SUMMERINTERNSHIPPROGRAM

2013
STUDENTHANDBOOK

CALENDAR

SummerInternshipProgram2013
11thMarch,2013

SIPRegistration

12thMarch,2013to1stJune,2013

SIPatCompany

10thJune,2013to14thJune,2013

SIPEvaluation

CONTENTS

1.

Introduction................................................................................................................................................01

2.

SIPatOtherIBSCampus..........................................................................................................................01

3.

SIPAbroad..................................................................................................................................................02

4.

SIPRegistration..........................................................................................................................................02

5.

FacultyGuideandCompanyGuide.......................................................................................................03

6.

DisciplineandConduct............................................................................................................................03

7.

Evaluation...................................................................................................................................................04

8.

ExecutiveSummaryReport......................................................................................................................08

9.

SIPCompletion...........................................................................................................................................08

10.

SIPGrading.................................................................................................................................................08

11.

SIPNotClearedReport.............................................................................................................................09

12.

IBSAFAwardsforExcellenceinSIP......................................................................................................09

13.

ImportantTips............................................................................................................................................09

14.

StudentFeedbackForm.............................................................................................................................09

Annexure
I.

RequestFormatforundertakingSIPatotherIBSCampus..................................................................10

II.

RequestFormatforundertakingSIPAbroad.........................................................................................11

III.

FormatforInitialInformationReport(IIR)............................................................................................12

IV.

FormatforProjectProposal......................................................................................................................13

V.

GuidelinesforWritingaProjectReport..................................................................................................14

VI.

GuidelinesforWritingExecutiveSummaryReport.............................................................................19

VII.

FormatforStudentFeedBackForm........................................................................................................20

VIII.

HarvardStyleofReferencing...................................................................................................................21

SUMMERINTERNSHIPPROGRAM
1.

INTRODUCTION
TheSummerInternshipProgram(SIP)formsanimportantcomponentofeducationatIBS.Itisan
attempttobridgethegapinthestudentsperceptionbetweentheoryinbooksandpracticeinthe
corporateworld.Underthis,studentsundertakea14weekinternshipatanyorganization/company
duringtheinterveningperiodbetweencloseofSemesterIIandcommencementofSemesterIII.
SIP carries a weightage of 18 units, which is normally equivalent to six academic courses. The
internship, which would be a simulation of real work environment, requires the students to
undergo the rigor of professional environment both in form and substance. It exposes them to
technical skills, and helps them to acquire social skills by drawing them into contact with real
professionals.
Objective
SIP is a vehicle for introducing students to reallife situation, which cannot be simulated in the
classroom.Therefore,internshipassignmentsmustnecessarilybethoseofdirectinteresttothehost
organization.Studentsareencouragedtotakeuptimeboundmultidisciplinaryandgoaloriented
assignment involving team work. Solutions to various problems confronted in the assignment
mightbeopenended,involvinganelementofanalyticalthinking,processinganddecisionmaking
inthefaceofinsufficientdataparametersanduncertainsituations.Studentsareadvisedtoreadthe
contentsofthehandbookcarefullypriortocommencementofinternship.

2.

SIPATOTHERIBSCAMPUS
Students can pursue SIP at any city of 9 IBS Campuses (Ahmedabad, Bengaluru, Dehradun,
Gurgaon,Hyderabad,Jaipur,Kolkata,MumbaiandPune)inareputedcompany.
Students desirous of undertaking SIP at other IBS Campus will submit an application as per the
formatgiveninAnnexureIalongwithacceptanceletterfromSIPorganizationtotheCampusHead
oftheirparentCampusonorbeforeFebruary11,2013.
Studentswhohavenotmetthefollowingacademicrequirementsshouldnotbeallowedtopursue
SIPatotherCampus.
StudentswhohavenotmetminimumacademicrequirementsinSemesterI.
Studentsinvolvedinanycaseofunfairmeans
Studentswiththebackgroundofdisciplinaryactionorpendinginvestigation.
SIPorganizationnotlocatedinthesamecityasIBSCampus.
NonSubmissionofacceptanceletterfromtheSIPorganization.
Studentshavingfeedues.
1

3.

SIPABROAD
Students are encouraged to do SIP abroad. The student desirous of undertaking SIP abroad will
submitanapplicationaspertheformatgiveninAnnexureIIalongwiththeSIPacceptanceletter
from the SIP organization with the details of the organization, business and company guide, and
obtainedpriorpermissionfromtheCampusHead.
StudentswhowishtodoSIPabroadshouldmeetthebelowmentionedacademicrequirements.
Shouldhavemettheminimumacademicrequirementsattheendoffirstsemester.
Shouldnothavebeeninvolvedinanycasesofunfairmeansinprevioussemesters.
Shouldnothaveanybackgroundofdisciplinaryactionorpendinginvestigation.
Should have submitted SIP acceptance letter from the SIP Company with the details of the
companyandbusiness.
Shouldnothaveanyoutstandingdues.
ShouldhaveinternshipapprovedbytheAcademicCoordinator
IncaseastudentdoingSIPabroaddoesnotmeettheminimumacademicrequirementattheendof
second semester, he/she will not have the option to do Summer Term. It is the responsibility of
studenttonotethispointwhileoptingforSIPabroad.

4.

SIPREGISTRATION
Registration is a mandatory reporting of the student at the IBS Campus for undertaking SIP.
Registration to SIP2013 will take place at IBS Campuses on 11th March, 2013. All students will
positivelyreporttotheIBSCampuson11thMarch2013,pay3rdinstalmentoffeeandregisterforSIP
byfillinguptheregistrationcard.Awrittenacceptancefromtheorganizationwillbeattachedto
theSIPregistrationcard.
The students will report at their SIP Organizations only after completing the registration
formalities.

4.1

AtParentCampus
ThestudentundertakingSIPattheparentCampuswillregisterattheirrespectiveparentCampus.

4.2

ATOtherIBSCampus
The students whose request for SIP at other IBS Campuses is approved will obtain the No Due
certificatefromtheparentCampusandsubmitthesameattheSIPCampusandregisteratSIPIBS
Campusonly.NonRegisteringatSIPCampuswillleadtodeclarationofstudentasNoShowCase
leadingtoDP(DiscontinuedfromProgram).

4.3

AtAbroad
ThestudentsundertakingSIPabroadwillregisterfortheSIPattheSIPorganizationandintimate
AcademicCoordinatorofparentcampus.

5.

FACULTYGUIDEANDCOMPANYGUIDE
EverystudentwillbeassignedaFacultyGuideatthebeginningoftheSIP.TheroleoftheFaculty
Guideistoenablethestudenttoundertakeameaningfulproject,providethenecessaryacademic
guidance,andtofacilitateevaluation,withtheaidofthecompanyexecutives.TheFacultyGuide
wouldbeinvolvedatallstagesoftheSIP,beginningfromdefinitionoftheworkcontenttoproject
completion.
Every student works under the counsel of a Company Guide, who supervises and evaluates the
performanceofthestudentateverystageoftheSIPandgivesfeedbacktotheFacultyGuide.Itis
theresponsibilityofthestudentstoutilizetheknowledgeandexperienceoftheCompanyGuideto
completetheSIP.
ItisthereforenecessarythatthestudentsinteractwiththeFacultyGuideandCompanyGuide
regularly to update them about the progress and seek guidance on SIP. The responsibility of
contacting and interacting with the Faculty Guide vests with the students only. During these
interactions, the student would be informed about his/her performance, progress in the project,
his/her strengths and weaknesses, as observed through various evaluation components and also
ways for improvement. However, the student also has the responsibility to seek clarification
regularlyfromtherespectiveFacultyGuideontheseaspects.
The students undertaking SIP at overseas locations should be in touch with the Academic
Coordinator who will act as Faculty Guide through email for submitting the reports for
evaluationasperthescheduleinadditiontothementoratcompany.

6.

DISCIPLINEANDCONDUCT
Attendance
100%attendanceduringSIPismandatory.However,ifforanygenuinereasonastudentisnotina
positiontoreporttotheSIPorganizationonanyday,he/sheshouldobtainformalpermissionfor
leave of absence as per the rules and regulations of the SIP organization. Such leave of absence
shouldnotbetakenformorethanoneweekintheentiredurationofSIP.
ConductandBehaviour
ThestudentsduringSIPareplacedintheroleofambassadorsofIBS.TheInstitutewouldalways
expectstudentstomaintainprofessionalandsocialimprintsofhighstandardsintheorganization.

IBSexpectsthestudentstoconformtotherulesandregulationsoftheplaceofworkduringSIP.It
isparticularlyimportanttoberegular,punctualandwellmanneredatwork.Duringtheperiodof
SIPthestudentshallbesubjecttotheleaverulesoftheSIPorganizationandshouldensurestrict
adherencetothetimingsoftheorganization.
Unprofessional behaviour, misconduct, indiscipline, irregularity at work and unsatisfactory
performance will lead to cancellation of SIP or award of Not Cleared report (NC). Consequently
students will not be permitted to register in Semester III resulting in the loss of at least one
academicyearbesidesanyotherformofacademicactionIBSmightdeemfittoimpose.
The student will indemnify, defend and hold IBS harmless from and against any and all losses,
damage,liabilityandexpensesarisingoutofanythirdpartyclaim,actionsorproceedingsbyhim
orbyanyagents,duringtheperiodofInternshipprogram.

7.

EVALUATION
Evaluation is done at various stages of internship by both the Company Guide and the Faculty
Guide.Thedetailsare:

7.1

EvaluationSchedule
Evaluation
Stages

StageI

StageII

StageIII

StageIV

Date

EvaluationParameters

1st_5th
April,2013
6th10th
May,2013
10th14th
June,2013
10th14th

Evaluator

Marks

ProjectProposal

FacultyandCompanyGuide

10

InterimEvaluation

FacultyandCompanyGuide

30

FinalEvaluation

FacultyandCompanyGuide

30

ProjectSpecificEvaluation FacultyGuide

June,2013

30

TotalMarks

100

7.2 EvaluationProcess
The details of evaluation parameters, reports to be submitted and the details of seminar
presentation are described in the following paragraphs. The Faculty Guide and Company Guide
willratetheperformanceofthestudentoneachparameter,ateachstageofevaluation.

InitialInformationReport(IIR)
ThisreportistobesubmittedbythestudentaspertheformatgivenatAnnexureIII.Caremustbe
takentoensurethatallinformationprovidedinthisreportisaccurate.
TheIIRisnotacomponentofevaluationbutitismandatoryandsubsequenteventsareexecuted
onthebasisofinformationprovidedintheIIR.AllstudentsmustsubmitcopiestoFacultyGuide
andCompanyGuide.
StageI:ProjectProposalEvaluation
TheProjectProposalmustcoverthefollowingaspects:
i.

Synopsis:Astatementofabout1000wordsdescribingwhattheprojectisabout.

ii.

Objective:Statingwhattheprojectwillaccomplishandthevalueadditiontotheorganization.

iii. LimitationsoftheStudy.
iv. ProposedMethodology.
v.

Schedule:Atimeframeindicatingstepsthatwillberequiredandtheexpecteddatewhenthey
willbecompleted.

vi. References: Initial list of bibliographic and Internet materials that would be used to complete
theproject.
Copies of Project Proposal should be submitted as per the format given at AnnexureIV to both
FacultyGuideandCompanyGuide.
TheprojectproposalevaluationiscarriedoutbybothFacultyandCompanyGuides.Thedetailsof
evaluationparametersaregivenbelow:

ProjectProposalEvaluationParameters
S.No.

ParameterDescription

Marks

Projectobjective

Methodologyproposed

Identifyingvariousissuesrelatedtoproject

Scheduleofactivities

Projectspracticalapplicationinbusiness

2
Total

10

StageII:InterimEvaluation
InterimEvaluationoftheSIPProjectisbasedontheInterimProjectReport.
Report:TheinterimprojectreportisaninterimversionoftheFinalReport.Bythistimethestudent
wouldhavedonesubstantialworkontheproject.Thisreportisanattempttodocumentthework
donesofarbythestudentandhowtoproceedfurther.Aninterimprojectreportmustcontain:
(i) CoverPage
(ii) TitlePage
(iii) Abstractoftheworktillthatdate
(iv) Introduction
(v) Maintext(shouldcontaindetailedprogressoftheprojectanddiscussionstillthatdate.)
(vi) References
Copies of the interim project report should be submitted to both Faculty Guide and Company
Guide.
The interim evaluation is carried out by both Faculty and Company Guide. The details of
evaluationparametersforInterimEvaluationaregivenbelow:

InterimEvaluationParameters
S.
No.

ParameterDescription

Marks

InterimProjectReport
1

Satisfactiononmeetingprojectschedule

Satisfactiononthemethodologyused

Satisfactionontheprogressofproject

Capabilitytoapplyfunctionalknowledgeandadoptmultifunctional

approachtoreallifebusinessproblems
5

Reading/Referencingofliterature

Qualityoffindingsandobservations

5
Total

30

StageIII:FinalEvaluation
TheFinalEvaluationoftheSIPprojectconsistsofFinalProjectReportandaSeminar.
Report:TheFinalProjectReport,istobesubmittedoncompletionoftheproject.TheProjectReport
istobepreparedbasedontheguidelinesgivenatAnnexureV.
Copies of the Final Project Report should be submitted to the Faculty Guide as well as the
CompanyGuidewellbeforethefinalseminar.
Seminar:Thestudentsareexpectedtopresentthetotalworkdoneintheproject.Theseminarwill
beconductedeitheratIBScampusorinthecompany/organizationinthepresenceofFacultyGuide
andCompanyGuide/Officials.ForstudentsundertakingSIPatoverseaslocation,theSeminarwill
beconductedintheSIPorganisationinthepresenceofCompanyGuide/Officialsonly.TheFaculty
GuidewillassignthemarksfortheseminarbasedonfeedbackgivenbytheCompanyGuide
ThefinalevaluationiscarriedoutbybothFacultyandCompanyGuide.Thedetailsofevaluation
parametersforFinalEvaluationaregivenbelow:

FinalEvaluationParameters
S.
No.

ParameterDescription

Marks

FinalProjectReport
1

Satisfactionlevelontheobjectivesofthestudybeingmet

Satisfactiononthemethodologyadoptedandused

Learnttosynthesizeandsummarize

Satisfactiononorganizationofthereportinlogicalsequence

Developedteamplayingcapabilityandconfidencetointeractwith
companyexecutivesandothers

Satisfactionlevelonfindingsandconclusion

FinalSeminar
7

Assessmentofstudentsperformanceondevelopmentoflogicalflowinthe
seminarpresentation

Assessmentofoveralleffectivenessontheoralcommunicationinthe
seminar

Displayofselfconfidencearisingoutofworkdone.

10

Behaviourandmannerismduringtheseminar

Total

30

StageIV:ProjectSpecificEvaluation
Project Specific Evaluation is the precise evaluation of a particular project and is done
exclusivelybytheFacultyGuide.Themaximummarksawardedforthisare30.
ThedetailsofevaluationparametersforProjectSpecificEvaluationaregivenbelow:

ProjectSpecificEvaluationParameters
S.No.

ParameterDescription

Marks

1.

Projectworkbeneficialtoorganisation

10

2.

Projectworkbeneficialtostudent

10

3.

Justificationdonetotheprojectselected

10
Total

30

8.

EXECUTIVESUMMARYREPORT
ExecutiveSummaryReportisaonepagesummaryofSIPreportrequiredtobesubmittedbythe
studentalongwiththefinalprojectreporttotheFacultyGuide.Theformatforexecutivesummary
reportisgivenatAnnexureVI.ThisreportcanbeusedbythestudentswithResumeforplacement
purpose.Studentsshouldtakeutmostcareinwritingthereport.
Further,thestudentsareadvisedtoretainacopyofthisExecutiveSummaryReportwiththemfor
futureuse.

9.

SIPCOMPLETION
SIPwillendon1stJune,2013.
OnsuccessfulcompletionoftheinternshipProgram,thestudentmustcollectarelievingletterand
noduescertificatefromtheSIPorganization.

10.

SIPGRADING

The grading of SIP is done on the basis of marks obtained by the students in various evaluation
parameters. As the Faculty Guide and Company guide both will be awarding the marks at each
stage of evaluation, average of total marks given by Faculty Guide and Company Guide will be
consideredforgrading.

11.

SIPNOTCLEAREDREPORT
ThefollowingcaseswouldbeawardedNotCleared(NC)report:
a)

The student who does not give opportunity for evaluating as per the evaluation schedule
wouldbeawardedNotCleared(NC)reportinSIP.Thesestudentswouldberequiredtorepeat
SIPinnextacademicyearwhenitisoffered.

b) ThestudentswhoarenotabletocompletetheSIPwithintheschedulewillbeawardedNC
report.
12.

IBSAFAWARDSFOREXCELLENCEINSIP

IBSAFAwardforExcellenceinSIPhasbeeninstitutedforstudents.Awardwillcarryacashprize
ofRs.10,000/perprojectandaCertificateforthestudent.Thestudentswillbegivenawardinthe
ratio of 1 out of each 60 students. Detailed guidelines for the Award will be issued separately.
However,theexecutivesummarywrittenbythestudentwillbeastartingpoint.

13.

IMPORTANTTIPS

14.

Beforebeginningtheassignment,checkifanyoftheseniorshadearlierundergoneSIPatthe
same organization. If yes, do collect the report submitted by those interns and study them
carefully.CopiesofsuchreportswouldbeavailableatrespectiveIBSCampuses.

Apartfromprovidinganexposuretorealworksituations,theSIPisalsoanopportunityfor
learning the art of information/data identification, classification, acquisition, processing and
presentation.

ProjectsundertheSIPcouldbeofsignificantimportancetothehostorganizationintermsof
their objective of Technical Documentation aiming at updating or modernizing of
informationsystems.Therefore,propercareshouldbetakenwhiledocumentingtheproject.

DuringSIPstudentsareplacedintheroleofambassadorsofIBS.Thestudentsareexpected
to maintain professional and social imprints of high standards in the organization. Good
behaviour and manners would help in nurturing a longterm relationship with the
organization,whichcouldeventranslateintoplacementopportunity.

The students are advised to submit the project report to the host organization for scrutiny
before submitting at the campus. This gives assurance to the host organization about
maintainingsecrecyofconfidentialdata.

STUDENTFEEDBACKFORM
In an effort to strengthen and improve the SIP Program, the IBS campus collects feedbackon the
projectfromthestudents.ThefeedbackontheSIPprojectworkistobesubmittedtotheAcademic
CoordinatoraspertheformatgivenatAnnexureVII.

Thefeedbackformaimsatcollectingthestudentsviews,comments,opinionsandsuggestionson
thebasisoftheirexperiencesregardingvariousaspectsduringtheSIPProgram.Italsoforeseesthe
chances for converting these fruitful experiences into a longterm relationship with the corporate
world.

AnnexureI

Name

: _______________________________

EnrollmentNo.: _____________Classof:__________
IBSCampus

: _______________________________

Email

: _______________________________

Mobile

: _______________________________

Date

: _______________________________

CampusHead
IBS____________________

DearSir,
IrequestyoutograntpermissionforundertakingSIPat___________________C/oIBS_____________

(Cityname)

NameoftheSIPOrganization:______________________________________________________________
IcertifythattheSIPorganizationislocatedinthesamecityofIBSCampus.Thecopyofacceptanceletter
fromSIPorganizationisenclosed.
Iagreetoindemnify,defendandholdIBSharmlessfromandagainstanyandalllossdamage,liability
andexpensesarisingoutofanythirdpartyclaim,actionsorproceedingsbymeorbyanyagents.

Date:

________________________
SignatureoftheStudent

Encl:CopyofacceptanceletterfromSIPorganization

10

DO NOT TEAR

USE PHOTOCOPIES

RequestforundertakingSIPatOtherIBSCampus

AnnexureII

Name

: _______________________________

EnrollmentNo.: _____________Classof:__________
IBSCampus

: _______________________________

Email

: _______________________________

Mobile

: _______________________________

Date

: _______________________________

CampusHead
IBS____________________

USE PHOTOCOPIES

RequestforundertakingSIPAbroad
DearSir,

PleaseacceptmyrequestforundertakingSIPat_____________________________________

(Town,Country)

DO NOT TEAR

Thedetailsofthecompanyare:

Organization/CompanyName
Addressoftheorganization
Mainactivityoftheorganization

Iagreetoindemnify,defendandholdIBSharmlessfromandagainstanyandalllosses,damage,liability
andexpensesarisingoutofanythirdpartyclaim,actionsorproceedingsbymeorbyanyagents.
I am aware that in case I do not meet minimum academic requirements at the end of first & second
Semesters,IcannotdoSummerTermatSIPcity(abroad)andrequiredtoreregisterinregularofferingto
becomeeligibletoprogresstothirdsemester.

Date:

________________________
SignatureoftheStudent

Encl:CopyofacceptanceletterfromSIPorganization

11

AnnexureIII
Name:_____________________________________________EnrollmentNo:_________________________
IBSCampus:___________________MobileNo.:___________________EmailId:______________________
SUMMERINTERNSHIPPROGRAM

InitialInformationReport(IIR)
I.

ProjectDetails:
Titleoftheproject:...............................................................................................................................................
Areaoftheproject:..............................................................................................................................................
Objectiveoftheproject:......................................................................................................................................
Descriptionoftheprojectinbrief:.....................................................................................................................
................................................................................................................................................................................

II. OrganizationalDetails:
NameoftheOrganization:.................................................................................................................................
AddressoftheOrganization:.............................................................................................................................
................................................................................................................................................................................
TelephoneNumbers:.......................................................Email:......................................................................
MainactivityoftheOrganization:...................................................................................................................
Name&DesignationofHeadoftheOrganization:........................................................................................
WorkTimings:...................................................AmountofStipendExpected:............................................
Facilitiesavailabletothestudent:.....................................................................................................................
III. CompanyGuide:
Name:..........................................................................Designation:..................................................................
TelephoneNumbers:.......................................................Email:......................................................................
IV. ProjectImplementationandSchedule:
Schedule:................................................................Methodology:.....................................................................
Anyotherdetails:.................................................................................................................................................
V. Iwillsubmitthefollowingreportsaspertheschedulegivenbelow:
Evaluationcomponent:

DatePlanned:

ProjectProposal...................................................................................................................................................
InterimProjectReport.........................................................................................................................................
FinalProjectReport.............................................................................................................................................
FacultyGuideName:..........................................................................................................................................

Date:
12

________________________
SignatureoftheStudent

AnnexureIV
Name:_____________________________________________EnrollmentNo:_________________________
IBSCampus:___________________MobileNo.:____________________EmailId:_____________________
SUMMERINTERNSHIPPROGRAM

ProjectProposal
I.

ProjectProposed:...............................................................................................................................................

................................................................................................................................................................................

................................................................................................................................................................................

II. DescriptionofProjectinbrief:........................................................................................................................

................................................................................................................................................................................

................................................................................................................................................................................

................................................................................................................................................................................

III. ObjectiveoftheProject:....................................................................................................................................

................................................................................................................................................................................

................................................................................................................................................................................

IV. Methodology:.....................................................................................................................................................

................................................................................................................................................................................

................................................................................................................................................................................

V. Schedule:.............................................................................................................................................................

................................................................................................................................................................................

................................................................................................................................................................................

VI. LimitationsoftheStudy:...................................................................................................................................

................................................................................................................................................................................

................................................................................................................................................................................

VII.References:...........................................................................................................................................................

................................................................................................................................................................................

................................................................................................................................................................................

FacultyGuideName:...................................................................................................................................................
CompanyGuideName:.............................................................................................................................................
(Useadditionalsheets)

Date:

________________________
SignatureoftheStudent

13

AnnexureV
SUMMERINTERNSHIPPROGRAM

GuidelinesforWritingaProjectReport
A Project Report is a written presentation of the work done by the student on a given assignment. It is
importanttobearinmindthateventhoughtheprojectreportissubmittedonlyattheendofanygiven
assignment,inrealityitisaculminationofcontinuouseffortsonthepartofthestudent.
Writing a Project Report: The SIP requires submission of project report not just to IBS but also to the
organization where the student is undergoing SIP. What follows are general guidelines on writing a
projectreport.
The parts included in a report depend on the type of report you are writing, the requirements of your
audience,theorganizationyouareworkingfor,andthelengthofyourreport.Inageneralizedsense,an
idealprojectreportshouldcoverthefollowingelements:
i)

Cover.

ii)

TitlePage.

iii)

Authorisation.

iv)

Acknowledgments.

v)

TableofContents.

vi)

Synopsis/Abstract/Summary(ifapplicable).

vii)

ListofIllustrations.

viii)

Introduction.

ix)

Maintext.

x)

Findings/Conclusions/Recommendations(ifany).

xi)

Attachments(ifnecessary).

xii)

References.

xiii)

Glossary(ifnecessary).

i)

Cover: This is the first page of the report. It should contain the title of the report, name(s) of the
author(s),nameoftheorganizationforwhichtheprojectwasundertaken.Theformatofthispageis
givenbelowandshouldbeadheredto.Nologoofthecompanyshouldappearasthismightviolate
copyright/trademarkprivilegesofthecompany.

14

AREPORT
ON
(TitleoftheProjectinCAPITAL
LETTERS)

By
(NameoftheStudent)
EnrollmentNo.

(Nameoftheorganization):

ii)

TitlePage:Thiselementmaycontainthefollowinginformation:

a)

b) Nameoftheauthor.

c)

d) Contract,projectorjobnumber(ifany).

e)

Titleofthereport.
NameoftheAuthorityforwhichthereportwaswritten.
Dateofsubmission.

AREPORT
ON
(TitleoftheProjectinCAPITAL
LETTERS)
By
(Nameandenrolmentno.oftheStudent)
(NameoftheOrganisationforwhomthe
Projectwaswritten)
Areportsubmittedinpartialfulfilmentof
therequirementsof
PGPMProgramof
IBS_________
DistributionList:

DateofSubmission

iii)

Authorisation: This indicates the person or the department which authorised the making of the
report.ItalsoincludestheAuthorizationForm.Forexample:

ThereportissubmittedaspartialfulfilmentoftherequirementofPGPMProgramofIBS___
15

iv)

Acknowledgments:Therearemanypersonswhomayhavehelpedyouduringthecourseofyour
project.Itisyourobligationtoacknowledgeandthankthemfortheirhelp.Customarily,thanksare
duetothefollowingpersonsinthegivenorder.
a)

HeadoftheOrganization.

b) CompanyGuide(ifany).
c)

FacultyIncharge.

d) Others.
v)

TableofContents:Themainfunctionofthiselementistogivethereaderanoverallviewofthe
report.Themaindivisionsaswellasthesubdivisionsshouldbelistedwiththenumberofthepage
on which they first appear. It helps the reader locate a particular topic or subtopic easily. While
preparingtheTableofContentsyouhavetobearinmindthefollowingpointsaboutitslayout:

Leavea1marginontheleftanda1marginontheright,thetopandthebottom.

WritethephraseTableofContentsonthetopinCAPITALS.

Writethenumberoftheitemtoindicatethesequenceofitems.Afterthenumber,leavethree
orfourspacesandthentypethefirstheading.

Indentsecondorderheadingsthreeorfourspaces.

Leavetwospacesbetweenmainheadingsandonespacebetweensubheadings.

An example of a Table of Contents is given below. Observe that for numbering pages up to
Abstract lower case Roman numerals have been used and from Introduction onwards Arabic
numeralshavebeenused.

1-inch

TABLEOFCONTENTS

1-inch

Authorisation
Acknowledgments

ExecutiveSummary/Abstract/Synopsis
1. Introduction

1.1Purpose,Scope,andLimitations

1.2SourcesandMethods5

1.3ReportOrganization9
2. IndustrialAnalysis

2.1________________________

2.2________________________
3. __________________________

3.1________________________

3.2________________________
1-inch

16

i
ii
iii
1
3

15

1-inch

vi)

a.

Synopsis:TheSynopsisprovidesabriefoutlineofthepurposeoftheproject,deliverablesof
the project, and the methodology/approach of completing the project. It usually covers the
introduction to the specific problem of interest (Current issues, importance and rationale for
the study), objectives, methods and scope of the proposed study. This may or may not be a
partoftheproject.Insomecases,thesynopsisissubmittedtotheauthoritiesbeforeaproject/
assignmentisundertakentoensurethattheoutlineplanoftheprojectorassignmentisonthe
rightlines.

b.

Abstract:AnAbstractisatechnicalsummary.Itisreadbypersonswhoarefamiliarwiththe
report. Therefore, technical terminology can be used. Abstracts may be read either before,
duringorafterthereportisread.Sometimes,onlytheabstractisreadratherthanthereport
proper.Anabstractcanbeapartofthereport.

c.

Summary:TheSummaryconveysincondensedformwhatthereportisabout.Thepurposeof
this element is to enable the reader, to grasp the main issues of the report quickly without
having to go through the whole report. An executive summary should be selfsufficient and
intelligible, without reference to any other part of the report. It is never intended as a
substitute for the original document. But it must contain sufficient information to allow the
readertoascertainhis/herinterest.

vii) ListofIllustrations:Aseparatelistofillustrationsisgivenimmediatelyafterthetableofcontents
incaseofalargenumberof(morethanten)tablesandfigures.Itslayoutisthesameasthatofthe
table of contents and it gives information about the number, title and page reference of each
illustration. If the number of illustrations is very large, divide it into two parts, namely, List of
TablesandListofFigures.
viii) Introduction: The topic is introducedin this element. It should contain the purpose and scope of
the report, limitations, scope of study, specifying its limitations, methods of collecting data and
their sources, sufficient background materials, including literature survey to present the reader a
clearpictureofthework.Anoutlineoftheworkshouldalsoformapartoftheintroduction.
ix)

MainText:Thissectiondiscussesordescribesthemainbusinessofthereport.Themainfunctionof
thispartistopresentdatainanorganizedform,discussitssignificanceandanalysetheresultsthat
flow there from. Usually it has several sections grouped under different headings and sub
headings. It contains the experimental work, data collection, the survey done, a description of
activities,theresultsobtained,illustrations,thediscussionandinterpretations,etc.

Significant discrepancies in results should be called to the readers attention, even when it is
admittedthatnoreasonableexplanationcanbeoffered.

x)

a. Findings:Theseareresultsofresearch,investigation,survey,etc.Thesecouldbeintheformof
statementsordata.

b. Conclusions:Theserelatetoinferencesorinterpretationsreachedafteracarefulstudyofthe
findingsoftheresearch.

17

c. Recommendations: These are based on the findings and the conclusions. The
recommendations offer the reader/appropriate authorities to base their decisions related to
variousissuesinvolvedintheproject.

The findings, conclusions and the recommendations have to be drafted with extreme care as in a
large number of cases the readers do not have the time to go through lengthy reports and often
confinethemselvestoreadingthesepartsofthereport.

xi)

Attachments: The attachments are essentially those, which support or elaborate the matter in the
main text. These are included as Appendices or Annexures. The matter, which is essential but
whichdivertstheattentionofthereaderfromthemaintopic,isgenerallyputasattachments.Given
belowaresomeitems,whichnormallyformpartoftheattachments.Theseare:

(a) Calculation sheets, (b) Supplementary Details of Instructions, (c) Flow Charts,
(d)ComputerPrograms,(e)TheQuestionnaire,(f)LargeMaps,(g)SamplesoftheWorkDone,etc.

xii)

References: All references should be given in this section. Harvard style of referencing may be
followed.(DetailsforthesameisgiveninAnnexureVIII)

xiii) Glossary:Aglossaryisalistoftechnicalwordsusedinthereportandtheirexplanation.However,
ifthenumberofsuchwordsislimited,theyaregenerallyexplainedinthefootnotes.

18

Whetheryoushouldincludeaglossaryinyourreportwilldependuponwhoisgoingtoreadyour
report.Ifthereadersfieldofexpertiseistheonetowhichyourreportrelates,thereisnoneedfora
glossary.But,iftheaudienceisdrawnfromotherareas,itisadvisabletogiveaglossary.

AnnexureVI

SUMMERINTERNSHIPPROGRAM

GuidelinesforWritingExecutiveSummaryReport

Theexecutivesummaryprovidesanoverviewoftheinternshipwork.Theexecutivesummaryneedstobe
infewestwords.Makesureitisselfsufficientandcanbeunderstoodinisolation.Writethistowardsthe
endoftheprojectinabouttwohundredtothreehundredwords(i.e.notmorethanapage).Useactive
voicesentenceswithstrong,enthusiastic,andproactivelanguage.Executivesummaryshouldbewritten
in simple, short sentences intended to be read by an executive. The executive summary should briefly
highlightthebelowmentionedpoints.
Pointstobecovered:

StudentInformation

OrganizationDescription:Concept,IndustryType,NameandAddress

Titleoftheproject

Objectiveoftheproject

Background

Methodologyused

Findings&Conclusion

Recommendations

SpecialAchievements/Recognition

19

AnnexureVII

SUMMERINTERNSHIPPROGRAM

FormatforStudentFeedbackForm
Name:________________________________________________

EnrollmentNo:______________________

NameoftheInternshiporganization:____________________________________________________________
City:_____________________________________Location:_______________________________________

S.No.

Parameter

Very
Good

Excellent

Good

Fair

Not
Satisfactory

SupportreceivedfromIBSonproject
identification

Opportunitytolearnfromtheprojectworkin

thecompany

Learningbenefitsfromtheprojectwork

Placementopportunities

Recommendthecompanyforfuturestudents

(Put9mark.ThisformistobesubmittedtoAcademiccoordinatoralongwithProjectreport)

Date:

20

______________________
SignatureoftheStudent

AnnexureVIII

TheHarvardStyleofReferencing
INTRODUCTION
Articles, research papers, project reports, etc., should be written in clear English language with
grammatically correct sentences and properly spelled words. While writing these papers/ reports, we
generally refer or cite different citations taken from other sources. The details of these sources are
included under References or Bibliography. For the purpose of referencing, different styles such as
Chicago style, MLA style, APA style, Harvard style, etc., are followed by universities, educational
institutionsandorganisationsindifferentcountries.TheHarvardstyleofreferencingisbeingfollowedby
mostoftheuniversitiesandinstitutionsworldwide.SomeguidelinesrelatedtoHarvardstylearegivenin
subsequentparagraphs.
USEOFREFERENCECITATIONSWITHINTEXT
Referencecitationsgiveinformationonthesourcesusedinyourtext,atthepointatwhichyouusethem.
IntheHarvardsystem,thereferencecitations,whicharementionedwithinthetext,consistofanoteof
theauthorsnameandthedateofthework,inbrackets.Thisenablesthereadertofindthefulldetailsin
theReferenceslistattheend.Ifyouarequotingdirectlyfromthesource,thenthereferencewillusually
indicatethepreciseplacetowhichyouarereferring.
According to Kleinmuntz (1982), personality is a Unique organization of factors that determines an
individualspatternofinteraction
the preferences of the individual and the availability of positions in the market (Ginzberg et al.,
1951).
Inthereferencelist,allthesourcesyouhavecitedarelistedinalphabeticalorderbyauthor,andifthereis
morethanoneitembyaparticularauthor,thentheyarelistedinorderofyearofpublication.Pleasenote
thataseparateBibliography,whichwouldincludeitemsyouhaveconsultedbutnotcitedinthetext,is
notrequiredintheHarvardstyle.
GinzbergE.,GinzbergS.W.,AxelradS.andHermaJ.L.1951.OccupationalChoice
NewYork:ColumbiaUniversityPressKleinmuntzB.1982.PersonalityandPsychologicalAssessment,New
York:St.MartinsPress
WhentoCite?
Whenyouquotedirectlyfromothersourcesinyourtext,thenyou:

makeclearitsaquotation(putitinquotationmarks).

citethereferenceinthebodyofyourtext.

includetheworkitcomesfrominthereferencelist.
21

Whenyoureferindirectlytosomeonesworkinyourtext(e.g.summarizingtheirargument,paraphrasing
whattheysay,etc),thenyou:

makeclearwhatyouaresayingistakenfromanothersource.

citethereferenceinthebodyofyourtext.

includetheworkitcomesfrominthereferencelist.

Pleasenotethatyoushouldnotrelytooheavilyonquotations,citations,paraphrases,etc.,ofotherswork
in work of your own. Readers of your work will be looking for evidence of your own thoughts and
conclusions,andyourownanswerstothequestionssetbutnotjustapatchworkoftheideasofothers.
Whenyoudrawontheworkofothersitshouldbeasevidencefororagainstyourownconclusions,but
not as a substitute for showing that you have understood, and thought about, the resources you have
lookedat.
WhatshouldaReferenceListContain?
The reference list provides the details of all the works cited inyour text. The style of referencing of the
varioussourcesisgivenbelow:
I.

REFERENCESFROMPRINTMATERIALS
1)

Fromabook:Thedetailsarementionedinthefollowingorder:
a)

Name(s)ofauthor(s)/editor(s)/compiler(s)ortheinstitutionresponsible.

Forindividualauthorssurnamefollowedbyinitial(s).

Foreditorsnamefollowedbyed.oreds.

Fororganizationsnameinfull.

TheHarvard(BritishStandard)styleassetoutinBS1629requirestheauthorsnames
tobeincapitals.

b)

Yearofpublication.

c)

Fulltitleofpublication,initalicsorunderlined.

d)

Editionofthework.

Onlyiftherehasbeenmorethanoneedition.

Iftherehas,youmustsaywhichone,asthepagenumbersandcontentmaychange
betweeneditions.

e)

Volumenumberifthebookisinmorethanonevolume.

f)

Placeofpublication(asgivenontitlepage)

Ifthereareseveral,useonlytheonerelevanttothecountryinwhichthiseditionwas
published.

22

g)

Publisher(notprinter).

Ifthepublishersnameisabbreviatedonthetitlepageitcanbeabbreviatedinyour
reference,butotherwisethenameshouldbegiveninfull.

CHAKRABORTY S K., 2003. Managerial Effectiveness and Quality of Work Life: Indian
Insights.NewDelhi:TataMcGrawHillPublishingCo.,Ltd.
DEPARTMENTOFHEALTH,2006.PurchaseofServices:GuidanceandPracticeMaterialfor
PrimaryHealthWorkers.NewDelhi:Govt.ofIndia.
2)

From an anthology: When you refer to a section in an anthology, or a book where different
authorshavewrittendifferentchapters,thenthedetailsarementionedinthefollowingorder.
Ifyouhaveusedthewholebookasbackgroundreading,youshouldrefertoitasawhole:
a)

Editor(s)ofthevolume,followedbyed.oreds.

b)

Yearofpublication.

c)

Fulltitleofpublication,initalicsorunderlined.

d)

Edition,iftherehasbeenmorethanone.

e)

Volumenumber,ifthereismorethanone.

f)

Placeofpublication.

g)

Publisher.

KOTHARI,N.,ed.2000.Conceptsofmodernart.reviseded.NewDelhi:ThamesandHudson.
If you have referred/ cited a part of the book, you shouldrefer to the part you have used. If
youhavecitedmorethanonepart,thenyoushouldlistthemseparately.
a)

Author(s)ofthepartorchapter(surnamefollowedbyinitial(s))

b)

Yearofpublication

c)

Titleofthepartorchapter

d)

In:,thendetailsofthebook.

e)

Firstandlastpagesofthechapterorpart,precededbypp..

JORDAN, LISA, 2006. Mechanisms for NGO Accountability. In: HARSH BHARGAVA and
DEEPAKKUMAR,eds.NGOs:RoleandAccountabilityAnIntroduction.Hyderabad:TheIcfai
UniversityPress.pp.110130.
3)

Fromathesis:Therewillbenopublisherforathesis,soyoushouldindicateinsteadthedegree
forwhichitwassubmittedandtheawardinginstitution.Thedatewillbetheyearinwhichthe
finalversionwasapproved.
VENKAT,J.N.,2001.Aquantitativemodelforadaptivetaskallocationinhumancomputerinterfaces.
UnpublishedPh.D.thesis,UniversityofHyderabad.
23

4)

Fromanarticleinajournal,magazine,etc.:Thedetailsarementionedinthefollowingorder.
a)

Author(s)ofthearticle,surnamefollowedbyinitial(s).

Iftherearemorethanthreeauthors,listonlythefirstone,followedbyetal.

b)

Yearofpublication.

c)

Articletitle.

d)

Periodicaltitle,initalics.

Givethefulltitle,avoidusingabbreviations.

e)

Volumenumber,andpartnumberinbrackets.

f)

Firstandlastpagesofthearticle,precededbypp.

PRASAD, T.D. and TIWARI, A.K., 2007. Relevance of Soft Skills Training in Management
Education.TheIcfaiJournalofSoftSkills,I(1),pp.718.
Fornewspapersandmagazinetypeperiodicalswithnovolumenumber,givethedateofthe
issue:
SWAMI,PRAVEEN,2008.Martyredforthecauseofhatred.TheHindu.20August.p.12.
5)

From conference papers/ proceedings: If youare citing anindividual paperfrom a volumeof

conferenceproceedingsyoushouldciteitasyouwouldforachapterinabook:
a)

Author(s)ofthepaper.

b)

Yearofpublication

24

Notethatthismaynotbethesameastheyearinwhichtheconferencewasheld.

c)

Titleofthepaper.

d)

In:

e)

Editor(s)ofthevolume,followedbyed(s).

f)

Fulltitleofthevolume,initalics

g)

Proceedingsof,anddetailsoftheconference

h)

Whatnumberitwas,ifpartofaseries;thebodywhoseconferenceitwasinitalics

i)

Datetheconferencewasheld.

j)

Placeofpublication.

k)

Publisher.

l)

Firstandlastpagesofthepaper,precededbypp..

GOVINDANA.andRANGARAJUM.K.2005.Creativityandadvertising.In:R.BENNETT,ed.
Newchallengesforcorporateandmarketingcommunications.ProceedingsoftheEighthInternational
Conference on Corporate and Marketing Communications. 78 April 2003. Mumbai: The Icfai
University.pp.5463
6)

Fromanexhibitioncatalogue:Thedetailsarementionedinthefollowingorder.
a)

Artistorauthor

Wheretheexhibitionisofasinglelivingartistsworkthiswillusuallybetheartist.

Wherethereareanumberoflivingartistsinvolveditwillusuallybethegalleryor
sponsor.

Ifthecatalogueexplicitlystatesitwaswrittenbysomeoneotherthantheartist(e.g.
where the exhibition is a retrospective, or is historical), then use the name of the
personwhowroteoreditedit.

b)

Publicationdate

The date the catalogue was published. This may be different from the date of the
exhibitionitself.

c)

Titleofthecatalogue,includinganydetailsofwheretheexhibitiontookplace.

d)

Exhibitiondates(intheformate.g.1216September2006).

e)

Placeofpublicationofthecatalogue(notthelocationoftheexhibition).

f)

Publisher.

TATA GALLERY. 2007. Art from South India. Catalogue of an exhibition at the Tata Gallery. 15
April21June2007.Mumbai:TataGallery.
7)

From committee reports:Often agovernment committee report will be known informally by

the name of the chairman/ chairperson of the committee (e.g. the Dearing Report). When
citing it you should give the full name of the committee as the author, but you may add
Chairman:andthechairman/chairpersonsnameinbracketsafterthetitleifthiswillhelp
readersofyourworktoidentifythereport.
NATIONALCOMMITTEEOFINQUIRYINTOHIGHEREDUCATION,1995.Highereducation
inthelearningsociety.(Chairman:AshokSinghal).NewDelhi:TheGovernmentofIndia

8)

Fromworkswherethereisnoauthor:Foranunsignedarticleinajournalornewspaper(such
asaneditorial),thetitleoftheperiodicalshouldbegiveninplaceoftheauthor.
IndianJournalofCancerCare.2007.Editorial.IndianJournalofCancerCare,8(3),p.5
Otheranonymousauthors(forexampleofapoemoracartoon)canbelistedasANON.

25

II.

REFERENCESFROMELECTRONICRESOURCES
1)

From CDROMs: Materials in electronic formats, even when posted free to the Internet, are
stilltheintellectualpropertyofthepersonororganizationwhoproducedthem,andyoumust
acknowledgethemasyouwouldforprintedmaterials.
a)

Author(s)/Editor(s).

b)

Yearofpublicationusuallythereleasedateofthedisk,etc.

c)

Title
Ifyouareusinganarticlefromwithinalargerresource,thearticletitleshouldbecited
asforaprintjournal,followedbyIn:andthedetailsofthelargerresource.
OtherwisegivethetitleoftheCDROM(orotherresource)asawhole.

d)

Formate.g.CDROM,insquarebrackets.

e)

Placeofpublication/production.

f)

Publisher.

NATIONAL COMMITTEE OF INQUIRY INTO PRIMARY EDUCATION, 1997. Primary

education in the learning society. (Chairman: Renu Rastogi). [CDROM]. New Delhi: The
GovernmentofIndia.
2)

FromFilms,Videos,DVDs,RadioBroadcasts,TelevisionTelecasts,etc.:Inmostcases,these
willbecollaborativeeffortsandtheyshouldbelistedinthereferencelistundertheirtitle.
a)

Title.

b)

Dateforfilmsandvideosthisshouldbetheyearofrelease.Forbroadcastsitshouldbe
theyearoffirstbroadcast.Ifyouarereferringtoalongrunningseriesasawhole,there
maynotbeadate.

c)

Medium(e.g.Film,Video)insquarebrackets.

ForfilmsyoucanaddDirectedbyandthedirectorsnameifyouwishto.

d)

Placeofpublication(normallythemainofficesofthestudioorproductioncompany).

e)

Publisher(normallythefilm,broadcasting,orproductioncompany).

PatherPanchali.1955.[Film].DirectedbySatyajitRay.Kolkata:GovernmentofWestBengal.
TheArchers.2006.[Radioseries].Mumbai:AllIndiaRadioFMGold.20August.

26

3)

Fromonlinebooks,journals,webpages,etc:Foronlineresourcesthatarebasedontheirprint
counterparts(onlinejournalsorbooks)itisfairlystraightforwardtoidentifyauthors,datesetc.
andtheonlydifferenceisthatyouaddtheformat,thewebaddressandaccesseddate.For
anonlinebookbyasingleauthor/groupofauthorsthiswillbe:
a)

Author(s).

b)

Yearofpublication.

c)

Titleinfull.

d)

Mediume.g.onlineinsquarebrackets.

e)

Editionoftheworkonlyiftherehasbeenmorethanoneedition.

f)

Placeofpublication.

g)

Publisher.

h)

Availablefrom:andthewebaddress.

i)

Accessedandtheaccesseddateinsquarebrackets.

FRAZER,SirJ.G.,1922.TheGoldenBough.[online]NewYork:Macmillan.
Availablefrom:http://www.bartleby.com/196/168.html[Accessed15June2008]
GSTEU, M., 2003. The tree: a symbol of life. PSA Journal. [online] 69(1). Available from:
http://www.ebscohost.com/[Accessed10July2008]
III.

REFERENCESFROMLEGALMATERIALS
1)

Frompatents:Thedetailsarementionedinthefollowingorder.
a)

Applicant/ Assignee (NOTE: The Harvard style does not give the inventor(s) if they are
differenttotheassignee.Ifthepatentisassignedtotheinventorscompanyoruniversity
onlythecompanyoruniversityiscited.)

b)

Yearthepatentwasapproved(appliedfor,ifpending).

c)

Title.

d)

Country/Region(e.g.EuropeanpatentforEP).

e)

Patentnumber,withoutregionabbreviationbutwithfulldate.

UNIVERSITY OF CALIFORNIA. 2004. SQUID detected NMR and MRI at ultralow fields.
Europeanpatent147470720041110.
2)

Fromcases:Thereferencecitationwithinyourtextshouldcontainthecasenameandyear.Itis
usualtoputthecasenameinitalics.Thereferencelistshouldcontain:
a)

Thecasename,initalics.

b)

Theyear.

c)

Thecasereportseriesabbreviation.

d)

Numberofthefirstpageofthecase(Donotusep.).

UnionofIndiavWestPunjabFactories.1966.1SCR580:AIR1966SC395
27

Fromlegislation:Withinyourtext,thereferencecitationshouldtaketheformofthenameof
the Act, etc., and the year it was enacted. The year is treated as part of the Acts title, to
distinguishitfromactswithsametitleenactedinotheryears,sothereisnoneedtorepeatitin
brackets.
a)

Shorttitle,initalics,includingyearofpublication.

b)

c.followedbychapternumber(Note:ThisisnotasectionnumberwithintheActbutthe
Actsownchapternumberwithinthesessionofitsenactment.)

c)

Ifyouarequotingasection,s.followedbythesectionnumber.

Copyright(VisuallyImpairedPersons)Act2003.c.33,s.4.
AndhraPradeshStateCouncilofHigherEducationAct,1998.TheAndhraPradeshGazette.
PartIVBExtraordinary.No.22.
3)

StatutoryInstruments:Thedetailsarementionedinthefollowingorder.
a)

Titleandyear,initalics.

b)

S.I.followedbyitsnumberwithintheyearofitsenactment,intheformatyyyy/(nnn)n.

TheMilkMarketingBoard(Dissolution)Order2002.S.I.2002/128.
IV.

MISCELLANEOUSSOURCES
1)

From figures, tables, illustrations, etc.: Where the figure or illustration is the authors own
work, or is not a substantial work in its own right (e.g. if it is a family snapshot used in a
biography)youshouldcitetheauthorofthearticleorbookasauthor,asinthisexample:
...Prabhakarsgraph(2000p.371Fig.30.4)showsthatthemajorityofpatients...
Inthereferencelist,thelargerworkfromwhichtheillustrationcomeswillappear.
PRABHAKAR,K.N.,2000.Quantitativeanalysis(descriptive).In:SUNDARAM,R.Theresearch
processinnursing.4thed.Kolkata:BlackwellScience.pp.365382

2)

28

Fromoriginalartworks:Ifyouarecitingaworkofartitself(ratherthananillustrationofit),
youshouldcite:
a)

Artist(s).

b)

Date.

Thisshouldbetheyearinwhichtheworkwasfirstexhibited(ortheyearinwhichit
isthoughttohavebeenproduced,ifitwasnotexhibitedintheartistslifetime).

Itisacceptabletogiveanapproximatedate,intheformate.g.c.1470.

c)

Title.

d)

Formate.gOiloncanvasorMultimediainstallation.

e)

Place.Thisshouldbethetown/cityofthegallery,etc.,inwhichitcanbeseen.

f)

Institution.Thisshouldbethegallery,cathedral,etc.,wheretheartworkcanbeseen.

RAVIVARMA,RAJA.1890.LadywiththeLamp.Oiloncanvas.Trivandrum:KeralaStateArt
Gallery.
3)

Frommaps:Amapwhichiscontainedinalargerwork(e.g.ajournalarticle)shouldbecited
as for any other illustration. For a map which is published separately in its own right you
shouldcite.
a)

Cartographer.ThismaybeacompanyoracorporatebodysuchastheOrdnanceSurvey,
theGeologicalSurveyofIndia,etc.

b)

Dateofpublication.

c)

Title.

d)

Scaleexpressedasaratio.

e)

Seriesifitispartofaseries.

f)

Placeofpublication.

g)

Publisher.

ORDNANCE SURVEY. 2001. Ballater, Glen Clova and surrounding area. 1: 50 000. Landranger.
Southampton:OrdnanceSurvey.
V.

SECONDARYREFERENCING
Itisbesttoquotefromtheoriginalsource,butsometimesyoumayhavetoquoteasourceasitis
quoted inanother (secondary) work. Where this happens, you must make clear in your text both
the source you are quoting and the secondary source you are quoting from. However, it is the
secondarysource(theoneyouhaveactuallylookedat)thatappearsinthereferencelist.
ClarkdiscussesLewinsworkonactionresearchinsomedetail(Clark2000).
Inthisexample,thoughLewinisbeingquoted,butthereferenceistotheworkofClark.Therefore,
Clarkappearsinthereferencelist.
CLARK,J.E.,2000.Actionresearch.In:D.CORMACK,Theresearchprocessinnursing.4thed.Oxford:
BlackwellScience.pp.183196.

29

NOTES

30

NOTES

31

NOTES

32