400

Creating the Query

- Selecting the files
- Selecting the sequencing fields
- Selecting the records
- Defining the results fields

Formatting the Report

- Column formatting
- Summary functions
- Report breaks

End Results
- Output type and form

Exiting the Query

- Saving the definition
- Saving the data

pecial Tips
- ‘Runqry’
- ‘Crtlib’ creating a library for your queries
- Finding the file while in a program
 Using AS/480 Query

Query/400 will allow the user to extract information from a database file or files on the
AS1400 and generate reports, screen displays, or new database files. Query/400 for
the most part is a very simple program to use. Programming skills are not needed and
once users have gained some experience with Query/400 it will take very little time to
create a new query.

This class will start with designing of the query and flow
through to the end product. we will design reports with the
use of one file as well as multiple files. The following is a
step by step procedure of creating a query;

Designing the Query. the first step in designing a query is to actually decide
information is needed on the report. Once that has been decided, the database files
that hold that information will then have to be identified. the process of identifying the
correct files will probably be the most difficult part of the entire query. MBS has
provided for you a listing of all Text-Aid and Merchandise files in this manual.
Additionally, the final section of this manual includes some special tips which can help
in identifying the files you need to use. The support staff will also be available to help in
finding the correct database files. After the files have been identified the query is now
ready to be built.

Creating the Query. The next major step to building the query is to define it or actually
create it. To get to the query menu type either ‘go query’ or ‘strqry’ on a command line
and press enter. the following screen will display:

QUERY Query Utilities

System: S1014B5R
Select one of the following:

Query/400
1. Work with queries
2. Run an existing query
3. Delete a query

DB2/400
IO. Start DB2/400 Query Manager

Query management
20. Work with query management forms
21. Work with query management queries
22. Start a query
23. Analyze a Query/400 definition
More...
Selection or command
v-e>
me-

F3=Exit F4=Prompt F9=Retrieve FlZ=Cancel Fl3=Information Assistant

Fl6=AS/400 Main menu
(C> COPYRIGHT IBM CORP. 1980, 1997.

Page 1 - 2
 Using AS/400 Query

The option you will be using in this class is option I- Work with Queries. When option
number 1 has been selected the following screen will display:

Work with Queries

Type choices, press Enter.

Option . . . . . . l=Create, 2=Change, 3=Copy, 4=Delete

S=Display, &Print definition
8=Run in batch, 9=Run
Query . . . . . . . Name, F4 for list
Library . . . . . QGPL Name, *LIBL, F4 for list

F3=Exit F4=Prompt FS=Refresh F12=Cancel

After selecting any of these options, your cursor will move to the Query field where you
can enter the name and library for the query you will be working with. AS shown on the
screen, there are several options that can be selected. The following is a list of all the
valid options:

Option I = Create - This will allow the creation of a new query. Give the query a
unique name, using up to 10 characters. Next, key in the library that the query should
reside in and then press enter to create. You may create libraries on your system to
hold your queries. Refer to the Special Tips section at the back of this manual.

Option 2 = Change - After a query has been created a user can recall the query by
placing a2 on the option line, keying in the query name and library and pressing enter.
If the user cannot remember the query name, out the cursor on the query line and
press F4 for a list of all existing queries in that library.

Option 3 = Copy - Allows an existing query to be copied to a new query. If there is a

need for several queries that are similar but have one or two differences this option will
serve that purpose well. Only on query will have to be created and then the cop option
can be used to create the remaining queries. Simple edits can be made to give you the
desired end results.

Page 1 - 3
 Using AS/400 Query

Option 4 = Delete - Purges the query from the system. If there is not a need for an
existing query, it can be deleted by selecting option number 4.

Option 5 = Display - This will display the query but will not allow any changes to the
query.

Option 6 = Print Definition - Without running the query, this option wil print the
definition of the query selected. In other words, it will list the files you have selected,
the fields selected, the join test used, etc.

Option = Run in Batch - This will submit the selected query to a batch job queue. This
may be helpful if the query is large and takes a significant amount of time to run.

Option = Run - The query will run interactively. Your screen will be tied up while the
query runs.

From this point forward, we will follow through the steps to create a query When
option number 1, Create, has been selected and you have entered a query name and
library, the following screen will display:

Define the Query

Wery . . . . . . : YTDSOLD Option . . . . . : CREATE

Library . . . . : TRAINING CCSID . . . . s . : 65535

rype options, press Enter. Press F21 to select all.

l=Select

3Pt Query Definition Option

1 Specify file selections
Define result fields
Select and sequence fields
Select records
Select sort fields
Select collating sequence
Specify report column formatting
Select report summary functions
Define report breaks
Select output type and output form
Specify processing options

F3=Exi t F5=Repor t F 12=Cance 1

F13=Layout F’lEJ=Fi les F;Zl=Select all

Page I - 4
 Using AS/400 Query
--

The first item to address will be the file selection process. AS you can see, the
number I will automatically default on the option line for Specify file selections. Press
enter and the following screen will display:

Specify File Selections

Type choices, press Enter. Press F9 to specify an additional

file selection.

File.... a . . . . KSALP Name, F4 for list

Library = . . . . . MBS24DB Name, *LIBL, F4 for list
Member . . m . . . . . *FIRST Name, *FIRST, F4 for list
Format . . . . . . . . KSALR Name, *FIRST, F4 for list
File ID II . . . e . . TO1 A-299, *ID

File......... KSKUP Name, F4 for list

Library . . . . . . MBS24DB Name, *LIBL, F4 for list
Member . . . . . . . . *FIRST Name, *FIRST, F4 for list
Format . . . . . . . . KSKUR Name, *FIRST, F4 for list
File ID . . . . . . . TO2 A-299, *ID

Bottom
F3=Exit F4=Prompt FS=Report F9=Add file
F12=Cancel F13=Layout F24=More keys

Here you will enter the database file name and the library on which the query will be
based. After the file has been keyed in, press enter and then enter again to confirm. In
this example, the files KSALP (Weekly Sales History Master File) and KSKUP ( SKU
Master File) are selected.

If the query will require information from multiple files, as this example does, the
function key F9 will have to be pressed in order to add those additional files. When
multiple files are used there will be the need for a join relationship. This means there
will have to be at least one field in each file that is common to both files.
 Using AS/400 Query

Men joining more than one file, you will see the following screen:

,
Specify Type of Join

Type choice, press Enter.

Type of join . . . (I . . . . 2 l=Matched records

2=Matched records with primary file
3=Unmatched records with primary file

F3=Exit F5=Report FlO=Process/previous

F12=CanceC F13=Layout FlIJ=Files

There are three types of available joins (in the diagrams A= Primary File TOI):

Option I, IMatched records, is used when there is an

exact key match for the files that have been selected.
There is no primary file with this option, as all files
selected must have matching fields to create a joined
record. This join type will only include the records
that match between the selected files.

Option 2, Matched records with primary file, will

select all records from the primary file (the first file
selected) and only those records from the
secondary files that match the join specification field.
Output is sequences according to the primary file.

Option 3, Unmatched records with primary file,

takes only primary file records that have no
specified field matches in the secondary file. Once
again, the primary files used to sequence the output.

age 1 - 6
 Using AS1400 Query

The maximum number of files that can be joined is 32. When using options 2 and 3,
the order in which the files are chosen is very important, as the order determines the
sequence of the output. If you need the output to appear in a different sequence, the
sort option allows you to change the order.

When a join option has been chosen press enter.

The Specify How to Join Files screen appears:

Specify How to Join Files

Type comparisons to show how file selections are related, press Enter.
Tests: EQ, NE, LE, GE, LT, GT

Field Test Field

TOl.SKUSH EQ TOZ.SKUSK

Bottom

Field Text Len Dee

T01.008SH STATUS CODE 1
TOl.ST#SH STORE NUMBER 3 0
TOI.SKUSH SKU NUMBER 11
T01.038SH TYPE SUB CODE A 3
T01.039SH TYPE SUB CODE B 3
More...
F3=Exit Ffi=Report FlO=Process/previous Fll=Display names only
FlZ=Cancel F13=Layout F18=Files F24=More keys

Enter the names of the fields on which the join relationship is based. Men joining two
or more files the system automatically adds the TO2 or TO2 to the field names in order
to distinguish which file to which they belong. On the bottom half of the screen is a
listing of the existing field names. I there are more fields than can be viewed on the
screen, move the cursor to the bottom half of the screen and use the Page Down (Roll
Up) key to see the other fields. For our example, we wil be joining on the SKU Number
file; TO1 .SKUSH in the primary file and T02SKUSK in the secondary file. Since we
specified a join type of 2, and the test type of EQ, the query will pull all SKU numbers
from the primary file, and those from the secondary file that equal records in the
primary file.

The test type is what is used to establish the relationship between the fields for the join
section. The valid operators are EQ = Equal, NE = Not Equal, LT = Less Than, GT =
Greater Than, LE = Less than or Equal to, and GT = Greater than or Equal to. Up to
100 different join tests can be defined. If there are more than 6 join tests, press the
Page Down (Roll-Up) key to get more blank lines. Press enter when you have typed in
all the application tests.
l?age 1 - 7
 Using AS/400 Query

The next process that needs to be done will be the selection and sequencing of the
fields. Again key in the number I next to the Select and Sequence Fields option on
the Define the Query screen and press enter.

The following is an example of the screen that appears:

Select and Sequence Fields

Type sequence number (O-9999) for the names of up to 500 fields to

appear in the report, press Enter.

-I Field Text Len Dee

10 TOl.CLSSH CLASS NUMBER 3
20 TOl.SKUSH SKU NUMBER 11
30 TOZ.ESKSK SKU DESCRIPTION 25
40 T02.B34SK PRICE / CURRENT RETAIL 7 2
50 TOl.FO2SH FISCAL WEEK 2 0
60 TOl.U52SH SALES WTD UNITS 5 0
70 TOl.VN#SH VENDOR NUMBER 6
T01.008SH STATUS CODE 1
TOl.ST#SH STORE NUMBER 3 0
T01.038SH TYPE SUB CODE A 3
T01.039SH TYPE SUB CODE B 3
T01.071SH TYPE SUB CODE C 3

More...
F3=Exit F5=Report Fll=Display names only F12=Cancel
F13=Layout F20=Renumber F21=Select ali F24=More keys
Press Enter to confirm.

On this screen select the fields that you want to appear on the
report. Select by placing a number between 0 and 9999 next to
.f.....+..
.-‘: the item. It is suggested that the numbers are used in increments
f,.“,.._.,. . _:.
_‘_’.....z::
,;,.
‘&gZ
“.:.V .:>-
...,...‘.3
:.:*
i
i......._...__ ..:;yp: ...........‘.$ ..$ of IO so that if a field needs to be inserted at later point, there
J. ,...,.:
.,,,., w
,.,...,.
:.j:
.,...:
.....j.,.,.
.,.
., ,.,.
:...:...:.5
:’ ”
~:...1..:.::...1...................~., >
f are still available numbers between the fields that were originally
:.:‘..i.......;.;>. i..‘...... .A,..
...._. 5
..I.$ selected. The lowest number will appear first in the report. In this
-.....................................t z
query class number will appear first, followed by SKU number ,
SKU description, and so forth. Fields that are left blank will not show on the report.

After all selections have been made press enter and then enter again to confirm
your choices.

el-8
 Using AS/400 Query

If the query will need to be sorted in any particular manner the Select sort fields option
will be selected from the Define the Query screen. When this option is selected the
following will display:

Select Sort Fields

Type sort priority (O-999) and A (Ascending) or D (Descending) for

the names of up to 32 fields, press Enter.

Sort
Prty A/D Field Text Len Dee
10 A TOl.CLSSH CLASS NUMBER 3
20 D TOl.SKUSH SKU NUMBER 11
TOZ.ESKSK SKU DESCRIPTION 25
T02.B34SK PRICE / CURRENT RETAIL 7 2
TOl.FO2SH FISCAL WEEK 2 0
TOl.U52SH SALES WTD UNITS 5 0
TOl.VN#SH VENDOR NUMBER 6

Bottom
F3=Exit FS=Report Fll=Display names only F12=Cancel
F13=Layout F18=Files F20=Renumber F24=More keys

To sort, place a number between 0 and 999 in the sort priority field. The lower the
number the higher the priority. The fields that are sorted can also be sorted in either
ascending or descending order simply by placing an A or D in the field labeled A/D. In
this example, the major sort field is Class Number in ascending order and the minor
sort field is Sales Week-To-Date Units in descending order. After entering the numbers
and the order type, press enter and enter again to confirm. If you do not enter an order
type, the system defaults to ascending.

Page 1 - 9
 Using AS1400 Query

Selecting records will allow the user to decide how much information will be pulled into
the report. When the Select Records option is chosen the following screen is
displayed. An example of the information needed follows:

Select Records

Type comparisons, press Enter. Specify OR to start each new group.

Tests: EQ, NE, LE, GE, LT, GT, RANGE, LIST, LIKE, IS, ISNOT...

AND/OR Field Test Value (Field, Number, 'Characters', or . ..>

T02.634SK CT 0
AND TOl.ST#SH EQ 001
AND TOl.FO3SH EQ 98
AND TOl.FO2SH RANGE 01 52

Bottom

Field Text Len Dee

TOl.CLSSH CLASS NUMBER 3
TOl.SKUSH SKU NUMBER 11
T02.ESKSK SKU DESCRIPTION 25
T02.B34SK PRICE / CURRENT RETAIL 7 2
TOl.FO2SH FISCAL WEEK 2 0
More...
F3=Exit F5=Report F9=Insert Fll=Display names only
Fl2=Cancel F13=Layout FZO=Reorganize FZ+=More keys

If the query required a report that included records with a price greater than 0, for Store
001 m for all fiscal periods of 1998 then this screen would be filled in as follows:

1st field - T02.B34SK (Current Price) 2nd Field - TO1 .ST#SH (Store Number)
1st Test - GT 2nd Test - EQ
1st Value - 0 2nd Value - 001

3rd Field - TO1 .FO3SH (Current Year) 4th Field - TO1 .F02SH (Fiscal Week)
3rd Test - EQ 4th Test - RANGE
3rd Value - 98 4th Value - 01 52

The existing fields are listed on the lower half of the screen. Move the cursor to the
bottom of the screen and use the page down (roll up) key to see more field names.

age 3 - 10
 Using AS1400 Query

Valid Test values are shown at the top of the screen. These values define how the
query checks the contents of the field on the left. They are defined as :

EQ = Equal IS = Null
NE = Not Equal ISNOT = Null
GT = Greater Than LIST = List of Values (must be specific with
LT = Less Than match)
GE = Greater Than or Equal To NLIST = Not List
LE = Less Than or Equal To LIKE = Like (filed startswith, ends with, or
RANGE = Range matches the value)
NLIKE = Not Like

If multiple test are used, AND and OR

values are used to indicate how the
comparison tests can be relate to each
other. Up to 100 tests can be defined
to determine whether a record is selected
for the query or not. To define more than
six comparison tests, press the Page
Down (or Roll Up) key to get more lines
of entry fields. If no test are defined, all
records available for the query are
included on the report. If the AND/OR
column is left blank, a value of AND
defaults.

To verify the comparison test, the F5 key can be used to run the query as it is currently
defined and display the report on your screen. To see what the layout of the report is
looking like you also can use the F13=Layout key.

age 1 - 11
 Using AS/400 Query

Selecting the option Define results fields from the Define the Query screen will allow
the entry of a new field within the query. For example, if we wanted a new field
showing the margin between cost and retail, based on the information in the secondary
file, the following would supply that information:

Define Result Fields

Type definitions using field names or constants and operators, press Enter.
Operators: +, -, *, /, SUBSTR, 1 I, DATE...

Field Expression Column Heading Len Dee

GRSMG t02.b34sk-t02.a32sk Gross Margin

Bottom

Field Text Len Dee

TOl.CLSSH CLASS NUMBER 3
TOl.SKUSH SKU NUMBER 11
T02.ESKSK SKU DESCRIPTION 25
T02.B34SK PRICE / CURRENT RETAIL 7 2
More...
F3=Exit FS=Report F9=Insert Fll=Display names only
F12=Cancel F13=Layout F20=Reorganize F24=More keys

Fill in the fields with the following information:

Field - This should be a unique field name for the value that will
result from the expression, You can not use any of the
existing field names that appear on the lower half of the
screen. Also, the field name has to begin with an alpha
character and can be no longer than 0 characters” In this
case, we would fill in GRSMG.

Expression - On this line, the necessary fields are combined with the
appropriate operators (+, -, *, /) so that the correct result is
computed. You may also use as many fields and operators
as needed to get the correct figure, up to three lines
provided on the screen. Field names and constants may be
split across the line ending, but no extra spaces are allowed.
For this example, fill in T02.B34SK - T02.A32SK.
T02.B34SK is the current retail and T02.A32SK is the
current cost.

Page 1 - 12
 Using AS/400 Query

Column Heading - This will appear on the report as the heading for the results
column. In this case, you would type in Gross Margin. If
you did not want a title to appear on the column, fill in
*NONE, and if you leave the field blank, the system will use
the result field name (GRSMG) as the heading.

Len - This is the actual length of the field within the report. If left
blank the system will automatically calculate it. If you want
to know what the length will be for this report as it is defined
now, press the F13 key to show the layout of the report and
count the number of X’s appearing in the corresponding
field. The system use’s 9’s to represent character sets.

Dee - The number if decimal positions to the right of the decimal

point in numeric result fields. if left blank this will
automatically be calculated based on the fields used in the
computation.

To create blank columns within the query:

Use the Define Results option and answer the fields as follows to insert blank columns
in your query.

Field - Name field such as ‘Count’ for writing inventory counts on

the report.

Expression - Enter ‘ ’ for as long as you want the field to be on

the report.

Column Heading - VVhat you want the column heading to print as on the report,
such as Inventory Count.

Any result fields must then be added on the Select and Sequence option in order
to see these fields on the query when printed or displayed.- See below.
Select and Sequence Fields

Type sequence number (O-9999) for the names of up to 500 fields to

appear in the report, press Enter.

S eq Field Text Len Dee

10 TOl.CLSSH CLASS NUMBER 3
20 TO1 . SKUSH SKU NUMBER 11
30 T02.ESKSK SKU DESCRIPTION 25
40 T02.B34SK PRICE / CURRENT RETAIL 7 2
50 TOl.FO2SH FISCAL WEEK 2 0
60 TO1 . U52SH SALES WTD UNITS 5 0
70 TO1 .VN#SH VENDOR NUMBER 6
80 GRSMG t02.b34sk-t02.a32sk 8 2
T01.008SH STATUS CODE 1
 Using AS/400 Query

The next step is to begin formatting the layout of the report. This begins with the
following Specify report column formatting option. When you select this option the
following screen appears:
Specify Report Column Formatting

Type information, press Enter.

Column headings: *NONE, aligned text lines

Column
Field Spacing Column Heading Len Dee Edit
TOl.CLSSH 1 CLASS 3
NUMBER

TOl.SKUSH 1 SKU 11
NUMBER

TOZ.ESKSK 1 SW 25
DESCRIPTION

More...
F3=Exit F5=Report FlO=Process/previous F12=Cancel
F13=Layout Flb=Edit F18=Files F23=Long comment

With this option you can alter the spacing before the report columns, the headings
above the columns, and the report field lengths. However, if you make changes to the
field lengths, you may get unexpected results from your query.

To change the spacing before columns, enter a number from 0 to 99 to show the
number of spaces to appear in front of that column on the report. The default column
spacing is no spaces in format of the first column and 2 spaces in front of all other
columns. Before you make any changes , make sure of the possible results throughout
the rest of the report.

Whatever is input in the Column Heading field is exactly what will appear on the report.
The default for the field is the name of the field itself if no heading was defined in the
file. If a heading should not appear on the report, then *NONE needs to be typed in the
field. All characters are valid for a heading and it can be as long as the three 20
character lines will allow.

The Len and Dee fields may also be changed, but again, the end results should be
determined before any change is made. Changes in this area can cause query results
to appear different from the intended results. The F5 Report option can be used here
to see the effect of any changes. After making al of the changes needed for the report
format, press enter to accept the changes.

Page I - 14
 Using AS/400 Query

Queries can also be setup with

report summaries through the
Select report summary functions
option. These summaries can be
for totals, averages, minimums,
maximums or the actual count.
For each field included in the query
the user can select all of the summary
functions, one of the summary
functions, or any combination of the
summary functions.

The Following is an example of the report summary screen:

Select Report Summary Functions

Type options, press Enter.

l=Total 2=Average 3=Minirnum 4=Maximum 5=Count

---Options--- Field Text Len Dee

TOl.CLSSH CLASS NUMBER 3
TOl.SKUSH SKU NUMBER 11
TO2.ESKSK SKU DESCRIPTION 25
T02.B34SK PRICE / CURRENT RETAIL 7 2
TOl.FO2SH FISCAL WEEK 2 0
1 TOl.lJ52SH SALES WTD UNITS 5 0
TOl.VN#SH VENDOR NUMBER 6
GRSMG t02.b34sk-tO,2.a32sk 8 2

Bottom
F3=Exit F5=Report F10=Process/previous Fll=DispLay names only
F12=Cancel F13=Layout FlEl=Files F23=Long comment

Simply type in the correct option number in one of the blanks. For this query, there
be a total line for Sales WTD Units as is shown by the 1 entered on the option line for
TO1 .U52Sl-l. When you have entered all the options needed, press enter to save the
information.
 Using AS/400 Query

The next process is the definition of the report breaks. The Define report breaks
options allows the report to be broken down by the fields that have been selected in the
query but only the fields that have also been selected as sorts represented by the Sort
Prty column. The report breaks can be used for up to 9 fields and levels I through 6
are the valid break levels. You can only have a total of nine fields defined. For
example, you can have one break level for nine fields, or three break levels defined
with three fields each. Also, a break at one level forces a break at all lower levels.
Level 6 is the lowest level break. Break level 0 occurs at the end of the report and does
not need to be defined. It shows totals for the entire report. The following is an
example of the report break screen:

Define Report Breaks

Type break Level (l-6) for up to 9 field names, press Enter.

(Use as many fields as needed for each break level.)

Break Sort
Level Prty Field Text Len Dee
1 10 TOl.CLSSH CLASS NUMBER 3
2 20 TOl.SKUSH SKU NUMBER 11
TO2.ESKSK SKU DESCRIPTION 25
T02.B34SK PRICE / CURRENT RETAIL 7 2
TOl.FOZSH FISCAL WEEK 2 0
TOl.lJ52SH SALES WTD UNITS 5 0
TOl.VN#SH VENDOR NUMBER 6
GRSMG t02.b34sk-t02.a32sk 8 2

Bottom
F3=Exit F5=Report FlO=Process/previous Fll=Display names only
F12=Cancel F13=Layout F18=Files F23=Long comment

With the example above, we have entered two break levels, one at 1 and one at 2.
Since there is a limit of 9 fields, only 7 more break levels could be defined at this point,
either at level 1 or 2, or at a lower level. The important break level here is the Level I
for Class number. This will cause a total line to appear on the report for all items that
belong to the same class.

Page 1 - 16
 Using ASMOO Query

Men you have entered the correct break levels press enter. The Format Report
Break screen will appear.

Format Report Break

Break level. . . . . . . . : 0

Type choices, press Enter.

(Type &field in text to have break values inserted.)

Suppress summaries . . . . N Y=Yes, N=No

Break text . . . . . . . . FINAL TOTALS

Level Field
1 TOl.CLSSH
2 TOl.SKUSH

F3=Exit FS=Report FlO=Process/previous F12Xancel

F13=Layout Fl8=Files F23=Long comment

The Break Level you are currently formatting appears at the top of the screen. The first
one you will work with is level 0. Answer the Suppress summaries option Yes or No
depending on whether the summary functions selected earlier should be displayed.
Break text should include the text you want to appear at this break level in the report
and is limited to 40 characters. Press enter as you finish formatting each break level.
VVhen formatting break levels other than 0, another question will appear asking if the
report should skip to a new page for this break level. Answer Yes or No accordingly.
Press enter when you have formatted each break level correctly. Press enter when
finished to save the information.

Below is the screen for report breaks other than level 0:

Format Report Break

Break level . . . . . . . : 1

Type choices, press Enter.

(Type &field in text to have break values inserted.)

Skip to new page . . . . . N Y=Yes, N=No

Suppress summaries . . . . N Y=Yes, N=No

Break text . . . - . . - .

Level Field
1 TOl.CLSSH
2 TOl.SKUSH

age 1 - 17
 Using AS/400 Query

The final option that will be discussed is the Specify output type and output form. This
option is where the user can determine where the query output is to go, and what form
it should appear in. The default is a displayed report in detailed form.

Seiect Output Type and Output Form

Type choices, press Enter.

Output type . . . . . . . . . . . 1 l=Display

2=Printer
3=Database file

Form of output . . . . . . . . . . 1 l=Detail

2=Summary only

Line wrapping . . . . . . . . . . N Y=Yes, N=No

Wrapping width . . . - . . . . . Blank, l-378
Record on one page . . . . . . . N Y=Yes, N=No

F3=Exit FS=Report FlO=Process/previous

Fill out the fields for the type and form of output needed and press enter.

Page 1 - 18
 Using AS1400 Query

We are not covering the Specify

processing options and Select collating
sequence options from the Define the
Query screen in this class. If you find
that you need help with these selection s,
please call MBS Systems Support for
assistance.

The final step is to exit, save, and run the query. Press F3 to bring up the Exit this
Query screen. An example of that screen follows:

Exit this Query

Type choices, press Enter.

Save definition . . . Y Y=Yes, N=No

Run option . . . . . . 1 l=Run interactively

2=Run in batch
3=Do not run

For a saved definition:

Query . . . . . . . YTDSOLD Name
Library . . . . . TRAINING Name, F4 for list

Text . . . . . . . .

Authority . . . . . "LIBCRTAUT *LIBCRTAUT, authorization list name,

*CHANGE, *ALL, *EXCLUDE, *USE

F4=Prompt F5=Report F12=Cancel F13=Layout

F14=Define the query

If at this point you decide that you are not read to exit and save, press either FIT! key to
cancel or the Fl4 key to back to defining the query. The F5 key is also available to
check the appearance of the report on the screen as it is currently defined.

age 1 - 19
 Using AS/400 Query

If this query is to be saved for future use, answer the Save definition Yes. With the run
option it is determined whether the job is run interactively, in batch, or not at all upon
exiting. if you chose not to run the query but you save it, then the query can always be
run at a later time. There are some restrictions to running the query in batch. If the
query has not been saved or has been saved to QTEMP, it can not be run in batch.

The query name and library as defined when the query was started appears on this
screen. The text field allows you to type a description, up to 50 characters, of this
query to reference in the future.

The Authority field is designed to give specific authorities to other users of this query.
The valid values are: *LIBCRTAUT, *ALL, *CHANGE, *USE, *EXCLUDE, and
authorization list name.

A table of what can be done with the query with each type of authority is available
through the help command. Once the fields are entered correctly, press enter. How
the query will appear will depend on how the answers for the display, output, and run
options were answered.

Page I-20
 Using AS/400 Query

So far we have covered the major and minor steps to making a query: designing,
creating, saving, and running the query. once you have completed all these steps there
are several options available to run the query again at a later date.

First, form the Query Utilities Menu, option 2 can be taken to run an existing query.
Simply enter the na e of the query on the Run Query screen and press enter.

Another way to run a saved query is to use option 1 form the Query Utilities Menu to
Work with Queries. There are a couple of ways to run a query with this option. One is
to type an 8 or 9 on the option line to either run the job in batch or interactively, enter
the query name and press enter.

The other way is to take option 2 to change the query, type the query name and press
enter. Using this method allows the user to view the report form of the query on the
screen before running it again. You may then also make any changes that might be
needed before running the query. When done making changes or reviewing , press F3
and repeat the procedure discussed earlier for exiting, saving, and running a query.
 Using AS1400 Query

Special Tips to Help when Using IBM Query

‘RUNQRY’ Command

The ‘runqry’ command can be run from a command line in order to either run an
existing query or to just query into an existing file to look at the data. This is one
way to see if a file does contain the information you need before creating a query
or you can use it to just quickly view what data is in a file. Also, the ‘runqry’
command can be used on a system which does not have the full IBM Query
application installed.

To use this command type runqry on the command line and press F4. Below is
an example of the screen that will be displayed:

Run Query (RUNQRY)

Type choices, press Enter.

Query =............ Name, *NONE

Library . . . . ., . e . . . D *LIBL Name, *LIBL, *CURLIB
Query file:
File............. Name, *SAME
Library . . . . . . . . . . *LIBL Name, *RUNOPT, *LIBL, *CURLIB
Member . . . . . . . . . . . . *FIRST Name, *RUNOPT, *FIRST, *LAST
+ for more values
Report output type . . . . . . . "RUNOPT "RUNOPT, *DISPLAY...
Output form e . . - . (I . . . . *RUNOPT *RUNOPT, *DETAIL, *SUMMARY
Record selection . . . . . . . . *NO *NO, *YES

Bottom
F3=Exit F4=Prompt FtS=Refresh FlZ=Cancel F13=How to use this display
F24=More keys

To run an existing query on your system type the name on the field labeled Query and
then the library where is resides in the field beneath. You may then change the Reporf
oufpuf type and Output form or leave as *RUNOPT to run as defaulted in the query
definition.

To look at a file in the system, enter the name of the file in Query file: We field and the
library for that file in Library. If you just press enter, the screen will display all of the
records in the selected file. You can use the Reporf oufpuf fype to change the output to
a report by changing to *PRINTER. Also, if you have IBM Query, you may change the
Record selecfion parameter to *YES. Then you will get another screen which will be
the same as the Selecting records screen on page IQ.

l-
 Using AS/400 Query

Creating a Library for Your Queries

cCF3TLlB’ Command

Men creating queries you have to enter a library for the query to reside in. In
order to keep the system more organized, it is best to create at least one library
on your system which will contain the queries created for your store. It is very
easy to do this.

To create a library, type in crtlib on the command line and press F4. The
following screen will display:

Create Library (CRTLIB)

Type choices, press Enter.

Library . . . . . . . . . . . . trainqry Name

Library type . . . . . . . . . . *PROD *PROD, *TEST
Text sdescriptioni . . . . . . . Library for Training Query's

Bottom
F3=Exit F4=Prompt F5=Refresh FlO=Additional parameters F?Z=Cancel
F13=How to use this display F24=More keys

Key in the name you want for the Library and then enter a description of the
library in the Text ‘description’ field. Press enter and the library will be created.
You now can create a query and key this new library as the library name.

age 1 - 23
 Using AS/400 Query

Finding a File While in a Program

Using ‘SysRq’ 3

Here is a hint on finding what file you need that contains the information you are
looking for a query. Let’s say you know that there is a particular field that
displays when you are in SKU Inquiry but you do not know what file it is in.

The following shows the SKU Inquiry screen in Merchandise Control:

USR: PAT TESTING COMPANY DATE: 9/11/98

STN : QPADEV0005 SKU Inquiry MENU:

SKU: 04154090004 DYNAGRIP

Class subclass --: 430 / Department ---: 43 Division -----I . 4

Primary vendor --: 600004 2nd vendor ---: 3rd vendor ---:
Vendor style ----: Buyer code ---: Defalt U/M ---:

SKU List cost ---: 4.50 Royalty % ------------: .oo

SKU landed cost -: 4.50
Current retail --: 7.00 Gross margin % -------: 40.06
Original retail -: 7.09 Mfg. sug. retail --we-. m .oo

LOGO group ----: COLOR group -: SIZE group -:

Ticket type --*em : SKU type -m--w. . Season -------m I
1st event --..-F--. . 2nd event ----: 3rd event ----:

1 Enter for more detail Roll to next/previous record More data...

To see what files the system is using to display the information, press the ‘Shift’ key
and the ‘SysRq’ key at the same time and then release them. You will now see a
dotted line on the bottom of your screen. Type a ‘3’ on that dotted line and press enter.

age 1 - 24
 Using AS/400 Query

The following menu will display:

Work with Job

System: S1014BSR
Job: QPADEV0005 User: PAT Number: 327140

Select one of the following:

1. Display job status attributes

2. Display job definition attributes
3. Display job run attributes, if active
4. Work with spooled fites

IO. Display job log, if active or on job queue

11. Display call stack, if active
12. Work with locks, if active
13. Display library list, if active
14. Display open files, if active
15. Display file overrides, if active
16. Display commitment control status, if active
More...
Selection or command

Now you will select option # 14 - Display open files, if active. The screen will then
display the files that are being used in order to display the information in the program
you are currently accessing, in the example, SKU Inquiry.
 Using AS/400 Query

Display Open Files

Job . - : QPADEVOOOS User . . : PAT Number m . I : 327140

Number of open data paths . . . . . . , . . . : 23

Member/
File Library Device Scope Activation Group
AVNL2 MBS24DB AVNL2 “ACTGRPDFN 0000000002 “DFTACTGRP
KSK3L MBS24DB KSK3L *ACTGRPDFN 0000000002 *DFTACTGRP
KSKUP MBS24DB KSKUP *ACTGRPDFN 0000000002 *DFTACTGRP
KSKULS MBS24DB KSKUL5 *ACTGRPDFN 0000000002 “DFTACTGRP
KSKULI MBS24DB KSKUL4 *ACTGRPDFN 0000000002 “DFTACTGRP
KSKUL3 MBS24DB KSKUL3 *ACTGRPDFN 0000000002 “DFTACTGRP
KSKUL2 MBS24DB KSKUL2 *ACTGRPDFN 0000000002 “DFTACTGRP
KSKUL 1 MBS24DB KSKUL 1 *ACTGRPDFN 0000000002 *DFTACTGRP
KSKUL MBS24DB KSKUL “ACTGRPDFN 0000000002 *DFTACTGRP
RI IQ36FM MBSMCOB J QPADEVOOOS “ACTGRPDFN 0000000002 “DFTACTGRP
QDUI 132 QSYS QPADEVOOOS *ACTGRPDFN 0000000002 “DFTACTGRP +
Press Enter to continue.

F3=Exi t F5=Refresh Fll=Display I/O details F12=Cancel Fl6=Job menu

The files that actually contain data are the physical files which end in the letter ‘P’. In
the previous file listing, the KSKUP file is a physical file and also happens to be the file
containing the SKU master file information. The files listed that end in either just the
letter ‘II’ or the letter ‘L’ and a number are logical files. In the above listing KSKUL,
KSKULI, KSKUL2, KSKUL3, KSKUL4, and KSKULS are all logicals on the KSKUP
physical file. Logical files are built over the physical to give the user multiple ways to
access the information in the physical file when in the MBS application software. They
do not contain the actual data but only access keys to the physical file, therefore, they
are not used in creating a query.

age 1 - 26