WhatisaHumanResourcesInformationSystem(HRIS)?

HumanResourceInformationSystemisintegrationbetweenHumanResourceManagementprocessesand InformationTechnology.IthelpstoautomateandmanageanorganizationsHumanResourcemanagement functionseffectively.AHRISgenerallyshouldprovidethecapabilitytomoreeffectivelyplan,controlandmanage HRfunctions;achieveimprovedefficiencyandqualityinHRdecisionmaking;andimproveemployeeand managerialproductivityandeffectiveness.

WhydoweneedHumanResourcesInformationSystem (HRIS)?
Humanresourceinformationsystemisrequiredfororganizationstoeffectivelydohumanresourcemanagement functionswhichmayincludeHRplanning,manpowerdistribution/planning,managementofemployeeinformation (personal,educational,andprofessionaletc.),traininganddevelopmenttracking,employeeperformanceappraisal information,payrollinformation,generatingorganizationalstructure,reportingstructure,MISreportsgeneration, employeeAttendancetracking,leavetrackingandotherHRrelatedimportantfunction.

 TheHRAdministrationModulefeatures:
Maintain Organization structure (Locations, Departments, Grades, Designations, Reporting Structure) Employee Database and Its life cycle management in the organization Configuration of HR Policies, Shift Structure as per grade/location Attendance Process Management Configure Attendance rules as per HR policy, Maintain Holiday List, Define Optional Holidays Efficient mechanism for Attendance Maintenance and Monitoring Leave Management Define Leave Type and its rule as per leave policy Maintain Leave balances Set rules Incremental Leave credit Monthly/Yearly Leave Ledger, Yearly Leave snap-shot HR Views for effective leave applications monitoring Leave Encashment process Tracking Training MIS Reports, Alerts, Approvals Awards / Rewards Online Organization announcements / Notice Board to address employees Create, Manage Track HR processes as per check list (Joining, Confirmation, Exit/Separation)

The employee self-service module features:Online Employee request workflows [Leaves, Leave Encashment, Tour / Travel Expense claim, Compensatory Off, Loan, Advance etc] Re-imbursement workflow (Vehicle, Mobile, Medical etc.) Leave Encash, LTA etc. Personal information section Training Calendar, Training Request, Training Feedback Attendance and Yearly Leave View Employee Web Help Desk For HR Policy and employee support Employee Communication View Company Events, View Policies, View Holiday List Easily access Office orders/Notices/Circulars on portal

The application will be divided in following major sections according to functions:-

Human Resource Management Section

Organization HR Structure Complete Company information and locations, Other important details Define Positions, Grades, Departments, Divisions and Sub Divisions within the company structure. Maintain complete Employee information, Assign Login ID for employees, Set Employee Status like On Roll, On Contract, etc., Set Service Status like Probation, Confirmed, Trainee, etc., Fix Grade & Positions to employees, Record employees skill sets, previous employment details, family details and qualification information Transfer employee from one location to another, Promote employee from one position to another, Upgrade employee grade from one grade to another, All movements will be automatically update the employee master Define office assets (e.g. Laptop, Mobile Phones, etc.), Record the receipt of office assets by employees Record employee separations with separation type like Resigned, Retired, Terminated, etc., Indicates the status of assets (like laptops, mobile phones etc.) given to employees, On relieving, system will prompt for asset recovery and loan balance to be recovered from the employee, Employee master will be updated automatically once the separated employee is relieved Standard template letters for Appointment, Confirmation, Promotions, Transfers and Resignation Acceptance

Employee Data

Employee Movements Assets Management

Separation

Letters templates

Employee Attendance Management Section

PolicyModeling Definelistofholidaysbylocation/Division,Holidaysdefinedwillbeautomaticallymarkedinattendance,Define leavepolicyforeachlocation,Divisionetc.DefineLeaveEncashmentdetails,DefineLeaveaccrualtypes,max numberofdaystogetherandinterveningholidaymarking,etc. LeaveRegister,Attendanceregisterswillbemaintainedbytheapplication, Shiftschedule,Coff,ExtraWorkdetails willbemaintained.

Leave,Time&Attendance

Leave/Time-off/Extra-Work Management Section

Leave & Attendance LeaveEncashment Request for leave, compensatory off, Supervisors can approve leave, requests which are already compliant to policies mark attendance and modify leave requests Employees and Supervisors can view leave balance ProcesstoapplyfortheLeaveencashment,processtheleavebalanceswhenleaveencashmentapproved,Leave encashmentwillbecalculatedbasedonthecurrentBasicsalaryoftheemployee

 Human Resource Development Center Section

Training Programs Registration Register Attendance Program Feedback Skills Update Training material Define the list of training programs or training schedule as applicable for the company Register participants against specific training programs Mark the presence of individual employees for the training program The attendees of the program can update their feedback Based on the skills acquired in the program, the employee database can be updated Online availability of training materials

Employee help-desk Section

Leave&Attendance Requestforleave,compensatoryoff,applyandmodifyleaverequests,Supervisorscanapproveleaverequestswhichare alreadycomplianttopolicies,EmployeesandSupervisorscanviewleavebalances Employeecanupdatetheirpersonalinformationlikefamilydetailsandeducationalqualifications,addressandviewits statusonapproval,HR/Supervisorcanverifythepersonalinformationupdatebyemployeesandapprove/reject/ clarifytherequest Employeecanapplyformedicaladvance,touradvancesandviewthestatusofitsapprovalandpaymentdetailsifpaid, SupervisorApprove/Reject/Clarifytherequest,Financecanupdatethepaymentstatusoftherequests Employeecanparticipateinactivesurveysandgivetheirinputs,Supervisorscanviewandanalyzetheresults Employeescandownloadtheseforms,fillitandattachitintheformApprovalandsenditforapproval HR/Supervisorcanapprove/reject/clarifytheformapprovalrequestsbyemployees,tourintimation,tour confirmationformscanbefilledonline,andtrainingreportscanbesubmittedonline. Theemployeescanaccessthenoticeboardforvariousnotices,circularsandofficeordersoranyothercompanypolicy updatesetc.

Updatepersonalinfo

AdvanceRequests& payments EmployeeSurveys

HRForms/applications

NoticeBoard